Meeting Minutes

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

June 5, 2018

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

  1. REVIEW OF ROSE KHOURIE SCHOLARSHIP APPLICATIONS:

The Board was presented with two Rose Khourie Scholarship applications for review and will be selected later on the agenda.

 

  1. ELECTION OF BOARD CHAIRPERSON AND OTHER OFFICES AS MIGHT BE NECESSARY:

Superintendent Dr. Baran opened nominations for Board Chair.

#1-17/18 Anne Stearns nominated Rod Perry for Board Chair who declined the nomination.

      Steve Kurcinik nominated Brynn Lipstreu for Board Chair, seconded by Scott Sears.  The vote to elect Brynn Lipstreu for Board Chair carried unanimously.

 

      Chairperson Brynn Lipstreu opened nominations for Board Vice-Chair.

#2-17/18 Anne Stearns nominated Rod Perry for Board Vice-Chair, seconded by Steve Kurcinik.

      Sherry Smardon nominated Scott Sears for Board Vice-Chair seconded by Anne Stearns.

      The vote to elect Scott Sears for Board Vice-Chair carried with the following vote:

      YES:  S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Smardon.

      NO:  A. Stearns.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     The SES Band marched in the Memorial Day parade.

–     The SES Chorus won Gold in the Great East Music Festival.

–     The Student Council worked at the cemetery preparing for services on Memorial Day.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the Teacher of the Year Committee asking to appoint a Board member to the Committee.

 

A letter was received from CABE thanking the Board for their continued membership and support.  There will be no increase in dues.

 

A letter of retirement was received from Technology Specialist Joanne Lowney effective June 26, 2018.  She will remain at Scotland Elementary as the School Library Media Specialist under the CT Teachers Retirement Regulations (identified as a shortage area).

 

A letter was received regarding concerns with renewal of the Superintendent’s Contract from Lynn Johnson, Carol Sweat, Luz Desjardin, Jean Bach, Karen Clark and Sue Sullivan.

 

A letter was received regarding renewal of the Superintendent’s Contract from April Coutu, Suellen Henry and another person.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Add Administrative Regulations to Item #15A.

 

  1. APPROVAL OF MINUTES:

      #3-17/18 Motion to approve the minutes of May 1, 2018, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

–     85% of the budget has been spent to date with 95% committed.

–     The audit is complete with no adjustments.  A copy of the audit is available in the Superintendent’s office.

 

  1. Approval of Financial Statement:

#4-17/18 Motion to approve the Financial Statement, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

Work continues on the Science curriculum and the Social Studies curriculum is on track.  The Science room is clean and the next faculty meeting will be held there.

 

  1. Solar Panel Program:

The application for the Solar Panel Program has been received, approved and assigned a Project Manager.  The project is expected to begin in June.

 

  1. Graduating class gifts:

Barnes and Noble gift cards will be presented to each 6th grade student at their Graduation.  A $25 gift card will be presented to a student for Science.

 

  1. Rose Khourie Scholarship choice:

Sherry Smardon commented that the Rose Khourie Scholarship was originally intended for a student pursing further education in the health field.

#5 – 17/18 Motion to nominate Hanna Viera for the Rose Khourie Scholarship, was made by Sherry Smardon, seconded by Scott Sears and carried with the following vote:

YES: S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Sears, S. Smardon.

NO:  A. Stearns.

 

  1. Special Education Director update:

Dr. Baran has reached out to other Superintendents for interest in the Special Education Director position.  He will contact Directors outside of EASTCONN.

 

  1. Other:

Dr. Baran presented three options for wording on the school calendar regarding snow days.  Snow days could be made up using part of the April vacation with additional days added at the end of the school year.  If there are more than 5 snow days prior to March 1st, the Board will monitor school closing days on a monthly basis and will consider publishing an alternate calendar using Professional Development days and/or vacation days as needed with additional days added to the end of the school year.

#6-17/18 Motion to approve option #3 for add wording to the school calendar to address make up days for snow days, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

Upgrades to landscaping and the building was a community driven commitment organized by Wendy Sears who was commended for her efforts.  Donations of mulch were received by Prides Corner and delivered by Savino Trucking.  Stumps were ground up and removed by Joe.

 

The Teacher Evaluation Committee will meet to review the Teacher Evaluation Plan, update and resubmit in August.

 

  1. PRINCIPAL REPORT:

Enrollment is at 119.

  1. Teacher Evaluation (TEVAL) Update:

All formal observations for Non-tenured teachers are done.  All walk-throughs are done.

 

  1. Professional Development Opportunities:

Dr. Pinsonneault attended the session 7 of Professional Development in Middletown.  The school Nurse completed the Sign Language class.

 

  1. Other:
  • The Kindergarten Celebration will be held on June 7th.
  • The Music Concert will be held outside on June 13th.
  • Field Day will be held on June 18th.
  • The Student Council Field Trip will be held on June 19th.
  • The Grade 6 Celebration will be held on June 25th at 6pm.
  • The last day of school is June 27th.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented SES Report.  Thanks to the following Friends of SES for their help with the grounds cleanup:  Michelle Murray, Courtney Lawrence, Patricia Guy and Heather Nunn in addition to parents and students for their group effort.

  • The Friends of SES will not be participating in the PH Spring Fling this year due to lack of interest. Wendy Sears will be participating as part of the Rec Commission.
  • A Cruising for a Cause fundraiser is tentatively scheduled for July 21st. The sunset cruise with a cost of approximately $20 per person will be held on the Blackhawk out of Niantic to see various historic sites.
  • The Friends of SES hope to have a duo Movie Night before the end of the school year.
  • More mulch is coming from Scotland Hardwoods and will be used in the Lori Fisher Memorial Garden and other needed areas.

 

Dr. Pinsonneault commended the Friends of SES for their fundraising efforts.  Every student received a $5 voucher for the B1G1 book sale with each receiving two books to help kick off the Reading Challenge.

 

  1. NEW BUSINESS:
  2. BOE Meetings Summer Schedule (Action Anticipated):

#7-17/18 Motion to cancel the July Board meeting and meet on August 14th at the discretion of the Board Chair with a regular meeting to be held on September 11th, was made by Anne Stearns, seconded by Steve Kurcinik and carried with one abstention by Anne Stearns.

 

  1. Non-tenure Teacher recommendations (Action Anticipated):

Dr. Baran recommended reinstating contracts for 4 of 6 Non-tenured teachers.  Reinstating the other two teachers needs further review based on enrollment and assignments.  Dr. Baran will make recommendation by June 15th.

#8-17/18 Motion to reinstate contracts for Non-tenured teachers Carol Sweat, Joanne Lowney, Jessica Allaire and Michelle Wildowsky, was made by Rod Perry, seconded by Anne Stearns and carried with one abstention by Sherry Smardon.

 

#9-17/18 Motion to authorize Dr. Baran to reinstate Non-tenured teachers after he completes research by June 15th without a Board meeting, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

  1. Authorization for Superintendent to make budget transfers to close out FY17-18 (Action Anticipated):

Funds need to be moved to areas that over budget.  There is an approximately $107,000 surplus.

#10-17/18 Motion to authorize the Superintendent to make budget transfers to close out FY17-18, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS:
  2. Policies Second Read:
  • 5113 Students Attendance and Excuses
  • 2 Truancy
  • 4 Physical Exercise and discipline of Students
  • 1 Religious Observances and displays
  • 101 Student Nutrition and Physical Activity (School Wellness Policy)
  • 51 Surveys of Students (Student Privacy)
  • Administrative Regulations

Dr. Baran presented recommended revisions for the above listed policies.

#11-17/18 Motion to approve the above listed policies, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update: No Update

 

  1. CABE/EASTCONN:
  • The end of the year meeting at EASTCONN was held with a program by the Quinebaug Middle College and Arts Magnet School.
  • Upcoming Professional Development on Collective Bargaining will be held on June 12th at the Sheraton in Hartford with speaker Mark Brackett from Yale.
  • The CABE Convention will be held November 16th – 17th.

 

  1. Readiness Council Report:

No meeting was held in May.  The next meeting will be held on September 25th.

 

  1. Policies Committee:

The next meeting will be held in September.

 

  1. Personnel Committee:

Negotiations will begin by October and any Board members interested in serving on the Negotiations Committee is asked to notify Brynn Lipstreu.

 

  1. Technology Committee:

Mr. Lary presented the Committee with a detailed inventory of the equipment with its condition.

 

  1. SECOND AUDIENCE FOR CITIZENS:

A member of the audience asked how Dr. Baran can make decision by June 15th when the deadline for PreK enrollment is June 21at.  Dr. Baran reported that he receives detailed reports.

 

Wendy Sears asked about the meeting schedule for the Technology Committee and what happens to the Chromebooks.  Dr. Baran reported that the Technology Committee meets twice a year with the first meeting in November/December.  Chromebooks have a longer life span (approximately 4 years) since they don’t go home with the students.  They are then used for parts.  Mrs. Sears suggested a policy for allowing students to take the Chromebooks with them to Parish Hill.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Notify Brynn Lipstreu if interested in serving on the Negotiations Committee.

 

  1. NEXT MEETING AGENDA ITEMS: None

 

  1. EXECUTIVE SESSION:
  2. Personnel Matter
  3. Superintendent Evaluation

#12-17/18 Motion to enter into Executive Session (8:34 PM) for the purpose of discussing Personnel Matter and Superintendent Evaluation and invite Superintendent Dr. Baran and Principal Dr. Pinsonneault to attend, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

The Board came out of Executive Session at 10:16 PM.

 

  1. SUPERINTENDENT’S CONTRACT (Action Anticipated):

#13-17/18 Motion to extend two additional years to Dr. Baron’s contract, was made by Rod Perry, seconded by Anne Stearns and carried with the following vote:

YES:  R. Perry, A. Stearns, B. Lipstreu, S. Kurcinik.

NO:  S. Smardon, C. Cassidy Martin, S. Sears.

 

  1. ADJOURNMENT:

#14-17/18 Motion to adjourn (10:19 PM) was made Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

Scotland Board of Education

            Policy Committee

           Meeting Minutes

      May 17, 2018, 6 p.m.

       Superintendent’s Office

 

  1. Attendance: Perry, Mr. Kurcinik, Dr. Baran
  2. Call to Order:

The meeting was called to order at 6:20 p.m.

 

  1. Discuss and consider possible edits, corrections, etc. offered by BOE members since the May 6th BOE meeting of the following :
  • Policy 5113 Students Attendance and Excuses
  • Policy 5113.2 Truancy
  • Policy 5144.4 Physical Exercise and discipline of Students
  • Policy 6115.1 Religious Observances and displays
  • Policy 6142.101 Student Nutrition and Physical Activity (School Wellness Policy)
  • Policy 6162.51 surveys of Students (Student Privacy)

 

Each of the bulleted policies listed above were reviewed with respect to possible edits and comments offered by BOE embers since the May BOE meeting. There were no questions or concerns from the committee members and the listed policies will be sent to the BOE at the June 5, 2018 meeting.

 

 

  1. Discuss the CABE article on BOE relations to regulations versus policies.

Mr. Perry commented that the issue of BOE relations to the writing of regulations was an important topic for BOE discussion.

 

  1. Discuss future agenda items.

The committee will continue to review policies recommended by CABE in its monthly policy update publication

 

  1. Set next meeting date

The next meeting of the policy committee will be set for the month of September 2018.

 

  1. Adjourn

The meeting was adjourned at 6:51 p.m.

 


 

 

Scotland Board of Education

Technology Committee

Meeting Minutes

May 17 2018, 5:00 p.m.

Superintendent’s Office

  1. Attendance: Perry, Mrs. Stearns, Mr. Kurcinik, Dr. Baran, Mr. Lary
  2. Call to Order:
  3. The meeting was called to order at 5:03 p.m.
  4. Review inventory sheet presented by Mr. Lary

Mr. Lary presented an inventory sheet of all technology devices present in the Scotland elementary School. Mr. Lary explained each grouping of equipment on the inventory and answered specific question presented by the BOE members.

  1. Discuss topics of concern presented by Mr. Lary:
  • When will we start teaching and using Windows 10 (or higher)?
  • When do we plan to add “touch” sensitivity as a desired feature in Chromebook purchases?
  • HD screens (wide aspect ratio 16:9 instead of 4:3)
  • When do we target the next PC Lab refresh?
  • Large screen projection.
  • Lary’s recommendation to cease buying WINTEL “notebook” style machines.
  • Two one-person printers are at end of life. Do we replace?

Due to time constraints the committee was not able to address the bulleted items listed above.

  1. Set next Meeting Date

The next meeting of the Technology committee will be scheduled for early in the fall of the 2018-2019 school year.

  1. Adjourn

The meeting was adjourned at 6:15 p.m.

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

May 1, 2018

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend was Board member Cassidy Martin and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Jump Rope for Heart raised $1,750 for the American Heart Association.

–     Island Day was held with 100% student attendance.  Activities included Beach Boy Music and Island Idol (spinoff of American Idol) with PreK in 3rd place, 2nd grade in 2nd place and 3rd grade as the champions.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Sherry Smardon resigning as Scotland Board of Education Chairperson effective after tonight’s meeting.  She will remain on the Board as a regular member.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda Chairperson Resignation as Item #12B, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the regular meeting minutes of April 3, 2018, was made by Anne Stearns, seconded by Scott Sears and carried unanimously.

 

      #3-17/18 Motion to approve the special meeting minutes of April 23, 2018, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

Dr. Baran presented the Financial Report.

  • 71% of the budget has been spent to date.
  • The Energy Conservation expires in November 2019.
  • The audit is almost done for FY 2016-17.
  • The state has a new reporting system replacing the ED001.
  • Federal and state grants have been applied for and grant funds are being expended first.

 

  1. Approval of Financial Statement:

#4-17/18 Motion to approve the Financial Statement dated April 19, 2018, was made by Rod Perry, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

The Science curriculum continues to move forward.  The Science room was cleaned out with disposal of items not related to Science.  New science kits will be stored in the Science room.

 

  1. Other:
  • Oil was budgeted for 14,000 gallons with approximately 600 gallons remaining (April was an exceptionally cold month). The tank was filled with 2100 gallons at $2.459 per gallon.
  • A donation was made to the Friends of SES for the use of chairs for a dinner to honor DEP officer James Spignesi who was killed in the line of duty.

 

  1. PRINCIPAL REPORT:

Current enrollment has increased by 5 students to 119.

  1. Teacher Evaluation (TEVAL) Update:
  • Non-tenured teacher observations are being wrapped up.
  • The final round of walkthroughs are being done.
  • A meeting will be held with the teachers regarding collecting final data.

 

  1. Professional Development Opportunities:
  • Pinsonneault attended session 6 of Professional Development in Middletown.
  • Pinsonneault and six staff members will take an American Sign Language class.

 

  1. Other:
  • Star Wars Spirit Day will be held on May 4th. “May the fourth be with you”.
  • PreK screening will be held on May 15th.
  • Moustache Day will be held on May 16th.
  • The Student Council will prepare the cemetery for the Memorial Day parade.

 

  1. FRIENDS OF SES REPORT:
  • A fundraiser with 31 bags at the Library raised $120 in sales and $40 in direct donations. A $5 gift card will be given to each student for the buy one/get one free sale at the Book Fair to be held from May 14th – 18th.
  • There will be a summer reading challenge extravaganza.
  • A double Movie Night will be held with one movie geared towards older children.
  • An end of year party celebration will be held.
  • A school cleanup day is in the works to be held on a Saturday with coffee and donuts.
  • The 1st day of the Garden Club included an awesome group of 15 students who cleaned out the Lori Fisher Memorial Garden. The next project will be to clean out the potato bed and plant.
  • The Homestead is looking for community involvement for a community garden similar to the colonial period with raised beds.
  • Plans are in the works for Teacher Appreciation Week.
  • The Parish Hill Junior Class has invited the Friends of SES to be part of the Spring Fling.

 

  1. NEW BUSINESS:
  2. New Policies First Read –
  • 5113 Students Attendance and Excuses
  • 2 Truancy
  • 4 Physical Exercise and discipline of Students
  • 1 Religious Observances and displays
  • 101 Student Nutrition and Physical Activity (School Wellness Policy)
  • 51 Surveys of Students (Student Privacy)

The Board was presented with the above listed policies and asked to submit any edits or feedback to Dr. Baran by May 16th.

 

Dr. Baran presented administrative regulations for review and discussion at the next meeting.

 

  1. Chairperson Resignation:

#5-17/18 Motion to accept resignation only as Board Chair from Sherry Smardon, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

Vice-Chair Brynn Lipstreu will take over until a new Board Chair is elected.

 

  1. OLD BUSINESS:
  2. 2017-2018 school calendar:

The last day of school for students is June 27th.  Brynn Lipstreu asked the Board to consider cutting the number of student calendar days to 180 and use them for Professional Development for teachers to collaborate on the new Science and Social Studies curriculum.  Dr. Pinsonneault reported that field trips are already scheduled for the end of school.  Sherry Smardon suggested including language on the calendar to address snow days.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update: No update

 

  1. CABE/EASTCONN:

Every school Board can appoint someone as Board member for the EASTCONN Board of Directors every year in May.  Anne Stearns will continue as a representative of Scotland Elementary and the Superintendent will notify EASTCONN.

 

  1. Readiness Council Report:

The School Readiness Grant is ready for submission.  A brochure of the program features four pictures from Scotland and four pictures from Scotland.

 

  1. Policies Committee:

The next meeting will be held on May 17th.

 

  1. Personnel Committee:

A negotiations schedule was submitted to the state.

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Read Policies and email edits or feedback to Dr. Baran.
  • Read regulations.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Appoint Board Chairperson
  • 2nd Reading of Policies

 

  1. SUPERINTENDENT EVALUATION (Executive Session Anticipated):

#6-17/18 Motion to enter into Executive Session (7:55 PM) for the purpose of discussing Superintendent Evaluation and invite Superintendent Dr. Baran to attend, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

The Board came out of Executive Session at 8:19 PM.

 

There was a brief discussion regarding the Superintendent Evaluation process.

#7-17/18 Motion to enter into Executive Session (8:22 PM) for the purpose of discussing Superintendent Evaluation, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

The Board came out of Executive Session at 8:50 PM.

 

  1. ADJOURNMENT:

#8-17/18 Motion to adjourn (8:50 PM) was made Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      April 25 , 2018, 6 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:02 p.m.

 

  1. Attendance: Mr. Kurcinik, Mr. Perry, Dr. Baran
  2. Baran passed out copies of policies 513, 5113.2, 5144.4, 6115.1, 6142.101, and 6162.51. He explained that he receives a monthly newsletter from the policy department at CABE in which are outlined policies that Boards of Education should have in their manuals. He also explained that the policies listed are lacking from the Scotland Policy manual and should be considered by the BOE.
  3. Each of the policies listed in #3 above were reviewed by the committee and the committee agreed to pass them on to the full BOE.
  4. Baran passed out and article from the CABE Journal addressing the topic of Board of Education relations to administrative regulations. The committee agreed that the entire Board of Education should read the article as the next major step in updating the BOE policy manual is the writing of administrative regulations where necessary and required.
  5. The committee agreed to discuss possible policy additions based on the CABE policy newsletter.
  6. The next policy committee meeting will be on Thursday May 17, 2018 at 6 p.m. in the superintendent’s office.
  7. The meeting was adjourned at 6:30 p.m.

 

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

                       

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

April 3, 2018

 

Chairperson Sherry Smardon called the meeting to order at 6:59 PM.  Present were Board members Steven Kurcinik (7:50 PM), Brynn Lipstreu, Cassidy Martin, Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Anne Stearns.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:
  • Parent/Teacher Conferences held in March were successful.
  • Students and staff are in the middle of Jump Rope for Heart.
  • Great job to Grade 6 students who testified in Hartford with Senator Mae Flexer on Bill 164 to increase the age to purchase tobacco. Students were invited to Hartford after a health project in class on the effects of tobacco.  The field trip included a tour followed by lunch with the Secretary of State.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from a Canterbury resident inquiring whether Scotland has space or interest for 5th/6th grade students.  The resident will be advised that an official request should be directed to the Scotland Board of Education Chair Sherry Smardon.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda Non-Renewal Non-Tenured Teachers as Item #9D, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

      #2-17/18 Motion to add to agenda Executive Session for Personnel Matter as Item #17.5, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #3-17/18 Motion to approve the minutes of March 6, 2018, was made by Brynn Lipstreu with the following corrections:  Item #5 should read – Jennifer Nelson asked the Board if they are considering re-establishing their relationship with the Central Office for shared services.  Item #5 delete – (Parish Hill has a closed Facebook page).  Item #9C should read – Motion to approve the FY2018-19 budget as presented in the amount of $2,390,707 that represents a 0% increase, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.  The motion was seconded by Rod Perry and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            64% of the budget has been spent to date with 93.6% committed.

 

  1. Approval of Financial Statement:

#4-17/18 Motion to accept the Financial Statement dated March 28, 2018, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

Work continues on the Science and Social Studies curriculum.  Two staff members are working through grant funding on making sure equipment works for the Science Lab.

 

  1. Updated 2017-18 School Calendar:

The last day for students is June 27th and the last day for staff is June 28th.

 

  1. Other:
  • There is no solid bid for oil to date.
  • There has been little success in contacting the solar panel company.

 

  1. Non-Renewal Non-Tenured Teachers:

Non-Tenured Teacher contract renewals are pending budget approval by the town.

#5-17/18 Motion for contracts for the following Non-Tenured teachers not be renewed for the 2018-19 school year:  Jessica Allaire, Joanne Lowney, Kelli McGillivray, Lucinda Marsalisi, Carol Sweat and Michelle Wildowsky; was made by Cassidy Martin, seconded by Rod Perry and carried unanimously.

 

  1. PRINCIPAL REPORT:

There is no change with enrollment.

  1. Teacher Evaluation (TEVAL) Update:
  • The last round of formal observations is taking place.
  • The third classroom walk-throughs will be completed this week.

 

  1. Professional Development Opportunities:
  • Seminars were held on Read CT for K-3, an in depth coverage of the five levels of Literacy. Teachers enjoyed the day and are using in the classroom.
  • PreK staff are required to have 12 hours of yearly training for NAEYC accreditation and the School Readiness Grant and attended a science and math symposium.
  • SBAC practice and Google classroom were held on March 9th.

 

  1. Other:

The Drama Club will present “The Princess and the Pea” on April 11th.

 

  1. FRIENDS OF SES REPORT:

Movie and Pizza Night was well attended at the Community Hall.  The next meeting will be held Saturday at noon in the Library.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

A meeting will be scheduled soon.  Parish Hill received a STEM Science Grant for 5th– 8th grade students.

 

  1. CABE/EASTCONN: No Report

 

  1. Readiness Council Report:

Questions for the RFP for the Quality Enhancement Grant were reviewed.  The next meeting will be held the end of April.

 

  1. Policies Committee:

The next meeting will be held on April 10th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held late in May.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • Revisit School Calendar

 

.5   Executive Session for Personnel Matter:

#6-17/18 Motion to enter into Executive Session (7:22 PM) for the purpose of discussing Personnel Matter, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

Steve Kurcinik arrived at the meeting at 7:50 PM.

The Board came out of Executive Session at 8:54 PM.

 

  1. ADJOURNMENT:

#7-17/18 Motion to adjourn (8:54 PM) was made Scott Sears, seconded by Rod Perry and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 6, 2018

 

Chairperson Sherry Smardon called the meeting to order at 6:58 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Thanks to the Parish Hill Booster Club students who came to Scotland Elementary to read to the PreK-2nd graders.  Many photos were taken of the event that was enjoyed by all.

–     Congratulations to Scotland Elementary noted as a School of Distinction among schools with the highest academic performance and growth.

–     Students collected 282 pairs of socks for the 100th Day Celebration and donated them to the No Freeze Shelter.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the Scotland Board of Selectmen regarding a 55.1% reduction to state aid for the ECS Grant reducing the education budget for 2017-18.  Clarification is needed on the accuracy of the figures.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Jennifer Nelson asked the Board to consider re-establishing their relationship with the Central Office for shared services.  She also reported that there is a legal challenge going through the court system regarding closed Facebook groups (Parish Hill has a closed Facebook group).  In addition, she commented on tuition for non-resident students.  The state has set $11,525 as a base amount necessary to education students.  If tuition is set less than that amount, taxpayers would be asked to subsidize non-resident tuition.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda Executive Session: Discussion of a Personnel Matter as Item 17A, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the minutes of February 13, 2018, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            56% of the budget has been spent to date with 93% committed.

  1. Approval of Financial Statement:

#3-17/18 Motion to approve the Financial Statement dated March 1, 2018, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

The content area for Social Studies will be reviewed at Professional Development Day on Friday.

Grant funds will be used for the science room.  Two teachers will determine what equipment is still usable to make the room more functional as a Science Lab.

 

  1. New Policy for Tuition Payments for Non-Residents Moving to Scotland:

No feedback was received for this policy.

#4-17/18 Motion to move approval of New Policy for Tuition Payments for Non-Residents with action anticipated under Old Business, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. Draft 2018-19 Budget:

Dr. Baran presented a draft of the FY2018-19 proposed budget with the following highlights:

  • Health insurance budgeted at a recommended 12% has been reduced to 6.38% for a cost savings of $5,639
  • The charge for Food Service through EASTCONN has been reduced by $500
  • There is no firm bid to date for heating oil budgeted at the current price of $2.22/gal
  • The Finance Coordinator position has been reduced from 3-1/2 days to 3 days (new software has enabled the work to be accomplished in 3 days)
  • Reduced an additional instructional aide with a higher potential for reassigning staff (the technology teacher is also certified as a Library Media Specialist)

Anne Stearns suggested an administrative secretary for special education.

 

First Selectman Dan Syme reported that 26 towns are in the same boat as Scotland with funding.  He recommended not moving on letter until confirmation from the state.  An informational meeting for town residents on the budget with potential tax increases will be held on March 22nd.

 

#5-17/18 Motion to approve the FY2017-18 budget as presented in the amount of $2,390,707 that represents a 0% increase, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. Other:
  • Green Skies solar panels construction will begin in the spring.
  • The ED003 for teacher negotiations has been filed with the state.
  • An email was received from a parent regarding security for students in light of the recent shooting in Florida. A letter will be sent home with students letting parents know to contact the school to setup a meeting to discuss the current security protocol and improvements that have been made.

 

  1. PRINCIPAL REPORT:

Enrollment is down by 2 students.

  1. Teacher Evaluation (TEVAL) Update:
  • The second round of classroom walkthroughs is done with round three beginning.
  • The second round of formal observations will be done tomorrow.
  • The mid-year goal reviews are done.

 

  1. Professional Development Opportunities:

Professional Development will be held this Friday for SBAC review with practice testing that is used to drive instruction.  Three teachers will share their experiences with Google Classroom.

 

  1. Other:

There are many upcoming events.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented the following for the Friends of SES:

  • The Winter Ball has been changed to a Movie/Pizza Night at the community hall. The movie “Cocoa” will be showing from 6-8:30pm.  Thanks to Rebecca Brown for donating pizza.
  • Looking ahead for May will be Teacher Appreciation Week and a Paint Night.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:

#6-17/18 Motion to approve non-numbered, Non-Resident Tuition Policy, was made by Anne Stearns, seconded by Rod Perry and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

The Dissolution Study Report was approved by the state on February 14, 2018.  Public Hearings will need to be held in each town.  RD11 BOE Chair Rose Bisson reached out to the four Boards of Education for a meeting.

 

  1. CABE/EASTCONN:

Anne Stearns presented information on the following:

  • What schools can do regarding religion
  • Rules for textbook decisions
  • What to do for student walkouts (planned for March 14th and April 20th

 

  1. Readiness Council Report:

The Quality Enhancement Grant ($3,800) was reviewed and will be used for Professional Development materials (ongoing for PreK staff).   Discussion was held regarding a brochure (an old copy of a School Readiness brochure was found) to be distributed to the community.

 

  1. Policies Committee: None

 

  1. Personnel Committee:

Teacher negotiations will be starting soon.

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears commented on Occupation Therapy in the budget.  The CABE Newsletter has lots of information that supports students and the family and encourages seeking outside support.  She also suggested the Board look at recommendations from the study committee for cost saving measures through regionalization.  In addition, she suggested letters regarding school security be sent home in a sealed envelope.

 

First Selectman Dan Syme commended the administration and staff for management of the school creating a positive environment.  Positive feedback is always received when children who visit the Town Hall are asked how they like the school.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Sherry Smardon will work on dates for Tri-Town BOE meeting.

 

  1. NEXT MEETING AGENDA ITEMS:
  2. Executive Session: Personnel Matter

#7-17/18 Motion to enter into Executive Session (8:45 PM) for the purpose of discussing a Personnel Matter, was made by Rod Perry, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:58 PM.

 

  1. ADJOURNMENT:

#8-17-18 Motion to adjourn (8:59 PM) was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

February 13, 2018

 

Chairperson Sherry Smardon called the meeting to order at 6:58 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Football Friday was held the Friday before the Super Bowl.

–     An Olympic Celebration was held on February 9th including the following:  an Opening Ceremony, Big Torch and flags hung in the hallway.  Events included:  a Luge, Biathlon, Blizzard (had to empty a Kleenex box one handed) and Showdown (putting the Kleenex back in the box).  Kindergarten won the Bronze Medal, 6th grade won the Silver Medal and 3rd Grade won the Gold Medal for singing the Canadian Anthem in French.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda Discussion of Snow Days with the Current School Calendar as Item #12A, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      Motion to approve the meeting minutes of January 9, 2018, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            52% of the budget has been spent to date with 93% committed.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated February 8, 2018, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Dr. Baran asked to move Item #13C to here.

  1. Second Draft 2018-2019 Budget:

The Board was presented with a draft budget with a 1.82% increase.  Potential changes include:  oil that was budgeted at $1.89/gal (has gone out to bid), health insurance that was budgeted at 12% (reduced to 9.37% and could be lower) and reduced amount for PreK teachers for before/after school (NAEYC does not require teachers, can use instructional aides).  The cost for EASTCONN food service has not been resolved to date.  Dr. Baran recommends devoting the March meeting to the budget.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

Work continues on the Science Curriculum.  The next area of Social Studies is moving forward with help from CREC who has been very supportive and provided materials.  The Professional Development day in March will be devoted to the Social Studies Curriculum.

 

  1. New Policy for Tuition Payments for Non-Residents Moving to Scotland:

The Board was presented with new Policy for Tuition Payments for Non-Residents moving to Scotland for review.  Any edits or feedback should be directed to Dr. Baran.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Enrollment has not changed from last month.  Current enrollment is 118.

2018-2019 projected enrollment is:

PreK 18                              Kindergarten 18          Grade 1 (same)           Grade 2 (13 to 15)

Grade 3 (11 to 14)            Grade 4 (17 to 11)      Grade 5 (12 to 17)      Grade 6 (17 to 12)

 

  1. Teacher Evaluation (TEVAL) Update:

The second round of walkthroughs is done.  There is one left to do of the 2nd round of formal observations of non-tenured teachers.  A meeting was held with the certified teachers to discuss status of goals with the desire to adjust them higher.

 

  1. Professional Development Opportunities:

Professional Development opportunities are available for the Kindergarten teacher, Principal (effective teaching online) and three Paras (overview of Special Education).

March 9th will be scope and sequence, data SBAC practice assessments and Google Classroom (technology used by the 5th/6th grade).

 

  1. Other:

Tomorrow is Valentine’s Day plus the 100th day of school.  Students and staff are asked to wear red for Valentine’s Day and the American Heart Association.

 

  1. FRIENDS OF SES REPORT:

Scotts Sears reported the following for the Friends of SES:

  • Paint Night was held with 8 people in attendance making $189. Leftover supplies will be used towards the next Paint Night.
  • $5 will be donated to each student for the Book Fair.
  • A Family Dance will be held at the Community Hall on March 10th.

 

  1. NEW BUSINESS:
  2. Discussion of Snow Days with the Current School Calendar:

Brynn Lipstreu asked the Board to consider the following to make up for snow days this year:  have students come in on Professional Days (being done by other school districts) and using two of the 182 scheduled days (state requires 180 days of instruction).  There are currently 6 snow days that need to be made up.

 

  1. OLD BUSINESS:
  2. Policy 6171.2 Special Education, Preschool Special Education Recommended edits (Action Anticipated):

The Board was presented with Policy 6171.2 with edits.

Motion to approve Policy 6171.2 Special Education, Preschool Special Education as presented with change of List in Item #1, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. 2018-19 School Calendar (Action Anticipated):

Dr. Baran presented two copies of the 2018-19 School Calendar.  Version A is for no school on November 21st and December 21st.  Version B is for a half day for November 21st and December 21st.  Parish Hill, Hampton Elementary and Chaplin Elementary are doing half days.  Cassidy Martin suggested following these school for consistency.

Motion to approve Version B of the 2018-19 School Calendar, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

  1. Second Draft 2018-2019 Budget: Moved to Item #8

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

The Boards of Selectmen have requested the state reject the Dissolution Study Committee Report to not recommend dissolution.

 

  1. CABE/EASTCONN:

EASTCONN asks for the Board to pick a Board member and alternate for the Board of Directors.  The new Director emails everything that is going on including opportunities such as health insurance.  A program will be held on March 1st to discuss combing services.

 

  1. Readiness Council Report:

The office of Early Childhood is looking at mid-year budgets (Scotland is in good shape) and will conduct a random site visit with one week’s notice.  Discussion was held regarding using the Quality Enhancement Grant for community involvement and resurrecting a brochure to showcase the program for the community.

 

  1. Policies Committee:

The next meeting will be held on February 22nd.

  1. Personnel Committee: No Report

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review the budget
  • Review the policies and email any edits to Dr. Baran by February 22nd.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Policies
  • Budget

 

  1. EXECUTIVE SESSION: NEW BOE ATTORNEY; SUPERINTENDENT’S CONTRACT; SPECIAL EDUCATION DIRECTOR POSITION:

Motion to enter into Executive Session (8:01 PM) for the purpose of discussing New BOE Attorney, Superintendent’s Contract and Special Education Director Position and invite the Superintendent and Principal to attend, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

The Board came out of Executive Session at 9:25 PM.

 

  1. NEW BOE ATTORNEY (ACTION ANTICIPATED):

Motion to appoint Mark Sommaruga of Pullman & Comley LLC as the Board of Education Attorney, was made by Brynn Lipstreu, seconded by Scott Sears and carried with one abstention by Anne Stearns.

 

  1. SUPERINTENDENT’S CONTRACT (ACTION ANTICIPATED):

Motion to extend the Superintendent Contract for the 2018-2019 school year was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. ADJOURNMENT:

Motion to adjourn (9:27 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

           Policy Committee

          Meeting Minutes

     January 23, 2018, 6 p.m.

      Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:02 p.m.

 

  1. Attendance: Mr. Kurcinick, Mr. Perry, Dr. Baran

 

  1. Review BOE member comments regarding Policy 6171.2 instruction Special Education preschool Special Education as a second read at the February 2018 BOE meeting.

Dr. Baran reviewed the comments sent to him regarding Policy 6171.2 Instruction Special Education Preschool Special Education. The comments offered were in the form of edits correcting typographical errors with one question regarding the meaning of the term Planning and Placement Team. The committee accepted the recommendations and voted to send the policy to the BOE for a second read at its February 13, 2018 meeting.

 

  1. Review draft and CABE feedback of a possible new policy regarding a time line for new residents to establish residents and the payment of tuition.

Dr. Baran read an email he received from CABE regarding the new proposed policy. CABE recommended “…to add language requiring proof that the family is moving into town and what the expected closing date is and with the stipulation that if that date passes and they are still not “moved in” they will be withdrawn from the district.” CABE also cautioned that “…the district cannot ask for any proof about a child’s immigration status and cannot give the town that type of information either.”

The committee voted to send the proposed new policy to the BOE for a second read at its February 13, 2018 meeting.

 

  1. Discuss future agenda items.

The committee will continue to review policies and areas lacking in policies or updated policies.

 

  1. Set next meeting date.

The next meeting will be held on Thursday February 22, 2018 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

The meeting was adjourned at 6:40 p.m.

 


 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 9, 2018

 

Chairperson Sherry Smardon called the meeting to order at 7:01 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     A successful Winter Concert was held on December 20th.

–     The Awards Assembly was held on December 21st.

–     The “Kids Go Shopping” was successful.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1 – 17/18 Motion to approve the minutes of December 5, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried with one abstention by Scott Sears.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            41% of the budget has been spent to date with around 93% committed.

 

  1. Approval of Financial Statement:

#2 – 17-18 Motion to approve the Financial Statement dated January 3, 2018, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

A $10,000 grant was applied for through the state to purchase curriculum materials and will be used for Social Studies.  Grant funds were used to purchase Science materials.  Dr. Baran presented a scope and sequence for each grade, developed by the staff who worked as teams on a Professional Development day in November.

 

  1. First Draft 2018-19 budget:

Dr. Baran presented PowerPoint on the first draft of the 2018-19 budget with a 2.2% increase.  Overall increases are for certified salaries, instructional aide salaries plus 1 new position, other salaries (business office, maintenance, nurse, school office), group insurance, pupil transportation, AccuFund (accounting software) and fica taxes.  Overall decreases are for retired teachers (eliminated), unemployment compensation, fica taxes, special education substitutes, special education other services, PPT services, Superintendent in-service, Superintendent travel reimbursement, health office substitutes and instructional technical supplies.  Current unknowns are group insurance (currently budgeted at 12% increase, not yet finalized) and heating oil (currently at $1.89/gal.).

 

  1. Review Policies 9110, 9120 and 9122 regarding discrepancies related to office of Vice-Chairperson and terms of office for officers (Action Anticipated):

#3 – 17/18 Motion to approve Policy 9120 as rewritten pertaining to office of Vice-Chair and terms of office for officers, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Review Policy 3100 Budget/Budget system for possible elimination of second paragraph (Action Anticipated):

#4 – 17-18 Motion to approve Policy 3100 Budget/Budget system with the elimination of the second paragraph, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Other:
  • Attorney Nat Brown is closing his law firm to become the Human Relations Director for RESC. A meeting will be held on January 19th to discuss alternatives and recommendations for other potential law firms.
  • The Falck family was not able to meet the deadline and has withdrawn their children from Scotland Elementary.

 

  1. PRINCIPAL REPORT:

Enrollment is down by 4 students.

  1. Teacher Evaluation (TEVAL) Update:

The second round of formal observations have begun.  Meetings on January 25th/26th will be held with teachers to finalize mid-year goals.

 

  1. Professional Development Opportunities:

Eight staff members have attended training for PMT and restraint funded by grants.  Dr. Pinsonneault attended 7 sessions on Special Education Administration.  The PreK staff attended training on Special Education overview, NAEYC and ethical code.

 

  1. Other:

In honor of the Olympics, teachers have randomly picked a country for their class with the object to learn as much as possible about the country.  The goal is to teach geography, with the students able to answer questions about their country and earn Olympic points.  An opening ceremony will be held on February 9th along with a parade of nations showcasing designed flags.

 

Upcoming events include:

  • Spirit Day – Wear White on January 11th
  • No school on January 12th and January 16th
  • Spirit Day – Class Color Day on January 26th

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented update from the Friends of SES.  The annual Kids Go Shopping was the best one yet with $165 proceeds that will be used for $5 coupons for each child to use at the Book Fair (buy one/get one free).  Discussion was held regarding setting goals for fundraising, where the funds will go and creating a non-profit.  Upcoming events include:

  • Adult Paint Night on January 20th at the Grange Hall with a limit of 20 people ($30 per person). All supplies and someone to teach the class have been donated with all proceeds going to the school.
  • A Winter Ball for the kids to be held on February 17th (tentative).
  • Movie Nights
  • Ice Skating

 

  1. NEW BUSINESS:
  2. Policy 6171.2 Special Education, Preschool Special Education Recommended edits:

The Board was presented with Policy 6171.2 Special Education, Preschool Special Education for review.  The Board was asked to email any edits to Dr. Baran.

 

  1. First Draft of 2018-19 School Calendar:

The Board was presented with the first draft of the 2018-19 School Calendar with 182 student days.  Dr. Baran recommends no school the Wednesday before Thanksgiving and a full day of school the Friday before Christmas break.  The balance of the calendar aligns with EASTCON and will be presented at the February meeting for approval.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Steve Kurcinik reported that the Dissolution Committee voted 5-2 not to recommend a referendum for dissolution.  The report was submitted to the state and waiting on acceptance by the state.

 

  1. CABE/EASTCONN:

There was no December meeting.

 

  1. Readiness Council Report:

There was no December meeting.  The next meeting will be held on January 30th.

 

  1. Policies Committee:

The next meeting will be held on January 23rd.

 

  1. Personnel Committee: No Report
  2. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review policies and email any edits to Dr. Baran.
  • Review the School Calendar

 

  1. NEXT MEETING AGENDA ITEMS:
  • Approval of Board Policies
  • Approval of School Calendar
  • Budget

 

  1. EXECUTIVE SESSION: PRINCIPAL’S CONTRACT:

#5 – 17-18 Motion to enter into Executive Session (8:16 PM) for the purpose of discussing the Principal’s Contract and invite the Superintendent and Principal to attend, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:23 PM.

 

  1. PRINCIPAL’S CONTRACT (ACTION ANTICIPATED):

#6 – 17/18 Motion to approve Principal’s Contract, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. ADJOURNMENT:

#7 – 17-18 Motion to adjourn (8:24 PM) was made Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

Policy Committee

Meeting Minutes

December 19, 2017, 6 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:05 p.m.

 

  1. Attendance:

Mr. Kurcinik, Mr. Perry, Dr. Baran

 

  1. Review BOE member comments regarding Policy 3100 Budget/Budgeting System for possible elimination of second paragraph and second read at the January 2018 BOE meeting.

Dr. Baran explained that he did not receive any comments from BOE members regarding the suggested change to policy 3100 Budget/Budgeting System. He also passed out an edited version of policy 3100 for the committee to review. The committee voted to send the edited policy 3100 to the full Board at its January meeting as a second read.

 

  1. Review BOE member comments regarding Policies 9110, 9120, and 9122 regarding conflict regarding office of Vice-Chairperson and term of office of Officers and second read at the January 2018 BOE meeting.

Dr. Baran explained that he did not receive any comments from BOE members regarding the suggested change to policies 9110, 9120, and 9122. He also passed out an edited version of the policies for the committee to review. The committee voted to send the edited policies to the full Board at its January meeting as a second read.

 

  1. Review recommended edits to policy 6171.2 Special Education, Preschool Special Education for a first read at the January 2018 BOE meeting.

Dr. Baran explained that he was bringing policy 6171.2 to the committee to review because of the wording of the fifth item under the section of services that will be provided for special education students in the pre-school program. Dr. Baran also explained that as he compared the original policy from CABE and the Scotland version of the policy there were some glaring differences. He also passed out an edited version of the policies for the committee to review. After extensive discussion the committee edited the policy for presentation to the BOE as a first read at the Board’s January 2018 regularly scheduled meeting. The committee voted to send the edited policy to the full Board at its January meeting as a first read.

 

 

  1. Review a first draft of a possible new policy regarding a time line for new residents to establish residents and the payment of tuition.

Dr. Baran presented the committee a first draft of a policy intended to deal with the situation of a family wanting to enroll their child(ren) in the Scotland School when their intended residence was not ready for occupancy at the time of enrollment. After extensive discussion the committee voted to have Dr. Baran revise his first draft of the new policy. After revising the policy Dr. Baran was to send a copy to both committee members for their review. If both members approved of the revised policy Dr. Baran is to send the draft copy to CABE for input, edits, suggestions.

 

  1. Discuss future agenda items.

The committee agreed it will continue to meet on a monthly basis to review policies as needed.

 

  1. Set next meeting date

The next meeting of the policy committee will be Tuesday January 23, 2018 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

The meeting was adjourned at 7:20 p.m.

 

 

 


Scotland Board of Education

Policy Committee

Meeting Minutes

November 21, 2017, 6 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:00 p.m.

  1. Attendance

Mr. Kurcinik, Mr. Perry, Dr. Baran

 

  1. Review BOE member comments regarding discrepancies in policies 1313 (Gifts to School Personnel), 3313 (Business/Non-Instructional Operations), and 4118.13/4218.13 (Personnel – Certified/Non-Certified)

Dr. Baran informed the committee that there were no comments from BOE members regarding the suggested changes to policies 1313 and 3313. Dr. Baran gave the committee members edited versions of the two policies for their approval prior to submission to the full BOE in December. The committee members were unanimous in their approval of the edits.

 

  1. Review Policy 3100 Budget/Budgeting System for possible elimination of second paragraph.

 

The committee reviewed policy 3100 and agreed that the second paragraph appeared to be written for a school system with multiple schools. The committee agreed to recommend to the BOE at its December meeting to eliminate the second paragraph from policy 3100.

 

  1. Review Policies 9110, 9120, and 9122 regarding conflict regarding office of Vice-Chairperson and term of office of Officers.

 

Dr. Baran pointed out that policy 9110 indicates that there will be a Vice Chairperson for the BOE while policy 9120 indicates that the position of Vice Chairperson is (optional). In addition Dr. Baran pointed out that policy 9110 indicates that the term of office for Board officers is one year while policy 9120 indicates that the term of office is two years. Dr. Baran pointed out that policy 9112 interprets the position of Vice Chairperson as required.  The committee agreed to recommend to the full BOE that the word (optional) in policy 9120 be eliminated and that the term of office for BOE officers be stated as one year in both policy 9110 and 9120.

 

  1. Review Policy 6163.3 Live Animals in the Classroom. Last sentence “No electrical devices are permitted, including but not limited to, filters, heat lamps, water pumps, etc. for the maintenance and/or care of animals.”

 

Dr. Baran asked the committee members for an interpretation of the purpose of the last sentence in policy 6163.3 which states “No electrical devices are permitted, including but not limited to, filters, heat lamps, water pumps, etc. for the maintenance and/or care of animals.”

 

The committee members agreed that the statement was in the policy for safety purposes to guard against possible electrical fires when such equipment is unattended over weekends and long school breaks.

 

  1. Discuss future agenda items.

The committee will continue to review old policies for accuracy while reviewing new policies for inclusion in the policy manual.

 

 

 

  1. Adjourn

 

The meeting was adjourned at 6:35 p.m.

 

Respectfully submitted

Francis A. Baran, Ed.D.

 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 7, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

The Grandparent/Special Relative Luncheon held last Friday was combined with a Wild West Spirit Day and well attended with many dressed in cowboy attire.  Dr. Pinsonneault dressed as a sheriff and the Lawrence family provided bales of hay and a stallion on a stand for great picture opportunities.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received regarding student residency and will be discussed at the end of the meeting during Executive Session.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda – Parish Hill Middle School Playup Program as Item #14D, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

      Motion to add to agenda – CNR Funds Request to Replace Milk Cooler as Item #14E, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      Motion to approve the October 3, 2017 meeting minutes, was made by Scott Sears with the following corrections:  Item #9A should read – 16.8% of the budget has been spent to date with an additional 71% committed.  Item #15F should read – The next meeting will be held on December 19thThe motion was seconded by Brynn Lipstreu and carried unanimously.

 

  1. FILL BOE VACANCY – MOTION TO REAPPOINT BOE MEMBER FOR TERM ENDING NOVEMBR 5, 2019 (Action Anticipated):

      Motion to reappoint Cassidy Martin as a Scotland Board of Education Member for term ending November 5, 2019, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

23.66% of the budget has been spent to date (similar to this time last year) with 91% committed.  Work is being done on the budget.

 

Rod Perry reported that the Selectmen will meet at noon tomorrow to review the budget and set a town meeting to approve the budget.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated November 1, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Review and discuss 2017-18 Budget:

The state budget has passed.  The ECS Grant funding for Scotland will be reduced approximately $70,000 for the current 2017-18 school year.

 

  1. Discuss Discrepancies in Policies 1313 (Gifts for School Personnel), 3313 (Business/Non-Instructional Operations) and 4118.13/4218.13 (Personnel Certified/Non-Certified):

Dr. Baran presented the above policies for review.  The Board was asked to email any feedback or edits to Dr. Baran.

 

  1. Solar Panel Program:

The Solar Panel company has requested more information on the following:  structural drawing of the roof, electrical drawing of the building, warranty documentation and main riser diagram drawings.

 

  1. Other:

Scotland Teacher of the Year Jessica Allaire will be honored on November 15th at the Bushnell presented by last year’s Teacher of the Year, Karen Schenck.

 

The state has requested a waiver for the spring CMTs for 5th and 8th graders.  They will be given a pilot SBAC instead.

 

  1. PRINCIPAL REPORT:

Enrollment is down 1 student.

  1. Teacher Evaluation (TEVAL) Update:

Goals are set for the teachers.  The first round of walkthroughs and formal observations for non-tenured teachers has begun.

 

  1. Professional Development:

Certified staff held a science exploration day on the new curriculum to develop a scope and sequence.  Every grade level received a box of hands on materials that will be inventoried at the end of the year.

 

  1. Other:

Parent/Teacher Conferences will be held on November 8th/9th.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES have decided to formalize and elect the following officers:

Chair – Michelle Muir

Vice-Chair – Wendy Sears

Treasurer – Rose Dwyer

Secretary – Tatiana Grombeck

Many ideas and activities were discussed that include the following:  use of the school for events and exploring other places such as the community hall (free to non-profits), Kids Go Shopping (make everything $1 to make easier and include gift wrapping), have school available for child care on PD days with open gym and crafts for the kids, Holiday Shopping for kids with students from the Consumer Science class at Parish Hill, working with the 6th grade for fundraisers, Winter Ball in January with a winter theme, Pajama Movie Nights, Santa Skating at UCONN, Frog Bridge Gymnastics Ninja Course, Adult Paint Night, setting up local food bank/clothing bank with the help of the Student Council, working with local group (St. Mary’s ) for fundraisers, and developing a master calendar to coordinate events.  A survey was sent out to parents for more parent involvement.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:
  2. Suspension/Expulsion Due Process (Policy 5114, Second Read, Action Anticipated):

The Board reviewed recommended changes to Policy #5114, Suspension/Expulsion Due Process.

Motion to approve Dr. Baran’s recommended changes to Policy #5114, Suspension/Expulsion Due Process, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Superintendent Summer Policy Edits (Action Anticipated):

Dr. Baran presented Summer Policy Edits.

Motion to approve Summer Policy Edits except Policy #1112.5, Media Access to Students, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at area high schools (Action Anticipated):

Tabled

 

  1. Parish Hill High School/Middle School Playup Program:

The Board was presented with a copy of letter for 6th grade parents for participation in the Parish Hill Middle School Playup Program.  Students will not be allowed to be dismissed early from class for practices or games.  It is a great opportunity for students.

Motion to approve 6th grade participation in the Parish Hill Middle School Playup Program and allow letter to be sent to 6th grade parents, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. CNR Funds Request to Replace Milk Cooler:

The milk cooler in the cafeteria needs replacement at a cost of approximately $1,400.

Motion to authorize Dr. Baran to request CNR Funds from the Board of Selectmen for a milk cooler not to exceed $1,400, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE & Study Committees Meetings Update:

There were two Public Hearings with the first meeting heavily attended.  Elementary school teachers are concerned about their jobs.  The RD11 BOE held a special meeting and voted to keep all certified staff who will become RD11 employees.  The referendum to vote on the Addition/Withdrawal Study Report will be held on November 16th.

 

The Dissolution Committee is preparing their report.  Their next meeting is Monday, November 13th.

 

  1. CABE/EASTCONN:

Upcoming events include the following:

  • The CABE Delegate Assembly will be held at the Mystic Mariott on November 16th.
  • The CABE Conference will be held on November 17th/18th.
  • An Orientation Leadership Conference will be held at the Sheraton on December 7th.

 

The Director of EASTCONN will provide a list monthly of what is accomplished.  District rates will be available for EASTCONN.  Research on homework hasn’t been proven as valuable for students.

 

  1. Readiness Council Report:

The October meeting was cancelled due to a scheduling conflict with the Public Hearing.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held on December 19th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Lynn Johnson expressed concerns regarding comments presented accurately from a union meeting.

 

RD11 Board member Jennifer Nelson reported that she abstained from the vote regarding employment of staff due to concerns with the employment of non-certified staff.

 

Wendy Sears asked when the decision would be made about the Security Grant and if the budget would be reduced with the reduction of ECS Grant funding.  Rod Perry reported that is the town’s authority to reduce the budget and a special meeting will be held tomorrow to discuss the issue.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review Policies and email any feedback or edits to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Action on Policies
  • Update on Milk Cooler

 

  1. EXECUTIVE SESSION – STUDENT RESIDENCY/TUITION:

Motion to enter into Executive Session (8:13 PM) for the purpose of discussing Student Residency/Tuition and invite the Superintendent, Principal and Mr. & Mrs. Falk to attend, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:53 PM

Motion to extend to Mr.  & Mrs. Falck an extension of their deadline for presenting their certificate of occupancy and two forms of identification with the 74 Kemp Road, Scotland CT address to December 22, 2017. If these conditions are not met they will begin paying a daily tuition of $40.65 per child on January 2, 2018 or return their children to Hampton Public School, was made by Steve Kurcinik, and seconded by Scott Sears. Voting in favor was Steve Kurcinik, Rod Perry, Sherry Smardon, Scott Sears, Brynn Lipstreu and Cassidy Martin. Voting opposed was Anne Stearns. Motioned Passed.

 

  1. ADJOURNMENT:

Motion to adjourn (8:55 PM) was made by Brynn Lipstreu, Seconded by Steve Kurcinik.

 

Respectfully submitted by Kathleen Scott

Recording Clerk



 

Scotland Board of Education

Policy Committee

Meeting Minutes

October 17, 2017, 6 p.m.

Superintendent’s Office

 

  1. Call to Order

The meeting was called to order at 6:00 p.m.

  1. Attendance

Mr. Kurcinik, Dr. Baran

  1. Review comments from BOE members regarding Superintendent’s policy edits for presentation to the Board of Education at the November, 2017 BOE meeting.

Dr. Baran read comments from Ms. Lipstreu, Mrs. Stearns and Mrs. Smardon. Mrs. Smardon felt, regarding policy 1112.5 that the term administrators (plural) was appropriate in that both the superintendent and the principal should be considered. No other recommendations were recorded. Mrs. Smardon’s recommendation will be passed along to the BOE in November.

  1. Review comments from BOE members regarding policy 5114, Suspension and Expulsion/Due Process for presentation to the Board of Education as a second read at the November, 2017 BOE meeting.

Dr. Baran reviewed comments regarding policy 5114 from Mrs. Smardon and Mrs. Stearns.

  • Smardon questioned the need for the BOE to pay for programs which might accelerate a student’s return from expulsion
  • Smardon also questioned the length of a student’s suspensions.
  • Smardon pointed out a possible repetition regarding the weapons clause.
  • Stearns questioned the broad nature of reasons for suspension and expulsion.

All suggestions and comments will be discussed at the BOE meeting in November.

 

  1. Discuss discrepancies in policies 1313 (Gifts to School Personnel), 3313 (Business/Non-Instructional Operations), and 4118.13/4128.13 (Personnel –Certified/Non-Certified).

 

Dr. Baran pointed out that policies 1313 and 3313 allow for a maximum gift to personnel of $25 while policy 4118.13/4218.13 calls for there to be no gifts of any kind to personnel.

This issue will be brought to the full BOE in November.

 

  1. Discuss future agenda items.

Policies with discrepancies and questionable interpretations will be reviewed at future meetings.

  1. Set next meeting date

The next meeting of the Policy committee will be Tuesday, November 21, 2017 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

 

The meeting was adjourned at 6:35 p.m.

 

Respectfully submitted

Francis A. Baran, Ed.D.

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

October 3, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED):

Cassidy Martin, a Political Science Major at UCONN is interested in joining the Board.

#1-17/18 Motion to nominate Cassidy Martin to fill the Scotland Board of Education vacancy, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Sherry Smardon celebrates having a full Board.

–     Scotland Elementary is the CT Champion for the 2017 Scholastic Reading Challenge. A “make your own sundae” celebration will be held for the students along with medals for the top reader in each class.

 

  1. WRITTEN COMMUNICATIONS:

An email was received from the Active Regional Director of the Office of Civil Rights regarding a complaint from 2010.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the minutes of September 5, 2017, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            16.8% of the budget has been spent to date with 71% committed.

 

  1. Approval of Financial Statement:

#3-17/18 Motion to approve the Financial Statement dated September 20, 2017, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Review and discuss 2017-18 Budget:

There is a tough budget freeze that is being watched closely with the state budget not yet approved.

 

  1. Curriculum Process Update/Science Materials and
  2. Annual School Improvement Plan:

The preliminary Annual School Improvement Plan includes the school vision and mission statement.  Goals include: academics (math, science and language arts), investigate social studies and developing lesson plans with template to district standards.

 

  1. Technology Updates:

Discussion was held with the Technology Director regarding inventory and implementing a student purchase plan for Chromebooks.

 

  1. Solar Panel Program:

The engineering phase of the Solar Panel program is wrapping up with construction expected to begin the end of the year.

 

  1. Superintendent Summer Policy Edits:

Dr. Baran reviewed policies over the summer with minor edits that don’t change the meaning.  The Board is asked to review the policies and submit any changes before the next meeting.

 

  1. Other:

The Security Grant was submitted (40% responsible by the town) to construct a walkway from the school through the wetlands to the field in case of an evacuation.

 

Dr. Baran presented the Board with his goals that include:  presentation of a fiscally and education budget and working on a School Improvement Plan.

 

  1. PRINCIPAL REPORT:

Current enrollment is at 119 students (increase of 2 with the potential for 2 more).

  1. SBAC:

The Board was presented with cohort data for SBAC showing what the same students are doing from year to year.  The overall scores showed a definite growth.  Professional Development will be held on October 10th to review data and look for common weaknesses and strengths.

 

  1. Teacher Evaluation (TEVAL) Update:

Goal setting will be conducted with two student learning objectives.  First round observations will begin this month.

 

  1. Other:

October is a busy month.

  1. FRIENDS OF SES REPORT:

The current group is becoming very active and will meet this Thursday, October 5th.  They had a signup sheet at Open House with many new faces.

 

Discussion was held regarding 6th grade class trip that is fundraising based with parents.

 

  1. NEW BUSINESS:
  2. Suspension/Expulsion Due Process (Policy 5114, first read):

The Board was presented with Policy 5114, Suspension/Expulsion Due Process for review.  Any edits are to be submitted to Dr. Baran before the next meeting.

 

  1. Review Existing Advisory Committees, Membership, and Committee Goals for the Year (Policy 1220):

There is no Advisory Committee at the present time.  Policy 1220 will be reviewed at the October meeting.

 

  1. OLD BUSINESS:
  2. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at area high schools (Action Anticipated):

Discussion was held regarding questions sent out from the Dissolution Committee.  The issue was tabled until the next meeting.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE & Study Committees Meetings Update:

The Tri-Town meeting will reconvene at a later date.  The Public Hearings for the Addition/Withdrawal Study Report will be held on October 18th and 24th.  Any questions are to be submitted to RD11 BOE Chairperson Rose Bisson.  The Dissolution Committee is working on their report with their next meeting to be held on October 23rd.

 

  1. CABE/EASTCONN:

Upcoming CABE events include the following:

  • October 10th – Board Member Orientation 5:30-7:30pm
  • October 17th – Legal Issues at the Inn in Middletown 9-12am
  • October 23rd – Workshop for Superintendent Secretaries and Administrator Secretaries in Wethersfield 1-3pm
  • November 16th – CABE Delegate Assembly at the Mystic Marriot
  • November 17th/18th – CABE CAPSS Convention at the Mystic Marriot
  • December 7th – New Board Member Leadership Conference at the Sheraton in Rocky Hill
  • December 14th – Responding to incidents

 

CABE Policy highlights included:  School Wellness Program, Wellness Policy, Nepotism, School Climate and Code of Conduct for Food Service.

 

  1. Readiness Council Report:

The Council may reconsider approach from Chaplin to join the Readiness Council.  The October meeting will be skipped due to a conflict with the Public Hearings.

  1. Policies Committee:

The next meeting will be held on October 17th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held on October 19th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Cassidy Martin asked about funding for the path in the woods.  Dr. Baran reported that the first step is for grant funding.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will review policies and submit any edits to Dr. Baran before the next meeting.
  • Anne Stearns will notify the Town Clerk regarding appointment of new Board member Cassidy Martin.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Reading of Policy

 

  1. ADJOURNMENT:

#4-17/18 Motion to adjourn (8:27 PM) was made Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

   September 19, 2017, 6 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:20 p.m.

  1. Attendance

Mr. Perry, Mr. Kurcinik, Dr. Baran

 

  1. Review Superintendent’s policy edits

Dr. Baran presented to the committee a list of policy edits which he completed over the course of the summer. He explained that the edits did not affect the meaning or concept of any of the policies edited. Examples of the edits are:

  • Misspelled words were corrected
  • When the last page of a policy had one or two sentences on the page the page was eliminated by editing (spacing, etc) the previous page or pages.
  • Words were capitalized
  • Where a policy indicated that the district had more than one school the wording was changed to address the one school nature of the Scotland public schools

 

  1. Review policy 5114 Suspension and Expulsion/Due Process for presentation to the Board of Education as a first read at the October 3, 2017 BOE meeting.

Dr. Baran presented the newest CABE version of policy 5114 to the committee for a first read at the October 3, 2017 BOE meeting. Discussion followed. Mr. Kurcinik stated that he believed a version 0f policy 5114 already existed. Dr. Baran explained that he could not find another version. Mr. Kurcinik asked that Dr. Baran continue to look for the older version and that if Dr. Baran felt the newer version was shorter and appropriate then it should be presented as a first read at the October 3, 2017 BOE meeting.

 

  1. Discuss future agenda items.

Dr. Baran stated that he believed the committee should continue to meet on a monthly basis in order to discuss discrepancy in existing policies and to formulate need new policies. Mr. Perry and Mr. Kurcinik agreed.

 

  1. Set next meeting date

The next meeting of the Policy committee will be Tuesday, October 17, 2017 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

The meeting was adjourned at 7:10 p.m.

 

Respectfully submitted

Francis A. Baran, Ed.D.



Scotland Board of Education

    Technology Committee

           Meeting Minutes

   September 19, 2017, 5 p.m.

       Superintendent’s Office

 

  1. Call to Order

The meeting was called to order at 5:00 p.m.

 

  1. Attendance

Mr. Perry, Mr. Kurcinik, Mrs. Stearns, Dr. Baran, Mr. Lary

 

  1. New Business
  • Summer work update – Mr. Lary gave a summary of work accomplished over the course of the summer months.
  1. The computer room was restored to its pre water problem condition.
  2. Power school is up and running
  3. All computers have anti-virus and other updates
  • Report on inventory of school Technology – Mr. Lary passed out a spread sheet with an inventory of school technology and gave a brief explanation. A discussion followed.
  • One-on-one Chromebook program update – Mr. Lary reported that the program is ging well. Each student is assigned a specific unit that follows the student throughout her/his SES career.
  • Possible student Chromebook purchase program – Dr. Baran reported that he, Dr. Pinsonneault and Mr. Lary are looking into establishing a program through which students will be offered to purchase their individual chrome books as they leave SES from grade 6. The proposed program would be presented to the Technology committee prior to presentation to the full BOE.
  1. Set next meeting date

The next Technology committee meeting will be held on Tuesday December 19, 2017

  1. Adjourn

The meeting was adjourned at 5:59 p.m.

 

Respectfully submitted:

 

Francis A. Baran, Ed.D.


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

September 5, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITIONS:

Opening Day was a great start to the school year.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Scotland First Selectman Dan Syme asking the Board to reopen discussion of the 2017-18 approved budget.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda under Item #11H, Attorney Annual Representation Letter, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the minutes of August 1, 2017, was made by Anne Stearns, seconded by Brynn Lipstreu and carried unanimously.

 

  1. TEACHER OF THE YEAR PRESENTATION:

      Congratulations to Mrs. Allaire for representing Scotland as the 2017-18 Teacher of the Year.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

–     The 2016-17 budget was $2,169,007 with $221,700 not spent.  Copies are available in the main office.  The amount not spent was mostly due to the use of grant funding, less absences and legal services not needed.

     10% of the budget has been spent to date with a hold back on unnecessary spending.

     The ED001 has been submitted to the state.

  1. Approval of Financial Statement:

#3-17/18 Motion to approve the Financial Statement dated August 25, 2017, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Review and discuss 2017-18 Budget:

Dr. Baran presented the past 9 years changes in the budget percentage and the amount returned to the town with approximately $16,000 less returned this past year than 9 years ago.

 

The approximately $221,000 left over from the 2016-17 budget included the following:  reduction in special education costs, managing the budget with grant funding instead of using the operating budget, tight with spending by scrutinizing the budget weekly, reduction in the number of STEM students, not needing the use of Legal Services, lower heating costs due to a warmer winter, lower number of absences.

 

There is approximately $58,000 of expenses not budgeted after the 2017-18 budget was approved that includes the following:  staff member added to group insurance, accounting system used different from the town, before/after school part-time hire, change in staff, increased hours for School Psychologist (shared services with Hampton Elementary reduced), paraprofessional reassignment, budgeted for 5 STEM students (7 are enrolled).  Dr. Baran will present the above information to the First Selectman and budget discussion will be added to the October agenda.

 

  1. Curriculum Process Update/Science Materials:

Curriculum guides were discussed at the first staff meeting with review of what should be in a plan book.  Ms. Sullivan, Ms. O’Connor and Ms. Wildowsky presented overview of new Science materials that are grant funded from Science Dimensions that includes:  an online component, videos with projects, linked to Google Classroom, great prep for Smarter Balance testing, includes a technology/engineering unit, includes automatic cross curriculum and includes a lab kit for each grade.

 

  1. Annual School Improvement Plan:

An annual School Improvement Plan will be developed and cover many areas.

 

  1. Technology Update:

The Technology Director worked on teacher desktops and smartboards for the start of school.  Use of the Chromebooks are waiting for the return of accountability forms.

 

  1. School Opening:

The first day of school went very well.

 

  1. Summer Facility Projects (update):

The custodians worked very hard over the summer to get the school ready.  The building looks great with paint touch ups and replacement of moldings.  A maintenance schedule is overseen by the Head Custodian.

 

  1. Solar Panel Program:

The project is in the engineering phase (Green Skies sends out to a third party) and expected to be finished in October.

 

  1. Other:

Attorney Annual Representation Letter:

A letter was received from Board Attorney Nat Brown regarding representation with an hourly rate increase from $210 to $270.  Dr. Baran recommends continued services with Attorney Brown with contact through email.

#4-17-18 Motion to renew contract with Attorney Nat Brown at the current rate with contact through email, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. PRINCIPAL REPORT:

Enrollment is at 117 students with two more potential students waiting for proof of residency.  The staff was commended for positive influence to new residents who were drawn to Scotland Elementary.

  1. First Day of School for Students:

The first day of school went well with an assembly.  The staff had prep day on August 28th and presentation of Study Island and new Science curriculum on August 29th.

 

This year’s theme is Kindness with students creating posters for Open House and painting Kindness rocks.

 

  1. Summer Academic Activities for Students:

The summer project was to read as the school was entered into the School Summer Reading Challenge.  Scotland is presently in 1st place in CT and in 106th place in the world.  The challenge ends Friday, September 8th at 3pm.

 

  1. SBAC Overview:

The Board reviewed Smarter Balance scores.  Scores were higher than the state average at goal or better for Language Arts and a mix for Math.  Science scores for the 5th grade were at 71% and still waiting for the state average.

 

  1. Teacher Evaluation (TEVAL) Update:

A school-wide goal will be set into the school year.  A meeting will be held with teachers by the beginning of October to set personal goals.

 

  1. Other:
  • Open House will be held on September 12th.
  • Picture Day will be held on September 28th.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES elves decorated and provided breakfast for the teachers for the first day of school.

 

  1. NEW BUSINESS:
  2. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at Area High Schools (Action Anticipated):

Board members were asked to consider items to incorporate into the investigation of area high schools.  Steve Kurcinik will email Board members information gathered from the Dissolution Study Committee.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE & Study Committee Meetings Update:

A meeting will be held on Wednesday, September 6th at Chaplin Elementary at 7pm to discuss compiled survey data.  The Addition/Withdrawal Study Committee wrapped up their report and submitted it to the state on August 22nd with the recommendation to add PreK – 6 to the RD11 district.  A Public Hearing will be scheduled followed by a referendum that must be passed in all three towns.

 

  1. CABE/EASTCONN:
  • The Board was asked to consider cooperative purchasing with EASTCONN.
  • Many programs are offered including Supers and Troopers.
  • There is a new Policy regarding Public Schools not stopping LGBT groups.

 

  1. Readiness Council Report:

A meeting will be held on September 26th in Hampton.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee: No Report

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • All Board members to develop questions for the Superintendent to investigate tuition costs and other considerations from area high schools.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Budget Discussion

 

  1. ADJOURNMENT:

#5-17/18 Motion to adjourn (8:27 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

     SCOTLAND, CONNECTICUT

            Meeting Minutes

              June 6, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 6:52 p.m. Present were Board members Steven Kurcinik, Scott Sears, and Rod Perry. Board member Brynn Lipstreu arrived at 7:04 p.m. Administrators present were Superintendent Dr. Francis A. Baran, Principal Dr. Catherine Pinsonneault, and Finance Coordinator Donna Sharp. Also present was Scotland Education Association Co-president Mrs. Lynn Johnson.

 

  1. The Board recited the Pledge of allegiance.

 

  1. Fill BOE Vacancy (Action Anticipated) –  No action taken.

 

  1. Celebrations/Recognitions:

 

  • Pinsonneault reported that the chorus received a medal at the Great East Music Festival and then spent the remainder of the day at Six Flags
  • Pinsonneault reported on the Family Luncheon held on May 26, 2017 she stated that approximately 80 families attended
  • Pinsonneault reported that the Student Council once again placed flags on the grave sites of veterans
  • Smardon wanted to give recognition for the performance of the band at the Memorial Day Parade services.

 

  1. Written communications:
  • Smardon described an email communication she received from Mr. Dan Syme, First Selectman of the Town of Scotland. The email referred to a possible piece of State legislation which would allow any town or Regional Board of Education which received less state aid for the 2017 – 2018 school year than had been budgeted for to adjust that budget by a corresponding amount of money.

 

  1. Communication with the audience: None

 

  1. Additions to the Agenda – Additional business may be considered at a regular meeting upon a 2/3 vote of those members of the Board present and voting, per State Statute:
  • Baran requested that the Board add to the agenda item 13. E. Authorize the superintendent to proceed with replacement of the carpet in the computer room and library damaged by water from an air conditioning unit in the hall on May 22, 2017.
  • Motion to add item 13 E. as stated made by Scott Sears, seconded by Rod Perry. The vote was unanimous. Motion carried.
  • Baran requested that the Board add to the agenda item 13. F. Add to the BOE budget certified salary account funds to hire a .5 FTE early childhood position for the PreK3 – PreK4 classrooms.
  • Motion to add item 13.F as stated made by Rod Perry, seconded by Steve Kurcinik. The vote was unanimous. Motion carried.
  • Baran requested that an item be added to the executive session. Department of Children and Families (DCF) personnel report.
  • Motion made to add an item to the executive session as stated by Scott Series, seconded by Steve Kurcinik. The vote was unanimous. Motion carried.

 

  1. Approval of Minutes:

Motion to approve the minutes of May 2, 2017 was made by Scott Sears. The motion was seconded by Steve Kurcinik. The vote was unanimous. The motion carried.

 

  1. Financial Coordinator report:
  2. Financial report:
  • When the report was first prepared 76% had been spent as of today, June 6, 2017 79% has been spent with 92% committed
  1. Approval of Financial Statement:

Motion to approve the financial statement was made by Rod Perry and seconded by Steve Kurcinik. The vote was unanimous. The motion carried.

  1. FY 16-17 Budget transfers (Action Anticipated):

Donna Sharp handed each BOE member a written list of the budget ttransfer requests and explained each item.

  • Perry asked if the water damage was included in the building and grounds maintenance. The answer is no.
  • Smardon asked why the transportation account was over expended. The answer is grant funds anticipated to offset the cost did not come in as high as expected.
  • Sears why we had the overage in the group insurance account. The answer is that we anticipated an increase 0f 9% and the increase was only 4% and one member of the staff chose not to take the insurance.

Motion to approve the list of transfers was made by Steve Kurcinik and seconded by Scott Sears. The vote was unanimous. The motion carried.

  1. Superintendent report:
  2. Curriculum process update:

Dr. Baran distributed a thumb drive to each member of the BOE. He explained that the thumb drives contained copies of the Language Arts curriculum guide, the mathematics curriculum guide, the science curriculum guide, and the social studies curriculum guide. Dr. Baran also explained that each document was taken directly from either the State of Connecticut Common Core State Standards, the Next Generation Science Standards or the Connecticut Social Studies Frameworks. The next step is for the certified staff to utilize the guides and to adapt them to the Scotland Elementary School.

  1. Sixth grade inclusion in PHHS athletics:

Dr. Baran explained at a meeting with Mr. Henrici and Dr. Olah he was told that for the spring and fall athletic seasons the proposed program was being suspended due to logistic issues. The program may be reinstated for the winter of 2017-2018.

  1. Solar Panel program:

No update at this time.

  1. Graduating class gifts:

Dr. Baran asked Dr. Pinsonneault to give the report. Dr. Pinsonneault reported that the gifts have been purchased and are ready for the end of the year ceremony.

  1. Rose Khourie Scholarship (Applications due before June 6):

Each member of the BOE was given a copy of the application of Jordan Mihok. The question “Are there specific requirements for a specific major for the applicant?” the answer is that in the past the focus was on a nursing degree major.

Motion to award the Rose Khourie scholarship to Jordan MIhok was made by Steve Kurcinik. The motion was seconded by Scott Sears. The vote was unanimous. The motion carried.

  1. Other:

Dr. Baran informed the BOE that the committee to select the Scotland Elementary School Teacher of the Year for the 2017-2018 school year was scheduled to meet on Tuesday June 13, 2017. He also stated that BOE members would be notified after the selected teacher was notified at the school end of the year activities.

 

  1. Principal Report:
  2. Teacher Evaluation (TEVAL) update:

Dr. Pinsonneault reported that all summative evaluation meetings have been completed but because a part of the goals process focused on the SBAC results final determinations would not be made until the SBAC results are received by the school. The fourth round of walk throughs has been completed.

  1. Other:
  • Pinsonneault reported that the present enrollment is 114.
  • Pinsonneault reported that the expected enrollment for the 2017-2018 school year is 121. A brief explanation of the enrollment expectation was held.
  • Pinsonneault asked the BOE members to add the academic awards assembly on June 14, 2017 to the June activity calendar.
  1. Friends of SES report:
  • Pinsonnealut reported that many friends of SES volunteered for both the family luncheon and the field day activities.

 

  1. New Business:
  2. Board meetings summer Schedule (Action Anticipated)

A brief discussion of the need to have meetings for the months of July and August was held.

A motion to cancel the BOE meetings for July and August 2017 was made by Scott Sears and seconded by Brynn Lipstreu. The vote was unanimous. The motion carried.

  1. Non-tenure teacher recommendation (Action anticipated):

Dr. Baran explained his conversation with the Town’s attorney concerning reinstatement of the non-tenured teachers’ contracts in light of the fact that the town budget was defeated while the BOE budget was passed and the fact that the State still does not have an approved budget. The Town’s attorney told Dr. Baran to go ahead with the reinstatement of the contracts. A motion was made to reinstate the contracts of the following non-tenured teachers: Allison O’Connor, Joanne Lowney, Kelli McGillvray, Jessica Ristow, Carol Sweat and Michelle Wildowsky by Brynn Lipstreu and seconded by Rod Perry. The vote was unanimous. The motion carried.

  1. Authorization for the Superintendent to make budget transfers to close out the FY 2016-2017 budget (Action Anticipated):

A brief explanation for the need for the authorization and a brief discussion was held. A motion was made by Brynn Lipstreu to authorize the Superintendent to make budget transfers to close out the FY 2016-2017 budget. The motion was seconded by Rod Perry. The vote was unanimous. The motion carried.

  1. Authorization for the Superintendent to investigate tuition costs and other considerations for Scotland Students at area high schools (Action Anticipated)

A brief discussion was held regarding the status of action at both the Dissolution Committee and the Add/Drop committee was held. No motion was made.

  1. Authorize the Superintendent to proceed with replacement of the carpet in the computer room and library damaged by water from an air conditioning unit in the hall on May 22, 2017.

After a brief discussion of the comparative costs of carpet, and two different types of tile a motion was made to: Authorize the Superintendent to proceed with replacement of the carpet in the computer room and library damaged by water from an air conditioning unit in the hall on May 22, 2017 by Rod Perry and seconded by Brynn Lipstreu. The vote was unanimous. The motion carried.

  1. Add to the BOE budget certified salary account funds to hire a .5 FTE early childhood position for the PreK3 – PreK4 classrooms.

Dr. Baran gave a brief description of the present projected enrollments in the Prek3, Prek4 and kindergarten classes necessitating the added .5 FTE position. Dr. Pinsonneault added a description of the requirements of the School Readiness grant and the possible consequences to funding if the school is out of compliance with School Readiness guidelines.

Mr. Perry asked why take in more children than the program and facilities can accommodate. It was explained that the concern is in the area of the PreK4 population and some of those children not being able to experience formal schooling prior to entering kindergarten. Dr. Baran mentioned that the cost of the .5 FTE of $23,678 could be offset if the BOE chose not to fill the proposed second day of the technology teacher. The cost could be then reduced to $7,808. A motion was made by Rod Perry to add a .5FTE position to the Prek program and not add the second day of the technology teacher. The motion was seconded by Scott Sears. Voting yes were Scott Sears and Rod Perry. Voting no were Sherry Smardon, Brynn Lipstreu and Steve Kurcinik. The motion was defeated.

A motion was made by Brynn Lipstreu to add the .5 FTE position to the PreK program and maintain the proposed two days for the technology teacher. The motion was seconded by Steve Kurcinik. Voting no was Rod Perry. Voting yes were Sherry Smardon, Scott Sears, Brynn Lipstreu, and Steve Kurcinik. The motion carried.

 

  1. Old Business: None

 

  1. Committee Reports:
  2. Tri-town BOE and Study Committees meetings updates:

A discussion was held regarding the next scheduled meetings of both the Dissolution committee and the Add/Drop committee. It was recognized that there is some confusion as to the next meeting dates because some meetings were not posted and others were cancelled.

  1. CABE/EASTCONN – No report
  2. Readiness Council report:
    The council met on May 9, 2017 to approve the grant application and submission.
  3. Policies Committee:

The next meeting will be scheduled for early Fall 2017.

  1. Personnel Committee – No meeting
  2. Technology Committee:

A Technology committee meeting was held on May9, 2017

 

  1. Second Audience of Citizens – None

 

  1. Next Step Homework assignments

Updates will be expected on items on today’s agenda.

 

  1. Next meeting agenda items:

Authorization for the Superintendent to investigate tuition costs and other considerations for Scotland Students at area high schools

 

  1. Superintendent Evaluation (Executive Session anticipated) also Department of Children and Families (DCF) personnel report. A motion was made to go into executive session at 8:10 p.m. and to invite Dr. Baran and Dr. Pinsonneault by Scott Sears and seconded by Brynn Lipstreu. The vote was unanimous. The motion carried.
  2. Adjournment:

The BOE came out of executive session at 8:16 p.m. A motion to adjourn was made by Brynn Lipstreu and seconded by Steve Kurcinik. The vote was unanimous. The motion carried. The meeting was adjourned at 8:16 p.m.

 

 

Respectfully submitted

Francis A. Baran, Ed.D.

Superintendent of Schools

 

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

May 2, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     A successful Island Day was held last Friday.

–     There was a successful start to Smarter Balance and students are working hard.

–     Congratulations to Marley Goodrich who was selected to be Principal of the Day for tomorrow.

–     Sherry Smardon thanked the staff and Brynn Lipstreu who is also a teacher in honor of Teacher

Appreciation Week.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      Motion to approve the minutes of April 4, 2017, was made by Scott Sears with the following correction:  Item #10 should read – We are at 62.5% of the budget spent with an additional 30% committed and we are three quarters of the way through the year.  The motion was seconded by Brynn Lipstreu and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 69% of the budget has been spent to date (slightly less than last year at this time) with 93% committed.
  • The Board was presented with a copy of the audit that can be reviewed through the state online.
  • Working on budget transfers that will be presented at the next meeting.
  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated April 25, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Process Update:

Working on and meeting with the staff on Science and Social Studies Curriculum.  Filtering is being done to make more readable.

 

  1. Sixth Grade inclusion in PHHS Athletics:

A letter was received last month from the Parish Hill Athletic Director with too short notice for time to send to parents.  Dr. Baran will discuss the issue at the next Superintendent’s meeting.  Sherry Smardon reported that Parish Hill supports academics first and parents would be responsible for transportation to practices and games.  A bus would be available for transportation home.  The issue will be discussed at the next meeting.

 

  1. Solar Panel Program:

A contract has been signed for solar panels.  Installation will begin in early fall.

 

  1. Graduation Class Gifts:

The Board will be presenting each graduating student (15 students) with a $15 Barnes and Noble Gift Card.  A $25 gift card for Science will also be presented.

 

  1. Rose Khourie Scholarship (applications due before June 6):

There is one application to date.  The Board will meet at 6:45 PM for the June meeting to review applicants and take action.

 

  1. Other:

New purchases include the following:

  • New tractor (old tractor was going to be sold but will be donated to Huntington Homestead per recommendation by the First Selectman).
  • New Floor Scrubber
  • 5 new computers (replace old computers not working well) at a total cost of $3,297.
  • Safe to replace small cash boxes at a cost of $156.57.

 

The custodial storage room was cleaned out and considered to be used for a locked file room and the safe.  The room would require an update to lighting.  The supply room that is well lighted will be used for this purpose and be accessible by key only from the Superintendent, Principal and Head Custodian.

 

New blinds are needed for the office.

 

The foyer outside the gym is a safety hazard with loose gravel and recommended to be replaced with concrete by the state police at a cost of approximately $4,000.

 

The lawn needs to be reseeded.  20 yards of loam and grass seed to redo the area would cost approximately $450.

Motion to approve replacement of gravel area outside the gym and approve purchase of loam and grass seed, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. PRINCIPAL REPORT:

Enrollment is the same.

 

  1. Teacher Evaluation (TEVAL) Update:

All formal observations are done.  Goal meetings will be held the end of May.

 

  1. Other:
  • An all-school assembly will be held on May 9th with the State Police dogs from UCONN.
  • An all-school assembly will be held on May 18th with Joe the Trickster, MBA all-star, world’s greatest dribbler and a twelve time Guinness Record Holder.
  • There were seven children for the PreK screening.
  • The Kindergarten Celebration will be held on June 12th at 6pm.
  • The 6th Grade Celebration will be held on June 13th.
  • The last day of school for students is June 16th.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES have been active honoring teachers for Teacher Appreciation Week.

 

  1. NEW BUSINESS:
  2. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at area high schools (Action Anticipated):

The Dissolution Committee has sent out letters to area schools requesting information.  Sherry Smardon waiting for the results that will provide a good starting bases before moving forward.  Scotland is following protocol and still cares about their kids.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

There was discussion of the survey results and what they mean with two polar opposite views.  Rod Perry suggested being open minded when reviewing the options.  The Dissolution Committee and Addition/Withdrawal Committee will no longer meet together.  The Addition/Withdrawal Committee has formed working groups to focus on Governance and Finances.

 

  1. CABE/EASTCONN:

EASTCONN would like more involvement for sharing services including:  lunch services, e-chip program (health insurance), shared staff and shared back office.  There is an opening for the EASTCONN Director.  Upcoming events include the following;

  • Legislative wrap-up on June 13th from 9-11am.
  • Showcase your district and talented students on May 19th at the Marriott in Groton.
  • Professional Development on Collective Bargaining on May 25th.
  • Professional Development on So You Want to be A Board Member on May 19th.

 

  1. Readiness Council Report:

RFPs for the grant were submitted and reviewed and will be accepted at a meeting on May 9th.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting is scheduled for May 9th at 5pm.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

The Annual Town Meeting to vote on the budget will be held on May 18th.

Sherry Smardon expressed concerns with the annual town meeting not posted on the town website and requested the elementary school budget be presented at the beginning of the agenda.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Curriculum Process Update
  • 6th Grade Inclusion in PHHS Athletics
  • Solar Panel Program
  • Rose Khourie Scholarship
  • Budget Transfers
  • Summer Meeting Schedule

 

  1. SUPERINTENDENT EVALUATION (EXECUTIVE SESSION ANTICIPATED):

Motion to enter into Executive Session (8:13 PM) and invite Dr. Baran to attend, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:24 PM.

 

  1. ADJOURNMENT:

Motion to adjourn (8:24 PM) was made Brynn Lipstreu, seconded by Anne Stearns and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

                                      SCOTLAND BOARD OF EDUCATION

                                                                            Scotland, Connecticut

                                                                           Meeting Minutes

                                                                               April 4, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 7:00 p.m. Present were Board members Brynn Lipstreu, Scott Sears, Rod Perry, And Anne Stearns. Administrators present were Superintendent Dr. Francis A. Baran, Principal Dr. Catherine Pinsonneault, and Finance Coordinator Donna Sharp.
  2. The Board recited the Pledge of Allegiance.
  3. Fill BOE Vacancy (Action Anticipated): None
  4. Celebrations/Recognition:
  • Pinsonneault reported on the successful Bananagram event held in Rhode Island over the weekend. Scotland Elementary School’s participant was Fifth Grade student Gabe Victoria.
  • The Awards Ceremony held the previous week was a successful event.
  • The upcoming Jump Rope event was reported.
  • The March madness event held the previous week was also successful.
  1. Written communications: None
  2. Communication with the Audience: None
  3. Additions to the Agenda – Additional business may be considered at a regular meeting upon 2/3 vote of those members of the Board present and voting, per state statute:

Mr. Perry requested that the Board add as item 14b to authorize the superintendent to contact area school district to request information regarding costs and other consideration associated with sending Scotland high school students to the high school in those districts.

Motion to add item 14b was made by Mr. Perry and seconded by Mrs. Stearns.

Vote: Unanimous. The motion passed.

  1. Approval of Minutes:
  • Motion to approve the regular meeting minutes of March 7, 2017 was made by Scott Sears. The motion was seconded by Brynn Lipstreu. The motion was approved unanimously.
  • Motion to approve the special meeting minutes of March 21, 2017 was made by Annee Stearns. The motion was seconded by Rod Perry. The motion was approved unanimously.
  1. Solar Panel Proposal Presentation:

Dr. Baran introduced Elaine Lind and Ryan Linares from Greenskies of Middletown Connecticut. Mr. Linares gave a brief presentation of the proposed solar panel installation at Scotland Elementary School. After the presentation a brief discussion was held. The BOE members thanked Mr. Linares and Ms. Lind for their time and the presentation.

  1. Finance Coordinator Report:
  • Financial Report:

We are at 62.5% of the budget spent with an additional 305 committed and we are ¾’s of the way through the fiscal year. Actuals are still around 2% less than last year at the same time.

The 2015-2016 audit is complete. We will have the paper copies soon. The final BOE expenditures were $2,310,135. This figure is $14,254 higher than previously reported. The difference was caused by the way we posted the reimbursement from Hampton for the school psychologist. We reduced our expenditures but the auditor preferred that we show the amount as revenue to the town. It is still a net zero effect to the town but is the auditor’s reporting recommendation. This year’s salary encumbrance will be adjusted to reflect this procedure in fiscal year 2016-2017 as well.

We are in the process of reviewing our needs for the present fiscal year.

  1. Superintendent Report:
  • Curriculum process update:

Dr. Baran reported that the curriculum process is actually a three pronged process. First he is working on the science and social studies documents. Second he is meeting with the certified staff members to determine how individuals document their presentations of the curriculum materials and third Dr. Baran and Dr. Pinsonneault have attended the vertical team meetings with Hampton, Chaplin and RD11 staff to coordinate curriculum materials and delivery.

  • Sixth grade inclusion in PHHS athletics:

Dr. Baran distributed copies of an email he received from Mr. Henrici, superintendent of RD11, along with a copy of a letter which the RD11 Athletic Director requested that be distributed to grade six students and parents informing them of a spring sports tryout on Saturday March 25, 2017. Dr. Baran explained that due to the short notice distribution of the letter on Tuesday March 21, 2017 would have given parents and students the decision was made not to distribute the letter. Dr. Baran also distributed a letter he wrote to Mr. Henrici express concern about the short notice of the try out letter and explaining that Scotland Elementary School was not going to distribute the letter.

  • Other:
  1. Baran asked the BOE members how they wanted their individual copies of the BOE policies. A brief discussion was held and it was the consensus of the members present to receive the policies on individual thumb drives.
  2. Baran gave the BOE an update on recent expenditures:
  3. A new floor scrubber at a cost of $1,689.38 was required due to the failure of the old floor scrubber.
  4. The wiring for the new shed was completed at a cost of $1,050.
  5. The school purchased an additional chrome books with licenses at a cost of $7,454.20.
  6. The present tractor used to mow the grass areas around the school is a 1974 model which requires extensive maintenance and repair. Therefore, rather than spend money repairing the old tractor the school has moved forward and will be purchasing a new mower at a cost of $2,910.
  7. Principal Report:
  • Teacher Evaluation (TEVAL) update:

Dr. Pinsonneault reported that she is in the process of completing the third round of formal observations and the fourth round of walk-throughs.

  • Other:
  1. Pinsonneault reported that our enrollment has declined by three students and we are now at an enrollment of 113.
  2. Our Professional Development activity which was scheduled for March 10, 2017 and was snowed out has been rescheduled for June 19, 2017.
  3. The School Readiness Grant is due for submission by April 14, 2017. We will meet that deadline. A brief explanation of the submission process was given.
  4. A brief outline of upcoming events was reviewed.
  5. Friends of SES Report:

Dr. Pinsonneault explained an activity sponsored by the Friends of SES called “Day of the Ninja Warrior”.

  1. New Business:
  • Non-renewal letter for non-tenured teacher(s) (Action Anticipated).

Dr. Baran explained the need to issue non-renewal letters to all non-tenured teachers as a budgetary precaution prior to the final approval of the 2017-2018 BOE budget. Scott Sears made the following motion – The contracts for the following non-tenured teachers not be renewed for the 2017-2018 school year: Allison O’Connor, Joanne Lowney, Kelli McGillvray, Jessica Ristow, Carol Sweat, and Michelle Wildowsky” the motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  • Rod Perry introduced the topic of authorizing the superintendent to reach out to area school districts regarding the topic of tuitioning Scotland’s high school age students to their respective high schools. A brief discussion was held and the consensus of the BOE was to table the issue to the May 2017 regular meeting.
  1. Old Business:
  • Policies –Second Reading (Action Anticipated):
  1. 7100 New Construction Planning
  2. 7115 new Construction Developing Education Specifications

Brynn Lipstreu made a motion to approve policies 7100 and 7115 as presented. The motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  1. Committee Reports:
  2. Tri-town BOE meeting update:

Sherry Smardon reported that the next meeting of the Tri-town BOE is Thursday April 6, 2017 at 7 p.m. at Hampton Elementary School. Sherry Smardon also gave a brief update on the Dissolution Committee and the Add/Drop Committee.

  1. CABE/EASTCONN:

Anne Stearns reported:

  • CABE was sponsoring a Professional Development activity for superintendents and superintendent secretaries on April 18, 2017.
  • CABE was sponsoring a Profession Development activity titled ”So you want to be a Board member” on May 29, 2017.
  • CABE was sponsoring a legislative wrap up on June 13, 2017.
  • Implementation of the student privacy act was delayed until July 1, 2018.
  • The proposed employee background check legislation was amended to require going back only 20 years in a prospective employee’s work history.
  • The legislation requiring 900 hours of instruction time for students suspended has been withdrawn.
  • Special education legislation is still not determined.
  1. Readiness Council Report:

Scott Sears reiterated Dr. Pinsonneault’s earlier report and he reported on the Quality Enhancement grant.

  1. Policy Committee:

Dr. Baran reported that the committee has completed its work and beginning in the 2017-2018 school year will meet on a quarterly basis.

  1. Personnel Committee: No report.
  2. Technology committee:

The technology committee is scheduled to meet on Tuesday may 9, 2017 at 5 p.m. in the superintendent’s office.

  1. Second Audience of Citizens: None
  2. Next Step Homework Assignments:
  • Report on the curriculum process
  • Report on the inclusion of grade six students in athletics at PHHS
  1. Next Meeting Agenda Items:
  • Authorization for Superintendent to investigation tuition costs and other consideration for Scotland Students at area high schools
  1. Adjournment:

Brynn Lipstreu made the motion to adjourn at 8:17 p.m. the motion was seconded by Rod Perry. The vote was unanimous. The motion carried.

 

Respectfully submitted:

 

Francis A. Baran


 

 

Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

             SCOTLAND BOARD OF EDUCATION

                                                                            Scotland, Connecticut

                                                                           Meeting Minutes

                                                                               April 4, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 7:00 p.m. Present were Board members Brynn Lipstreu, Scott Sears, Rod Perry, And Anne Stearns. Administrators present were Superintendent Dr. Francis A. Baran, Principal Dr. Catherine Pinsonneault, and Finance Coordinator Donna Sharp.
  2. The Board recited the Pledge of Allegiance.
  3. Fill BOE Vacancy (Action Anticipated): None
  4. Celebrations/Recognition:
  • Pinsonneault reported on the successful Bananagram event held in Rhode Island over the weekend. Scotland Elementary School’s participant was Fifth Grade student Gabe Victoria.
  • The Awards Ceremony held the previous week was a successful event.
  • The upcoming Jump Rope event was reported.
  • The March madness event held the previous week was also successful.
  1. Written communications: None
  2. Communication with the Audience: None
  3. Additions to the Agenda – Additional business may be considered at a regular meeting upon 2/3 vote of those members of the Board present and voting, per state statute:

Mr. Perry requested that the Board add as item 14b to authorize the superintendent to contact area school district to request information regarding costs and other consideration associated with sending Scotland high school students to the high school in those districts.

Motion to add item 14b was made by Mr. Perry and seconded by Mrs. Stearns.

Vote: Unanimous. The motion passed.

  1. Approval of Minutes:
  • Motion to approve the regular meeting minutes of March 7, 2017 was made by Scott Sears. The motion was seconded by Brynn Lipstreu. The motion was approved unanimously.
  • Motion to approve the special meeting minutes of March 21, 2017 was made by Annee Stearns. The motion was seconded by Rod Perry. The motion was approved unanimously.
  1. Solar Panel Proposal Presentation:

Dr. Baran introduced Elaine Lind and Ryan Linares from Greenskies of Middletown Connecticut. Mr. Linares gave a brief presentation of the proposed solar panel installation at Scotland Elementary School. After the presentation a brief discussion was held. The BOE members thanked Mr. Linares and Ms. Lind for their time and the presentation.

  1. Finance Coordinator Report:
  • Financial Report:

We are at 62.5% of the budget spent with an additional 305 committed and we are ¾’s of the way through the fiscal year. Actuals are still around 2% less than last year at the same time.

The 2015-2016 audit is complete. We will have the paper copies soon. The final BOE expenditures were $2,310,135. This figure is $14,254 higher than previously reported. The difference was caused by the way we posted the reimbursement from Hampton for the school psychologist. We reduced our expenditures but the auditor preferred that we show the amount as revenue to the town. It is still a net zero effect to the town but is the auditor’s reporting recommendation. This year’s salary encumbrance will be adjusted to reflect this procedure in fiscal year 2016-2017 as well.

We are in the process of reviewing our needs for the present fiscal year.

  1. Superintendent Report:
  • Curriculum process update:

Dr. Baran reported that the curriculum process is actually a three pronged process. First he is working on the science and social studies documents. Second he is meeting with the certified staff members to determine how individuals document their presentations of the curriculum materials and third Dr. Baran and Dr. Pinsonneault have attended the vertical team meetings with Hampton, Chaplin and RD11 staff to coordinate curriculum materials and delivery.

  • Sixth grade inclusion in PHHS athletics:

Dr. Baran distributed copies of an email he received from Mr. Henrici, superintendent of RD11, along with a copy of a letter which the RD11 Athletic Director requested that be distributed to grade six students and parents informing them of a spring sports tryout on Saturday March 25, 2017. Dr. Baran explained that due to the short notice distribution of the letter on Tuesday March 21, 2017 would have given parents and students the decision was made not to distribute the letter. Dr. Baran also distributed a letter he wrote to Mr. Henrici express concern about the short notice of the try out letter and explaining that Scotland Elementary School was not going to distribute the letter.

  • Other:
  1. Baran asked the BOE members how they wanted their individual copies of the BOE policies. A brief discussion was held and it was the consensus of the members present to receive the policies on individual thumb drives.
  2. Baran gave the BOE an update on recent expenditures:
  3. A new floor scrubber at a cost of $1,689.38 was required due to the failure of the old floor scrubber.
  4. The wiring for the new shed was completed at a cost of $1,050.
  5. The school purchased an additional chrome books with licenses at a cost of $7,454.20.
  6. The present tractor used to mow the grass areas around the school is a 1974 model which requires extensive maintenance and repair. Therefore, rather than spend money repairing the old tractor the school has moved forward and will be purchasing a new mower at a cost of $2,910.
  7. Principal Report:
  • Teacher Evaluation (TEVAL) update:

Dr. Pinsonneault reported that she is in the process of completing the third round of formal observations and the fourth round of walk-throughs.

  • Other:
  1. Pinsonneault reported that our enrollment has declined by three students and we are now at an enrollment of 113.
  2. Our Professional Development activity which was scheduled for March 10, 2017 and was snowed out has been rescheduled for June 19, 2017.
  3. The School Readiness Grant is due for submission by April 14, 2017. We will meet that deadline. A brief explanation of the submission process was given.
  4. A brief outline of upcoming events was reviewed.
  5. Friends of SES Report:

Dr. Pinsonneault explained an activity sponsored by the Friends of SES called “Day of the Ninja Warrior”.

  1. New Business:
  • Non-renewal letter for non-tenured teacher(s) (Action Anticipated).

Dr. Baran explained the need to issue non-renewal letters to all non-tenured teachers as a budgetary precaution prior to the final approval of the 2017-2018 BOE budget. Scott Sears made the following motion – The contracts for the following non-tenured teachers not be renewed for the 2017-2018 school year: Allison O’Connor, Joanne Lowney, Kelli McGillvray, Jessica Ristow, Carol Sweat, and Michelle Wildowsky” the motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  • Rod Perry introduced the topic of authorizing the superintendent to reach out to area school districts regarding the topic of tuitioning Scotland’s high school age students to their respective high schools. A brief discussion was held and the consensus of the BOE was to table the issue to the May 2017 regular meeting.
  1. Old Business:
  • Policies –Second Reading (Action Anticipated):
  1. 7100 New Construction Planning
  2. 7115 new Construction Developing Education Specifications

Brynn Lipstreu made a motion to approve policies 7100 and 7115 as presented. The motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  1. Committee Reports:
  2. Tri-town BOE meeting update:

Sherry Smardon reported that the next meeting of the Tri-town BOE is Thursday April 6, 2017 at 7 p.m. at Hampton Elementary School. Sherry Smardon also gave a brief update on the Dissolution Committee and the Add/Drop Committee.

  1. CABE/EASTCONN:

Anne Stearns reported:

  • CABE was sponsoring a Professional Development activity for superintendents and superintendent secretaries on April 18, 2017.
  • CABE was sponsoring a Profession Development activity titled ”So you want to be a Board member” on May 29, 2017.
  • CABE was sponsoring a legislative wrap up on June 13, 2017.
  • Implementation of the student privacy act was delayed until July 1, 2018.
  • The proposed employee background check legislation was amended to require going back only 20 years in a prospective employee’s work history.
  • The legislation requiring 900 hours of instruction time for students suspended has been withdrawn.
  • Special education legislation is still not determined.
  1. Readiness Council Report:

Scott Sears reiterated Dr. Pinsonneault’s earlier report and he reported on the Quality Enhancement grant.

  1. Policy Committee:

Dr. Baran reported that the committee has completed its work and beginning in the 2017-2018 school year will meet on a quarterly basis.

  1. Personnel Committee: No report.
  2. Technology committee:

The technology committee is scheduled to meet on Tuesday may 9, 2017 at 5 p.m. in the superintendent’s office.

  1. Second Audience of Citizens: None
  2. Next Step Homework Assignments:
  • Report on the curriculum process
  • Report on the inclusion of grade six students in athletics at PHHS
  1. Next Meeting Agenda Items:
  • Authorization for Superintendent to investigation tuition costs and other consideration for Scotland Students at area high schools
  1. Adjournment:

Brynn Lipstreu made the motion to adjourn at 8:17 p.m. the motion was seconded by Rod Perry. The vote was unanimous. The motion carried.

 

Respectfully submitted:

 

Francis A. Baran

 


 

 

SCOTLAND BOARD OF EDUCATION

           Scotland, Connecticut

Policy Committee, Meeting Minutes

                    March 21, 2017

 

Dr. Baran called the meeting to order at 6:01 p.m. Present were Board members Steven Kurcinik and Rod Perry.

 

  1. Baran reported that there were no comments, corrections and edits to proposed policies 7100 and 7115 from any of the Board of Education members. It was decided that both policies 7100 and 7115 would be sent to the entire Board at its regularly scheduled meeting on April 4, 2017 as second reads approval.
  2. Next steps were discussed. It was decided that Dr. Baran is to ask the full Board on April 4, 2017 how they want copies of the completed Policy manual for their use. It was decided that the Policy committee will begin the 2017-2018 school year meeting on a quarterly basis to review present policies and to take action if necessary on any CABE proposed or mandated policies.
  3. Adjournment:

A motion to adjourn was made by Mr. Perry and seconded by Mr. Kurcinik. The vote to approve was unanimous. The meeting was adjourned at 6:19 p.m.

 

Respectfully submitted

 

Francis A. Baran

Superintendent of Schools


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

           Scotland, Connecticut

              Meeting Minutes

  Special Meeting, March 21, 2017

 

Chairperson Sherry Smardon called the meeting to order at 6:31 p.m. Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry, and Anne Stearns. Administrators present were Superintendent Dr. Francis A. Baran, and Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. The 2017-2018 Budget:

Dr. Baran presented the latest iteration of the 2017-2018 Scotland Elementary School budget. The proposed 2017-2018 Scotland Elementary School budget of $2,390,707 represents a 0% increase over the 2016-2017 Scotland Elementary School budget of $2,390,707. Dr. Baran explained that the reduction down to the 0% increase from the last iteration of the proposed budget is due to changes premium cost sharing in the health insurance line.

A brief discussion was held.

A motion to approve the proposed 2017-2018 Scotland Elementary School budget of $2,390,707 was made by Mr. Kurcinik and seconded by Ms. Lipstreu.

The vote to approve was unanimous.

 

  1. Adjournment:

A motion to adjourn was made by Mrs. Stearns and seconded by Mr. Sears. The vote to approve was unanimous. The meeting was adjourned at 6:47 p.m.

 

Respectfully submitted

 

Francis A. Baran

Superintendent of Schools



Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 7, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     Parent/Teacher Conferences were successful.

–     The Jump Rope for Heart kick-off has begun.

–     A student is in 2nd place for the Bananagram Challenge and will go on to Providence on April 1st

to compete if he is in the top 12 by 5:00pm on Friday.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      Motion to approve the regular meeting minutes of February 7, 2017, was made by Anne Stearns with the following corrections:  Item #13B – correct spelling of Greg Gaudreau.  The motion was seconded by Scott Sears and carried unanimously.

 

      Motion to approve the special meeting minutes of February 23, 2017, was made by Scott Sears with the following corrections:  Correct the spelling of Brynn Lipstreu.  The motion was seconded by Brynn Lipstreu and carried with one abstention by Anne Stearns.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • The auditor was in to do field work and will wrap up this month.
  • 55% of the budget has been spent to date.
  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated March 7, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:

An application was filed with the town for electricity to the new shed.  Three lights and three outlets will be installed at a cost of $930.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:
  • The second round of formal observations is finished for non-tenured teachers. Round two of the walk-ins is finished as well.
  • Professional Development will be held this Friday with transition day (teachers will provide strengths and challenges of their students to the next year teacher) in the am and technology webinar in the pm.

 

  1. Other:

The Principal for the Day contest will be held for grades 1-6 with a deadline of March 24th.  Dr. Baran will review applicants.

 

  1. FRIENDS OF SES REPORT:

A huge thanks to the Friends of SES for providing dinner for the teachers during Parent/Teacher Conferences.

 

  1. NEW BUSINESS:
  2. Policies – First Reading:
  • 7100 New Construction Planning
  • 7115 New Construction Developing Educational Specifications

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Presentation of Second Draft 2017-2018 SES Budget (Action Anticipated):

Tabled due to a higher than anticipated cost for health insurance.  Dr. Baran suggested a special meeting for the budget that will be held on Tuesday, March 21st at 6:30pm.

 

  1. Policies – Second Reading (Action Anticipated):
  • 5 Certified/Non-Certified, Rights, Responsibilities and Duties
  • 51 Certified/Non-Certified, Employee Use of Technology
  • 1 Certified, Internship in School Administration and Supervision
  • 4134 Certified, Tutoring
  • 1 Certified/Non-Certified, Occupational Exposure to Blood Borne Pathogens
  • 4222 Non-Certified, Teacher Aides/Paraprofessionals

Motion to approve the above listed Policies in Item 14B, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

Steve Kurcinik was commended for attending the meeting and providing minutes in a timely fashion.  There was good conversation at the meeting with small number of people in attendance.  Discussion was held regarding costs, the state taking on teachers’ retirement, PreK – 8 district with what happens to grades 9-12, sharing a Superintendent, vertical teaming and defining a quality education.  Jaclyn Chancey is working on qualitative comments that has two extreme opposite views.  There was a strong resistance to closing any school.  The next meeting will be held on March 23rd at Hampton Elementary.

 

The Addition/Withdrawal Committee is moving forward with a focus on regionalization.  Discussion was held regarding what happens to teacher contracts, land ownership if the Parish Hill building is closed, 7th and 8th grade costs and actual costs for each building.  Any legal questions need to be directed to the individual Board attorneys.

 

The Dissolution Committee is working to catch up and will work with the Addition/Withdrawal Committee with a goal to not have two opposing outcomes.  A quality education was defined and accepted.  A combined meeting will be held on March 13th.

 

Scott Sears left the meeting at 7:40 PM.

 

Next steps include distribute finances, enrollment, PDF conversion, develop plan on what to do if Dissolution goes through.  Dr. Baran suggested the Superintendent be the one to reach out to other schools as a designated high school will be needed.

 

  1. CABE/EASTCONN:
  • The CABE Day on the Hill will be held on March 8th with leadership and education rally. Students are invited to attend.
  • Policy highlights include: homework and grading scales, federal guidelines for transgender and non-conforming youth.

 

  1. Readiness Council Report:

The Committee is working on the School Readiness Grant.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review the Policies and get any feedback to Dr. Baran.
  • Special Budget meeting will be held on March 21, 2017
  1. NEXT MEETING AGENDA ITEMS:
  • Budget Approval
  • Sports Update

 

  1. ADJOURNMENT:

Motion to adjourn (8:01 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

February 23, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 7:02 PM. Present were Board members Brynn Lipstreau, Scott Sears, Rod Perry.  Administrators present were Superintendent Dr. Francis A. Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend were Board members Anne Stearns and Steve Kurcinik. Also present was school finance officer Donna Sharp.

 

The recording device was unavailable.

 

  1. NEW BUSINESS/OLD BUSINESS:

     

2017-2018 Budget Discussion:

Dr. Baran reported that the 2017 – 2018 proposed budget has been reduced by an

additional $4,300 from the first iteration of the proposed budget presented at the regular

February Board of Education meeting. The proposed budget now represents an increase

of $18,625 or 0.78%  for a total of $2,409,332.

 

Dr. Baran read five (5) questions concerning the proposed budget submitted to him by   Mrs. Stearns:

  1. When does NAEYC compliance become counter-productive and too expensive for the overall budget?
  2. Are all annual services needed? By law? Could some be every two years?
  3. Is there enough money in the substitute account? Why is there $1,400 for substitutes in regular education and $1,600 for special education since there are more regular education teachers?
  4. Why are there repairs and maintenance for special education of $4,750 and none for regular education?
  5. Why repairs and maintenance in the nurse’s office?

 

The questions were dealt with one at a time by both Dr. Baran and Dr. Pinsonneault.

 

The following topics were discussed:

 

How is the school department going to end the school year from a financial perspective?

Dr. Baran indicated that it is too early to know.

 

We used to have a $8,000 energy line item. Where is it now?

It has been incorporated into the Electricity line item.

 

There appears to be a increase in the transportation line item. What is the explanation?

We have incorporated charges for field trips.

 

What is the projected enrollment for the 2017-2018 school year?

116.

 

There was a brief discussion of whether or not the budget would pass. The comment was made that it is a good budget with a minimal increase. The concern was mentioned that some people will be concerned if we have a surplus to return yet we are increasing the budget over the 2016-2017 budget.

 

The status of the state budget was briefly discussed.

 

It was the consensus of the board members present that a decision on the 2017-2018 budget will be made at the regularly scheduled March 7, 2017 meeting of the Board of Education.

 

  1. Adjournment:

 

Motion to adjourn was made by Scott Sears and Seconded by Brynn Lipstreau.

Unanimous. The meeting was adjourned at 7:36 p.m.

 

 

Respectively submitted:

 

Francis A. Baran

Superintendent of Schools

 

 

 

 

.

 

 

 

 

 

 

.

 

 

 

 

 

 

 

 

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

w

Connecting to %s