Meeting Minutes

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon. 

SCOTLAND BOARD OF EDUCATION 

Scotland, Connecticut 

Meeting Minutes – Special Meeting via Zoom 

May 19, 2021 

Chairperson Brynn Lipstreu called the meeting to order at 7:04 PM. 

Present were Board members Steven Kurcinik, Cassidy Martin, Scott Sears, and Sherry Smardon. Also present was CABE Search Liaison Mary Broderick

Leadership Profiles:

Mary Broderick reviewed the Superintendent and Principal Search Leadership Profiles which were compiled following focus groups and survey. Twenty-one members of the SES community participated in the focus group and 44 completed the survey.

Strengths and challenges were included as well desired expertise and qualities for each position.

Motion made by Scott Sears to accept both Leadership Profiles as presented.

Seconded by Sherry Smardon. 

Vote: Yes: Brynn Lipstreu, Steve Kurcinik, Scott Sears, Cassidy Martin and Sherry Smardon 

Motion passed 

Motion to adjourn made. by Sherry Smardon, 

Seconded by Scott Sears. 

Approved unanimously. 

Meeting adjourned at 7:19 PM. 

Respectfully Submitted, 

Sherry Smardon, BOE Member

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

February 17, 2021

Chairperson Brynn Lipstreu called the meeting to order at 7:04 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

The Board recited the Pledge of Allegiance.

3.   CELEBRATIONS/RECOGNITION:

      –     Remote Learning was successful for the period of January 11th to January 22nd.

–     Thanks to Ms. Schenck for the very nice Football Friday that was held the Friday before the Super Bowl.

4.   WRITTEN COMMUNICATIONS:

–     A letter of resignation was received from School Facilities Maintenance Engineer, Jim Naumec effective June 1st.

–       Scott Sears presented a complaint from his children regarding open windows that makes it freezing in the classroom.  Brynn Lipstreu reported that the windows are open for ventilation due to Covid.

5.   COMMUNICATION WITH THE AUDIENCE:  None

6.   APPROVAL OF MINUTES:

      #1-20/21 Motion to approve the minutes from January 5, 2021, was made by Sherry Smardon, seconded by Steve Kurcinik and carried with one abstention by Scott Sears.

7.   FINANCE COORDINATOR REPORT:

      A.   Financial Report:

The Financial Reports were reviewed.  Funds were received from the Cares Grant (approximately $51,700) and the ESSR Grant ($13,154) that enabled some Covid Expenses to be moved from the General Fund to the Grant Fund ($17,000 from BOE Other Salaries for Bus Aide Salaries).  Bill Trudelle asked about the ESSRII Grant.  Tim Smith reported that the grant is for approximately $58,000 and can be spread out over the next couple years with the application available on February 22nd.  Dr. Baran reported that President Biden is trying for a relief package through Congress with more relief for schools.

      B.   Approval of Financial Statement:

#2-20/21 Motion to approve the Financial Statement dated February 10, 2021, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

  • SUPERINTENDENT REPORT:
  • 2020-21 Calendar Update:

As of today, there were 4 snow days making the last day June 16th for students and Non-Certified staff and June 17th for Certified staff.

  • 2021-22 School Calendar:

The Board was presented with the draft 2021-22 School Calendar for review with action anticipated at the March meeting.  The Calendar was discussed and coordinated with the Superintendents from Chaplin and Hampton.   

  • Solar Panel Update:

The Eversource meter problem was corrected with a 2-month overlap (November/December) using a little over 5,000 kw more than produced by the solar panels.

  • Lunch Program Update:

The Board was emailed the Lunch Program Update.  There were 9 days for Breakfast (one day less than lunch due to delayed opening with no breakfast served) and 10 days for Lunch.

  • Budget Timeline:

The Board of Selectmen will officially set the Budget Timeline at their meeting next Wednesday.  The Town Meeting to present the Budget for approval will be held on May 19th.  The Board is asked to submit their proposed budget by April 21st.

  • Update on Afterschool Grant:

Negotiations continue with the staff and state on how to utilize the funds.

  • Teacher Evaluation (TEVAL) Update:

Dr. Pinsonneault completed all but one of mid-year reviews for goal setting.

  • COVID-19 Expense Update:

The Board was emailed the Covid-19 Expense Update. 

  1. COVID-19 Learning Environment Survey:

The Committee has met only once since the last Board meeting due to the weather and other issues.  A meeting will be held tomorrow to identify items for discussion with the overall staff.

  • Other:  None
  • PRINCIPAL REPORT:
  • Professional Development Opportunities:
  • Some PMT Recertification was done via Zoom.
  • Special Education and Regular Education SBAC training was presented to the staff.
  • DCF Report training was taken by all staff together to get them on the same cycle.

Dr. Pinsonneault responded to Brynn Lipstreu regarding a trainer in the school for PMT that is very expensive and would be best to coordinate with Hampton and Chaplin.  Dr. Pinsonneault also responded to Bill Trudelle regarding SBAC that starts in April.  Brynn Lipstreu suggested the IT person be at the school during SBAC testing.

  • Current Enrollment:

Enrollment is at 91 students with 88 in-person and 3 fully remote (not in the building).

  • Other:
  • Dr. Pinsonneault read a letter to the Board to notify them that she is leaving her position as Principal of Scotland Elementary at the end of the current contract effective June 30, 2021.
  • Upcoming dates include Parent/Teacher Conferences, the close of the trimester and a PD Day.
  1. FRIENDS OF SES REPORT:  No Report
  1. NEW BUSINESS:  None
  1. OLD BUSINESS:
  2. Bus Contract:

The Bus Monitors are still being paid and the cameras on the buses are working.  The price for propane is not being locked in at this time due to the high price.  Rod Perry suggested checking prices with other propane companies.

  • Shared Services:

Nothing new to report at this time.  Brynn Lipstreu will attend a Zoom meeting next Thursday at 5pm to continue conversation about shared services.

  • Citizen’s Advisory Committee:

Sherry Smardon reported the Committee would like to hold their meetings on the 3rd Wednesday of the month.  Brynn Lipstreu will follow up with the Committee for the date of the next meeting.

  • School Reentry Plan:

Recommendations are being followed as they are set.  Students are back in school with good attendance.

  • “How’s It Going” Check-in:

Dr. Baran reported that things are going as well as can be expected.  He heard that anxiety is going down a little as some staff becomes vaccinated.  The state will be opening up vaccines to teachers soon.  Temperatures continue to be taken, students are good about getting off the buses and wearing their masks and certain protocols are given with the morning announcements.

  • Technology Update:

Technology is going well with Savage Systems being very responsive and no ticket concerns.  One IT person is assigned to Scotland Elementary.

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:  No Report
  • CABE/EASTCONN:

Rod Perry reported that EASTCONN is concerned with services not being utilized.  A follow up retreat will be held to brainstorm other kinds of services that would be of value.  Brynn Lipstreu presented the 2021 EASTCONN Programs & Services catalog for any Board member interested.

  • Readiness Council Report:

Discussion was held regarding the RFP Grant.

  • Policies Committee:

The Committee focused on policies that dealt with communication and aligned with the Communication Plan.  A follow up meeting will be held on February 25th at 6pm.

  • Personnel Committee:  No Report
  • Technology Committee:

Dr. Baran suggested meeting with the owner of Savage Systems in the spring.  Dr. Pinsonneault reported that the Committee needs to look at the Technology Plan. A staff meeting will be held next Wednesday to talk to the teachers for ideas on what is needed in the classroom and use those ideas to develop a 5-year plans.  Something to consider is whether the school should invest back in the Computer Lab or keep the Chromebooks going.   

  1. SECOND AUDIENCE FOR CITIZENS:  None
  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  2. Board to review Proposed 2021-22 School Calendar.
  3. Brynn Lipstreu will follow up with the Citizen’s Advisory Committee on the date of their next meeting.
  1. NEXT MEETING AGENDA ITEMS:
  2. Accept Resignation
  3. Technology Plan
  4. 2021-22 Budget Presentation
  1. EXECUTIVE SESSION ANTICIPATED –
  2. Discussion regarding Scotland Elementary Administration Relations
  3. Superintendent’s Contract
  4. Principal’s Contract

#3-20/21 Motion to enter into Executive Session (7:55 PM) for the purpose of discussing Scotland Elementary Administration Relations, Superintendent’s Contract, Principal’s Contract and invite the Superintendent and Principal to attend, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

The Board came out of Executive Session at 8:37 PM.

  1. ADJOURNMENT:

#4-20/21 Motion to adjourn (8:38 PM) was made Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk8:

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 5, 2021

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Sherry Smardon, Cassidy Martin, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend were Board members Scott Sears and Steven Kurcinik.

The Board recited the Pledge of Allegiance.

3.   CELEBRATIONS/RECOGNITION:

–     The 4 weeks of remote learning was successful as was the return back to school.  Sherry Smardon commended the Administration and staff for the great communication on the details with parents.

4.   WRITTEN COMMUNICATIONS:

–     A Happy Holidays card was received from EASTCONN.

–     A letter of resignation was received from Finance Assistant Allison Belliveau with January 15th as her last day.

5.   COMMUNICATION WITH THE AUDIENCE:  None

6.   ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-20/21 Motion to add to agenda as Item #12B Accept Resignation from Allison Belliveau, was made by Sherry Smardon, seconded by Bill Trudelle and carried unanimously.

      #2-20/21 Motion to add to agenda as Item #13F Committee Assignments, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

7.   APPROVAL OF MINUTES:

      #3-20/21 Motion to approve the minutes from December 1, 2020, was made by Sherry Smardon, seconded by Bill Trudelle and carried unanimously.

8.   FINANCE COORDINATOR REPORT:

      A.   Financial Report:

The Financial Reports were reviewed.  The price for oil was locked in today for next year at $2.19 gal (7 cents lower than last year).  Dr. Baran responded to Sherry Smardon regarding bus fuel that there are savings with the school being shut down for 4 weeks.  Tim Smith reported that propane will not be locked in at this time (will wait until the cost goes down).

      B.   Approval of Financial Statement:

#4-20/21 Motion to approve Financial Statement dated December 28, 2020, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

  • SUPERINTENDENT REPORT:
  • 2020-21 Calendar Update:

There was a snow day on December 17th so the last day of school for students is Friday, June 11th and Monday, June 14th for staff.

  • Solar Panel Update:

There was some difficulty with the Eversource billing so they will look at the meters.  An update will be emailed to the Board as soon as it is available.

  • Lunch Program Update:

Lunch and breakfast were not served due to school being closed.  The Board was emailed a report on the meals to go distributed to families in the community (not limited to Scotland residents).

  • Budget Timeline:

A preliminary budget will be presented to the Board in February or March.  The Board of Selectmen will set the town meetings at their meeting on Wednesday.   

  • Update on Afterschool Grant:

The state still expects the afterschool program to be run.  A meeting was held with staff to layout parameters.  Different ideas will be considered, possibly remotely.

  • Teacher Evaluation (TEVAL) Update:

The process is on track with observations being done through Zoom.

  • COVID-19 Expense Update:

The Board was emailed a report on Covid 19 expenses.  Dr. Baran responded to the following questions:  are needed supplies being received (Rod Perry) – supplies are being received for the most part with some backorders, are batteries for the walkies a Covid expense (Sherry Smardon) – batteries are a Covid expense and listed in the Cares Grant (Dr. Pinsonneault reported that walkies are being used by all the Paras who are posted in several areas during arrival and dismissal), what are RN services (Brynn Lipstreu) – an additional nurse is needed for a special needs child, what are EASTCONN bus aide services (Brynn Lipstreu) – reimbursement to EASTCONN (initially provided bus monitors and not able to continue).

  • COVID-19 Learning Environment Survey:

Since school has been closed, the survey will be picked back up at the meeting tomorrow with the Scotland Education Association officers.  Other issues being dealt with are when do students start remote learning.  Protocols need to be revisited due to the constant changes as it is critical to keep everyone on the same page.  Dr. Pinsonneault reported that there is some confusion between distance learning and remote learning.

  1. Other:  None
  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

PreK has finished their PD course.  Paras are doing the NYAEC program via Zoom through EASTCONN who offers good and affordable programs (15 hours required annually in certain areas).

  • Current Enrollment:

The Board was emailed current enrollment with the Principal Report.

  • Other:  None
  1. FRIENDS OF SES REPORT:  No Report
  1. NEW BUSINESS:
  2. “How’s It Going” Check-In:

Dr. Baran reported that with the changing direction from the State Department of Education and reports from Eastern Highland Health District on the positivity rate, things are going okay and the administration is working hard to keep students in school.  The teachers are doing a good job balancing different teaching.  Needed supplies are being kept through the Cares Grant to keep everyone safe.  Sherry Smardon asked for a mental health check-in.  Dr. Pinsonneault reported that the teachers are nervous that Covid has found Scotland.  Nurse Charlene has been tracking different health regions for contact tracing.  Dr. Pinsonneault reported the kids are happy to be in school but are missing the high fives and hugs.  The touch piece is the hardest for everyone, kids and adults.  Bill Trudelle and Brynn Lipstreu commended the teachers for the excellent job they are doing and are pleased the students are being engaged.  Dr. Baran commended the teachers for being at school even with concerns of bringing the virus home to their families. 

  • Accept Resignation from Allison Belliveau:

#5-20/21 Motion to accept with regret resignation from Allison Belliveau, was made by Sherry Smardon, seconded by Bill Trudelle and carried unanimously.

  1. OLD BUSINESS:
  2. Bus Contract:

Dr. Baran reported that Savino Transportation is still employing his bus drivers so the contract is being paid.

  • Shared Services:
  • Dr. Baran reported there will be a meeting next Thursday with the Superintendents from Hampton and Chaplin to discuss the possibility of sharing the cost for Special Education Assessments that are expensive and sharing the assessment materials back and forth.
  • Brynn Lipstreu reported that she participated in preliminary conversations regarding sharing staff and services.
  • Citizen’s Advisory Committee:

The Committee was emailed regarding not needing a Chair and asked to provide the link for their next Zoom meeting so that a Scotland BOE member can attend.

  • School Reentry Plan:

Adjustments are being made as they go with remote learning.   The changing scene of Covid 19 mandates staying flexible to deal with issues.

  • Technology Update:

The new IT provider has hired a new employee that is assigned to Scotland Elementary with all tickets responded to quickly.  The new backup system shared with the town has been put into place.

  • Committee Assignments:

Committee Assignments will remain the same as there were no requests for changes.

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:  No Report
  • CABE/EASTCONN:  No December meeting
  • Readiness Council Report:  No December meeting
  • Policies Committee:  The next meeting will be held on January 21st to review Communication Policy.
  • Personnel Committee: 

The Board needs to start negotiations as the Certified and Non-Certified contract expires in 2021.

  • Technology Committee:  No Report
  1. SECOND AUDIENCE FOR CITIZENS:  None
  1. NEXT STEP HOMEWORK ASSIGNMENTS:  None
  1. NEXT MEETING AGENDA ITEMS:
  2. “How’s It Going” check-in
  3. Items on this agenda from Old Business
  1. EXECUTIVE SESSION ANTICIPATED –
  2. Discussion regarding Central Office Administrative Performance:
  3. Principal’s Contract:

#6-20/21 Motion to enter into Executive Session (7:49 PM) for the purpose of discussing Scotland Elementary Administration Relations and the Principal’s Contract and invite the Superintendent and Principal to attend, was made by Sherry Smardon, seconded by Bill Trudelle and carried unanimously.

The Board came out of Executive Session at 8:51 PM.

  1. ADJOURNMENT:

#7-20/21 Motion to adjourn (8:51 PM) was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend were Board members Sherry Smardon and Steve Kurcinik.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 3, 2020

The Board recited the Pledge of Allegiance.

3.   CELEBRATIONS/RECOGNITION:

      Pajama Day was held last Friday on the first day of snow with close to 100% participation.  It was a great day to celebrate Halloween without dealing with costumes.

4.   WRITTEN COMMUNICATIONS:  None

5.   COMMUNICATION WITH THE AUDIENCE:  None

6.   ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:  None

7.   APPROVAL OF MINUTES:

      #1-20/21 Motion to approve the minutes from October 13, 2020, was made by Scott Sears, seconded by Rod Perry and carried unanimously.

8.   FINANCE COORDINATOR REPORT:

      A.   Financial Report:

The Financial Reports were reviewed.  Per request from the last meeting, the Cares Grant expenses will be charged to the General Fund until funding is received (the Grant has not been approved to date).  Rod Perry asked about the Substitutes/Instructional Aides being almost half spent.  Dr. Baran believes the bus monitors were paid out of this line item and will follow up to confirm.  Scott Sears asked about heating oil not used that was purchased in this fiscal year.  Dr. Baran reported that the contract does not extend to next year (there is a buy back penalty) and the tank is usually topped off.  Rod Perry asked about federal rebates for propane (waiting to hear).  Brynn Lipstreu asked about the high amount for testing in regular education (testing and scoring is purchased for the year).

      B.   Approval of Financial Statement:

#2-20/21 Motion to approve the Financial Statement dated October 28, 2020, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

  • SUPERINTENDENT REPORT:
  • 2020-21 Calendar Update:  No Update
  • Lunch Program Update:

The average for October was 35 for breakfast (up from 26.4 in September) and 61 for Lunch (up from 51.9 in September).

  • Green Skies Update:

There is no update due to the invoice not expected until November 9th.

  • Teacher Evaluation (TEVAL) Update:

Teachers will use the Flexible plan with one academic goal (related to Math) and 2 walkthrough evaluations.

  • COVID-19 Expense Update:

The Board was emailed COVID-19 expenses separated by FY 19/20 and FY 20/21.  A cumulative report will be presented to the Board monthly.

  • COVID-19 Learning Environment Survey:

Discussions are being held with the staff and taking longer than expected.

  • Other:

A letter was received from the State Department of Education Commissioner regarding weather related closures as remote learning days that will be determined by individual Superintendents.   Superintendents from Scotland, Hampton and Chaplin met and discussed concerns with the difficulty in managing inconsistent power outages for remote learning.  They decided that weather related closures will be treated as snow days and made up at the end of the school year. 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

The PreK teacher is attending training via Zoom on IEPs in the PreK classroom and remote classroom.  Yale University is progressing and now into dealing with children.

  • Current Enrollment:

The current enrollment remains the same with one Kindergarten student returning from remote learning.

  • Other:
  • November is a busy month with the holidays. 
  • Parent/Teacher Conferences will be held Thursday, November 5th and Friday, November 6th via virtually or by phone (parent’s choice).  Teachers can go home during the dinner hour.
  1. FRIENDS OF SES REPORT:  No Report
  1. NEW BUSINESS:
  2. Change in IT Services for SES:

The Administration has recommended a change and asked the Board to allow entering into a contract with Savage Systems for IT Services.   Use of technology has outgrown services provided by Mr. Lary who works part-time (difficult to be in the building due to COVID-19 related issues).  Deb Wright is the “go to” person for technology making it difficult to do her regular duties effectively.  Interviews were conducted with Mr. Gould from Savage Systems and the Technology Committee and Administration is satisfied with the services they can provide.  A review of technology will be conducted at Scotland Elementary over the course of approximately 4 weeks and will be monitored remotely with a 3-tier response system that varies based on the issue.  The Administration will be provided with a monthly report.  The first contract would be an 8-month contract at a cost of $36,000 (covers training and ticketing system) plus a set-up fee of approximately $4,000.  Brynn Lipstreu asked if the contract covers remote learning (not in the contract but up for discussion) and that the same people be sent to the school to review for the purpose of contract tracing.  Rod Perry reported that the Town of Scotland recently contracted with Savage Systems for IT Services.

#3-20/21 Motion to authorize the Superintendent to sign a contract with Savage Systems at a cost of $36,000 plus a set-up fee of approximately $4,000 to provide IT Services for Scotland Elementary through the end of the school year, was made by Rod Perry, seconded by Bill Trudelle and carried unanimously.

  • First Read BOE Communication Plan:

The Board was presented with the BOE Communication Plan for review and asked to email any feedback to Sherry Smardon by November 20th.

  • Discuss Citizens’ Advisory Committee:

Members of the Citizens’ Advisory Committee wish to continue meeting virtually through Zoom.  The Board would like to continue with the Committee with this year being a good planning year.

#4-20/21 Motion to continue with the SES Citizens’ Advisory Committee, was made by Scott Sears, seconded by Cassidy Martin and carried unanimously.

  1. OLD BUSINESS:
  2. School Reentry Plan:

Staff and students are adjusting well.  The temperature taking stations have been pulled back due to the possibility of cold weather affecting readings.  The Nurse is attending web meetings weekly for updates from the health department.  Dr. Baran is picking up more masks from the state for the staff and students.  The cafeteria is serving as the staff lounge (students are eating in their classrooms).  Dr. Baran responded to question from Scott Sears regarding date when windows will no longer be open (will be dependent on the weather).  Dr. Pinsonneault responded to question from Rod Perry regarding whether the buses are arriving on time (buses are arriving on time and students are being moved in quickly).  Dr. Baran reported that Parish Hill requested using the gym for basketball (cannot be used due to the gym being used as a classroom to meet COVID requirements).

  • Transportation Committee: 

Dr. Baran is still working on $10 million dollar liability requirement.

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:  No Update
  3. CABE/EASTCONN:

EASTCONN has returned to Zoom meetings and is dealing with census issues and the number of PreK programs being way down.  A separate retreat meeting is scheduled for later this week.

  • Readiness Council Report:

The state will be requiring verification of types of services and activities being done for remote learning students.

  • Communications Committee:  No Report
  • Policies Committee:  No Report
  • Technology Committee:  Covered under Superintendent Report
  1. AUDIENCE FOR CITIZENS:  None
  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  2. Brynn Lipstreu will contact the Citizens Advisory Committee regarding continuing their work and ask for Zoom link for the next meeting.
  3. Dr. Baran will check on technology status report from Savage Systems and check on $10 million dollar requirement for liability.
  4. The Board will review Communication Plan and email any feedback to Sherry Smardon by November 20th.
  1. NEXT MEETING AGENDA ITEMS:
  2. School Reentry Plan Update
  3. Transportation Committee
  4. Board Reorganization
  5. Second Read Communication Plan
  1. EXECUTIVE SESSION ANTICIPATED – DISCUSSION REGARDING OFFICE ADMINISTRATIVE PERFORMANCE:

#5-20/21 Motion to enter into Executive Session (7:47 PM) for the purpose of discussing Office Administrative Performance and invite the Superintendent and Principal to attend, was made by Scott Sears, seconded by Bill Trudelle and carried unanimously.

The Board came out of Executive Session at 7:52 PM.

Dr. Baran reported the light out front has been researched and will be turned off.

  1. ADJOURNMENT:

#6-20/21 Motion to adjourn (7:55 PM) was made by Scott Sears, seconded by Cassidy Martin and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk

Scotland Board of Education

Technology Committee

Meeting minutes

October 28, 2020, 5:00 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 5:00 p.m. by Dr. Baran

  • Attendance:

Dr. Baran, Mr.Perry, Mr. Kurcinik (remotely), Mr. Gould

  • Discussion of possible services contract with Mr. Eric Gould of Savage Systems, LLC.

Mr. Gould introduced himself and explained the origin of his company, Savage systems.

Mr. Gould then explained the type of technology services his company would provide to Scotland Elementary School.

Mr. Perry and Mr. Kurcinik asked Mr. Gould a series of specific question such as the type of security software Mr. Gould would recommend, the response time to specific types of technology issues encountered at SES, and how his job ticket would work.

Mr. Kurcinik asked Mr. Gould to send him a copy of the proposed contract and Mr. Gould accomplished that at the meeting. Any questions concerning the proposed contract Mr. Kurcinik is to send to Dr. Baran for discussion with Mr. Gould. Mr. Gould indicated that the proposed contract was a template and that he would try to accommodate any suggested edits.

  • Mr. Gould left the meeting at 5:35 p.m.
  • Dr. Baran, Mr. Perry and Mr. Kurcinik discussed the technology services situation at SES and Mr. Perry and Mr. Kurcinik agreed that Mr. Gould’s company would meet the school’s needs.
  • Adjourn

The meeting was adjourned at 6 p.m.

Respectfully submitted

Dr. Francis A. Baran

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

October 13, 2020

Chairperson Brynn Lipstreu called the meeting to order at 7:04 PM.  Present were Board members Sherry Smardon, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Steve Kurcinik.

The Board recited the Pledge of Allegiance.

3.   CELEBRATIONS/RECOGNITION:

      –     It was sunny on Picture Day which was held outside.

–     Thanks to the Scotland Volunteer Fire Department who came for a visit with the PreK, Kindergarten and 1st grade.  The Smokehouse couldn’t be used due to social distancing.  The crew was great with the kids and Jen Shafer dressed up.

–     Brynn Lipstreu is happy to be meeting in person and thanked everyone who setup the cafeteria with social distancing for the meeting.

4.   WRITTEN COMMUNICATRIONS:  None

5.   APPROVAL OF MINUTES:

      #1-20/21 Motion to approve the special meeting minutes from August 11, 2020, was made by Sherry Smardon, seconded by Rod Perry and carried with two abstentions by Sherry Smardon and Brynn Lipstreu.

      #2-20/21 Motion to approve the special meeting minutes from August 24, 2020, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

      #3-20/21 Motion to approve the regular meeting minutes from September 1, 2020, was made by Sherry Smardon with the following correction:  Item #12 should read – Dr. Baran will follow up on TEVAL for FY 2018-19.  The motion was seconded by Bill Trudelle and carried unanimously.

6.   FINANCE COORDINATOR REPORT:

      A.   Financial Report:

The Financial Reports were reviewed.  The FY 2019-20 Financial Statement was updated due to a change in Group Insurance for a credit.  A meeting will be held with the Town Treasurer to address two issues from the auditor regarding carryover balances for grant funds from last year.  Rod Perry asked what line bus monitors were being paid from.  Tim Smith reported that the Cares Grant (approximately $57,000) was submitted for COVID related expenses and is waiting for final approval.  The bus monitors and COVID related cleaning supplies were charged to the Cares Grant.  If funds aren’t received, it will come out of Para-educator Regular Instruction.  Sherry Smardon expressed concerns with charging COVID related expenses to a grant not yet received.  Dr. Baran reported that when he drafted the Cares Grant in the summer, he was led to believe the grant was allowed to be spent over the course of a full year.  Recently it was learned that funds must be spent by December 31st.  In addition, if the funds haven’t been spent, they cannot be reallocated.  At the time, it was not known about the bus monitors.  Dr. Baran has recommended a budget freeze on any unnecessary spending at this time.

      B.   Approval of Financial Statement:

#4-20/21 Motion to approve the FY 2019-20 Financial Statement dated October 8, 2020, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

#5-20/21 Motion to approve the FY 2020-21 Financial Statement dated October 8, 2020, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

  • SUPERINTENDENT REPORT:
  • 2020-21 Calendar Update:

The Calendar was approved with 177 days (Scotland was approved with 179 days).  The first week of school was half-days, appreciated by the staff and well received.

  • Lunch Program Update:

This year, Dr. Baran will present a month by month report to the Board with an average number of meals served for Breakfast and Lunch.  Physical enrollment is down 18 students (4 students learning remotely, 14 students being home schooled) due to COVID-19.  The average meals served for September was 74-75.

  • Green Skies Update:

The Board was presented with a running report and comparison to last year for the solar panels.  Production has gone down a little in the last 3 months.  There won’t be reserve to drawn on in the lower producing months of February, March and April due to a robust drawdown done already.  In response to previous question about whether Green Skies gives kilowatt usage, they only monitor what is being produced.  Eversource has been contacted for help in determining kilowatt usage.  In response to question about whether Green Skies does an annual inspection, the electrical installer did an inspection the first year.  Green Skies monitors off sight electronically and only comes out if they notice a problem.  Sherry Smardon asked what happens if there is a flaw with the solar panels.  Dr. Baran will check the contract.

  • Teacher Evaluation (TEVAL) Update:

A Flexibility Plan for implementing CT guidelines with TEVAL was approved in August through an Executive Order.  If the plan is accepted it must be mutually agreed upon between the administration and teaching staff regarding student goals and observations with a minimum of 1 goal and maximum of 2 indicators for social/emotional learning.  The staff voted on and agreed to 2 walk-through observations and 2 goals – 1 social/emotional and 1 academic.  The staff has a different opinion now and wants 1 goal so they have to go back to the original plan per the state (submitted in 2015-16).  The administration wants 1 goal for academics due to SBAC coming in the spring.  Brynn Lipstreu suggested updating the plan to submit for the upcoming year.  Dr. Baran reported the plan needs to be updated yearly and new guidelines are coming from the state.

  • Superintendent’s Goals:

Dr. Baran presented his goals that includes the following:

  • Recommend a fiscally sound budget for FY 2020-21 that meets educational needs and report monthly on COVID-19 related expenses.
  • Work with the Policy Committee to update and maintain policies according to legislation and begin to update regulations.
  • Effectiveness of Instruction
  • Implement and monitor Curriculum Guides and programs
  • Communication – develop monthly newsletters to parents (including standards and Grading Policy) with a copy sent to the Board members.  Cassidy Martin suggested posting the newsletter on the town website.  Dr. Baran will also post on the school website.
  • COVID-19 Expense Update:

The Board was presented with COVID-19 expenses.  Sherry Smardon suggested an all-inclusive report be presented each month with the date of the report and commented that the report does not include bus monitors.  Brynn Lipstreu commented the report does not include all of the ZOOM meetings.

  • STEM Enrollment and Tuition:

There are 8 STEM students with a tuition of $5,148 per student.  There is approximately $9,000 in excess costs for 3 Special Ed students.

  • COVID-19 Learning Environment Survey:

The administration is in the process of surveying the staff with 14 questions that were put into electronic survey format.  The survey was stopped after 7 staff members completed the survey due to the CEA President not comfortable with them being traceable.  The electronic survey was changed to a paper survey with the results in the hands of the staff.

  1. Other:
  2. In response to the question of whether remote learning could be used for a snow day to count for a full-day, the state is working on and will be coming out with new guidelines. 
  3. In response to the question of when is a student a remote learner.  Guidelines are being drafted and will be sent home to parents.  Requests have been received to use remote learning when taking vacation (vacation or days off cannot be used).  If a student is out for up to 3 days, work can be requested to send home. Only after 5 consecutive school days out due to illness or COVID related quarantine, the student will become a remote learner on the 6th day.  Brynn Lipstreu asked about any change to DCF regulations on reporting absences.  Dr. Baran reported there are none that he knows of.  Sherry Smardon suggested having the Policy Committee look at long term and have a policy in place when guidelines are received from the state.  Brynn Lipstreu reported that CABE has suggested policies for COVID.
  • PRINCIPAL REPORT:
  • Professional Development Opportunities:
  • The Yale University course has begun with half the course about you and half the course about you related to children.  Everyone has been registered for the course.
  • Today was busy with the staff recertified for First Aid CPR with 6 hours online training and hands on training done by Deb Wright who is a certified instructor.
  • Remote Teaching and Web Cam training was worked on.
  • Current Enrollment:

Current enrollment is at 88 students with 2 students who have returned from remote learning.

  • Other:  None
  • FRIENDS OF SES REPORT:  No Report
  1. NEW BUSINESS:  None
  1. OLD BUSINESS:
  2. School Reentry Plan:

School is up and running smoothly.  The staff is credited for their work adjusting to the new COVID requirements.  Deb Wright was commended for stepping up to fix a technology issue in a classroom.  As a parent, Brynn Lipstreu is pleased the student drop-offs are running very smoothly.

  • Transportation Committee:

A meeting was held with Joe Savino to discuss the FY 2019-20 transportation expenses.  The plan for going forward is if the school goes back to a shutdown phase, the Committee would like to meet in April to review expenses.  Dr. Baran reached out to other districts regarding the $10 million dollar reliability requirement and has received 5 responses to date with only 1 having the same amount as Scotland.

  1. COMMITTEE REPORTS:C
  2. Tri-Town BOE meeting update:  No Update
  • CABE/EASTCONN:

EASTCONN is back to regular meetings.  They are meeting separately at a retreat to work on measuring the quality of programs. 

  • Readiness Council Report:

Discussion was held regarding updates from the Office of Early Childhood on what is being done with grants and COVID.  This year, the program will be fully funded as long as there are 11 students.   The Quality Enhancement Grant ($3,800) cannot be used for technology (was considering Chromebooks for PreK who have none) and will be used for some other distance learning materials.

  • Communications Committee:

The Communications Plan will be sent to the Board for review and presented at the next meeting as a First Read.

  • Policies Committee:  No Report
  • Technology Committee:  No Report
  • Citizen’s Advisory Committee:

The Policy states the need for the Citizen’s Advisory Committee should be reviewed in October.  Brynn Lipstreu will reach out to the Committee members for continued participation.

  1. AUDIENCE FOR CITIZENS:  None
  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  2. Dr. Baran will continue with update from Green Skies and Covid 19 expenses

Sherry Smardon requested packets of all handouts be distributed to Board members a day or two before the meeting to give time for review.

  1. NEXT MEETING AGENDA ITEMS:
  2. COVID-19 Learning Environment Survey
  3. TEVAL Update
  4. All the Committees
  5. All items listed under the Superintendent Report
  1. EXECUTIVE SESSION ANTICIPATED – DISCUSSION REGARDING CENTRAL OFFICE ADMINISTRATIVE PERFORMANCE:

#6-20/21 Motion to enter into Executive Session (8:30 PM) for the purpose of Discussion Regarding Central Office Administrative Performance and invite the Superintendent and Principal to attend, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

The Board came out of Executive Session at 8:49 PM.

  1. ADJOURNMENT:

#7-20/21 Motion to adjourn (8:50 PM) was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Remote Meeting Minutes

September 1, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:05 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Others present was Technician Michael D’Amato.

  1. WRITTEN COMMUNICATIONS:

The Board received Parent Meeting Document on the Reopening.

  1. COMMUNICATION WITH THE AUDIENCE: None
  1. ADDITIONS TO AGENDA: ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

#1-20/21 Motion to add to agenda Future Meeting Location Ideas as Item #9A, was made by Brynn Lipstreu, seconded by Sherry Smardon and carried unanimously.

 

      #2-20/21 Motion to add to agenda FY 2019-20 Transportation as Item #10B, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

      #3-20/20 Motion to add to agenda Specials Schedule as Item #10C, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES: Tabled until the next meeting

     

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  The FY 2020-21 Report includes encumbrances.  There is no Grant Report due to very little spending.  Grants for FY 2019-20 were spent down (the state allowed some carryover).  The Auditor recommended moving the approximately $25,000 revenue from the Windham BOE for one student to a Miscellaneous Revenue Account instead of applying directly to expenses.  Difference in amounts for unemployment is due to a late charge that was paid out in June and general supplies for Building and Grounds that were backordered.  Repair Maintenance is over budget due to IEP Direct Software.  Sherry Smardon suggested changing the name with Brynn Lipstreu suggesting Special Education Software.  Bill Trudelle would like to know how Covid 19 expenses are being tracked and where they are coming from.  Dr. Baran reported that the Finance Assistant is keeping a list and they are waiting to hear about two Grants (ESSR and Cares Act) and will follow up.  Brynn Lipstreu reported that Scotland will be receiving $71,089 in grant funds for Covid 19.  Rod Perry asked for the number of STEM students and the current cost for Tuition.  There are currently 9 students and Dr. Baran will check on the Tuition cost.

 

  1. Approval of Financial Statement:

#4-20/21 Motion to approve FY 2019-20 Financial Statement dated 8/29/2020, was made by Rod Perry, seconded by Sherry Smardon and carried unanimously.

 

#5-20/21 Motion to approve FY 2020-21 Financial Statement dated 08/29/2020, was made by Rod Perry, seconded by Sherry Smardon and carried unanimously.

  1. SUPERINTENDENT REPORT:
  2. Green Skies Update:

The Board was sent a usage report for June 2019 to July 2019.  There is a $65 monthly charge from Eversource for the light outside on the flagpole.  February, March, April and May were in the negative and paid with built up reserves from the solar panels.  Rod Perry would like to know what the average bill is for electricity compared to before the solar panels were installed.  Brynn Lipstreu asked about monthly maintenance.  Dr. Baran will check on these two items.  Sherry Smardon asked why the electricity costs were different in the reports.  Tim Smith will check on this item.

  1. TEVAL:

The last state approved Scotland Teacher Evaluation Plan is for FY 2015-16.  The TEVAL plan being used is from FY 2018-19 but was not submitted to the state.  Brynn Lipstreu asked that the last plan from FY 2018-19 be submitted to the state and Sherry Smardon asked for a copy of the plan.

  1. Other:

The Reopening Plan has three different versions due to Covid 19 issues.  The current version is for all students to attend school in person with some parents choosing to have their child attend remotely.  The other two versions are in case there are positive cases.  The Hybrid version splits students alphabetically into Group A (will attend school on Monday and Tuesday) and Group B (will attend school on Thursday and Friday).  Full Distance Learning would be used if infections increase and the school is shut down by the state.  A notice of the versions with the cohorts their children will be in was sent out to parents.  Sherry Smardon asked about teachers being in the classroom during full Distance Learning.  Dr. Baran reported that there is a MOU with the Scotland Education Association with teachers having a choice to be in the building if it is clean.

  1. PRINCIPAL REPORT:
  • The 1st day of school was very successful and all about the kids. Dr. Pinsonneault met with the staff on early release days with most of the teachers giving a thumbs up for having a good day. Students are very happy to be back to school.
  • 40 students rode the bus and may increase as time goes by as they feel more comfortable.
  • Many thanks to the Friends of SES Elves who decorated for the first day back to school with cheerful butterflies, lawn decorations and chalk art.
  1. Professional Development Opportunities:
  • A two-hour webinar was held on Go Math.
  • The staff led Professional Development on August 27th with programs on Distance Learning with four teachers going to the classrooms.
  • Lynn Johnson registered the whole school for online webinar on Social/Emotional program sponsored by the Yale CEA that is free to all educators and begins in September.
  1. Current Enrollment:

Current enrollment is at 88 students including those who are attending remotely.  12 students are now homeschooled.

  1. Other: None
  1. NEW BUSINESS:
  2. Future Meeting Location Ideas:

Discussion was held regarding in person future meeting locations.  The Governor’s Executive Order (extended to February 2021) limits a maximum of 25 people inside a building.  Suggestions for places to meet included the following:  Parish Hill Library (they have moving smartboards) and are currently holding RD11 BOE meetings there (Dr. Baran will check with attorney to see if legal to meet outside town limits), the Pavilion at Scotland Elementary (Dr. Baran asked to measure for social distancing), Scotland School gym and cafeteria (Dr. Baran was asked to measure for social distancing), Scotland Community Room at the Firehouse.  Cassidy Martin suggested asking Megan from Parish Hill to come to Scotland to assist with technology for meetings.  Brynn Lipstreu will reach out to the Scotland staff first.

 

  1. OLD BUSINESS:
  2. School Reentry Plan:

Dr. Baran reported that the first two days of school went well with the students adapting well to wearing masks.  Student drop offs and pickups also went well.  Brynn Lipstreu suggested sending out a survey after next week with full days to see how the reopening plan is working.  Dr. Pinsonneault reported they are working hard to keep the school clean and sanitized for staff and students and expressed concerns about opening up to the public and holding Board meetings in the building.

  1. FY 2019-20 Transportation:

Sherry Smardon would like to see more detail of the $15,000 for maintenance and detailed expenses during the Covid shutdown.  The three Scotland buses are brand new, under warranty and not being used.  Brynn Lipstreu reported that there is required maintenance even when the buses are not running.  There is a Covid 19 mandate for services not used.  Rod Perry asked if the full-time bus drivers are paid for the whole year, define full-time and the number of drivers.  In addition, he reported that EASTCONN laid off their drivers, reduced the insurance and adjusted cost to needed services.  Steve Kurcinik asked for a copy of the Transportation Contract.   Scott Sears reported that Scotland agreed to pay the transportation contract in full.  Dr. Baran will follow up with Joe Savino for a detailed report, all expenses during Covid 19 and clarification on full-time bus drivers.

  1. Specials Schedule:

Dr. Baran presented the Specials Schedule:

  • Library – Monday, Tuesday, Wednesday
  • Art – Tuesday, Wednesday, Thursday
  • Music – Wednesday, Thursday, Friday
  • Physical Education – Monday, Friday, Tuesday PM, Wednesday, AM Thursday PM

Physical Education will be held outside alternating classrooms to allow time for sanitizing.  Carts are on order for the Specialists.  Brynn Lipstreu suggested taking all specials classes outside for fresh air when possible to allow for sanitizing.  Dr. Baran reported that separated spaces will be designated outside for each class with mask breaks that are up to the teachers.  All mask breaks are documented.  Sherry Smardon asked for a copy of the Specials Schedule be sent to the Board.

  1. SECOND AUDIENCE FOR CITIZENS:
  • T asked about the following: teachers removing their masks, mask breaks in the classroom, expressed concerns with safety protocols for mask breaks and suggested indoor mask breaks as a last resort.

Dr. Baran reported teachers cannot remove their masks except in Special Education and it will be enforced.  Dr. Pinsonneault reported that all students have shields and a trifold protector and will need to remove their masks during snacks and lunch.

  • Carrie I Phone who has a daycare expressed concerns with loading the bus (#32) back to front (PreK students are in the back of the bus and older kids are in the front of the bus), not all students wearing 2 or 3 ply masks and students sitting next to other students who are not related. She also asked about the following:  can distance learning be used for snow days to not lose the day, has a Hybrid Schedule been decided that was reported earlier, kids are happy to be back in school, asked that custodians make sure classrooms are well stocked with water (a classroom ran out and refillable bottles are too tall to fill in the sink), expressed concerns with students answering the phone in the classroom, and asked why masks are required when seating.

Dr. Pinsonneault reported the seating was provided by the bus company and students can only sit next to family members per the Reopen Plan.  Scott Sears reported that the bus monitors should make sure loading and seating is done properly.  Bill Trudelle reported that bandanas and sleeves are not adequate.  Rod Perry reported that single layer masks are not allowed.  Brynn Lipstreu reported that days don’t count if students are not in school according to the Commissioner and some students may not be prepared for distance learning for a snow day.  Sherry Smardon suggested sending home Chromebooks if a storm is predicted.  Dr. Baran reported that parents would be notified quickly if the school went to a Hybrid Schedule, students should not be answering any phones in the classroom, the Governor has mandated that everyone wear masks, and will check on acceptable masks.

  • Wendy Sears asked about the following: how many students are attending remotely, how many students are enrolled in PreK, suggested using the Gazebo on the town green for Board meetings (has power and potential for lighting), suggested using the Community Room for Board meetings with the Conference Room for overflow, asked how the Librarian’s travel to classrooms is working and protocols for picking up books, asked what additional Library services will be provided for students, appreciates comments regarding Savino Transportation being a small business, suggested that the survey that will be sent out after next week include a section for parents to comment on personal challenges or successes, asked the Board to consider additional compensation for hours worked beyond their normal schedules for Non-Certified/Non-Union staff, expressed concerns with communication with parents (sent an email to the Board), expressed concerns with last minute distribution of Reopening Plan and Student Handbooks (provided very little time to address questions and concerns), and commented that inside/outside security plays a role in mask breaks.

Dr. Baran reported there are 6 students attending remotely, 8 students enrolled in PreK plus one student enrolled remotely, additional compensation for extra hours cannot be guaranteed but may be covered by grants, the staff has walkie talkies for security.  Dr. Pinsonneault reported that age appropriate and reading level books are selected and put on cart to be brought to the classroom.  In addition, there is an online search available for book selection for all students.  Brynn Lipstreu reported that the delay in posting Reopening Plan was due to storm and power outage and suggested a summary be given to parents.

Cassidy Martin left the meeting at 9:21 PM due to technical difficulties.

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Brynn Lipstreu will follow up on TEVAL for FY 2018-19.
  • Baran will send FY 2018-19 Teacher Evaluation Plan to the state; measure the Pavilion for 6ft Social distancing; follow up with Joe Savino on the following: breakdown on $15,000 maintenance expenses, breakdown of costs specifically for SES buses, amount of hours for a full-time bus driver with how many are on the payroll; send copy of the Specials Schedule to the Board; check on acceptable mask layers; check to see if possible to go remote for snow days; provide list of Covid 19 related expenses and where they come from; check with Green Skies regarding regular maintenance, check on electricity use prior to the solar panels; check on compensation for employees who are working above and beyond their normal schedule, check on IEP Direct for Special Education, check on survey, check with attorney regarding holding a Board meeting outside of town limits.
  • Tim Smith will follow up on difference between actual amounts in report for Electricity.
  1. NEXT MEETING AGENDA ITEMS:
  • Covid Expenses
  • STEM Students and Tuition Cost
  • Communication Plan
  • Survey on New Covid 19 Learning Environment
  • School Readiness
  • Committee Reports
  1. ADJOURNMENT:

#6-20/21 Motion to adjourn (9:47 PM) was made Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

Audio/Video clip:
 

Video clip of the minutes: https://drive.google.com/drive/folders/1wgzr6EScATM3ZWBFatx6oio4pE9N0shU?usp=sharing

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes – Special Meeting

August 24, 2020

Chairperson Brynn Lipstreu called the meeting to order at 6:00 PM.

Present were Board members Sherry Smardon , Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault

Brynn stated that the only agenda item for the meeting is to consider changes to the BOE approved school calendar for school year 2020 – 2021.

The BOE had received a letter from a the Scotland Education Association  requesting that the BOE consider delaying opening of school for two weeks to allow for additional preparation.

This was discussed by several BOE members who all agreed that SES was well prepared to successfully open as scheduled due to small class sizes and the fact that per State of Connecticut there have been no Covid cases identified from Scotland.

Dr.Baron stated that the most recent parent survey indicated that 76 students will be attending SES as some families have chosen to home school or utilize online learning.

He stated that he felt the entry plan was well developed and can be implemented safely.

Dr. Pinsonneault stated that the web cams were not yet in place and may not be fully operational for the start of the school year.

Rod Perry made a motion to make no changes to the current BOE approved school calendar for school year 2020 – 2021with a starting date of August 31, 2020.

Motion was seconded by Sherry Smardon.

Motion passed unanimously.

Motion to adjourn made by Sherry Smardon and seconded by Scott Sears.

Passed unanimously.  Meeting was adjourned at 6:19 PM.

Respectfully Submitted,

Rod Perry, BOE Secretary

 


Scotland Elementary School
School Reopening Committee
Minutes
Monday August 3, 2020

1. The meeting was called to order at 7 p.m. by Dr. Baran
2. Present in person: Dr. Baran, Mr. Savino, Dr. Greenberg, Mr. Perry. Ms. Blish, Mrs. Cote, Mrs. Clark
Present via ZOOM: Dr. Pinsonneault, Mrs. Trudelle, Mrs. Sweat, Mrs. Johnson, Mrs. Petrone, Mrs. Wright, Dr. Benson-Clark, Ms. Schenck, Mrs. Cormier, Mrs. Murray, Mrs. Gifford, Mrs. Sullivan, Mrs. Bakken, Ms. Lebeau, Mrs. O’Connor
3. Several questions presented by a member of the reopening committee were addresses:
• If temperatures of students were going to be taken at the beginning of the day who was going to take them, the nurse or a bus monitor? The nurse and staff members that are trained will take student temperatures as they enter the building.
• It was mentioned that parents should be informed if there are children in their child(ren)’s room that for medical reasons cannot wear a mask.
• It was asked why for the Partial In-person learning scenario why the cohorts are designated by grade and not alphabetically? Dr. Baran explained that the cohorts by grade are presently a place holder while he does further investigating as to the feasibility of either option.
• The question of will bus routes be re-organized to ensure that bus populations are reduced by half due to A/B schedules. Dr. Baran asked Mr. Savino to respond and the answer was as much as possible.
• Dr. Baran was asked when he expected parents will be given the grading and attendance policies as they relate to distance learning. In addition he was asked when he expected parents will receive the distance learning schedule and protocols. Dr. Baran responded that a distance learning committee of Dr. Pinsonneault, Mrs. O’Connor, Mrs. Bakken and himself were working on that document and his hope was to get out after the entire certified staff previewed it.
• Plexi-glass shields will be provided for each student. Does this mean they will be attached to each desk or be moveable? The plexi-glass shields ordered by Scotland Elementary School will be moveable.
• It was suggested that SES purchase lanyards for each student to be used to hold their masks so that the masks will not have to be placed on a surface.
• Will SES be taking advantage of the idea Mr. Greenberg offered by having Rob Miller do a presentation regarding recess/outdoor activities? Dr. Baran stated that he called Mr. Miller ad asked him if would consider doing a professional development activity for Scotland Elementary Staff and Mr. Miller stated that he avoids doing professional development activities for specific schools because of the large number of schools his health district tis associated with.
• Will SES be attempting to hire permanent substitutes (not to be shared with other districts)? Dr. Baran stated not at the present time.
• Will staff be asked to share information regarding assessing student learning gaps with parents at the start of the school year? Dr. Baran answered yes.
• Dr. Baran was asked if he had coordinated with PHMHS. Dr. Baran answered not as of yet.
• Will there be monitors on buses to SES and PHMHS. Dr. Baran stated he thought that was the intent.
• The question was asked will the school be held liable if a staff member or students becomes infected with COVID -19. Dr. Greenberg stated that he would check with CIRMA.
• It was suggested that parents be given suggestions as to what to do if they suspect they or their child has COVID- 19 symptoms.
• The question was asked if the school will be using plexi-glass shields will students still have to wear masks? Answer yes.

Respectfully submitted

Dr. Francis A. Baran


 

Scotland Elementary School

School Re-Opening committee

Minutes

July 27, 2020

  1. The meeting was called to order by Dr. Baran at 7:00 p.m.
  2. Present: Dr. Baran, Mr. Perry, Mr. Savino, Dr. Greenberg, Ms. Blish, Mrs. Trudelle, Mrs. Sweat, Mrs. Clark, Mrs. Cote. Present via teleconference: Mrs. Johnson, Dr. Pinsonneault, Mrs. Wright, Mrs. Petrone, Dr. Benson-Clarke
  3. Using the draft reopening plan submitted to the committee members via email prior to the meeting the following areas were discussed:
  • The timing of sharing information with parents was discussed at several points during the meeting. Dr. Baran stated that information will be made available to parents after the reopening plan is shared with the Scotland Board of Education
  • Baran Stated that is preferred method of parent information sharing was to have several live meetings over a period of days.
  • The methods of communication for sharing information with parents were discussed at several points during the meeting
  • Student temperatures will be taken as students enter the building and at times designated by the nurse throughout the day – the temperature threshold is 100.4
  • The use of face coverings will be discussed with parents at the informational meetings
  • SES will have spare cloth and paper face masks
  • The issue of bus transportation to and from home and day care locations was clarified
  • If a teacher removes her/his face mask during instruction, she/he must increase the distance from students beyond six feet
  • SES will strive to have bus monitors on buses for total in-person instructions and for partial in-person scenarios
  • In a partial in-person setting students who require greater learning support SES will strive to make access to the building for those students
  • If SES needs to transition to a hybrid learning model the method of dividing the students into A and B day groups was discussed – either by grade or by alphabet
  • It was asked that if the school needs to transition to a hybrid model will bus routes need to be adjusted. – the initial sense is no
  • In any scenario, full in-person, partial in-person or full distance learning the grading system will remain the same
  • In a full distance learning model, the question was asked What will the day look like – SES has a distance learning committee working on the logistics.
  • For music classes the issue of not having singing was raised due to the difficulty of social distancing beyond six feet
  • Teachers and staff will be provided with a duty-free lunch period and a space to allow for proper social distancing will be arranged.
  • During appropriate weather conditions bus windows will be opened to allow for greater ventilation
  • Training for all staff on the various aspects of reopening SES will take place during the week of August 24 – 28 and will include areas such as : mask wearing, social distancing, sanitizing the facilities, facilities management programs
  • The Bus/parent pick-up section of the SES reopening plan needs to be refined
  • How students re4ceiving Special Education services will be grouped was discussed.
  • The need to add sections on English Language learners, Social Emotional Learning and Certification and Personnel Planning was pointed out.

The meeting was adjourned at 8:40 p.m. the next meeting will be on Monday July 27, 2020 at 7 p.m. in the school cafeteria.

Respectfully submitted,

Dr. Francis A. Baran


Scotland Elementary School

School Re-Opening committee

Minutes

July 20, 2020

  1. The meeting was called to order by Dr. Baran at 7:10 p.m.
  2. Present: Dr. Baran, Mr. Perry, Mr. Savino, Mr. Gaudreau, Mrs. Petrone, Ms. Blish, Mrs. Trudelle, Mrs. Sweat, Mrs. Clark, Mrs. Cote. Present via teleconference: Mrs. Johnson, Dr. Pinsonneault, Mrs. Wright Dr. Benson-Clarke
  3. Topics discussed were:
  • Face masks for younger students and their ability to keep the masks on all day – an idea recommended was to label the masks
  • In addition to younger students wearing masks the committee stressed the importance and difficulty of keeping younger students apart to maintain appropriate social distancing
  • Also, the concern was expressed with regard to the younger students sharing materials
  • Petrone pointed out that fans were not to be used during the school day
  • How to handle mask breaks, the question of a specific number of breaks throughout the day was mentioned – allowing teachers to determine the number of mask breaks appropriate for their specific grades was also discussed
  • It was suggested that teachers keep a log of the number and length of mask breaks taken in their rooms
  • The issue of medically fragile students wearing masks was discussed.
  • If a child is not wearing a mask he/she will not be allowed to ride the bus
  • It was indicated that the Eastern district health office stated that face shields alone were not appropriate for children
  • The frequency of cleaning bathrooms will need to be determined
  • Hand washing and hand sanitizing will be directed upon entering each classroom, before and after meals and snacks and when returning from the restrooms
  • Students will not be allowed in the building prior to 8:30 a.m.
  • Therefore, there will be no early bird program for the school year.
  • The question of children of staff members being allowed in the building with her/his parent was raised
  • Which entrance to the building will be utilized by students was discussed
  • Information on which cleaning products are used should be made available to parents
  • The question of playground equipment being used and sanitized was discussed
  • A website tab devoted to the reopening of SES should be created
  • The question of taking student temperatures and how often was discussed
  • The question of testing the entire staff prior to reopening was mentioned
  • Lockers for the upper grades will not be used
  • The question of using classroom cubbies for the lower grades was discussed
  • SES is in the process of purchasing individual containers for each student for the storage of school supplies
  • SES will be designating specific outside areas for utilization by specific grades
  • The use of the computer program Go Guardian was mentioned
  • If a teacher is more than six feet from her/his students they may remove their masks
  • The possibility of the first full week of school being half days was discussed
  • The issue of students eating lunch outdoors was discussed
  • The purchase of extra easels for teacher use was mentioned

The meeting was adjourned at 8:50 p.m. the next meeting will be on Monday July 27, 2020 at 7 p.m. in the school cafeteria.

Respectfully submitted,

Dr. Francis A. Baran


 

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s