Meeting Minutes

Scotland Elementary School

School Re-Opening Committee

Minutes

July 13, 2020

 

  1. The meeting was called to order by Dr. Baran at 7:10 p.m.
  2. Present: Dr. Baran, Dr. Greenberg, Mr. Perry, Mr. Savino, Mr. Gaudreau, Mrs. Petrone, Ms. Blish, Mrs. Trudelle, Mrs. Sweat, Mrs. Clark, Mrs. Cote. Present via teleconference: Mrs. Johnson, Dr. Pinsonneault, and Dr. Benson-Clarke.
  3. Baran thanked everyone for volunteering to serve on the committee and for their attendance at the meeting.
  4. Baran explained that the Scotland Re-Opening plan as submitted to the committee members via email met the requirements of the State Department of Education for submission on July 24, 2020. The purpose goal of the committee was to refine the plan and to elaborate on specifics of each element of the plan for presentation to the community.
  5. Topics discussed were:
  • How are students whose parents decide to keep them home going to have instruction delivered to them? The possibility of hiring a substitute(s) or placing web cameras in teachers’ classrooms so that lessons could be delivered to students at home were both discussed.
  • The topic of facilities sanitization was mentioned. Specifically, the frequency of sanitization and who would do the sanitization was discussed. The scheduling of the sanitization and would teachers sanitize their own classrooms was discussed. Not allowing students to be in the classrooms during sanitization and the financing of the sanitization efforts were also discussed.
  • The concern of how special areas of curriculum would be delivered was mentioned with special attention devoted to sanitization between classes.
  • The topic of building ventilation was discussed. Dr. Baran mentioned that some areas of the building are air-conditioned. However, the main academic areas covering grades, 2.3.4.5. and 6, and the art music, computer room and science rooms are not air conditioned. The possibility of purchasing air purifiers for each room was discussed.
  • It was mentioned that the re-opening plan calls for all students and teacher to wear face mask during the day. The question of students with specific respiratory or other medical conditions being allowed, with a physician’s, note to not wear a mask was discussed at length. The possibility of mask breaks during the school day and the possibility of allowing mask breaks while outdoors during recess as long as a 6 ft social distancing was maintained was also discussed.
  • The consensus of the committee was that each parent/guardian would be required to sign a document indicating that they had read and understood the protocols included in the re-opening plan.
  • Bus transportation was discussed at length with special attention given to placing monitors on each bus and for what length of time. The consensus of the committee was to require bus monitors on each Scotland elementary School bus. Also discussed were the topics of pre-kindergarten children being buckled into their seats and should students’ temperatures be taken as they boarded the bus or should the temperatures not be taken until the students arrived at school. Mr. Savino indicated that he was looking into the sanitization of buses and the frequency of sanitization.
  • A concern regarding the use of student bathroom facilities was brought up with the request that consideration be given to specific cohorts (grades) be assigned to specific bathroom facilities.
  • The use of water fountains and the sanitization and frequency of sanitization was discussed at length.
  • The school computer room was given specific attention with regard to utilization of the facility and the type and frequency of sanitization to be performed.
  • How lunches were to be served and in what locations would the students eat their lunches. Dr. Baran explained that the initial thought was to have students eat lunches in their classrooms and to evaluate if a rotating schedule of using the cafeteria was feasible in the future. Dr. Baran mentioned that he was to meet with the EASTCONN cafeteria director on Wednesday July 15, 2020 to discuss the lunch program. One of the staff members mentioned the concern that the staff lounge was probably not adequate to accommodate the number of staff persons while maintaining appropriate social distancing.
  • The concern regarding sanitizing the outdoor physical equipment was discussed with the comment being made that guidelines indicated that sanitizing the equipment was not recommended.

The meeting was adjourned at 8:50 p.m. the next meeting will be on Monday July 20, 2020 at 7 p.m. in the school cafeteria.

 

Respectfully submitted,

 

Dr. Francis A. Baran


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Remote Meeting Minutes

July 7, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:06 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Others present was Technician Michael D’Amato.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA: ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

#1-20/21 Motion to add to agenda TEVAL as Item #9A, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

      #2-20-21 Motion to add to agenda Transportation Budget for SY 2019-20 as Item #9B, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

      #3-20-21 Motion to add to agenda Staff Scheduling as Item #8E, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #4-20/21 Motion to approve the remote regular meeting minutes from June 2, 2020, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

      #5-20-21 Motion to approve the special meeting minutes from June 25, 2020, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

           

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Financial Reports were reviewed with Tim Smith presenting the following to the Board:

  • Approximately $60,000 for Teacher Salaries (summer payments) was moved to regular instruction due to not receiving REAP budget for FY 2020.
  • There are no more changes to Group Insurance with cost savings due to several people dropping coverage.
  • Tuition Public (STEM school) had fewer number of students than anticipated.
  • $5,995.96 for Special Ed Instructional Aides was moved to the Readiness Grant to eliminate the problem from last year.
  • The Windham BOE paid for a student to receive instruction at Scotland Elementary that resulted in an offset of $18,065 to Instructional Aides.
  • Special Education is under budget due to lack of services needed with Covid 19.
  • Two PD courses for teachers were paid for from Improvement Instruction.
  • Technology Other Salary is over budget due to extra time needed for Distance Learning and a downed server. EASTCONN came in to help with the downed server.
  • Equipment is over budget with the purchase of 4 switches and ProBooks needed for the coming year.
  • An extra $436 for postage was purchased from School Office and moved to General Supplies.
  • The June bill for electricity from Green Skies has not been received and is projected to be approximately $2,000 to $2,500.
  • Pupil Transportation paid for the bus contract with no field trips and less fuel than expected due to the buses not running.
  • Rod Perry asked about additional cost for Chromebooks. The total cost for 30 new Chromebooks has been encumbered to ensure the price.
  • Sherry Smardon expressed concerns with budgeting more for next year than was spent for Group Insurance. Three new staff members are expected to take insurance which had a 2.7% increase as of July 1st.  She also asked about Special Ed costs for STEM.  There were 7 out of 10 Regular Ed students who attended and fewer Special Ed services were needed.
  • Steve Kurcinik asked about the surplus to return to the town. The final amount will be determined after the audit with approximately $200,000 projected to be returned to the town.
  • Most of the Grant Funds not spent from FY 2019-20 are approved to carry over. The Readiness Grant for FY 2020 has all been spent except for $17.  The 0ffice of Early Childhood will not be asking to return funds.

 

  1. Approval of Financial Statement:

#6-20/21 Motion to approve the Financial Statement dated July 2, 2020, was made by Rod Perry, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Food Service Update:

Meals are being served on a regular basis with a slight change for the July 4th holiday.  There were 2,392 meals served from May 4th to June 30th with a slight dip in June (442 meals).  Brynn Lipstreu asked about inquiries for the cards from the Department of Social Services.  The cards are free SNAP cards (loaded with approximately $364) per child to supplement food for students who qualify for free breakfast and lunch.

 

  1. Green Skies Update:

The solar panels are producing electricity with one more invoice expected for June.

 

  1. Other:

A parent from a neighboring town inquired about whether Scotland Elementary would be taking tuition students for next year.  There is a parochial school in Windham that is closing.  The Board was asked to make a decision based on the unique situation that all schools are in.  Dr. Baran recommended limiting classes to 15 students in order to maintain social distancing guidelines.  Sherry Smardon suggested capping the number of students to 15 per Dr. Baran’s recommendation.  Brynn Lipstreu suggested capping the number of students to 14 to allow room for new Scotland students moving into town.  Dr. Baran reported that a teacher asked if their regular classroom could be moved to the Science room that would give more room for social distancing.

#7-20-21 Motion for the Scotland BOE with concerns of social distancing procedures for the following years, to limit tuition students to a class size of 14 reserving a spot for 15 or more for a Scotland resident if needed, was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

  1. NEW BUSINESS:
  2. Line Item Transfer Report:

Line item transfers were presented in the Finance Coordinator’s Report.  Brynn Lipstreu requested a written report for the Board.

 

  1. End of Year Purchases:

Dr. Baran will send a written report for end of year purchases that includes the following three categories:

  • Covid 19 supplies to reopen school (masks, gloves, thermal scan thermometers, disinfectant supplies, instrument disinfectant, 2 backpack disinfectant sprayers and disinfectant, front office counter guard, signage with protocols, UV disinfecting wands, wash sinks, and online classroom platforms to enhance Distance Learning if needed, with some items provided by the local Health District and some items funded by the EESSER Grant.
  • The oil tank was topped off at a much lower rate.
  • 30 new Chromebooks were purchased.

Rod Perry suggested coordinating with the First Selectmen for reimbursement from the state for Covid 19 related expenditures which is being done.

 

  1. Transportation Contract:

The Board asked Joe Savino to the meeting to answer questions regarding the cost breakdown for the FY 2019-20 bus contract.  Rod Perry asked if insurance could be reduced since the buses are not running (EASTCONN has reduced their insurance coverage).  Joe Savino reported that after some research was done the buses are financed with insurance structured for the year.  Sherry Smardon is looking for a clear statement of the actual costs for Scotland.  Joe Savino reported that besides fuel that is not being used, the expenses (still there even though the buses are not running) include maintenance, insurance, salaries, property tax, professional fees and leases for fueling infrastructure.  Cassidy Martin asked about written documentation that the drivers are being paid.  Dr. Baran reported that the documentation was received and sent to the Board.  Full-time drivers are being paid and part-time drivers that do field trips and team runs are not being paid.  Sherry Smardon asked about the $60,000 charge for parts and repairs when there are three new buses covered under warranty.  There were two exhaust repairs (one for the spare bus) and a break repair.  Sherry Smardon requested a written breakdown dollar per dollar of what was paid for staffing and insurance from March through June 30th to be able to defend to the taxpayers and auditor what was paid and why.

 

  1. School Reentry Plan:

The Governor and Commissioner of Education expect all schools in the state to reopen for 5 days a week in the fall.  There is a 50-page report and an 8-page template with requirements from the state that requests a Reentry Plan be submitted by July 24th.  The Reopen Committee consists of First Selectman Gary Greenburg (Town), Joe Savino (Transportation), Mr. Gaudreau (Facilities), Rod Perry (BOE), Mrs. Sweat, Mrs. Johnson, Mrs. Cote (Teachers), Mrs. Blish, Mrs. Trudelle (Parents) and Mrs. Petrone (Nurse).  A survey was sent out to parents with a response requested by July 9th.  87% of families have responded to date with approximately 50% of parents that will transport their children to school.  Eight of the households are not equipped with technology or Wi-Fi.  More surveys will be sent out to parents pertaining to curriculum and instruction.  Sherry Smardon expressed concerns with destroying the Science room to turn into a classroom.  Dr. Baran reported the Science Room has 4 sinks and all possibilities are being considered.

 

  1. Staff Scheduling:

Sherry Smardon expressed concerns with the flexibility of scheduling and not enough time for class and planning for Health/PE.  Dr. Baran reported that Health/PE was reduced from 4 days to 3-1/2 days and meets contractual education time.  Cassidy Martin expressed concerns with less classroom time to teach due to the increase in some specials.  She suggested Dr. Baran include Dr. Pinsonneault, who is involved in the day to day operations and should have had a big role in the scheduling process with the teachers as well.

 

  1. OLD BUSINESS:
  2. TEVAL:

Sherry Smardon requested a copy of the state approved Scotland Teacher Evaluation Plan and when it was last submitted.

 

Cassidy Martin left the meeting at 8:40 PM.

 

  1. Transportation Budget for School Year 2019-20: Covered under Item #8C

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears asked how many parents responded that they would not be sending their children to school and suggested the survey ask if parents are considering not sending their children to school.  She also asked about the following:  new Chromebooks, how they will be distributed and price per unit, how the 4th and 6th grade teachers handled working with the 5th grade students this year with the difficulty in change to distance learning that worked itself out, were the teachers comfortable with the work they did with the 5th grade, suggested combining classes be considered in the future for budget savings (worked well with this year’s 5th grade), asked if the Chromebooks had been purchased yet as the demand is high right now, asked how many computers were purchased for the Computer Lab, expressed concerns with the lack of use in the computer lab where expertise is needed and suggested contracting out for services (needs to be a priority), asked how Band that is an important part of education (can be difficult to schedule) would fit into this year’s schedule .

 

Dr. Baran reported that 8 families (needs to be clarified) have responded that they won’t be sending their children to school, new Chromebooks will go to the 1st grade students who didn’t have any this year and to replace damaged units, the cost of the Chromebooks is $279 each including the license, the 4th and 6th grade teachers did a very nice job with the 5th grade students,  the teachers were comfortable with their work with the 5th grade that went well, Dr. Baran is not in favor of combining classes for budget constraints and suggested the Middle School Concept that has been in use at Scotland Elementary since 2014, the Chromebooks have been purchased to secure the price thanks to the persistence of Mrs. Belliveau and Mrs. Wright, the memory in the computers was upgraded to handle SBAC testing, Dr. Baran will discuss contracting out for Technology Services with the Board, there are open slots which students could be pulled out of academics for Band instruction.

 

Michelle Murray expressed concerns with the Grading Policy for the Middle School being at the discretion of the teacher and concerns with an outdated Chromebook.  She also asked how students will be challenged moving forward with a focus on students who are behind when they return to school and if surveys will be on specific topics.

 

Dr. Baran reported the Grading Policy will be presented to parents at the beginning of the school year for every grade level, the returned Chromebooks will be evaluated for their use and condition and replaced if needed (there are funds in the budget to cover), the focus will be on all students to assess where they are and how to challenge them moving forward, the surveys will be short and pertain to specific areas.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Baran will email End of Year Purchase Report to the Board.
  • Baran will reach out to Joe Savino for a further cost breakdown of the transportation contract specifically for Scotland and email to the Board.
  • Baran will obtain the last submitted and state approved Scotland Teacher Evaluation Plan.
  • Tim Smith will email the Line Item Transfer Report to the Board.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Reopening Plan
  • TEVAL
  • Technology
  • Principal Report
  • Staff Scheduling
  • Bus Contract Cost Breakdown

The next meeting will be held on August 4th.

 

  1. ADJOURNMENT:

#8-20/21 Motion to adjourn (9:18 PM) was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48

hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes

are unofficial until they have been read and approved by a majority vote of the Board. Should edits be

necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and

voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes – Special Meeting

June 25, 2020

 

 

Chairperson Brynn Lipstreu called the meeting to order at 6:58 PM.

 

Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

Administrators present:  Superintendent Dr. Francis Baran

 

Motion to enter into executive session for the Superintendent Evaluation made by Sherry Smardon

Seconded by Scott Sears.  Motion passed unanimously.

 

Entered executive session at 6:59 PM

Dr. Baran was invited to stay.

Dr. Baran left the meeting at 7:11 PM.

 

Motion to adjourn made by Sherry Smardon, Seconded by Cassidy Martin

 

Motion passed unanimously.

 

Meeting adjourned at 8:15 pm.

 

 

 

Respectfully Submitted,

 

Rod Perry, BOE secretary

 


Click here for audio transcript: https://drive.google.com/open?id=1lIYwuOEosn4W3i5ToJ57yxG43k7JlfVS

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Remote Meeting Minutes

June 2, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Others present was Technician Michael D’Amato.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. ADDITIONS TO AGENDA: ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

#1-19/20 Motion to add to agenda FY 2020-21 Budget (Action Anticipated) as Item #9A, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

      #2-19/20 Motion to add to agenda End of Year Purchases (Action Anticipated) as Item #8H, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

      #3-19/20 Motion to add to agenda Communication with Audience as Item #3A, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

  1. Communication with the Audience: None

           

  1. APPROVAL OF MINUTES:

      #4-19/20 Motion to approve the regular meeting minutes from May 5, 2020, was made by Sherry Smardon with the following correction:  item #5C should read – Sherry Smardon asked for a copy of the last state approved Scotland Teacher Evaluation Plan.  The motion was seconded by Rod Perry and carried with one abstention by Brynn Lipstreu.

 

      #5-19/20 Motion to approve the special meeting minutes from May 19, 2020, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

      #6-19/20 Motion to approve the special budget meeting minutes from May 26, 2020, was made by Sherry Smardon with the following correction:  Motion to adjourn (6:00 PM) was made by Steve Kurcinik.  The motion was seconded by Scott Sears and carried unanimously.

           

  1. APPROVAL/RATIFICATION OF MAY 26, 2020 BOARD VOTE ON FISCAL YEAR 2020-21 BUDGET (ACTION ANTICIPATED):

      Action Anticipated was not on the agenda for the budget vote at the May 26, 2020 meeting.

#7-19/20 Motion to approve the Board vote at the May 26, 2020 meeting to ratify the FY 2020-21 Budget with Scenario #4 (leaves the one day reduction of the Speech and Language Pathology position in place, increases the School Counselor position from 3 to 4 days and increases the 3% reduction budget by $6,266 resulting in a budget of $2,325,356 or an overall reduction from the 2019-2020 budget of 2.73%) from the Budget Consideration List, was made by Steve Kurcinik, seconded by Rod Perry and carried with the following vote:

      YES:  B. Trudelle, S. Kurcinik, R. Perry, B. Lipstreu, S. Sears.

      NO:  S. Smardon, C. Martin.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  Rod Perry asked about payments for Public School tuition to the STEM School.  Tim Smith reported that no more payments are anticipated and will verify the number of students since the line is under budget.  Sherry Smardon asked why most of the heating oil was expended and expressed concerns with pupil transportation to Savino that is being paid in full when buses aren’t being used (such as fuel and insurance).  Dr. Baran reported that the tanks were topped off due to being down to about 800 gallons and that the transportation contract was being honored as long as Savino didn’t lay off his staff.  Rod Perry reported that EASTCONN has suspended all insurance on their buses for cost savings.  Sherry Smardon requested a breakdown and further clarification for what is being paid in the bus contract.  Brynn Lipstreu asked about Other Professional Services that is under budget.  Dr. Baran reported PPT Services and Speech and Language are under budget due to COVID 19 closure.  Sherry Smardon asked why Group Insurance was under budget.  Dr. Baran reported that 5 people dropped the insurance.

 

  1. Approval of Financial Statement:

#8-19/20 Motion to approve the Financial Statement dated May 28, 2020, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update:

The last day of school remains the same with June 16th for students and June 17th for staff with staff consensus to continue distance learning to the end of the school year.

 

  1. Food Service Update:

The staff is still working with a slight change last week for Memorial Day.  1,950 meals (breakfast and lunch) were distributed for the month of May.

 

  1. Distance Learning Status Update:

Principal Dr. Pinsonneault reported that this is the last week for new materials followed by next week for makeup work to finish up.  A Zoom Step up Day with new teachers will be held on June 15th and final class meetings will be held on June 16th to say goodbye.

 

  1. Green Skies Update:

The solar panels produced 26,240 kW hours in April.  Invoices continue to be billed through Green Skies.

 

  1. Other:

A letter of resignation was received from full-time PreK Para educator Mrs. Dinsmore.

 

  1. NEW BUSINESS:
  2. Choose Recipient of the Rose Khourie Scholarship (Action Anticipated):

There were three applicants for the Rose Khourie Scholarship that was originally setup for applicants pursuing a career in the health field.  Brynn Lipstreu and Deb Wright are working on written document with details for the scholarship.  Brynn Lipstreu expressed her pride in the accomplishments of the three applicants from a small town.  Sherry Smardon will present the award in person at the Parish Hill Graduation.

#9-19/20 Motion to award the Rose Khourie Scholarship to Brooke Benedict who will be pursuing a career as a Nurse Practitioner, was made by Rod Perry, seconded by Cassidy Martin and carried unanimously.

 

  1. Facilities Use Rate for FY 20-21 (Action Anticipated):

The current Facilities Use Rate is $25 per hour.

#10-19/20 Motion to maintain the current Facilities Use Rate of $25 per hour for FY 20-21, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. Tuition Rate for FY 20-21 (Action Anticipated):

The current tuition rate is $7,450.

#11-19/20 Motion to maintain the current Tuition Rate of $7,450 for FY 20-21, was made by Rod Perry, seconded by Sherry Smardon and carried unanimously.

 

  1. Authorize the Superintendent with the assistance of the Finance Coordinator to balance the FY 19-20 individual line items (Action Anticipated):

Sherry Smardon requested a detailed report on the budget line item transfers that is usually presented at the June meeting.

#12-19/20 Motion to authorize the Superintendent with the assistance of the Finance Coordinator to balance the FY 19-20 individual line items, with a full written report to be given to the Board at the earliest possible date, was made by Scott Sears, seconded by Steve Kurcinik and carried with the following vote:

YES:  S. Sears, B. Lipstreu, C. Martin, R. Perry, B. Trudelle, S. Kurcinik.

NO:  S. Smardon.

 

  1. Accept resignation of part-time Special Education Teacher (Action Anticipated):

#13-19/20 Motion to accept resignation of part-time Special Education Teacher, was made by Sherry Smardon, seconded by Bill Trudelle and carried unanimously.

 

  1. Re-instatement of Non-Tenured Teacher pending final approval of the town budget (Action Anticipated):

The School Counselor position has been changed from 5 days to 4 days.

#14-19/20 Motion for reinstatement of Non-Tenured School Counselor with position changed from 5 days to 4 days, pending final approval of the Town budget, was made by Scott Sears, seconded by Cassidy Martin and carried unanimously.

 

  1. Superintendent Evaluation (Action Anticipated):

Brynn Lipstreu recommended an in person special meeting for the Superintendent Evaluation (meetings can now be held with up to 10 people per Executive Order by the Governor).

#15-19/20 Motion to postpone the Superintendent Evaluation for a special meeting date to be set in June or early July, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. End of Year Purchases (Action Anticipated):

Discussion was held regarding end of year purchases with regard to technology.  Brynn Lipstreu recommended Chromebooks needed for the incoming 1st grade, replacement for damaged units and some extras that can’t be determined until the current units are evaluated.  The 6th grade Chromebooks are recycled for parts.  Dr. Baran reported that PPE (personal protection equipment) and other devices will be needed when school reopens.  The Emergency Defense Coordinator will be providing some PPE (masks, gloves, sanitizers) through grant funds.  Rod Perry reported that the state provided specific guidelines for Summer School that may help with the school reopening in the fall.  Sherry Smardon recommended that Chromebooks should be the priority and suggested looking at grant funds and donations from local non-profits.  She also asked about desks in the classroom and eating lunch in the cafeteria.  Dr. Baran reported that the custodians set up a classroom with 15 desks that met social distancing.  The cafeteria may need to go to alternate scheduling.  Discussion was held regarding concerns with purchases made at the end of the fiscal year (goes back to the days of the previous Finance Coordinator).  The number of Chromebooks needed cannot be determined until they are evaluated upon their return at the end of the school year.

#16-19/20 Motion to allocate funds for the purchase of Chromebooks as needed once the current units are evaluated upon their return, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

#17-19/20 Motion to allocate funds for the 2019-20 school year to purchase as needed supplies and equipment related to the corona pandemic for Summer School and the return to school in the fall, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

  1. OLD BUSINESS:
  2. FY 2020-21 Budget (Action Anticipated): No discussion necessary at this time.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Brynn Lipstreu will contact Savino Transportation regarding clarification of the bus contract and follow up on written details for the Rose Khourie Scholarship.
  • Baran will provide the Board with detailed report on line item transfers to balance the budget
  • The Board will set a special meeting date for the Superintendent Evaluation.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Line Item Transfers Report
  • End of Year Purchases
  • Transportation Contract
  • School Reentry Plan
  • Audience for Citizens
  • Action Items at the end of the agenda

A virtual Town meeting will be held Thursday, June 4th at 7pm.  All Board members are asked to attend.

6th Grade Graduation will be held on June 11th at 6:30 PM.

 

  1. ADJOURNMENT:

#18-19/20 Motion to adjourn (8:27 PM) was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes – Special Meeting

May 26, 2020

Audio Version: https://drive.google.com/drive/folders/1Q_0WY8AXLvTQHy6fJlSIMkrrdpL99h40?usp=sharing

Chairperson Brynn Lipstreu called the meeting to order at 5:03 PM.

 

Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

 

Budget Presentations:

 

Dr. Baran reviewed budget scenario #8 which maintains current staffing an results in a

Budget decrease of 0.5%.

 

Sherry Smardon asked whether or not MBR was an issue with a reduced budget.

Dr. Baran stated that it is not a concern.

 

Rod Perry reviewed scenario #3 that provides a more balanced specials schedule while providing more class time for regular education with some savings.

 

Scott Sears stated support for scenario #6 which does not reduce music staffing.

 

Cassidy Martin stated support for scenario #6 as well.

 

Sherry Smardon stated that she supports scenario #8 which maintains current staffing levels.

 

Steve Kurcinik stated that he prefers scenarios #3 and #4.

 

Bill Trudelle asked whether there will be any fuel savings from bus transportation due to the school being closed.

 

Dr. Baran stated that there are many unknowns related to transportation needs in the fall and that we should not anticipate any savings.

 

Sherry Smardon asked whether reductions in administration had been considered.

Dr. Baran stated that Dr. Pinsonneault had considered reducing her schedule from 5 days to 3.

He said that he does not approve of that reduction due to the need for consistent administrative leadership in the school from the Principal.

 

Sherry Smardon requested the number of Special Education students.

Dr. Pinsonneault stated that there were approximately 22 students but have not been able to evaluate new incoming students due to the school closure.

 

Sherry Smardon discussed a concern that the public has not had an opportunity to provide feedback on the budget proposals as would normally be the case.

 

Wendy Sears, a member of the BOS, stated that they need the BOE budget for their selectmen meeting tomorrow and that they expect the BOE to send a budget with a 3% reduction because that is what they have directed all town departments to achieve.  She stated that there will be a virtual town hearing to review all budgets on June 4, 2020 at 7:00 PM.  She said that she hopes that BOE members will attend to discuss their budget.  She reviewed some line items from the audited 18/19 BOE budget that indicated some line items were both under and over budget by significant amounts.

 

Steve Kurcinik made a motion to approve budget scenario #4 which provides 4 days staffing by the Speech and Language pathology teacher, 4 days per week for the school counselor and increases the 3% reduction budget by $6,266 resulting in a budget of $2,325,356 or an overall reduction from the 2019-2020 budget of 2.73%.

 

Motion was seconded by Rod Perry.

The motion passed with the following vote:

 

Sherry Smardon – no

Bill Trudelle        – yes

Rod Perry          – yes

Scot Sears.       – no

Cassidy Martin  – no

Steve Kurcinik  – yes

Brynn Lipstreau – yes

 

 

Motion to adjourn made by Steve Kurcinik.  Seconded by Scott Sears

 

Motion passed unanimously.

 

Respectfully Submitted,

 

Rod Perry, BOE secretary

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes – Special Meeting

May 19, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.

 

Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

 

  1. WRITTEN COMMUNICATION:

Brynn Lipstreu received a letter requesting information which she provided.

Dr. Baran received a letter from CABE stating that there will be no increase in dues.

 

  1. SIXTH GRADE CELEBRATION:

Dr. Baron reported that there will be a virtual celebration on June 11 at 6:30 pm.

Sherry Smardon asked if anything had been planned for the Kindergarten class and Dr. Baron responded that there will be a celebration at the beginning of next school year as they transition to first grade.

 

  1. GRADUATION GIFTS FOR SIXTH GRADE:

 

A motion to provide $25 B&N Gift Cards to each of the 14 sixth grade graduates was made by Sherry Smardon and seconded by Cassidy Martin.  Motion passed unanimously.

 

  1. ROSE KHOURIE SCHOLARSHIP:

 

Brynn Lipstreu stated that the due date for applications is tomorrow.

Applications will be sent to BOE members to review prior to the June BOE meeting.

 

  1. TECHNOLOGY PURCHASE UPDATE:

 

Dr. Baron stated that 4 new switches were purchased for $800 each plus shipping.

Switches that were available from AT&T were not compatible.

 

 

  1. FY 20 – 21 STAFFING CHANGES:

 

Ms. O’Connor and Ms. Lebeau requested switching grades next year.

Therefore, Ms. O’Connor will teach second grade and Ms. Lebeau will teach first grade.

 

  1. 20/21 BUDGET PRESENTATION:

 

Dr. Baran mentioned the numerous budget options that were emailed to BOE members to review.

 

Sherry Smardon, Cassidy Martin and Bill Trudelle stated that they feel that the staffing levels should remain the same due to unknown scenarios that schools may be facing in the fall.

Rod Perry reviewed the Specials Staffing plans from Dr. Baron comparing this year and next with a question as to how many special classes can be scheduled per day without impacting recommended daily needs for English, Language Arts, Math, Science and Social Studies.

He felt that it was important to meet the State BOE recommendations for those classes.

Several other budgetary items were discussed including potential propane savings as well as potential state guidelines impacting school environment for the next school year.  No directives are yet in place.

 

There will be a special meeting next week, May 26 at 5:00 PM to review a new 20/21 budget that represents only non-staffing cuts in expenditures.

 

  1. ADJOURNMENT:

 

Motion to adjourn made by Sherry Smardon and seconded by Rod Perry.

Passed unanimously.  Meeting was adjourned at 7:55 PM.

 

 

Respectfully Submitted,

Rod Perry, BOE Secretary


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

May 5, 2020

 

Vice-Chair Scott Sears called the meeting to order at 5:40 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Also present was Technician John Gusczkowski.  Unable to attend was Chairperson Brynn Lipstreu.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve the remote meeting minutes from April 7, 2020, was made by Rod Perry with the following correction:  Item #6E should read – Brynn Lipstreu expressed concerns with the Trimester Grading for required work and supplemental work done at home and posting to Power School.  The motion was seconded by Sherry Smardon and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed with no unusual expenses.  The overage for Instructional Aides under regular instruction from last month was due to salaries posted incorrectly and was moved to Special Education.  Rod Perry asked for an update on the audit.  Tim Smith reported that the response to the state regarding School Readiness will be sent out by the end of the week.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve the Financial Statement dated April 30, 2020, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update:

Governor Lamont issued an Executive Order today closing all Connecticut schools through the end of the academic year.  A conference with the Commissioner is schedule for tomorrow to discuss the next steps.

 

Sherry Smardon asked about the 6th grade Celebration and recommended continuing with Barnes and Nobles Gift Cards as gifts from the Board.  Dr. Baran would like to get the entire staff involved in the discussion for planning.  Principal Pinsonneault recommended that the students deserve to be recognized as well for the Presidential Awards and they have been ordered.

 

  1. Food Service Update:

As of today, 1,978 meals (breakfast and lunch) have been distributed with the vast majority to Scotland residents.

 

  1. Teacher Evaluation (TEVAL) Update:

The report is the same as last month.  The Governor has suspended all Teacher Evaluations for the current school year and teachers will not be held accountable moving forward.  Sherry Smardon asked for a copy of the last Scotland Teacher Evaluation Plan.

 

  1. Bus Contract Status Update:

There is no change from last month.  Savino Transportation is being paid per contract through the end of the school year with the staff being kept on the payroll.  Sherry Smardon requested in writing that Savino staff are being kept on the payroll.

 

  1. Distance Learning Status Update:

Distance learning has been overwhelming for parents with some concerns that have been addressed.  Everyone’s situation is different depending on the number of students in the household.  Specials are being streamlined into the regular classroom.  The issue of grading has been resolved and is posted on the website.  The new policy is Pass (quantity of work completed below 85%) and Pass with Distinction (quantity of work completed 85% or higher).

 

  1. Green Skies Update:

A request was received from Goldman Sachs Financial Group regarding information on the Eversource bills.  Goldman Sachs has purchased a bundle of solar panel companies including Green Skies.  The school will be notified when billing changes.  The solar panels are still working.

 

  1. FY20/21 Budget first draft:

The Board was emailed a draft budget with a 3% decrease.  A draft budget was presented in February with a 0% increase.  Sherry Smardon expressed concerns with cutting positions not knowing what the school year will bring and why Art went from 1 day to 3 days.  She suggested cuts be made elsewhere such as technology.  Dr. Baran reported that scheduling is worked around two lunch waves and specials.  In addition, Mrs. Johnson from Special Education (also certified in Art) is scheduled for Art in addition to other duties.  Concerns from teachers included:  not enough passing time and the time for specials.  Sherry Smardon asked not to cut the music teacher (does a lot with chorus, band and shows) that is a huge asset that Scotland has to offer.  Dr. Baran stated that the town requested the Board cut 3% (approximately $71,000) from the budget with not many places to cut from.  Without the savings from health insurance (reduction in number insured), the cuts could have been worse.  Sherry Smardon would rather stand behind the student and teachers and explain it to the town.  Cassidy Martin feels the same stating the importance of specials and especially mental health now and suggested coming in at 0 to 1-1/2% decrease.  Sherry Smardon would like to see a draft version of the budget with a slight cut and minimal impact to the students learning specials.  Steve Kurcinik commented that a 3% decrease shows what it will cost and suggested a 1% to 1-1/2% decrease budget be reviewed for discussion of the pros and cons.  Bill Trudelle asked about the increase to unemployment compensation and increase to Instructional Aides.  Dr. Baran reported that each teacher with their position cut can apply for a portion of unemployment insurance.  Aides for 2 students in the 0-birth are required for 1 on 1.  Bill Trudelle expressed concerns with cutting the specials staff and the decrease for Speech Pathologist.  He feels that all students should have access to band, speech and counseling.  Dr. Baran reported that adding back to specials would cut into academic time.  The caseload of 13 speech students will be assisted (a grouping of 2-3 is acceptable) by the administrators.  Sherry Smardon expects there will be more students with needs with the current situation.  The Board was asked to email any suggestions and feedback to Dr. Baran.  The Board requested the Superintendent draft another version of the budget with a slight decrease for the May 19th budget meeting.

 

  1. Request to Purchase Technology Infrastructure:

A request was presented to purchase switches for major infrastructure components that are needed now.  The cost for 4 refurbished switches (3 for replacement and 1 for backup) ranges from $800 to $1,200 each and would need to be funded out of this year’s budget.  Dennis LaBelle may have alternative plan and would like to discuss the models.

#3-19/20 Motion to authorize the Superintendent to purchase 4 switches for technology infrastructure not to exceed $4,800 pending discussion with Dennis LaBelle, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. Other: None

 

  1. NEW BUSINESS:
  2. FY 20-21 Special Budget Meeting:

A Special Budget Meeting will be held on May 19th at 7pm.

 

  1. OLD BUSINESS:
  2. Second Read BOE Communication Plan (Action Anticipated):

Tabled until the June meeting.

 

  1. COMMITTEE REPORTS:
  2. Tri-town BOE Meeting Update: No Report

 

Sherry Smardon asked to put up signs at Scotland Elementary congratulating Parish Hill Graduates.  Dr. Pinsonneault liked the idea.

 

  1. CABE/EASTCONN: No Report

 

  1. Readiness Council Report:

Verification was received from the state with continued funding at the current level for the School Readiness program.  Funds left over from the Quality Enhancement Grant scheduled to be used for Professional Development has been cancelled.  The funds have been redirected to find books and hands-on educational materials for PreK students.  Dr. Pinsonneault reported that educational materials and backpacks have been ordered.

 

Sherry Smardon asked about refunding PreK tuition for this year and how the positions are being paid for out of the grant.  Dr. Baran reported that ½ of the March PreK tuition will be refunded.  The office of Early Childhood has allowed funds to be moved from accounts that are not being spent to the payroll account.

 

  1. Communications Committee: No Report

 

  1. Policies Committee: No Report

 

  1. Technology Committee: No Report

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

The Board is asked to review the budget and email any feedback to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • FY 2020-21 Budget
  • Rose Khourie Scholarship

 

  1. ADJOURNMENT:

#4-19/20 Motion to adjourn (6:58 PM) was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

Click here for audio version: https://drive.google.com/drive/folders/1Q_0WY8AXLvTQHy6fJlSIMkrrdpL99h40?usp=sharing

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Virtual Meeting Minutes

April 7, 2020

 

Chairperson Brynn Lipstreu called the virtual meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Frank Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

#1-19/20 Motion to add to agenda, Staffing Update as Item #7C, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-19/20 Motion to approve the March 3, 2020 regular meeting minutes, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

      #3-19/20 Motion to approve the March 13, 2020 emergency meeting minutes, was made by Sherry Smardon, seconded by Bill Trudelle and carried unanimously.

 

      #4-19/20 Motion to approve the March 17, 2020 special meeting minutes, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  Sherry Smardon asked about any funds left over in the budget for this year.  Tim Smith reported that salaries continue to be paid and the use of less electricity and heating oil will be a benefit.  An update will be available in a month or so.

 

  1. Approval of Financial Statement:

#5-19/20 Motion to approve the Financial Statement dated April 2, 2020, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update:

The Governor has closed schools through April 20th and may adjust that proclamation.  A conference call is scheduled with the Commissioner on April 9th.  Dr. Baran will notify the Board of any changes.

 

  1. Food Service Update:

Beginning March 16 through today, 1,211 breakfasts and 1,211 lunches were passed out with parent pickup on Mondays, Wednesdays and Fridays.  Scotland Elementary is designated as a Regional Distribution Center for any child under age 18 who doesn’t need to be Scotland resident.  The notice is posted on the website and funds are not coming from the SES budget.

 

  1. Teacher Evaluation (TEVAL) Update:

The Governor has suspended all Teacher Evaluations for the current school year and teachers will not be held accountable moving forward.

 

  1. Bus Contract Status:

Dr. Baran reported the contract is being honored with Savino Transportation as long as he is committed to keeping his employees on the payroll and won’t lay them off.  Cassidy Martin suggested following Parish Hill who is not paying the bus contract due to drivers not being paid (there are small business loans available to cover the costs).  Brynn Lipstreu reported that CABE suggests readjusting the contract and working with the bus company.  The Board consensus was for the Superintendent to contact the First Selectman and Savino Transportation to verify that employees are being kept on the payroll and obtain verification in writing.

 

  1. Distance Learning Status:

The staff is working extremely hard and collaborating to help with instruction for the students.  Daily posting of assignments was changed from daily to weekly due to overwhelming concerns from parents.  Teachers are also posting office hours outside of the Google Classroom for any questions.  Parents have expressed concerns with scheduling and having to go to multiple sites for parents with multiple children at home.  Bill Trudelle expressed concerns with having to go to 24 classrooms for his three kids.  He reported that other districts have one classroom per child with specials included and asked about what to do if you can’t make a class.  Brynn Lipstreu expressed concerns with 4th Quarter Grading for required work and supplemental work done at home and posting to Power School.  Dr. Baran reported that the concerns will be addressed at a staff video conference this Thursday.

 

  1. Other:

Green Skies has been purchased by an outside conglomerate.  No official notice has been received to date.  Dr. Baran will follow up and obtain verification in writing for procedures to move forward.  Billing is not expected to change.

 

  1. NEW BUSINESS:
  2. First Read Draft Communication Plan:

The draft Communication Plan was sent to Nick Caruso from CABE with no feedback received to date.  Brynn Lipstreu will follow up with Mr. Caruso.  The plan will be presented at the next meeting for a second read.

 

  1. Non-Renewal Non-Tenured Teachers (Action Anticipated):

Dr. Baran reported that per recommendation from Board Attorney Sommaruga, an email and hard copy letter will be sent to Non-Tenured teachers Elizabeth Tucker and Chelsea Hebert for Non-Renewal of their contract for the FY 2020-21 school year.

#6-19/20 Motion for Non-Renewal of contracts for the FY 2020-21 school year for Non-Tenured teachers Elizabeth Tucker and Chelsea Hebert, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. Staffing Update:

Sherry Smardon asked how the administration is handling the reduction of the 5th grade teacher due to an extended medical leave.  Dr. Baran reported that two teachers (one grade below and one grade above) have volunteered to fill in for this teacher.  Sherry Smardon suggested Dr. Baran and Dr. Pinsonneault (who has experience as a grade level teacher) develop a Plan B to not over stress the two teachers that have volunteered to help and to give the students the attention and support they need at their grade level.

 

  1. OLD BUSINESS:
  2. Second read Policies (5114 Suspension and Expulsion/Due Process & 5144.4 Physical Exercise and Discipline of Students:

#7-19/20 Motion to approve Policy #5114 – Suspension and Expulsion/Due Process and Policy #5144.4 – Physical Exercise and Discipline of Students, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. BOE Communication Plan: Covered already

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Board to review Communication Plan and email any feedback to Sherry Smardon
  • Brynn Lipstreu to follow up with Nick Caruso at CABE regarding the Communication Plan
  • Baran and Dr. Pinsonneault will work on Plan B moving forward for the 5th grade
  • Baran will obtain update on bus contract and Green Skies

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Read Communication Plan
  • Bus Contract Update
  • Green Skies Update
  • Distance Learning Status
  • FY 2020-21 Special Budget Meeting

 

  1. ADJOURNMENT:

#8-19/20 Motion to adjourn (7:43 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

AUDIO VERSION:https://transcripts.gotomeeting.com/#/s/23df8c5b3f7984f278fc24ca7992c932e386d30233b2121c8ee5334d7eea61a2

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48

hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes

are unofficial until they have been read and approved by a majority vote of the Board. Should edits be

necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and

voted upon.

 

Scotland Board of Education

Scotland, Ct.

Special Meeting Minutes

March, 17, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 3:34 p.m.

Present were BOE members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

 

  1. Discussion of and possible action on written attorney-client privileged communication concerning the investigation and performance/employment of Superintendent of Schools (executive session anticipated)

Motion to enter executive session with invited guests First Selectman Gary Greenberg and Board of Education attorney Mark Sommaruga for the discussion of and possible action on written attorney-client communication concerning the investigation and performance/employment of the superintendent of school  made at 3:36 p.m by Sherry Smardon.  Seconded by Scott Sears.

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

 

Motion passes unanimously

 

BOE came out of executive session at 5:09 p.m.

 

A motion to accept the report and findings in regards to claims of a hostile work environment was made by Bill Trudelle.  Seconded by Sherry Smardon.

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

Motion passes unanimously.

 

A motion to end administrative leave on March 25, 2020 provided Dr.Baran submits a satisfactory plan to address staff work environment issues to the BOE Chairperson by March 20, 2020 made by Steve Kurcinik.  Seconded by Sherry Smardon. 

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

 

Motion passes.

 

 

  1. Adjourn

Motion to adjourn made at 5:10 pm by Sherry Smardon.  Seconded by Cassidy Martin. 

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

 

Motion passes unanimously.

 

 

 

Respectfully submitted, Rod Perry, BOE secretary.

 


PLEASE CLICK HERE FOR AUDIO VERSION OF LATEST BOE MINUTES:

https://drive.google.com/drive/folders/13xRYmLqdl3d7SXszlj-lJKEUwXgTnHlh?usp=sharing

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48
hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes
are unofficial until they have been read and approved by a majority vote of the Board. Should edits be
necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and
voted upon.

 

Scotland Board of Education

Scotland, CT

Emergency Meeting Minutes

March, 13, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 5:15 pm.

Present were BOE members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

Brynn Lipstreu read a letter from Robert Miller at the Eastern Highland Health District.  The letter reviewed concerns related to the current coronavirus [covid 19] concerns throughout the state.

Discussion following reviewed options for BOEs to consider in response to this current crisis.  It was noted that Reg. District 11 will be closing for 2 weeks effective 3/16/2020.

A motion to close SES for a 2 week period effective 3/16/20 to 3/27/20 was made by Scott Sears and seconded by Sherry Smardon.  Approved unanimously.

A motion to authorize Brynn Lipstreu to sign a financial hardship MOU developed by the BOE attorney and approved by the MEUI,SEIU, Local 506 was made by Sherry Smardon and seconded by Cassidy Martin.  Approved unanimously.

Meals will continue to be provided to students during this 2 week period on a drive through basis at the school.

Motion to adjourn made by Sherry Smardon and seconded by Cassidy Martin.  Approved unanimously.

Meeting adjourned at 5:42 pm.

Respectfully submitted by Rod Perry, BOE Secretary

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.


SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 3, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Sherry Smardon (7:20 PM), Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Thanks to the Parish Hill students for coming to Scotland to read to students PreK -3rd grade.

  • Thanks to the Spirit Committee for Stop, Drop and Read in the hallway.

 

  1. WRITTEN COMMUNICATIONS:

The Board received letters regarding a recent issue with a book in the classroom and an ongoing investigation that cannot be read due to Personnel Issues.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      –     Brynn Lipstreu read Board policy regarding conduct while speaking at a meeting.

–     New parent to town Freda read a paragraph from a book students read in the classroom that was offensive and inappropriate for children.  The book was removed from the classroom and the teacher is back in the classroom.

  • Courtney Lawrence expressed concerns with the lack of judgement used by the teacher’s book selection that exposes children to violence. The theme of the book is not appropriate for this age group.  She left the book with the Board with many pages marked with inappropriate language.
  • Kimberly Ausberger who works in the classroom is very sorry students were exposed to the book. She spoke highly of the teacher and feels the book selection was a mistake.
  • Michelle Murray expressed concerns with the disturbing choice made by the teacher and the supervision of teachers. The book forces parents to have a conversation with their children they may not be ready to have.  She suggests the Board review their policies on reading materials.

 

  1. ADDITIONS TO AGENDA: ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERSOF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-20/21 Motion to add to agenda as Item #12A, Review Process of Reviewing and Purchasing of Materials including Recent Purchases, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

           

  1. APPROVAL OF MINUTES:

      #2-20/21 Motion to approve February 11, 2020 Special Meeting Minutes, was made by Sherry Smardon with the following correction:  Correct the date of the minutes to February 11, 2020.  The motion was seconded by Cassidy Martin and carried unanimously.

      #3-20/21 Motion to approve February 19, 2020 Special Meeting Minutes, was made by Sherry Smardon with the following correction:  Item #2 – correct name of First Selectman Gary Greenberg.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Financial Reports were reviewed.  No extraordinary expenses occurred this month.

 

  1. Approval of Financial Statement:

#4-20/21 Motion to approve Financial Statement dated February 26, 2020, was made by Steve Kurcinik, seconded by Cassidy Martin and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update
  3. 2020-2021 Draft Calendar
  4. Fire Inspection Report
  5. Solar Panel Update
  6. Lunch Program Update
  7. Afterschool Program Report
  8. Teacher Evaluation (TEVAL) Update
  9. Bus Propane Usage

Above items 9A to 9H are tabled until the next meeting.

 

  1. FY2020-2021 Budget:

Brynn Lipstreu and Rod Perry attended the insurance meeting.  Health Insurance will remain with Connecticare that was reduced from a 5% increase to a 2.7% increase for medical and a 0% increase for dental.

 

  1. Other: Tabled until the next meeting

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

Current recertification for PMT Training is finished.  Training for a trainer is still pending.

 

  1. Current Enrollment:

Enrollment is down by 1 for a total of 106.

 

  1. Other:

March is a busy month.

 

  1. FRIENDS OF SES REPORT:

Michelle Murray presented the following activities for Friends of SES:

  • Family Nights on Thursdays
  • Movie Night on March 13th
  • 5th/6th grade Middle School Dance in May with all three elementary schools to help make transition to Parish Hill easier
  • Many fun activities are in the works including an Easter Egg Hunt

 

  1. NEW BUSINESS:
  2. Review Process of Reviewing and Purchasing of Materials including Recent Purchases:

The Board was presented with Policy #6160 Instructional Resources and Textbooks and Policy #6161.1 Evaluation of Instructional Materials and Programs that will be sent to the Policy Committee for review along with any other related policies.  Dr. Pinsonneault will be invited to attend the Policy Committee meeting

 

  1. OLD BUSINESS:
  2. 2020-2021 Calendar (Action Anticipated):

The Board was presented with Version A Calendar (school open on Veteran’s Day) and Version B (school closed on Veteran’s Day).  The staff is in favor of having school open.  Hampton Elementary, Chaplin Elementary and Parish Hill have no school on Veteran’s Day.  Sherry Smardon suggested keeping all schools on the same schedule due to impact on transportation, the last day of school and to maintain consistency.

#5-20/21 Motion to approve 2020-2021 Version B School Calendar that includes day off for Veteran’s Day, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

  1. Second read Policies (5114 Suspension and Expulsion/Due process & 5144.4 Physical Exercise and Discipline of Students:

Tabled until the next meeting.  Any revisions should be sent to Steve Kurcinik.

 

  1. School Climate Committee: No Report

 

  1. BOE Communication Plan:

Sherry Smardon will send a draft BOE Communication Plan to each Board member and present at the next meeting for a First Read.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Contact will be initiated again after the budget per suggestion from Hampton.

 

  1. CABE/EASTCONN:

Rod Perry reported that EASTCONN is working on kitchen issue that will not affect Scotland Elementary.

 

  1. Readiness Council Report:

An official notice was received from Chaplin via email that they are not interested in joining the School Readiness Council.

 

  1. Communications Committee: No Report

 

  1. Policies Committee: No Report

 

  1. Technology Committee: No Report

 

  1. Citizen’s Advisory Committee:

The Committee is getting ready with a survey and looking at the best way to filter through the town possibly through Monkey Survey.  The next step will be how to involve the community.  The next meeting is scheduled for April 7th at 6pm before the regular Scotland BOE meeting.  Sherry Smardon will attend as Board liaison.

 

  1. SECOND AUDIENCE FOR CITIZENS:
  • Lyn Johnson asked the Board to review Policy #6163 that pertains to any textbook that must be formally adopted by the Board of Education.
  • Michelle Murray would like to be positive moving forward and reflect on relationships with trusted teachers. She asked who is being named as Superintendent to address administrative issues.
  • Courtney Lawrence expressed concerns with safety and supervision and would like to see another adult in the classroom.
  • Brynn Lipstreu reported that support is available for any students impacted by the book in question. She also reported that the power of the Board lies in policy that governs the structure of the school.
  • Bill Trudelle suggested a seasoned teacher as a mentor substitute for the classroom.
  • Sherry Smardon suggested checking with neighboring towns (Chaplin, Hampton, Parish Hill, Canterbury and Sprague) to share a sub and advertise for a long term sub.
  • Pinsonneault was asked to use a Substitute in the class for now and work with parents for a backup plan in case the Substitute is needed to cover for another teacher.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will review Policies 5114 and 5144.4 and direct any feedback to Steve Kurcinik.
  • Sherry Smardon will represent the Board on the Citizen’s Advisory Committee.
  • Sherry Smardon will email the Board a draft BOE Communication Plan.
  • Steve Kurcinik will set Policy Committee meeting to review Policy #6160, Policy #6161.1 and any other policies in the 6000 series related to purchasing.

 

  1. NEXT MEETING AGENDA ITEMS:
  • First Read Draft Communication Plan
  • 2020-21 Budget
  • Second Read Policy 5114 and 5144.4

 

  1. ADJOURNMENT:

#6-19/20 Motion to adjourn (8:07 PM) was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

February 19, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:04 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle. 

 

 

  1. Discussion and possible action concerning performance, evaluation and/or employment of

Superintendent of schools. (Executive session anticipated):

Motion to enter to Executive Session with invited guest Attorney Mark Sommaruga and First Selectman Garn Greenberg was made Sherry Smardon, seconded by Scott Sears and carried unanimously. Executive Session was entered at 7:05PM

 

The Board came out of Executive Session at 8:37 PM.

 

Motion to place Dr. Baran on administrative leave with pay until further notice was made Cassidy Martin, seconded by Scott Sears and carried unanimously.

 

Motion to authorize Board legal counsel to retain an outside investigator to look into recent claims of a hostile work environment was made Scott Sears, seconded by Bill Trudelle and carried unanimously.

 

  1. ADJOURNMENT:

Motion to adjourn (8:38 PM) was made Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Sherry Smardon

Scotland Board of Education


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

February 10, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Afterschool program that runs four times a week started on January 13th and is very successful.

–     The Football Celebration was held on Friday, January 31st with many fun activities by Karen

Schenck.

  • The 100th day of school was held on Friday, February 7th.

 

  1. WRITTEN COMMUNICATIONS:

–     Dr. Baran received the CABE Newsletter with Professional Development Opportunities.

–     Dr. Baran was contacted by Peter Martin of the Parks & Rec Commission regarding a Board liaison to attend meetings.  Dr. Baran will attend on behalf of the Board.

–     An email was received from First Selectman Gary Greenberg regarding the need to reduce spending by 3%.

 

  1. COMMUNICATION WITH THE AUDIENCE:

Union representative Lynn Johnson reported that a poll showed the staff was in favor of working on Veteran’s Day to honor Veterans.

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve the meeting minutes of January 7, 2020, was made by Sherry Smardon, seconded by Rod Perry and carried with one abstention by Steve Kurcinik.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Financial Reports were reviewed.

Sherry Smardon asked about the STEM Tuition Rate.  Dr. Baran reported the tuition is expected to increase 2-3% and there are currently 7 students attending the STEM Magnet School.

Rod Perry asked about the audit.  First Selectman Gary Greenburg reported the audit will be presented on February 26th.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve the Financial Statement dated January 30, 2020, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update:

There is no change since the last report.  The last day for students is June 16th and June 17th for staff.

 

  1. 2020-2021 Draft Calendar:

The Board was presented with two versions of a draft calendar.  Version “A” has a full day on November 11th for Veteran’s Day with the last day for students on June 9th and June 10th for staff.  Version “B” has no school on November 11th for Veteran’s Day with the last day for students on June 10th and June 11th for staff.  Both versions are closely aligned with Parish Hill.

 

  1. Fire Inspection Report:

An excess accumulation of leaves around the generator have blown back and will be cleaned out.  An accumulation of storage materials in front of the mechanical box will be removed.

 

  1. Solar Panel Update:

There was no Eversource electric bill.  15,000 kw hours will be carried over.  As of March 1st everything starts over and a check will be issued for the remaining kw hours.

 

  1. Lunch Program Update:

The January average for Breakfast was 44 and 87 for Lunch.  The favorite was Personal Pizza.

 

  1. After School Program Report:

The new afterschool programs are running well with a total of 145 participants along with drama and chorus.  Someone from the state will be coming to the school to observe the programs.

 

  1. Teacher Evaluation (TEVAL) Update:

Dr. Baran observed in the classroom with the Administration to collaborate.

 

  1. Bus Propane Usage:

The buses ran 21 days in January with diesel buses used on 18 different days due to the maintenance schedule.  3,340 gals have been used to date with an average of 40 gals per day.  6,500 gals will be needed for the upcoming budget.  The afterschool grant includes transportation.

 

  1. Budget Timeline:

The 1st budget is due to the Town by April 30th.  The Public Hearing will be held on May 7th.  The final budget is due to the Town by May 14th.  The Town Meeting will be held on May 21st.

 

  1. FY2020-2021 Budget First Draft:

The Board was presented with the first draft of the budget with a 0% increase.  Any questions should be directed to Dr. Baran.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

PMT training is finishing up.  Dr. Pinsonneault and Deb Wright attended SBAC Administrator update in East Hartford.  Work is being done on the SBAC schedule with ELA to begin in April.

 

  1. Current Enrollment:

Enrollment was reported incorrectly last month (correct total is 107) and remains the same for this month.

 

  1. Other:

Spirit Day will be held on Friday, February 14th.  Students and staff are asked to wear red, pink or hearts for Valentine’s Day.

 

  1. FRIENDS OF SES REPORT:

A meeting was held on Saturday with many ideas generated.  Movie Night will be held on March 13th.

 

  1. NEW BUSINESS:
  2. Scotland First Selectman Gary Greenberg’s perspective of the town of Scotland’s financial status:

First Selectman Gary Greenberg addressed the Board regarding how the town is doing.  The Undesignated Fund Balance is not healthy at $400,000.  The town cannot transfer funds to stop an increase to the mill rate.  There are no resources to sustain the town.  There are four houses up for a tax sale.  Savings need to be made in education that is three quarters of the budget.  Possible savings could be made with RD11 based on per capita instead of the number of students, shared services such as combining administration and combining schools with Hampton Elementary who has low enrollment.  Townspeople need to petition their legislators to do something.  Sherry Smardon asked how to bring people into town.  Cassidy Martin asked how to increase revenues in town.  The Economic Development Commission will help along with zoning regulations that have been made easier for a home business.

 

  1. OLD BUSINESS:
  2. First read Policies (5114 Suspension and Expulsion/Due process & 5144.4 Physical Exercise and Discipline of Students:

The Board was presented with two existing policies that need to be updated due to new legislation.  The Board is asked to email any feedback to Dr. Baran.

 

  1. School Climate Committee:

The Committee will meet in the spring to prepare a survey.

 

  1. Citizen’s Advisory Committee:

The Committee held their first meeting with elections of Celine Sullivan as Chair and Wendy Sears as Co-Chair.  The first order of business will be to send out a survey on how the town feels about being welcomed into the school.  The survey will be brought to the Board for approval.  A tentative date for the next meeting is March 3rd at 6pm before the regular Board meeting.  Cassidy Martin will attend as Board liaison.

 

  1. BOE Communication Plan:

The Committee looked at a draft plan from another town and will present a draft to the Board by April.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Brynn Lipstreu reached out to the Board Chairs from the other schools and received the following responses:  Hampton asked to wait to meet until after the budget, RD11 likes the idea and there was no word from Chaplin.  Contact will be initiated again in March to schedule a meeting after the budget.

 

  1. CABE/EASTCONN:

Rod Perry met with the EASTCONN Director and discussed the following:  there are many programs offered, there is a need for a new kitchen to make food, there has been a loss of many state grants, and there is a new grant from Walmart for Adult Education.

 

  1. Readiness Council Report:

The Readiness Council was discussing with Chaplin about joining the Readiness Council.  Chaplin is no longer interested.

 

  1. Policies Committee:

The next meeting will be held on Monday, February 24th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The Committee will meet in the spring.

 

  1. SECOND AUDIENCE FOR CITIZENS:

First Selectman Gary Greenberg asked the Board if it was possible to contact parents via email or text.  Sherry Smardon suggested Dr. Baran and Mr. Greenberg write a letter to be sent home to parents giving them the option of signing up for email or text.  She also suggested setting up a table at Open House and Parent/Teacher Conferences to sign up.

 

Celine Sullivan asked the Board to consider rotations for the afterschool program next year.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will review two policies with any feedback emailed to Dr. Baran before February 24th.
  • The Board will review the draft budget with any questions directed to Dr. Baran.
  • Baran will add average daily mileage to the Bus Propane Usage Report.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Read Policies
  • FY 2020-2021 School Calendar

 

  1. ADJOURNMENT:

#3-19/20 Motion to adjourn (8:27 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

Scotland Board of Education

 Communications Committee

           Meeting Minutes

     January 30, 2020 3:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 3:37 p.m.

  1. Discuss general aspects of a communication plan for the Board of Education.

Several points were emphasized regarding the difference between the Board of Education’s communication plan and that of the school. The Board’s plan needs to emphasize the role of the board members. The committee members emphasized their understanding that there is a fine line between a Board of Education communication plan and that of the school. Ms. Martin identified the quarterly communication newsletter that is used at PHHS and the fact that two (2) Board members do the writing based on input from school staff. The committee discussed various presentations that might be made to the Board and advertised in a BOE communication.

 

Mrs. Smardon presented the Ledyard Board of Education communication plan and the committee discussed various aspects of the plan.

 

The committee discussed a tentative time line for completion of the plan.  The committee anticipates presentation to the full BOE at the May 2020 meeting as a first read with a vote at the June meeting for implementation in September of 2020.

 

Mrs. Smardon will edit the Ledyard plan and send a copy to Dr. Baran for distribution to the other committee members.

 

Dr. Baran will contact Nick Caruso at CABE to inform him of the committee’s work and their use of the Ledyard plan in anticipation of Mr. Caruso meeting with the committee at a future date to provide input and guidance.

 

 

  1. Discuss future agenda items.

At the next meeting the committee will discuss the edited Ledyard plan.

  1. Set next meeting date

The next meeting of the committee will be Thursday, February 13, 2020 at 3:30 p.m. in the superintendent’s office.

  1. Adjourn

The meeting was adjourned at 3:55 p.m.

 


 

 

Scotland Board of Education

            Policy Committee

           Meeting Minutes

     January 27, 2020 6:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:30 p.m. Present were Mr. Perry, Mr. Kurcinik, Dr. Baran

  1. Policy 5114 Suspension and Expulsion/Due Process:

Dr. Baran explained the need to update the expulsion portion of the policy to indicate that in order to suspend a student the word or needed to be replaced by the word and between endangers person or property, is seriously disruptive of the educational process and violates a published policy of the Board of Education. Dr. Baran also explained changing the  phrase “ is violative of” to violates a in the first paragraph in the policy and in the first paragraph under the subtitle expulsion. The committee agreed to all changes.

  1. Policy 5114.4 Physical Exercise and Discipline of Students: Dr. Baran explained the need to insert the following into paragraph 1 of the policy “The Board requires that each student in Scotland Elementary School shall have not less than twenty (20) minutes daily in total devoted to physical exercise, except that a Planning and Placement Team may alter such schedule for a child requiring special education and related services. Further, the Board permits, in Scotland Elementary School, including an additional amount of time, beyond the required twenty minutes for physical exercise, devoted to undirected play during the regular school day, subject to the approval of the administration.” The committee approved the addition unanimously.
  2. Policy 0200 Mission-Goals-Objectives. The committee decided to table consideration of any changes to this policy pending further research.
  3. Set next meeting date

The next meeting was scheduled for Monday February 24th at 6:30 p.m. in the superintendent’s office.

  1. Adjourn

The meeting was adjourned at 7:01 p.m.

 


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 7, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Sherry Smardon, Cassidy Martin, Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Steve Kurcinik.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED):

William Trudelle expressed interest in serving on the Board.

#1-19/20 Motion to appoint William Trudelle to the Scotland Board of Education, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously by paper ballot.

 

  1. REORGANIZATION OF COMMITTEE ASSIGNMENTS:

CABE/EASTCONN – Rod Perry

Readiness Council – Scott Sears

Policies Committee – Steve Kurcinik, Rod Perry

Personnel Committee – as needed

Technology Committee – Steve Kurcinik

Communications Committee – Sherry Smardon, Cassidy Martin, Bill Trudelle

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Thanks to the Friends of SES for their successful “Kids Go Shopping” event on December 9th.

–     A very successful Winter Concert was held on December 12th.

–     The Parish Hill Music Department provided a very nice assembly on December 13th.

–     Thanks to all the staff for their work preparing for the PreK and Kindergarten NAYEAC

Accreditation that was approved and is good for 5 years.

 

  1. WRITTEN COMMUNICATIONS:

–     An email was received from Anne Stearns thanking the Board for the card for the cookies.

–     A notice was received from the Board Attorney regarding review and increase of billing rates.

Sherry Smardon asked that the increase go into effect July 1st to prepare for the budget.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #2-19/20 Motion to approve the regular meeting minutes of December 3, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

      #3-19/20 Motion to approve the Board Social minutes of December 3, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  The equipment costs within Technology are for the purchase of Chromebooks that will be offset by Title I and Title II grant funds.  The Audit is pending information from the School Readiness Grant.

 

  1. Approval of Financial Statement:

#4-19/20 Motion to approve the Financial Statement dated January 2, 2020, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Budget Update:

Remove from the agenda as it is covered under the Finance Coordinator Report.

 

  1. 2019-2020 Calendar Update:

There were 2 school cancellations (December 3rd and December 17th) and three 2-hour delay days (only affects the breakfast report).  The last day for students is Tuesday, June 16th and Wednesday, June 17th for staff.

 

  1. 2020-2021 Calendar timeline:

Dr. Baran is working with the Superintendents from Hampton and Chaplin to coordinate the Calendar.  A draft Calendar will be presented at the February meeting.

 

  1. Fire Inspection Report: No Report received to date.

 

  1. Playground Report:

There were three major areas cited in the Playground Inspection.  One item has been addressed already.  There is a bearing that is wearing on the merry-go-round (not an immediate concern) that will be monitored.  The mulch for the playground has been purchased and will be spread when weather permits.

 

  1. Solar Panel Update:

The report from Green Skies was not received to date and will be emailed to the Board when received.

 

  1. Lunch Program Update:

The December average for breakfast was 48 and 87 for lunch (has gradually increased).  The favorite was Primo Pizza slice.

 

  1. Budget Timeline:

A preliminary budget will be presented to the Board at the February meeting and may not include health insurance and heating oil that have a major impact on the budget.  The budget is due to the Town Hall on May 2nd.  The Public hearing will be held on May 7th.  A final budget is due May 16th to be presented at the Town Meeting on May 21st.

 

  1. Update on After School Grant:

The approved After School Grant is in place thanks to Dr. Pinsonneault and Mrs. Wright.  There are 8 established Clubs (currently there is a waiting list) that will meet Monday – Thursday until 4:15 starting next week.  A late bus will be provided.  The Clubs include the following:  Coding/Robotics, Lego, Muscle Up, Journaling, Creative Cooking, Arts & Crafts, Super Science and Behind the Scenes.

 

  1. Teacher Evaluation (TEVAL) Update:

Meetings have been held with the staff to set goals and observations have begun.

 

  1. Bus Propane Usage:

Propane use for December was 560.2 gal (down due to only 13 days with two cancellations).  2,991.7 gal have been used to date with an average of 13.48 gal per day.  Bus #31 used 15.45 gal per day (the longest route).  Bus #33 used 11.73 gal per day (the shortest route).  Sherry Smardon asked for a written Propane Usage Report.

 

  1. Other:
  • A meeting was held with Superintendent Henrici on Vertical Teaming.
  • Parish Hill will be using the SES gym on Martin Luther King Day due to a water main problem.

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

PMT recertification is required yearly with three seats available at a time.  Six members of the staff have been recertified to date, which is held in Middletown.  Sherry Smardon suggested collaborating with Hampton, Chaplin and Parish Hill to train a trainer to come to the school to recertify all the staff together.

 

  1. Current Enrollment: Stayed the same.

 

  1. Other:
  • The Pig Race will be held on January 8th.
  • After-school Clubs will start on January 13th.

 

  1. FRIENDS OF SES REPORT:

December was a very busy month.

 

  1. NEW BUSINESS:
  2. Scotland First Selectman Gary Greenberg’s perspective of the town of Scotland’s financial status:

First Selectman Gary Greenberg could not attend tonight’s meeting and will present to the Board at the February meeting.

 

  1. Chorus overnight trip to Philadelphia (Action Anticipated):

The Board was presented with request from Mr. Coporale for an overnight trip to Philadelphia for the chorus.  The trip is open to 4-6th grade students, parents and Board members.  Fundraising will be held to offset the cost.  Sherry Smardon commended the trip as a great opportunity for students and recommended opening up to Parish Hill Middle School students if there is not enough interest.

#5-19/20 Motion to approve Scotland Elementary Chorus overnight trip for Philadelphia Performance Tour on May 27th/28th, was approved by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

  1. OLD BUSINESS:
  2. Second read Policies (1331 Smoke Free Environment & 5118.1 Homeless Students):

There were no edits to the two policies.

#6-19/20 Motion to approve Policy 1331 Smoke Free Environment, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

#7-19/20 Motion to approve Policy 5118.1 Homeless Students, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

Sherry Smardon questioned the Policy number for the Homeless Students Policy.  Dr. Baran will verify the correct Policy number.

 

  1. School Climate Committee:

The Committee submitted their goals to Nick Caruso and will meet to discuss the goals and next steps.

 

  1. Citizen’s Advisory Committee:

Lisa LaBelle, Wendy Sears, Celine Sullivan and Brandy Blish are interested in serving on the Citizen’s Advisory Committee.  The Board will rotate with a representative for each meeting.  A meeting will be scheduled to begin discussion on how to become more welcoming.

 

  1. BOE Communication Plan:

A new Committee was established.  Dr. Baran has reached out to CABE and suggested contacting Nick Caruso.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Brynn Lipstreu will determine the Chairs for the other Boards and reach out to schedule a Board Social.

 

  1. CABE/EASTCONN:

Rod Perry is scheduled to meet with the Director of EASTCONN.

 

  1. Readiness Council Report:

The Committee hasn’t met.  The next meeting is scheduled for January 28th.

 

  1. Policies Committee:

The January meeting will be rescheduled.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

Mr. Lary provided the Committee with an extensive report on the status of the Chromebooks, new Computer Lab and server requirements.  He also was commended for fixing an overheated server in a timely fashion with limited down time.  Mr. Lary expressed concerns with security regarding discussion of transition from hard servers to the cloud.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Baran will email the Board the Propane Usage Report and Solar Panel Report, verify the Policy number for Homeless Students and follow up with the Board Attorney regarding rate increases.
  • Brynn Lipstreu will notify the Town Clerk of new Board member Bill Trudelle, reach out to other Board Chairs for a Board Social, and reach out to the Citizen’s Advisory Council to schedule a meeting.
  1. NEXT MEETING AGENDA ITEMS:
  • Add Communications Committee
  • Remove Personnel Committee

 

  1. ADJOURNMENT:

#8-19/20 Motion to adjourn (8:08 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

 

Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date of the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 SCOTLAND BOARD OF EDUCATION

            Scotland, Connecticut

               Meeting Minutes

              December 3, 2019

Dr. Baran, Superintendent of Schools, called the meeting to order at 6:07 p.m. Present were Board members Sherry Smardon, Steve Kurcinik, Cassidy Martin, Scott Sears, Rod Perry, and Brynn Lipstreu. Administrators present were Superintendent Dr. Baran, and arriving at 6:35 p.m. were Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. Also in attendance was resident of Scotland Mrs. Selene Sullivan.

 

  1. Board of Education Social:

Informal conversations occurred among the attendees.

 

  1. Adjournment

#6 – 19/20 Motion to adjourn (6:45 p.m.) was made by Sherry Smardon, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Dr. Francis A. Baran

Superintendent of Schools


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      November 25, 2019, 6:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:30 p.m. Present were: Mr. Perry, Mr. Kurcinik and Dr. Baran

  1. The committee reviewed and discussed the CABE recommended changes to policy 1331 Smoke Free environment. The primary changes to the policy involved the addition of references to electronic tobacco delivery devices and vaping. The committee voted to send the policy to the full BOE for a first read on December 3, 2019.
  2. The committee reviewed CABE recommendation of the mandated policy 5118.1 on Homeless students. The committee reviewed the proposed policy and voted to send the policy to the full BOE for a first read on December 3, 2019.
  3. The committee reviewed and discussed the CABE policy 5141.214 Student Sunscreen Use. After much discussion the committee voted to table the policy for further discussion at a future date.
  4. Set next meeting date

The next meting date will be decide at a future time.

  1. Adjourn

The meeting was adjourned at 7:30 p.m.

 

 

 


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date of the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 SCOTLAND BOARD OF EDUCATION

            Scotland, Connecticut

               Meeting Minutes

              December 3, 2019

Dr. Baran, Superintendent of Schools, called the meeting to order at 6:07 p.m. Present were Board members Sherry Smardon, Steve Kurcinik, Cassidy Martin, Scott Sears, Rod Perry, and Brynn Lipstreu. Administrators present were Superintendent Dr. Baran, and arriving at 6:35 p.m. were Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. Also in attendance was resident of Scotland Mrs. Selene Sullivan.

 

  1. Board of Education Social:

Informal conversations occurred among the attendees.

 

  1. Adjournment

#6 – 19/20 Motion to adjourn (6:45 p.m.) was made by Sherry Smardon, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Dr. Francis A. Baran

Superintendent of Schools


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      October 28, 2019, 6:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:30 p.m. Present were: Mr. Perry, Mr. Kurcinick and Dr. Baran

  1. Review legislation from the 2018-2019 legislative session for Scotland Elementary School policy implications.

The committee reviewed the legislation passed during the 2018 – 2019 legislative session for implications to Board policies. The committee decided to work on areas regarding smoking on and off school grounds and vaping, self-application of sun screen and access to education by homeless students

  1. Review the application form for Building and Facilities use.

The committee reviewed and approved the presented application for use of school facilities

  1. Discuss future agenda items.

The committee will continue to review and present policies identified by state legislation and CABE policy services.

  1. Set next meeting date

The next meeting was set for Monday November 18, 2019

  1. Adjourn

The meeting was adjourned at 7:20 p.m.

 

 


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 5, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

The Board recited Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–      SES won the Scholastic Summer Reading Challenge for the 4th straight year.

–      Superintendent Award winners for 2019 are Chloe Reid and Taylor Kohanski who will be honored next Thursday at RHAM High School.

–      The field trip to Providence for grades 4-6 to see the Broadway musical Aladdin was successful.

–      Brynn Lipstreu commended Anne Stearns for her years of service on the Board.

 

#1-19/20 Motion to take a short recess to celebrate with Anne Stearns, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

The Board came back in session at 7:13 PM.

 

  1. WRITTEN COMMUNICATIONS:

The 2019 Government Relations Committee and Proposed Solutions booklet was received from CABE and available in the office for any Board member interested.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

        #2-19/20 Motion to approve the meeting minutes of October 1, 2019, was made by Sherry Smardon with the following correction:  Item #3C should read – Brynn Lipstreu contacted the Board Chairs from Chaplin, Hampton and RD11 regarding a Tri-town BOE meeting.  The motion was seconded by Scott Sears and carried with one abstention by Anne Stearns.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

                The Financial Reports were reviewed.

  1. Approval of Financial Statement:

#3-19/20 Motion to approve the Financial Statement dated 10/31/19, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Budget Update:

The loan was paid off with the October bill.

  1. Solar Panel Update:

The solar panels are still working with no problems.  Minor inspections are done periodically.  16,600 kW hours were used in October.  The summer reserve will be drawn down due to diminished production between November and April.

 

  1. Lunch Program Update:

The October average for breakfast was 50 (slightly up from last year of 49) and 81 for lunch (slightly up from last year of 80).  The favorite was French toast sticks.

 

  1. Update on After School Grant Program: Waiting to hear.

 

  1. Teacher Evaluation (TEVAL) Update:

Goals are being set and formal observations are being done.

 

  1. Bus Propane Usage:

Bus #31 used 262 gallons of propane (down from last month 305).

Bus #32 used 216 gallons of propane (down from last month 276).

Bus #33 used 197 gallons of propane (down from last month 214).

The number of school days impacts the usage (November and December have less school days than September).  Bus #32 was subbed out due to windshield wipers not working.  Dr. Baran will continue to track usage and present to the Board each month.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

Professional Development included:  NAEYC Ethical Conduct in the PreK classroom (3 Paras), 2019 Guidance Expo and CSDE Orientation for McKenney-Vento law (Guidance Counselor), Structured Literature (Spec Ed Teacher), Mandatory FBI Fingerprint Audit (Admin Asst), Student Engagement (2nd grade Teacher) and Title 9 Training.

 

Cassidy Martin expressed concerns with Scotland Elementary not participating in the Vertical Curriculum training where 7th/8th grade Parish Hill teachers work with the 6th grade teachers.

 

  1. Current Enrollment:

Current enrollment is the same at 107.

 

  1. Other:
  • Thanks to the Friends of SES who ran the recent Book Fair and for their part in the Cowabunga fundraiser.
  • There is no school on Veteran’s Day.
  • The Rain Garden has been installed to the right of the school entrance.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES are working on setting up a meeting and planning for Teacher Appreciation Week.

 

  1. NEW BUSINESS:
  2. SBAC Results:

Dr. Baran presented SBAC Scores tracking students for the past 5 years.

 

  1. EASTCONN Board of Directors:

Anne Stearns was asked to write a description of her role on the EASTCONN Board of Directors.  EASTCONN meets the 4th Tuesday of the month at 5:30pm with no meetings held in the summer.

 

  1. OLD BUSINESS:
  2. Board of Education Social:

A Board Social will be held on December 3rd at 6pm in the cafeteria before the regular Board meeting with refreshments.  Cassidy Martin encourages teachers to attend.

 

  1. Recording Device Feedback:

The recordings of the Board meetings are working well.

 

  1. School Climate Survey: No Update

 

  1. 2019-2020 Board Goals (Action Anticipated):

The Board was presented with Board Goals with a focus on Communication & Visibility, Culture & Climate, Finances and Policies with student achievement as the driving force.  The Board will develop a Communication Plan.

#4-19/20 Motion to set 2019-20 Board Goal to Focus on Communication and Visibility and create a Communication Plan, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. Citizen’s Advisory Committee:

The Committee will concentrate on climate between parents, students, school and community to make the school more welcoming.  There will be no more than 7 members.  Anyone interested in joining the Committee should email Brynn Lipstreu with contact information by December 18th.  The Citizen’s Advisory Committee will become a standing agenda item.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The Climate Committee met with Nick Caruso from CABE and will send him five thoughts on what they can do next.  Dr. Baran sets up meeting dates but does not attend.  Anne Stearns suggested the Superintendent and Principal each establish a personal goal for the Committee.

 

  1. Transportation Committee: No Report

 

  1. Tri-town BOE Meeting Update:

Brynn Lipstreu will contact the other Board Chairs after the December meetings.

 

  1. CABE/EASTCONN:

The Board was presented with Workforce Task Report.

 

  1. Readiness Council Report:

Discussion is being renewed with Hampton to join the Readiness Council.

 

  1. Policies Committee:

The Committee worked on five policies related to legislation passed in 2019.  The next meeting is scheduled for October 18th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting will be held in December.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Celine Sullivan reported that she was contacted by the bus company regarding her children not riding the bus.  Propane usage may be lower due to the bus not going down her street anymore.  She also asked about the SBAC scores for Science and the selection of Citizen’s Advisory Committee members.  Dr. Baran will present a breakdown of the SBAC Science scores for the next meeting.  Sherry Smardon reported the Advisory Committee is a Committee of the Board.  Rod Perry suggested having alternates for the Committee.

 

Dr. Baran responded to Cassidy Martin’s concerns regarding participation in Vertical Teaming training.  The Scotland Administrators and staff attended several meetings previously and declined to continue due to the lack of direction and disagreement with how the meetings were conducted.  Cassidy Martin asked Dr. Baran to attend the training as the group has started up again with a new direction.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Anne Stearns will make cookies for the Board Social.
  • Brynn Lipstreu will draft and post a fun Agenda for the Board Social, make a flyer for the Citizen’s Advisory Committee and send a draft of the Board Goals to Dr. Baran.
  • Baran will update propane usage with mileage and draft electricity report.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Finalize Board Goals
  • Election of Officers
  • Committee Assignments
  • BOE Communication Plan
  • SBAC Science Results
  • Policies

 

  1. ADJOURNMENT:

#5-19/20 Motion to adjourn (8:51 PM) was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

November 5, 2019

Chairperson Brynn Lipstreu called the meeting to order at 6:31 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault. 

 

The Board recited Pledge of Allegiance.

 

  1. OPEN DISCUSSION ABOUT THE CITIZEN’S ADVISORY COMMITTEE:

Brynn Lipstreu read Policy 1220, Citizen’s Advisory Committees.

  • Steve Kurcinik suggested involving the Climate Committee with the Citizens’ Advisory Committee.
  • Rod Perry suggested the Advisory Committee should work independently as the Climate Committee is making progress as is. He suggested the Advisory Committee make recommendations from the parents’ point of view (good and bad) and present to the Board.
  • Michele Murray commented that parent and community involvement will help build positive relationships and expressed concerns with negativity and being pushed away.
  • Cassidy Martin suggested parents and the community work with the teachers on the Climate Committee.
  • Steve Kurcinik suggested having staff and parents on the Advisory Committee and eventually maybe merging the two groups.
  • Scott Sears commented that the Policy gives the Board the opportunity to create a Committee for a specific issue and dissolve when finished. There is plenty of opportunity for input at the Board meeting with a Communication with Audience at the beginning and end of the meeting and Friends of SES Report.
  • Steve Kurcinik commented that the Climate Committee is working on communication between the staff and administration. The Citizen’s Advisory Committee would work on the role between staff, parents and the community.
  • An audience member commented that the school climate affects the students the most who bring it home to their parents. It would be great for parents to have input on the Climate Committee.

 

  1. ADJOURNMENT:

#1-19/20 Motion to adjourn (6:57 PM) was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

October 1, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Tim Smith.  Unable to attend were Board member Anne Stearns and Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The new Student Council has formed.

–     Thanks to the Lion’s Club for a vision test on all students at Scotland Elementary.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from EASTCONN Director Gary Mala regarding all districts having the right to a seat on the Board of Directors.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve special meeting minutes from September 17, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  A check was received from the town to pay off the new Security System.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve Financial Statement dated September 30, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Budget Update: Covered by the Finance Coordinator

 

  1. Solar Panel Update:

The solar panels are producing and doing their job.  There is a downward trend due to shorter days with the sun.  29,000 kw hours were produced in September which is above average use.

  1. Lunch Program Update:

The September average for breakfast was 46 (down from last year of 61) and 80 for lunch (up last year from 73).  The favorite was pizza.

 

  1. Update on After School Grant Program: Waiting to hear

 

  1. Teacher Evaluation (TEVAL) Update:

The process of editing the plan will include pre and post observations and removing SBAC scores.

 

  1. Propane Usage:

Propane usage for the buses from August 28 to September 28 is as follows:  Bus #31 – average 4.698 mpg, Bus #32 – 4.156 mpg and Bus #33 – 4.843 mpg.  The lowest average is impacted by hills on the route.  Dr. Baran will provide a monthly report to the Board.

 

  1. Number of BOE Meeting Recordings:

The Town Clerk who has been serving for 1-1/2 years reported that there have been 3-4 requests to listen to the BOE meeting recordings and no requests to obtain a copy.

 

  1. Other:
  • A good location was found for the Rain Garden with drainage from the gutters.
  • A letter was sent home in backpacks regarding recommendations from the Eastern Highland Health District for things to be careful about with EEE.
  • The Cross Country Meet will be held at Scotland Elementary (listed incorrectly on the back of the calendar at Chaplin Elementary).
  • The Fire Marshall visited the school on September 23rd and will follow up with a written report.
  • The new security cameras are working great. Someone dropped off a box at the school that turned out to be posters from the Fire Marshall.

 

  1. PRINCIPAL REPORT:

Dr. Baran presented the Principal Report for Dr. Pinsonneault who could not attend tonight’s meeting.

  1. Professional Development Opportunities: No Report

 

  1. Current Enrollment: Current enrollment is at 107.

 

  1. Other:

Upcoming events include the following:

  • October 9th – visit from the Scotland Fire Department
  • October 10th – Friends of SES kick off fundraiser
  • October 11th – Professional Development
  • October 14th – No school
  • October 25th – Family Luncheon with a Sock Hop theme

 

  1. FRIENDS OF SES REPORT:

Michelle Murray presented the Friends of SES Report.  Students are decorating bathroom stalls with positive thoughts.  The pillar posts are marked with the school pledge for a positive school year.

 

  1. NEW BUSINESS:
  2. Board of Education Social:

Brynn Lipstreu contacted CABE regarding a BOE Social that can be held with a posted agenda.  The BOE Social will be held on December 3rd at 6:00pm before the regular Board meeting.

 

  1. Set Tuition Rate:

The Out-of-District Tuition Rate is reviewed annually according to Policy #5118 and was set at $7,400 last year.  Board consensus is to keep the rate the same.

#3-19/20 Motion to set the Tuition Rate for the 2019-2020 school year at $7,400 for out-of-district students, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. OLD BUSINESS:
  2. Recording Device Feedback:

Deb Wright listens to the recordings for the BOE meetings.  They are clearer with little or no static.  The voices are sometimes dim so anyone speaking at the meeting is requested to use a microphone.

 

  1. School Climate Survey:

The new School Climate Committee is reviewing the survey report and hand written notes.

 

  1. Board Goals:

Brynn Lipstreu presented draft of Board goals for Communication & Visibility, Culture & Climate, Fiscal Responsibility, Policies, and Student Achievement.  Scott Sears would like to see Board representation as a liaison for the School Climate Committee.  Sherry Smardon suggested one Board member attend the School Climate Committee meeting on a rotating basis to discuss the Board’s role.  Steve Kurcinik suggested asking the Committee for detailed feedback.  The Board Goals draft will be emailed to Dr. Baran.  Any edits or feedback should be directed to Dr. Barn and will be discussed at the next meeting.

 

  1. Citizen’s Advisory Committee:

An informational meeting will be held on November 5th at 6:30 PM for anyone interested in joining the Citizen’s Advisory Committee.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

Rod Perry recommended the Climate Committee generate minutes for their meetings and include goals and a timeline to track their progress.  Steve Kurcinik suggested Nick Caruso from CABE meet with the School Climate Committee.

 

  1. Transportation Committee: No Report

 

  1. Tri-town BOE Meeting Update:

Brynn Lipstreu contacted the Board Chairs from Chaplin, Hampton and Scotland regarding a Tri-town BOE meeting.  Two of the three chairs are receptive to a meeting.  A meeting will be held after the November elections and legislative meeting by Representative Doug Dubitsky to discuss programs and shared services.

 

  1. CABE/EASTCONN: No Report
  2. Readiness Council Report: The Readiness Council discussed their budget and Hampton’s application.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee: No Report

 

  1. Technology Committee: A meeting will be held in late November/early December.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Michele Murray asked about the following:  new date for Citizen’s Advisory Committee, looking at tuition rate in relation to raised taxes, who determines after school activities, Playup program for 6th graders, Friends of SES representation on the School Climate Committee, when School Climate survey results will be available to parents, are there established dates for the School Climate Committee.

 

Brynn Lipstreu reported the following:  the new date for the Citizen’s Advisory Committee is November 5th at 6:30pm (October meeting was cancelled due to lack of an agenda).

 

Dr. Baran reported the following:  some afterschool activities are in the budget (9 other activities including the Garden Club and Drama Club are in proposed grant), the Playup program is waiting to hear from RD11, representation on the School Climate Committee is in the Committee’s hands, the survey results have been shared with the Board and will be shared with the staff at their next meeting, the School Climate Committee meets every 2-3 weeks with no set date.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Brynn Lipstreu will do the special meeting agendas (Citizen’s Advisory Committee and BOE Social) for the November and December meetings.
  • Brynn Lipstreu will email draft of BOE goals to Dr. Baran. Any edits or feedback should be directed to Dr. Baran for revision.

 

  1. NEXT MEETING AGENDA ITEMS:
  • EASTCON Board of Directors
  • Recording Device Feedback
  • SBAC Results
  • Board Goals (Action Anticipated)
  • Citizen’s Advisory Committee
  • Monthly Propane Usage

Cassidy Martin suggested the Board look at the Stop the Bleed Initiative.  Dr. Baran reported that the initiative is already in place by the school nurse along with training.

 

  1. ADJOURNMENT:

#4-19/20 Motion to adjourn (8:11 PM) was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

September 17, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Cassidy Martin.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Opening Day was successful and went very smoothly.

–     Open House held last Thursday was well attended.

 

  1. WRITTEN COMMUNICATIONS:

–     A letter sent to the Board of Selectmen requesting a transfer of funds from the Non-Lapsing Account for the new Security System was approved and payment is being finalized.

–     The EASTCONN services catalog was presented to the Board for anyone interested.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve the meeting minutes of August 19, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  FY 2018-19 was slightly revised due to credit card charges.  State reports have been completed and submitted to the state.  Fuel for Pupil Transportation has been reimbursed.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve FY 2018-19 Financial Statement dated August 29, 2019, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

#3-19/20 Motion to approve FY 2019-20 Financial Statement dated September 11, 2019, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

 

  1. SUPERINTENDENT REPORT:
  2. 2019-20 Budget Update: Covered by the Finance Coordinator

 

  1. Solar Panel Update:

The Solar Panels are working well.  The cost to Green Skies is .05 per kw with the amount paid each month for the last four months ranging from $1,466 to $2,084.  There is an electricity credit of 60,320 kw that is carried forward for future use when needed (approximately 16,000 kw is used per month).  The loan will be paid off after two more payments.

 

  1. Teacher Evaluation (TEVAL) Update:

According to the Teacher Evaluation Plan, the Superintendent is the liaison for the Board of Education.  Revisions were made to certified classroom teachers and specialists regarding observations.

 

  1. Update on after school grant program:

The After School Grant was submitted and expected to be awarded the end of September.  Special thanks to Deb Wright for her work on this grant.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

Current enrollment is at 107.

 

  1. Professional Development Opportunities:

A new School Readiness requirement has increased professional development from 12 to 15 hours.  Three paraprofessionals will attend free workshops at EASTCONN on mathematical development.  Principal Pinsonneault will attend workshop on CT Dots.

 

  1. Other:

The Fall Family Luncheon will tentatively be held on October 25th with a Sock Hop theme.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES had a table at Open House and collected names for interest in joining with many from PreK and Kindergarten.

 

  1. NEW BUSINESS:
  2. Staff Resignation and New Hires:

A letter of resignation (presented at the last meeting) was received from School Psychologist Jennifer Ridolfo.

#4-19/20 Motion to accept with regret resignation from Jennifer Ridolfo, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

Chelsea Hebert was hired as School Counselor.  Bailey Partridge was hired for Art and will work one day at Scotland Elementary and 4 days at Sterling.  Mrs. Johnson will do one Art class a week.

 

  1. OLD BUSINESS:
  2. Recording Device Feedback:

The audio is much clearer and sharper.  The current website does not support a voice recording of the meeting and is being researched.  Brynn Lipstreu suggested using a link to Google Drive and asked how many people go to Town Hall to listen to the recording.  Dr. Baran will check with the Town Hall.

 

  1. Citizen’s Advisory Committee:

A notice went to the Town Hall regarding informational meeting on October 1st at 6:30pm for anyone interested in joining the Citizen’s Advisory Committee.

 

  1. School Climate Survey:

Dr. Baran presented analysis of the survey that was also presented to the staff.  Results were put into the following 5 categories chosen by Dr. Baran:  Instruction, Communication, Environment, Welcoming and Report Cards.  The results were ranked highest (Strongly Agree/Agree) to lowest.  Sherry Smardon suggested a PowerSchool and Common Core Tutorial to help parents understand.  Dr. Baran reported that curriculums will be posted on the website.  Brynn Lipstreu suggested a link from the curriculum to Common Core.

 

  1. Board Goals:

Discussion was held regarding Board Goals that will focus on the following:  fiscal planning, budget planning, visibility to parents and staff, Board of Education social (Brynn Lipstreu will check with CABE on what is allowed), active role in climate, focus on non-conflicting calendar and Board representation on the Climate Committee.  The ideas will be developed into goals and discussed at the next meeting.

 

  1. Second Reading of Policy 1330-Cummunity Use of School Facilities & Policy 9325-Meeting Conduct:

Dr. Baran presented Policy #9325-Meeting Conduct and Policy #1330-Community Use of School Facilities with recommended revisions.

#5-19/20 Motion to approve Policy #9325-Meeting Conduct with presented revisions, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

#6-19-20 Motion to approve Policy #1330-Community Use of School Facilities with noted changes, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. CABE/EASTCONN Liaison:

Anne Stearns is the EASTCONN liaison until the November elections.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

A meeting will be held to review the survey analysis presented to the Board.

 

  1. Transportation Committee:

Sherry Smardon asked for a quarterly report on propane use.

 

  1. Tri-town BOE Meeting Update:

Brynn Lipstreu will reach out to the Chaplin and Hampton Boards of Education to establish a meeting.

 

  1. CABE/EASTCONN:

Anne Stearns presented information from the Yale Center for Emotional Intelligence regarding presenting information to students that is age appropriate.

 

  1. Readiness Council Report:

The first meeting of the school year will be held on Tuesday, September 24th at Scotland Elementary.

 

  1. Policies Committee:

The Committee will meet before the November meeting.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting will be held in November or December.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Brynn Lipstreu will email ideas for Board goals to Dr. Baran.
  • Baran will send out reminder notice for the October meeting.
  • Brynn Lipstreu will check with CABE regarding Board of Education socials.
  • Baran will check with the Town Hall regarding number of people requesting to listen to recordings of Board meetings.
  • Baran will check with Savino Transportation regarding propane usage.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Goals
  • Set Tuition

 

  1. ADJOURNMENT:

#7-19/20 Motion to adjourn (8:19 PM) was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

August 13, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

Work is being done to get the school ready for opening day.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from CABE thanking the Board for continuing their CABE membership.

 

A letter of resignation was received from School Psychologist, Jennifer Ridolfo.

The Administration hopes to fill the position soon.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Wendy Sears presented information on a Rain Garden through the Sustainable CT Team with grant funds available to cover the cost of everything except labor (there are volunteers willing to install).  An area cleaned out by the Friends of SES with plenty of water run-off from the roof can be used to install the Rain Garden.  A small bowl would be installed to catch the water and keep it from washing away.  The project is a great teaching point for kids and encourages community involvement.

 

Wendy Sears also commented about the following:  concerns with wording in Bylaws/Minutes of Meetings with regards to first bullet in recording meetings (Tom Henick from FOI suggests removing), concerns with budget formats (BOE format is different from the town making it difficult to compare), how to request financial documents, why there is a large increase with Tuition Public In-State, and suggests surveying parents regarding the reasons they send their children out-of-district (is it due to need for more technology or academics, is there something lacking, is it due to lack of confidence).

 

Dr. Baran will review information regarding recording meetings and work on changing the budget format (there was a change from QuickBooks to AccuFund).  He also reported that the Tuition Public is for STEM students currently budgeted for 8 students.  There is also a separate line item for Special Ed costs for STEM students.  Financial Reports should be requested from the Superintendent.  The suggestion to survey parents who send their children out-of-district was well received by the Board and Administration and will be added to the agenda for discussion at the next meeting.

 

Gracie Martin suggested sharing services that were provided by Mrs. Ridolfo with Parish Hill.  Dr. Baran and Dr. Pinsonneault reported that it is difficult to share services for a ½ day.

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the July 9, 2019 regular meeting minutes, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The audit for FY 18-19 will be finalized in a few weeks.  The amount projected to return to the Town is approximately $74,000 (previously reported approximately $92,000 was reduced by purchase of new Security System).

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve Financial Statement dated August 7, 2019, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

#3-18/19 Motion to approve Financial Statement dated August 8, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2018-19 Budget Update: Covered already

 

  1. 2019-20 Budget Update:

Bus fuel is over budget due to paying for all the fuel out of the SES budget (the gas company was looking for payment).  Obtaining payment for the town’s portion to Parish Hill will be discussed with the First Selectman.  Sherry Smardon would like to make sure the Board has access to all reports.

 

  1. Solar Panel Update:

The Solar Panels are doing their work.  The light in the parking light that stays on all night is billed separately from Eversource at a cost of $65 month.  The loan to Eversource in the amount of $1,761.47 will be completed in October.  Fees to remain with the Eversource system were $64.63 for April, $64.60 for May and $64.67 for June.  Payment to Green Skies was $1,466 for April, $1,719 for May and $1888.45 for June.

 

  1. Other:

The propane station is up and running at Savino’s with the first delivery received.  The buses are also there.

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

Enrollment is up from the end of June 2019 (102) to 108 students.

 

  1. Other: None

 

  1. FRIENDS OF SES REPORT:

The Friends of SES cleaned out corner garden and weeded out front.  They are also preparing for their first meeting.

 

  1. NEW BUSINESS:
  2. School Climate Survey:

Brynn Lipstreu asked about the next step to address the survey and how many families the survey was sent to.  The Climate Committee will meet to review the results.  Dr. Baran will check on the number of families surveyed (31 responses received) and suggested using the multiple choice questions to frame the school goals.  Anne Stearns believes that the results from surveys received showed that parents are happy with mostly positive comments received.

 

  1. Board Goals:

Discussion was held regarding Board Goals with the following suggestions:  better communication and transparency; staying active and keeping up with the climate of the school; encourage bringing back Library time, technology, clubs and sports; work on bringing staff together for students and parents; visibility – making an effort to attend all events such as Parent/Teacher Conferences, Concerts and Open House (scheduled this year for September 10th).

The Board was asked to consider wording for Board Goals for discussion at the next meeting.

 

  1. Charge of the Citizen’s Advisory Committee:

Discussion was held regarding members of the Citizen’s Advisory Committee that should include three Board members.  A special meeting will be held on October 1st at 6:30pm for anyone interested in being on the Committee.  A flyer on the meeting will be attached to the letter that is sent out on the first day of school and posted on the website.  The Committee can help build community relationships and coordinate with SES for different events such as the Garden Club, update from teachers on different topics, and recognize student awards at a Board of Selectmen meeting.

 

  1. Recording Device for Meetings:

Board members and the audience are asked to use a microphone when speaking to better hear tape recordings when played back.  The recordings will be downloaded on Google Drive.

 

  1. Policy 9325 Meeting Conduct:

The Board was presented with Policy 9325 Meeting Conduct that was changed due to a change in the law.  The Board was asked to email any feedback to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Policy 1330 – Community Use of School Facilities:

The Board was presented with Policy 1330 Community Use of School Facilities that incorporates pass cards and codes.  The Board was asked to email any feedback to Dr. Baran.

 

  1. CABE/EASTCONN Liaison:

Anne Stearns is the EASTCONN liaison through November.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee: Covered already

 

  1. Transportation Committee: No Report

 

  1. Tri-town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN:

Anne Stearns presented information on EASTCONN services.  Members are lost due to EASTCONN paying the least amount in the state.  The new Director works on ways to save money to get things done and encourages Boards to be more open minded to what EASTCONN has to offer.  Dr. Baran was asked to share information he receives from EASTCONN.

 

  1. Readiness Council Report: No Meeting

 

  1. Policies Committee:

The Committee will meet before the September meeting to work on policy for Recording Meetings.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting will be held in the fall.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Gracie Martin suggested doing a Grade Report (with a different grade each month similar to Parish Hill’s Student Report) to encourage more parents and teachers to attend the meetings.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Board to review two policies and send any feedback to Dr. Baran by August 23rd.
  • Board to draft charges for Citizen’s Advisory Committee.
  • Board to draft wording for Board Goals.
  • Brynn Lipstreu to send flyer for meeting regarding potential members for the Citizen’s Advisory Committee to Dr. Pinsonneault.
  • Baran to work on budget format for ease of comparison.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Jennifer Ridolfo Resignation
  • Rain Garden
  • Survey Out-of-District Parents
  • 2nd Reading for Policy #9325 and Policy #1330
  • Recording Device Feedback
  • Citizen’s Advisory Committee
  • Board Goals

 

  1. ADJOURNMENT:

#4-18/19 Motion to adjourn (8:37 PM) was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      August 6, 2019, 5:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 5:30 p.m.

  1. In attendance were: Mr. Perry, Mr. Kurcinik, Dr. Baran
  2. Policy 1330 Community Use of School Facilities

Dr. Baran handed both committee members a copy of a proposed policy revision for policy 1330, Community use of school facilities. After the committee members read the proposed policy a discussion was held. Mr. Perry requested that wording be added which indicated that the person assigned the pass key and code to the alarm must be present when the facility was being used.

  1. Policy 9325 Meeting Conduct

Dr. Baran handed out the existing Scotland version of the policy, CABE proposed policy, the CABE rationale for the policy and the new Scotland version of the policy taken directly from the CABE proposal. Dr. Baran indicated that he chose to incorporate the CABE alternate language “inappropriate or disrespectful” in bullet #2.

  1. Discuss future agenda items.

There was no discussion of future agenda items.

  1. Set next meeting date

The next meeting date will be set at the August 13th Board of Education meeting.

  1. Adjourn

The meeting was adjourned at 6:00 p.m.

 

 

 


 

Scotland Board of Education

            Policy Committee

           Meeting Minutes

May 29, 2019, 5:30 p.m. p.m.

       Superintendent’s Office

Call to Order

The meeting was called to order at 5:30 p.m.

 

  1. Attendance: Mr. Kurcinik, Mr. Perry, Dr. Baran, Mr. Martin, Mrs. Murray, Mrs. Sears
  2. Policy 1330 Community Use of School Facilities
  • Kurcinik made the following comments:
  • He commented on the damage done to the gym facility in the past
  • We need to get the cost for setting up the security system to isolate the gymnasium
  • If a custodian is not present someone from the school will have to do an inspection early on Monday
  • It should always be school first, Town second and community third
  • The Recreation department is a part of the town
  • He wants the gym facility maintained for years to come
  • He felt strongly that it needs to be determined a specific person who will have the pass card and code to the system
  • Someone at the school will have to maintain a record of who has the pass cards and code to the system – this list would have to be included in the all hazards security plan
  • Perry made the following comments:
  • We would be able to provide greater access to the gymnasium on Saturdays
  • Weekdays does not appear to be a problem
  • He wanted to know if the pass card can be programed only for specific days requested by the group (as opposed to general access)
  • Baran brought up the point that the gymnasium can be divided for multiple group use
  • Perry felt that the pass card and code needed to be assigned to a specific person
  • Baran mentioned that Greg Gaudreau, head custodian, felt a schedule could be worked out with the custodial staff for Saturday coverage
  • Martin made the following comments:
  • He took exception to Mr. Kurcinik’s comment regarding BOE control of the facility – Mr. Martin stated that access to the building was voted on by the town
  • He commented on access to PHHS
  • He felt that having to call be 2 p.m. was not reasonable
  • The Recreation department should have access to the gymnasium
  • He does not feel that a custodian has to be present
  • He felt the question as to how many people have a pass card and code to the system is negotiable.
  • Sears:
  • Wanted to be sure about an alarm going off if people left the gymnasium area / she suggested the use of signs
  • Martin does not see the need to have a custodian on duty

 

A discussion was held regarding who should have access to the facility.

 

  • Martin discussed the types of activities to be conducted in the gymnasium. He also asked the question “Whose policy was it not to allow Friday use of the gymnasium?”
  • Kurcinik asked if people were now talking about use of the facility beyond the gymnasium.
  • Sears described activities Friends of SES were able to use the facility for in the past.
  • Kurcinik asked what other areas of the building people were talking about.
  • Murray elaborated on her concerns:
  • Commented about the quality of the school’s gymnasium
  • She is sick and tired of hearing that Scotland does not play nice
  • She also elaborated on her concerns/desires for use of the building
  • Sears added to Mrs. Murray’s desires for use of the school facility

The question was asked “Can the cafeteria be zoned off?”

 

  • Sears asked to clarify Superintendent’s discretions aspect.
  • Perry gave example of hitting golf balls in the gymnasium
  • Sears asked if the Superintendent’s decision can be appealed to the BOE.
  • Murray stated that she has never seen the building use application before.

 

  1. The next policy committee meeting will be on July 23, 2019 at 5:30 p.m. in the superintendent’s office.
  2. The meeting was adjourned at 7:10 m.

 

 

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

July 9, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin (7:50), Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Tim Smith.  Unable to attend was Board member Anne Stearns and Principal Dr. Catherine Pinsonneault.

 

Chairperson Brynn Lipstreu read Policy #9326 Minutes of Meetings regarding photographs, broadcasting and recording of meetings.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

The 6th grade celebration was very well conducted.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Chairperson Brynn Lipstreu read Policy #9325 Meeting Conduct regarding speaking to the

Board.

 

Wendy Sears asked for a copy of Policy #9326 and asked the Board to listen to the taped recording of the meeting that is unintelligible.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the minutes of June 4, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The year-end budget projection is $94,000 under budget with some invoices still outstanding.  The new Security System is included.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the Financial Statement dated July 3, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

The solar panels are working well with 11,800 Kw produced.  July is one of the lowest use months.

 

  1. Other:

Allison Belliveau was hired as the new Finance Assistant/Secretary and is very familiar with school systems.  Rose Dwyer assisted in helping with the transition.

 

The new Security System is just about complete and will be up and running soon after training is done.

 

  1. NEW BUSINESS:
  2. Board of Education Member Roles and Responsibilities Workshop:

Nick Caruso from CABE and Attorney Mark Sommaruga (author of a book on Freedom of Information) presented information on Board of Education Member Roles and Responsibilities.  Board Policies and ByLaws are available on the website.  The Superintendent is like the CEO and the Board is like the Board of Directors.  The Board Chair is the spokesperson for the Board.

Board members:

  • Don’t micromanage, ask questions without questioning
  • Handle negotiations and complaints as a Board, not individually
  • Be cautious discussing employees as it could have negative impact if there was a hearing
  • Board members are held harmless unless acting maliciously
  • Use business email for Board business, not personal email
  • Be cautious with emails which are public record, it is a crime if emails are deleted
  • Executive Session is a closed meeting to protect privacy and should not be discussed outside the session unless subpoenaed to speak under oath
  • Be cautious with Social Media (such as Facebook) with information reported very quickly, it is a good way to promote the good work of the Board and there should be a policy in place

Nick Caruso presented an article he wrote about the Credibility of Leadership that impacts teaching students.

 

  1. Policy 1220 – Citizens Advisory Committees:

The Board was presented with a copy of Policy #1220 and asked to define purposes of the Committee for the next meeting.

 

  1. School Climate Survey:

Dr. Baran presented the School Climate Survey results from 31 responses.  The Board was asked to review the results and comments for discussion at the next meeting.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears asked about the following:  when will the Climate Survey results be available for parents and the community, why does Dr. Baran present report from the Climate Committee when he is not intended to be a member and what is the process for an FOI request.  Michele Murray also asked about obtaining survey results with her 6th grader moving onto Parish Hill Middle School.  Brynn Lipstreu reported that the survey results will be available in the fall and will be posted on the website.  Dr. Baran reported that he reports on the timeline for the Climate Committee and FOI requests should be submitted to the Superintendent.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

The Board will review the School Climate Survey results.

 

  1. NEXT MEETING AGENDA ITEMS:
  • School Climate Survey
  • Board Goals
  • Charge of the Citizen’s Advisory Committee
  • Recording Device for Meetings

 

  1. EXECUTIVE SESSION:
  2. Discussion and Possible Action Regarding SEA Complaint Concerning BOE Member Conduct:

#3-18/19 Motion to enter into Executive Session (8:11 PM) for the purpose of discussing SEA Complaint Concerning BOE Member Conduct and invite Superintendent Dr. Baran and Attorney Mark Sommaruga to attend, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

Sherry Smardon left the meeting at 8:29 PM.

The Board came out of Executive Session at 8:45 PM.

 

#4-18/19 Motion to authorize Chairperson Brynn Lipstreu and Superintendent Dr. Baran to respond in writing to the Scotland Education Association regarding their complaint letter dated June 7, 2019, was made by Scott Sears, seconded by Cassidy Martin and carried unanimously.

 

  1. ADJOURNMENT:

#5-18/19 Motion to adjourn (8:47 PM) was made by Scott Sears, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


 

Scotland Board of Education

Technology Committee

Meeting  Minutes

May 30, 2019, 6:00 p.m.

Superintendent’s Office

 

  1. Call to Order

The meeting was called to order at 6:00 p.m. Present were: Mr. Perry, Mr. Kurcinic, Mr. Lary, and Dr. Baran

2 Review inventory of technology hardware and software.

Mr. Lary gave an update regarding the hardware and software inventories of technology at the SES. Of concern are the computers in the computer lab and in the library. The primary concern in this regard are the age of the computers and the ability to upgrade them for use with windows 10. A second area of concern is the chrome book inventory and the planned obsolesence of some of the older chromebook machines. The discussion in both areas also focused on the numbers of both machines needed in the future.

  1. Discussion of future technology needs and concerns.

The discussion focused on the two areas mentioned in number 2 above. The computers in the computer lab, chrome books and the numbers required for both areas.

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

June 4, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

  1. REVIEW OF ROSE KHOURIE SCHOLARSHIP APPLICATIONS:

      The Board received one application from Kelsey Zator for the Rose Khourie Scholarship.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Chorus received Gold Status from the Music in the Park that was very well done.

–     Thanks to the Friends of SES for their donation to each student for the book sale and donation for the School Reading Challenge.

 

  1. WRITTEN COMMUNICATIONS:

A memorial donation was sent to a Scholarship for Jean Bach who passed away recently.

           

  1. COMMUNICATION WITH THE AUDIENCE:

      Michelle Murray expressed concerns with the timeline for 6th grade students to participate in the Play-Up Program at Parish Hill and hopes that the new revisions will help moving forward.  Dr. Pinsonneault reported that the participation letter was given to 6th grade students the day it was received from Parish Hill.  Mrs. Murray also expressed concerns with the shuffling around of teachers and asked if there was a policy in place.  Dr. Baran reported that according to the Teacher’s Contract, the administration can make involuntary transfers of teachers.  A copy of the contract will be mailed to Mrs. Murray.

 

Lori Holmes expressed concerns with the shuffling of teachers and the adjustment for the students.  Brynn Lipstreu suggested meeting with the administration to address the concerns.

 

Mrs. LaBelle expressed concerns with the records for staff complaints.

 

Union Rep Steve Osga stated there shouldn’t be discussion of a teacher when they are not present.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #13D, Citizen Advisory Council, was made by Cassidy Martin, seconded by Steve Kurcinik and carried unanimously.

 

      #2-18/19 Motion to add to agenda as Item #14C, FY 2018-19 School Calendar, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. APPROVAL OF MINUTES:

      #3-18/19 Motion to approve the regular meeting minutes of May 7, 2019, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

      #4-18/19 Motion to approve the special meeting minutes of May 21, 2019, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Board reviewed the Financial Statements.  There is a slight change in the General Fund due to encumbrances with the end-of-year projected surplus the same.

 

  1. Approval of Financial Statement:

#5-18/19 Motion to approve the Financial Statement dated May 30, 2019, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2018-2019 Budget Update: Covered already

 

  1. Solar Panel Update:

The Solar Panels are producing electricity with 29,650 kw produced for April.  The majority of the Eversource bill is for the loan payment.

 

  1. Lunch Program Update:

The May average participation for breakfast was 52 and 78 for lunch.  The Chef’s Choices (brown bag surprise) for May were Lasagna Rollups, Fish & Chips and Fried Dough.

 

  1. Rose Khourie Scholarship Choice:

#6-18/19 Motion to award the Rose Khourie Scholarship to Kelsey Zator, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. Resignation of Finance Assistant/Secretary:

A letter of resignation was received from Finance Assistant/Secretary Rose Dwyer with her last day to be Tuesday, June 11th.

#7-18/19 Motion to accept with great regret resignation from Rose Dwyer, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. Afterschool Activities and Possible Grant:

Dr. Baran thanked Mrs. Sears for the grant information on afterschool activities and contacted the State Department of Education.  RFPs will go out by late July with a deadline for submission the end of August.  The grant will be awarded in September with a minimum of $25,000 and a maximum of $200,000.

 

  1. Other:

An application was submitted to Three Way Communications for the new Security Camera System.  Per the First Selectman, a percentage of the cost of the project will be paid from the budget surplus to get the project started with the remainder of the budget surplus returned to the town.  A request will be made for CNR funds for the balance of the bill when the project is complete.

 

The state budget was passed.  Scotland will hold a town meeting on Thursday, June 20th to vote on the budget.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

A meeting was held with the teachers (one left to meet with) to finalize TEVAL goals.

 

  1. Professional Development Opportunities:

The PreK para attended an Autism Conference.  Teacher of the Year Linda Stefon attended a Day of Leadership for Teachers of the Year at Mohegan Sun.  The 3rd grade teacher attended a Native American event as part of the Mohegan Grant.  The grant will also provide the 3rd grade with $1,000 for curriculum items.

 

  1. Current Enrollment:

Current enrollment remains the same as last month at 102.

 

  1. Other:

There are many end-of-year activities.

 

  1. FRIENDS OF SES REPORT:

Michelle Murray and Wendy Sears reported on the Friends of SES.  $5.00 was donated to each student to obtain a book at the buy one get one free book sale.  $473.22 was donated for the School Reading Challenge.  Mrs. Sears and crew were commended for their work on preparing the grounds out front.  Thanks to Beaver Brook who donated half of the cost of the mulch and thanks to Bill D’Appollonio who volunteered to spread the mulch.  The Friends of SES are excited about Graduation for the 6th grade and Kindergarten.

 

  1. NEW BUSINESS:
  2. BOE Meetings Summer Schedule (Action Anticipated):

The Board will meet on July 9th with a light agenda to review survey results and on August 6th.

 

  1. Non-tenure Teacher Recommendation (Action Anticipated):

#8-18/19 Motion to authorize the Superintendent to re-hire the Non-tenured Teachers pending the June 20th vote of the Scotland Town Budget, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.               

 

  1. Authorization for Superintendent to make Budget Transfers to Close Out FY18-19 (Action Anticipated):

#9-18/19 Motion to authorize the Superintendent to make Budget Transfers to Close Out

FY 18-19, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. Citizens’ Advisory Committee:

Policy 1220 refers to Citizens’ Advisory Committees.  Each Committee has a specific purpose.  The Board was asked to define specific purposes for the next meeting.

 

  1. OLD BUSINESS:
  2. Policy 1330 Community use of School Facilities (Action Anticipated):

Policy 1330 was revised and will be presented at the August meeting.  Anne Stearns suggested the policy include that damages are the responsibility of the users of the facility.

#10-18/19 Motion to direct the Policies Committee to edit Policy 1330 to authorize the school to assign electronic entry keys/codes to community members for access to the school regardless of whether a custodian is present, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. CABE/EASTCONN Liaison:

Anne Stearns will remain as EASTCONN liaison until the November elections.

 

  1. FY 2018-19 School Calendar:

Sherry Smardon suggested changing the last day of school to Friday, June 14th since Parish Hill voted to change their last day of school to June 14th at their last meeting.  The change would fall within state guidelines for the required number of school days.

#11-18/19 Motion to adapt the FY 2018-19 School Calendar to make Friday, June 14th the last day for students, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The survey was finalized and sent out to parents.

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN:

Anne Stearns presented information on smart phones (can improve learning but very distractive) in the classroom and promoting civility in schools.

 

  1. Readiness Council Report:

The School Readiness Grant was approved for Scotland and Hampton.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The Committee discussed computers, the Computer Lab and Chromebooks.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Mr. Martin asked for clarification on the gym use form and status of research on alarm for the gym.  Dr. Baran reported the gym use was approved and suggested a meeting to clarify the forms.  The gym can be isolated with an alarm and is still being researched.

 

Wendy Sears asked about the following:  timeline in acceptance of applications for PreK, amount of budget surplus, special meeting for teacher’s wish list, Superintendent Evaluation, Superintendent Goals, does the Board due self-assessment and goals and vision separate from the Superintendent, school climate survey.  Bi-annual surveys should be done according to Public Act #11-232 and approved by the State Department of Education.  The survey should be sent for each student, not one per household to get a fair perspective.  The results should be sent to the State Department of Education for use with anti-bullying legislation.  The Climate Committee should include one parent/guardian with a student in the school (not including staff member) and one community member.

 

Michele Murray asked about the survey and suggested involving the Friends of SES to fill the upcoming vacancy for the Climate Committee.  She also asked about the steps to take regarding complaints.

 

Lori Holmes asked what is done with the information from the survey.

 

Dr. Pinsonneault reported there are 18 spots and 18 filled for PreK with a waiting list for any further applications received.

 

Dr. Baran reported the budget surplus is approximately $100,000 and doesn’t include cost for new Security Alarm System.  All items on the teacher’s wish list (small items) were purchased.  There were no big ticket items from the teachers.

 

Brynn Lipstreu reported that she had discussed Board goals at a Leadership Conference and suggested the Board revisit moving forward.  The Superintendent goals are presented at a Board meeting and will be posted on the website.  The Climate Committee develops the survey and the results are reviewed with the development of an action plan.  The Teacher Evaluation Plan (approved by the state) provides surveys for students, staff and parents.  The first step to addressing a complaint is to contact the administration individually or as a group.  A copy of the complaint policy will be mailed to Mrs. Murray.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will think about ideas for specific purposes for the Citizens’ Advisory Committees.
  • The Board will work on Board Goals.
  • Brynn Lipstreu will email Complaint Policy to Michelle Murray.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Goals
  • Citizens’ Advisory Committee

 

  1. EXECUTIVE SESSION:
  2. Discussion with Regard to Student Bullying Complaint:
  3. Superintendent Evaluation:

#12-18/19 Motion to enter into Executive Session (8:57 PM) for the purpose of discussing Student Bullying Complaint and Superintendent Evaluation and invite the Superintendent, Principal and parents of the student bullying complaint, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

Principal Dr. Pinsonneault declined the invitation to attend Executive Session.

The Board came out of Executive Session at 10:24 PM.

 

  1. ADJOURNMENT:

#13-18/19 Motion to adjourn (10:25 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

 

 

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