Meeting Minutes

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 7, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     Parent/Teacher Conferences were successful.

–     The Jump Rope for Heart kick-off has begun.

–     A student is in 2nd place for the Bananagram Challenge and will go on to Providence on April 1st

to compete if he is in the top 12 by 5:00pm on Friday.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      Motion to approve the regular meeting minutes of February 7, 2017, was made by Anne Stearns with the following corrections:  Item #13B – correct spelling of Greg Gaudreau.  The motion was seconded by Scott Sears and carried unanimously.

 

      Motion to approve the special meeting minutes of February 23, 2017, was made by Scott Sears with the following corrections:  Correct the spelling of Brynn Lipstreu.  The motion was seconded by Brynn Lipstreu and carried with one abstention by Anne Stearns.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • The auditor was in to do field work and will wrap up this month.
  • 55% of the budget has been spent to date.
  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated March 7, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:

An application was filed with the town for electricity to the new shed.  Three lights and three outlets will be installed at a cost of $930.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:
  • The second round of formal observations is finished for non-tenured teachers. Round two of the walk-ins is finished as well.
  • Professional Development will be held this Friday with transition day (teachers will provide strengths and challenges of their students to the next year teacher) in the am and technology webinar in the pm.

 

  1. Other:

The Principal for the Day contest will be held for grades 1-6 with a deadline of March 24th.  Dr. Baran will review applicants.

 

  1. FRIENDS OF SES REPORT:

A huge thanks to the Friends of SES for providing dinner for the teachers during Parent/Teacher Conferences.

 

  1. NEW BUSINESS:
  2. Policies – First Reading:
  • 7100 New Construction Planning
  • 7115 New Construction Developing Educational Specifications

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Presentation of Second Draft 2017-2018 SES Budget (Action Anticipated):

Tabled due to a higher than anticipated cost for health insurance.  Dr. Baran suggested a special meeting for the budget that will be held on Tuesday, March 21st at 6:30pm.

 

  1. Policies – Second Reading (Action Anticipated):
  • 5 Certified/Non-Certified, Rights, Responsibilities and Duties
  • 51 Certified/Non-Certified, Employee Use of Technology
  • 1 Certified, Internship in School Administration and Supervision
  • 4134 Certified, Tutoring
  • 1 Certified/Non-Certified, Occupational Exposure to Blood Borne Pathogens
  • 4222 Non-Certified, Teacher Aides/Paraprofessionals

Motion to approve the above listed Policies in Item 14B, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

Steve Kurcinik was commended for attending the meeting and providing minutes in a timely fashion.  There was good conversation at the meeting with small number of people in attendance.  Discussion was held regarding costs, the state taking on teachers’ retirement, PreK – 8 district with what happens to grades 9-12, sharing a Superintendent, vertical teaming and defining a quality education.  Jaclyn Chancey is working on qualitative comments that has two extreme opposite views.  There was a strong resistance to closing any school.  The next meeting will be held on March 23rd at Hampton Elementary.

 

The Addition/Withdrawal Committee is moving forward with a focus on regionalization.  Discussion was held regarding what happens to teacher contracts, land ownership if the Parish Hill building is closed, 7th and 8th grade costs and actual costs for each building.  Any legal questions need to be directed to the individual Board attorneys.

 

The Dissolution Committee is working to catch up and will work with the Addition/Withdrawal Committee with a goal to not have two opposing outcomes.  A quality education was defined and accepted.  A combined meeting will be held on March 13th.

 

Scott Sears left the meeting at 7:40 PM.

 

Next steps include distribute finances, enrollment, PDF conversion, develop plan on what to do if Dissolution goes through.  Dr. Baran suggested the Superintendent be the one to reach out to other schools as a designated high school will be needed.

 

  1. CABE/EASTCONN:
  • The CABE Day on the Hill will be held on March 8th with leadership and education rally. Students are invited to attend.
  • Policy highlights include: homework and grading scales, federal guidelines for transgender and non-conforming youth.

 

  1. Readiness Council Report:

The Committee is working on the School Readiness Grant.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review the Policies and get any feedback to Dr. Baran.
  • Special Budget meeting will be held on March 21, 2017
  1. NEXT MEETING AGENDA ITEMS:
  • Budget Approval
  • Sports Update

 

  1. ADJOURNMENT:

Motion to adjourn (8:01 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

February 23, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 7:02 PM. Present were Board members Brynn Lipstreau, Scott Sears, Rod Perry.  Administrators present were Superintendent Dr. Francis A. Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend were Board members Anne Stearns and Steve Kurcinik. Also present was school finance officer Donna Sharp.

 

The recording device was unavailable.

 

  1. NEW BUSINESS/OLD BUSINESS:

     

2017-2018 Budget Discussion:

Dr. Baran reported that the 2017 – 2018 proposed budget has been reduced by an

additional $4,300 from the first iteration of the proposed budget presented at the regular

February Board of Education meeting. The proposed budget now represents an increase

of $18,625 or 0.78%  for a total of $2,409,332.

 

Dr. Baran read five (5) questions concerning the proposed budget submitted to him by   Mrs. Stearns:

  1. When does NAEYC compliance become counter-productive and too expensive for the overall budget?
  2. Are all annual services needed? By law? Could some be every two years?
  3. Is there enough money in the substitute account? Why is there $1,400 for substitutes in regular education and $1,600 for special education since there are more regular education teachers?
  4. Why are there repairs and maintenance for special education of $4,750 and none for regular education?
  5. Why repairs and maintenance in the nurse’s office?

 

The questions were dealt with one at a time by both Dr. Baran and Dr. Pinsonneault.

 

The following topics were discussed:

 

How is the school department going to end the school year from a financial perspective?

Dr. Baran indicated that it is too early to know.

 

We used to have a $8,000 energy line item. Where is it now?

It has been incorporated into the Electricity line item.

 

There appears to be a increase in the transportation line item. What is the explanation?

We have incorporated charges for field trips.

 

What is the projected enrollment for the 2017-2018 school year?

116.

 

There was a brief discussion of whether or not the budget would pass. The comment was made that it is a good budget with a minimal increase. The concern was mentioned that some people will be concerned if we have a surplus to return yet we are increasing the budget over the 2016-2017 budget.

 

The status of the state budget was briefly discussed.

 

It was the consensus of the board members present that a decision on the 2017-2018 budget will be made at the regularly scheduled March 7, 2017 meeting of the Board of Education.

 

  1. Adjournment:

 

Motion to adjourn was made by Scott Sears and Seconded by Brynn Lipstreau.

Unanimous. The meeting was adjourned at 7:36 p.m.

 

 

Respectively submitted:

 

Francis A. Baran

Superintendent of Schools

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

February 7, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

A very successful Football Friday was held with activities that included painted faces with a good time had by all.

 

  1. WRITTEN COMMUNICATIONS:

An invitation was received from EASTCONN for a meeting on School District Collaboration that will be held on February 27th at 6:30pm in Hampton.  Brynn Lipstreu and Sherry Smardon (tentatively) will attend.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of January 18, 2017, was made by Anne Stearns with the following correction:  Item #13B correct the vote for the motion to support SES 6th grade participation in RD11 MS Athletics to YES:  A. Stearns, S. Smardon, S. Sears.  NO:  S. Kurcinik, B. Lipstreu, R. Perry.  The motion was seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 48% of the budget has been spent to date with 91% encumbered.
  • An adjustment was made to the software so that the teacher line is not over.

 

  1. Approval of Financial Statement:

 

Motion to approve the Financial Statement dated February 1, 2017, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT: No Report

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

One more non-tenured teacher needs to be done to finish second round of formal observations.  Mid-year goal meeting went well.

 

  1. Other:

Scotland Elementary is participating in the National Bananagram Challenge (a fast paced version of scrabble).  Grades 3, 4, 5 and 6 are participating for a class champion.  Grades PreK, 1 and 2 are learning how to play the game.  A school wide champion will receive a top banana trophy and participate on line with other bananagram champions.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES helped purchase new games for Football Friday.  They are also planning a dance and skating at UCONN.  Polar Express Night was held in December.

 

  1. NEW BUSINESS:
  2. Policies – First Reading:
  • 5 Certified/Non-Certified, Rights, Responsibilities and Duties
  • 51 Certified/Non-Certified, Employee Use of Technology
  • 1 Certified, Internship in School Administration and Supervision
  • 4134 Certified, Tutoring
  • 1 Certified/Non-Certified, Occupational Exposure to Blood Borne Pathogens
  • 4222 Non-Certified, Teacher Aides/Paraprofessionals

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

 

  1. Presentation of First Draft 2017-2018 SES Budget:

Dr. Baran presented a PowerPoint on the 1st draft of the 2017-18 proposed budget with an increase of 0.96%.  Dr. Pinsonneault, Donna Sharp, Deb Wright, Rose Dwyer and Greg Garneau were commended for all their work on the budget.

Salary increases include the following:

Certified Staff

Contractual 3.3% increase

Decrease of ½ day art instructor

Increase of 1 day technology instructor

Portions of some salaries to be paid from grant funds

Instructional Aides

Contractual 3.3% increase

Increase of 1 FTE to accommodate enrollment and NAEYC compliance

Portions of some salaries to be paid from grant funds

 

Non-Affiliated Personnel

Increase of 1.5% applied to each position

Increase of a 3 hour per day custodial personnel and $4,000 budgeted for substitutes

Increase of office staff hours in the summer weeks (total of 68 hours)

New nurse hired at lower salary

Portions of some salary to be paid from grant funds

 

Budget decreases included the following:   group insurance, unemployment compensation, testing/scoring, tuition/public in-state, special education in-service, other professional services, special education postage, summer school textbooks, improvement of instruction in-service, library (postage, general supplies, books/periodicals), legal services, school office (advertising/printing), building & grounds travel, heating oil and food services.

 

Future considerations include:  Chromebook replacements and retirement incentives (will be completed in 2017-18).  A special meeting will be held on Thursday, February 23rd to review the budget.

 

  1. OLD BUSINESS:
  2. Participation of 6th Grade SES Students in Regional District #11 Athletics (Action Anticipated):

Tabled until the next meeting.

 

  1. Policies – Second Reading (Action Anticipated):
  • 4138 Certified – Non-school Employment
  • 3 Personnel – Certified Evaluation Coaches
  • 13 Personnel – Certified/Non-Certified, Conflict of Interest
  • 14 Personnel – Certified/Non-Certified, Non-Discrimination on the Basis of Disabilities
  • 21 Personnel – Certified, Academic Freedom
  • 24 Personnel – Certified/Non-Certified, Staff/Student Relationship
  • 4 Personnel – Certified/Non-Certified, Rights Responsibility, Duties Electronic Mail
  • 4215 Personnel – Non Certified, Evaluation Supervision
  • 4148 Personnel – Certified, Employee Protection
  • 5118 Students – Non-Resident Students

Motion to amend Policy 4118.24 Social Interaction in sub section 3 strike the word written, was made by Anne Stearns, seconded by Brynn Lipstreu and carried unanimously.

 

Motion to approve the above listed policies as edited, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

Discussion was held regarding coordinating information between the Addition/Withdrawal Study and the Dissolution Study to finish at the same time.  Confirmation from the Board Attorney is needed since the statutory requirements are different for each study.  Jennifer Nelson asked for the definition of a quality education.  The next meeting is scheduled for Thursday, February 23rd at Scotland Elementary at 7pm.

  1. CABE/EASTCONN:

There are four sessions of professional development at the CABE Institute.  CABE Day on the Hill will be held on March 8th.  The Annual Conference will be held in Denver.  The green cleaning program bans teachers and staff from bringing in their own products including hand sanitizers.  Research is being done on grouping for instruction to benefit students.  FERPA has changed their name to OCTPO.

 

  1. Readiness Council Report:

The last meeting was cancelled due to inclement weather.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • All Board members to review policies and email edits to Dr. Baran by February 14th.
  • Review the budget.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Budget
  • Participation of 6th Grade SES Students in RD11 Athletics
  • Second Reading of Policies

 

  1. ADJOURNMENT:

Motion to adjourn (8:19 PM) was made Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 18, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:01 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Donna Sharp.  Unable to attend was Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     Welcome to the new school nurse, Mrs. Petrone who is a great fit for the school.

–     The Winter Concert was very successful.

 

  1. WRITTEN COMMUNICATIONS:

The Board is invited to attend CABE Legislative Breakfast in Vernon on January 23rd from 7:30-9am.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of December 6, 2016, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 40% of the budget has been spent to date (in line with the same time last year) with 91% committed.
  • Work continues on the budget.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated January 4, 2017, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Cafeteria Report:

The cafeteria was inspected (inspected two times a year) by the Department of Health and received a very positive report with a 100% rating.

 

  1. Reduction in 16-17 ECS Funds:

ECS funding for Scotland will be reduced $8,447 due to the Governor’s budget cuts.

 

  1. Curriculum Guides:

The Board was presented with 1st draft of Math and Language Arts curriculum guides.  The State Department BOE has approved the next generation standards for Science and Art that will impact assessments.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Enrollment is at 116 students.

  1. Teacher Evaluation (TEVAL) Update:

The 2nd round of observations for non-tenured teachers has begun.  Mid-year goals will be reviewed January 23-24.

 

  1. Professional Development:

“Journey into Calm”, techniques to reduce stress was held on January 13th.  First Aid and CPR certification was held in the afternoon along with mandated reporting completed online.

 

  1. Other:
  • There were 51 responses out of 81 families for the Parent Surveys. All the responses were positive.  Parents would like to see a foreign language program for 5th and 6th
  • Spirit Day/Class Color will be held on January 27th.
  • Banagram Champion will be announced on January 31st along with a trophy.

 

  1. FRIENDS OF SES REPORT: No Report

 

  1. NEW BUSINESS:
  2. Policies – First Reading:
  • 4138 Certified – Non-school Employment
  • 3 Personnel – Certified Evaluation Coaches
  • 13 Personnel – Certified/Non-Certified Conflict of Interest
  • 14 Personnel – Certified/Non-Certified, Non-Discrimination on the Basis of Disabilities
  • 21 Personnel – Certified, Academic Freedom
  • 24 Personnel – Certified/Non-Certified, Staff/Student Relationship
  • 4 Personnel – Certified/Non-Certified, Rights Responsibility, Duties Electronic Mail
  • 4215 Personnel – Non Certified, Employee Protection
  • 4148 Personnel – Certified, Employee Protection
  • 5118 Students – Non-Resident Students

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

 

  1. OLD BUSINESS:
  2. SES 2017 – 2018 School Calendar (Action Anticipated):

All schools are required to follow the RESC Calendar with four floater days.

Motion to approve SES 2017-2018 School Calendar presented at the last meeting, was made by Anne Stearns, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Participation of 6th Grade SES Students in Regional District #11 Athletics (Action Anticipated):

Discussion was held regarding 6th grade students participating in middle school sports at Parish Hill.  Rod Perry expressed concerns with the lack of a formal written proposal from RD11.  Brynn Lipstreu expressed concerns with impact to academic time and would like more information.

Motion to support SES 6th grade participation in RD11 MS Athletics and reevaluate the program in May, was made by Anne Stearns, seconded by Scott Sears and failed with the following vote:

YES:  A. Stearns, S. Smardon.

NO:  S. Kurcinik, S. Sears, B. Lipstreu, R. Perry.

Dr. Baran will gather more information on the proposal.

 

  1. Policies – Second Reading (Action Anticipated):
  • 3 & 4211.3 – Minority Recruitment
  • 2 – Certification
  • 5 & 4212.5 – Security Check/Fingerprinting
  • 51 & 4212.51 – Employment Reference Checks
  • 6 & 4216.6 – Personal Records
  • 61 & 4212.61 – HIPPA Privacy Policies
  • 8 & 4212.8 – Nepotism: Employment of Relatives

Motion to approve the above listed policies was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

There was a 13% response rate for the survey that was presented to the Board for review.  The next meeting is scheduled for February 16th at 7pm at Scotland Elementary.

 

The Addition/Withdrawal Committee meets every other Monday.

 

The Dissolution Committee held their first meeting with Jennifer Nelson as Chairperson.  Discussion was held regarding having representation.  Another Board member can cover but will not have voting rights.  Meetings will be held on the 1st Wednesday of the month (snow date will be the 3rd Wednesday) with the next meeting scheduled for February 2nd at 6pm.

 

  1. CABE/EASTCONN:

The Board was presented with information on workshops for Board members and invitation to Legislative Breakfast in Brooklyn.

 

  1. Readiness Council Report:

The next meeting will be held on January 31st.

 

  1. Policies Committee:

Dr. Baran and Steve Kurcinik were commended for their work on updating policies.  The next meeting will be held on January 24th.

 

  1. Personnel Committee:

Will be discussed later in Executive Session.

 

  1. Technology Committee:

The next meeting will be held on February 9th.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Baran will check on details for 6th grade to participate in middle school sports.
  • All Board members to review policies and email edits to Dr. Baran.
  • Look for Republican to fill Board vacancy.

 

  1. NEXT MEETING AGENDA ITEMS:
  • FY 17-18 Budget
  • 6th Grade Participation in Middle School Sports
  • Second Reading of Policies

 

  1. PARAEDUCATOR CONTRACT (EXECUTIVE SESSION ANTICIPATED):

Motion to enter into Executive Session (7:58 PM) for the purpose of discussing Paraeducator Contract and invite the Superintendent to attend, was made by Brynn Lipstreu, seconded by Rod Perry and carried unanimously.

The Board came out of Executive Session at 8:05 PM.

 

  1. PARAEDUCATOR CONTRACT (ACTION ANTICIPATION):

Motion that the Board ratify and the Chairperson, Sherry Smardon, execute the tentative agreement between the negotiating teams of the Board and Municipal Employees Union Independent, SEIU Local 506 for a wage and insurance reopener to the parties’ collective bargaining agreement that is in effect from July 1, 2015 to June 30, 2019, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. ADJOURNMENT:

Motion to adjourn (8:06 PM) was made Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

      Scotland Board of Education

   Education and Board Policies Committee

                          Meeting Minutes

                            December 13, 2016

               Scotland Elementary School

                  Superintendent’s Office

                            Scotland, CT

  1. Call to Order:

The meeting was called to order at 6:04 p.m.

  1. Attendance : Mr. Kurcinik, Mr. Perry, Dr. Baran
  2. Review BOE comments, questions, corrections, etc., 4111.3, 4112.2, 4112.5, 4112.51, 4112.6, 4112.61, and 4112.8 for second read at January 2017 BOE meeting. Regarding policy 4111.3 a BOE member asked does the administration have in place a minority recruitment plan . The answer is not yet.  Regarding policy 4112.5 a BOE member asked why would the district hire students and why would they be exempt from the finger printing requirement. The answer given is students might be employed to work on summer projects and they should not be exempt from the fingerprinting requirement. That sentence should be stricken from the policy. Regarding policy a BOE member asked why we would require one excellent teacher to resign simply because he/she married another teaching member of the staff. It was explained that the policy only referred to people hired in a supervisory capacity.
  3. Review CABE recommended policies: 4115.3, 4118.13, 4118.14, 4118.21, 4118.24, 4118.4, and 4215. Each policy was reviewed and explained by Dr. Baran. Small edits and corrections were pointed out. It was decided to remove the exemptions for gifts to BOE members and staff under $25.00.
  4. Review the policy related to tuition and special education costs for non-resident students. The wording recommended by CABE regarding special education costs was reviewed and accepted by the committee.
  5. Review policy 4138 for presentation as first read at the January 2017 BOE meeting. The policy simply recognizes the need for staff evaluations.
  6. Review policy 4148 – Certified Employee protection. It was decided to request further explanation from CABE.
  7. Discussion of next steps. Dr. Baran will check policy series 0000 and 1000 for all dated copies. The committee will begin to review policy series 7000.
  8. Set next meeting date: The next policy committee will be held on Tuesday January 24, 2017 at 6 p.m.
  9. Adjourn: The meeting was adjourned at 6:45 p.m.

 

Respectfully submitted:

Francis a. Baran, Ed.D.

Superintendent of Schools

Scotland, CT


 

Scotland Board of Education

Technology Committee

Meeting Agenda

December 13, 2016, 5:00 p.m.

Superintendent’s Office

 

  1. Call to Order
  2. Old Business
  • Update WiFi (wireless networking)
  • Update on Symantec Endpoint Protection (anti-virus) software
  • Updates on:
    • Microsoft volume licensing
    • ABS monitoring upgrade
    • Library catalog system
  • Review of CT Education Network (fiber optic high speed Internet) connection, and recent state budget discussions that might charge costs back to education district, the “example” of the potential billing, other options for Internet connectivity
  1. New Business
  • One-on-one Chromebook program update
  • Power School upgrade update
  1. Set next Meeting Date
  2. Adjourn

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

December 6, 2016

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns (7:47 PM).  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

  1. ELECTION OF OFFICERS:

Scott Sears nominated Sherry Smardon for Board Chair, seconded by Brynn Lipstreu.  The vote to elect Sherry Smardon for Board Chair carried unanimously.

 

      Sherry Smardon nominated Rod Perry for Board Vice-Chair, seconded by Brynn Lipstreu.  The vote to elect Rod Perry for Board Vice-Chair carried unanimously.

 

      Rod Perry nominated Anne Stearns for Board Secretary, seconded by Steve Kurcinik.  The vote to elect Anne Stearns for Board Secretary carried unanimously.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS:

Scotland Elementary Teacher of the Year Karen Schenck was honored at the Bushnell with other schools throughout the state.  It was an enjoyable celebration with many staff members in attendance.

 

Nurse Christina Caggiano who is leaving after eight years at Scotland Elementary was commended for her service to the students.  She will be sorely missed.

 

  1. WRITTEN COMMUNICATIONS:

There is a vacancy on the Board due a shortage in the number of Republicans.  Democrat Lena Knowles cannot fill the position.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of November 1, 2016, was made by Steve Kurcinik with the following correction:  Item #9A add – Dr. Baran presented the Financial Report.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:

33.4% of the budget has been spent to date with 90% committed.  Work continues on the budget.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated November 30, 2016, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Other: None

 

  1. SUPERINTENDENT REPORT:
  2. Technology Updates:

The Technology Director is working on Wi-Fi connections.  The next meeting will be held on December 13th.

 

  1. Budget Timeline:

A budget will be presented at the February meeting.

 

  1. Afterschool Gym Use/Electrical/Custodial Costs:

Costs for afterschool gym use were presented at the last meeting.

 

  1. Grade 6 Participation in Athletics at PHHS:

Superintendent Henrici requested grade 6 participation in athletics at PHHS.  The administration is not in favor of grade 6 participation due to no transportation provided, impact to academics and playing time.  Sherry Smardon suggested that allowing 6th graders to participate is an opportunity to interact with students from Chaplin and Hampton who participate.  Parameters could be set to reduce impact to academics.  The request will be presented for approval at the January meeting.

 

  1. Adult Education:

Participation for Adult Education through EASTCONN was 9 in 13/14, 11 in 14/15 and 17 in 15/16.  Regional District #11 is not billed.

 

  1. Other:
  • The water tank is still losing water but at a slower rate. A water tank company will come during winter break to drain the tank and repair it.  The cost estimate is from $3,500 to $7,000 depending on the extent of the repair.
  • The Library is back to being a Library.
  • Charlene Petrone is the new school Nurse.
  • Curriculum Guides aligned with Common Core Standards for Language Arts and Math will be presented in January.
  • The Board was presented with Dr. Baran’s goals for 2016-17 that include: recommending a sound budget, completing 2000 and 4000 policy series and establishing curriculum guides based on Common Core Standards.
  1. PRINCIPAL REPORT:

Enrollment is the same.  A 5th grader is being enrolled.

  1. Professional Development Update:

Professional Development has been completed with Hampton and was well received.  The next Professional Development will be held on January 13th with common techniques used to calm students, CPR certification and mandated reporting.

 

  1. TEVAL Update:

First observations are in full swing for four non-tenured teachers.  Walkthroughs will begin after the holidays.

 

  1. Other:
  • The Science Committee is working on the curriculum.
  • Report Cards go home on December 13th.
  • The Winter Concert will be held on December 14th.
  • “Kids Go Shopping” will be held from December 14th -16th.
  • Spirit Day – Holiday Hats/Ugly Sweater will be held on December 23rd.
  • Holiday Break will begin on December 26th.

 

  1. FRIENDS OF SES REPORT:

The fundraiser raised approximately $2,500.  A “Polar Express” movie night is being planned and the Friends of SES are sponsoring “Kids Go Shopping”.

 

  1. NEW BUSINESS:
  2. School Calendar 2017-2018 (First Draft):

The Board was presented with a draft of the School Calendar that will be presented for approval in January.

 

  1. Group Medical/Dental Affiliation (Action Anticipated):

Motion to move forward with MDG Group Medical/Dental Affiliation, was made by Scott Sears, seconded by Rod Perry and carried unanimously.

 

  1. First Reading of Policies:
  • 3 & 4211.3 – Minority Recruitment
  • 2 – Certification
  • 5 & 4212.5 – Security Check/Fingerprinting
  • 51 & 4212.51 – Employment Reference Checks
  • 6 & 4216.6 – Personal Records
  • 61 & 4212.61 – HIPPA Privacy Policies
  • 8 & 4212.8 – Nepotism: Employment of Relatives

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

  1. OLD BUSINESS:
  2. Non-Resident Tuition (Action Anticipated):

The Policy states that Non-Resident Tuition should be established on a yearly basis.

Motion to set Non-Resident Tuition at $8,500, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Calendar of BOE Meeting Dates (Action Anticipated):

The Board was presented with a calendar of proposed meeting dates.  The Scotland Board of Education meets on the 1st Tuesday of the month except where noted.

Motion to approve the 2017 Calendar of BOE Meeting Dates as presented, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Second Reading of Policies:
  • 4111 – Personnel Certified Recruitment and Selection
  • 1 – Personnel Certified Affirmative Action Recruitment and Selection
  • 42 – Non-Certified: Drug and Alcohol Testing for School Bus Drivers
  • 232 & 4218.232 – Certified/Non-Certified: Alcohol, Drugs & Tobacco
  • 1 – Non-Certified Affirmative Action: Recruitment & Selection
  • 234 & 5141.231 – Certified: Students, Psychotropic Drug Use
  • 4115 – Personnel Certified Evaluation
  • 4 – Personnel Certified Dismissal/Suspension
  • 112 – Personnel Certified Sexual Harassment
  • 3 – Personnel Certified Duties of Personnel
  • 4120 – Personnel Certified Temporary and Part-time Personnel
  • 4121 – Personnel Certified Substitute Teachers
  • 4126 – Personnel Certified Consultants
  • 4131 – Personnel Certified Staff Development
  • 4135 – Certified – Organizations/Units
  • 6 – Certified Family, Medical and Pregnancy – related Leaves
  • 4211 Non-Certified Recruitment and Selection
  • 4212 – Non-Certified Affirmative Action Minority Recruitment
  • 4214 – Non-Certified Transfer/Reassignment
  • 4215 – Non-Certified Evaluation/Supervision
  • 4 – Non-Certified Dismissal/Suspension
  • 112 – Non-Certified Sexual Harassment
  • 3 – Non-Certified
  • 4233 – Non-Certified Travel Reimbursement
  • 4234 – Non-Certified Organization/Units
  • 4237 – Non-Certified Non-School Employment
  • 4248 – Non-Certified Employee Protection
  • 4253 – Non-Certified Vacation/Holidays

Motion to approve the above listed policies, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

 

  1. Second Reading of Policies (Action Anticipated)
  • 231 & 4218.231 – Personnel Certified: Alcohol, Drugs & Tobacco – will be included in Employee Handbook
  • 11 & 4218.11 – Certified/Non-Certified: Nondiscrimination
  • 231 – Non-Certified Alcohol, Drugs & Tobacco
  • 4112 – Personnel Certified Affirmative Action Minority Recruitment – a plan will be developed
  • 4148 – Certified Employee Protection – Tabled for further research
  • 4150 – Certified Leaves
  • 4153 – Certified/Non-Certified – Vacations/Holidays – contractual or by state statute

Motion to approve the above listed policies except Policy 4148, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

Surveys are all entered and the data will be analyzed by Chaplin Board member Jaclyn Chancey.  The Addition/Withdrawal Study Committee is waiting for survey data.  Their next meeting will be held on December 19th.  There is no meeting to date with the Dissolution Study Committee.

 

  1. CABE/EASTCONN:

CABE encourages Board members to participate in training opportunities.

Brynn Lipstreu attended the CABE Conference that had an emphasis on social programs.

 

  1. Readiness Council Report:

The next meeting will be held in January.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee:

Information on the paraprofessionals will be presented at the next meeting.

 

  1. Technology Committee:

The next meeting will be held on December 13th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

First Selectman Dan Syme commended the administration and staff for the Christmas tree lighting that was well attended by students and parents.  Brynn Lipstreu commended Dan Syme for setting up the gazebo.

 

Mr. Syme also reported that the state has denied the STEAP Grant for a walkway access to the school.  It will be a difficult legislative session.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review policies and email edits to Dr. Baran.

 

 

  1. NEXT MEETING AGENDA ITEMS:
  • Curriculum Guides
  • School Calendar
  • Grade 6 Participation in Athletics at PHHS
  • Policies

 

  1. ADJOURNMENT:

Motion to adjourn (8:04 PM) was made by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 1, 2016

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend was Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS:

–     The Grandparents/Special Person Luncheon was a great success with 72 people served.

–     The Crazy Creature Fundraiser ended Friday and will be tallied soon.

–     The Principal’s Limo was won by a 4th grader and went out on Friday.  It will be offered one more time.

–     Dr. Baran was commended for attending all of the Four Boards of Education meetings.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPOINTMENT OF MS. LENA KNOWLES TO THE UNEXPIRED TERM ON THE BOARD OF EDUC ATION:

Motion to approve appointment of Ms. Lena Knowles to the Unexpired Term on the Scotland Board of Education, was made by Brynn Lipstreu, seconded by Anne Stearns and carried unanimously.

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of October 4, 2016, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 7% of the budget has been spent to date (slightly lower than last year) with 90% committed.
  • The following grants were received:

IDEA Grants – $27,549 ($908 less than last year) and $2,022 ($30 more than last year)

REAP Grant – $17,688 ($386 more than last year)

School Readiness Grant – $113,400

Competitive School Grant- $3,881

Adult Education Grant – $3,593

  • Continuation of state grants is not encouraging.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated October 25, 2016, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Other: None

 

  1. SUPERINTENDENT REPORT:
  2. Technology Updates:

Chromebooks and smartboards are up and running.  The primary focus is moving storage area out of the Library to Room 88.

 

  1. Budget Timeline:

A budget draft will be presented at the February meeting.

 

  1. Superintendent Award Recipient:

Two 6th grade students are selected by the teachers for being a role model and for their leadership.  The recipients of this award are Angela Bojarski and Evan Brown who will be honored at RHAM High School.

 

Teacher of the year Karen Schenck will be honored at a ceremony at the Bushnell.

 

  1. EASTCONN School Calendar 2017-2018:

The EASTCONN School Calendar will be presented to the Board at the December meeting.

 

  1. Five Year History of Oil Usage:

The Board was presented with a history of oil usage.  The Board of Selectmen vote to approve Saveway at $1.89/gal.

 

  1. Non-resident Tuition Information:

Thanks to the office staff for their extensive research on Non-Resident tuition for surrounding towns that ranged from $7,500 to $19,400 (Old Lyme).  Some schools have no set rate and are handled on a case to case basis.  The present Non-Resident Tuition rate for Scotland Elementary is $7,400.

 

  1. After-school Gym use/Electrical/Custodial Costs:

There has been extensive use of the gym in the past during basketball season with an increase in energy that costs approximately $900 per month.  Parish Hill has locked in use of the facility and the Hampton/Scotland/Chaplin League has requested use.  There is no charge to these teams since Scotland students participate.  Use by other groups would be charged a fee.

 

  1. Other:
  • Thanks to Bill D’Appollonio from the town for clearing dead tree and trimming overgrown trees out front in a timely manner.
  • Joe Savino will present an expert on propane fuel buses to the Board of Selectmen at their November 9th He will apply for a grant to retrofit one of his buses to propane.
  • A curriculum guide for Language Arts was presented to the teachers for review and will be presented to the Board.
  • The kitchen drains backed up and were cleaned out by Roto Rooter.
  • The student that fell off the monkey bars and broke her arm has returned to school.

 

  1. PRINCIPAL REPORT:

Enrollment is down 2 students (one is PreK4 and one Kindergarten).

  1. Professional Development 11/8:

School Readiness will sponsor Part II of Positive Interaction Workshop for Professional Development on November 8th at Hampton Elementary.  The PreK teacher from Chaplin will attend along with Scotland and Hampton.

 

  1. Professional Development Committee update:

Discussion was held regarding ideas for two other Professional Development days that included:  mandated reporting that can be done online, stress reliefs for teachers to use with students, whole brain learning and technology, collaboration time and CPR/First Aid blended learning (will gauge interest).

 

  1. TEVAL Update:

A meeting was held with teachers to discuss goals.  The first round of formal observations for non-tenured teachers has begun.

 

  1. Other:
  • The Book Fair will continue until November 3rd.
  • Scarecrows for each grade are on display out front.
  • The Student Council is holding a Penny Drive Fundraiser for spirit points.
  • The Pig Race will be held on November 16th.
  • “Pajama Day” Spirit Day will be held on November 23rd.

 

  1. FRIENDS OF SES REPORT:

Moms have helped with the recent fundraiser.

 

  1. NEW BUSINESS:
  2. Calendar of BOE Meeting Dates (Draft):

Will be presented at the December meeting with reorganization of the Board.

 

  1. First Reading of Policies:
  • 4111 – Personnel Certified Recruitment and Selection
  • 1 – Personnel Certified Affirmative Action Recruitment and Selection
  • 42 – Non-Certified: Drug and Alcohol Testing for School Bus Drivers
  • 232 & 4218.232 – Certified/Non-Certified: Alcohol, Drugs & Tobacco
  • 231 – Personnel Certified: Alcohol, Drugs & Tobacco
  • 1 – Non-Certified Affirmative Action: Recruitment & Selection
  • 11 & 4218.11 – Certified/Non-Certified Nondiscrimination
  • 234 & 5141.231 – Certified: Students, Psychotropic Drug Use
  • 231 – Non-Certified Alcohol, Drugs & Tobacco
  • 4112 – Personnel Certified Affirmative Action Minority Recruitment
  • 4115 – Personnel Certified Evaluation
  • 4 – Personnel Certified Dismissal/Suspension
  • 112 – Personnel Certified Sexual Harassment
  • 3 – Personnel Certified Duties of Personnel
  • 4120 – Personnel Certified Temporary and Part-time Personnel
  • 4121 – Personnel Certified Substitute Teachers
  • 4126 – Personnel Certified Consultants
  • 4131 – Personnel Certified Staff Development
  • 4135 – Certified – Organizations/Units
  • 4148 – Certified Employee Protection
  • 4150 – Certified Leaves
  • 6 – Certified Family, Medical and Pregnancy – related Leaves
  • 4153 Certified/No-Certified – Vacations/Holidays
  • 4211 Non-Certified Recruitment and Selection
  • 4212 – Non-Certified Affirmative Action Minority Recruitment
  • 4214 – Non-Certified Transfer/Reassignment
  • 4215 – Non-Certified Evaluation/Supervision
  • 4 – Non-Certified Dismissal/Suspension

The Board was presented with the above policies for review.  Any questions or feedback should be emailed to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Second Reading of Policies: (Action Anticipated)
  • 2000 – Concept, Goals and Rules in Administration
  • 1 – Board-Superintendent Relationship
  • 2100 – Administrative Staff Administration
  • 2121 – Lines of Responsibility
  • 2130 – Job Descriptions
  • 2131 – Superintendent of Schools
  • 2220 – Representative and Deliberative Groups
  • 2231 – Policy and Regulation
  • 2250 – Monitoring of Products and Process Goals
  • 2300 – Code of Professional Responsibility
  • 2400 – Evaluation of Administrative Personnel

Motion to approve the above listed Policies, was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

  1. Second Reading of Policies: (Action Anticipated)
  • 2112 – Professional Development

Motion to approve Policy 2112 – Professional Development was made by Scott Sears with the following revision:  Item #1 should read – Innovative programs should be developed and established for teachers who aspire to administrative positions.  Delete the second sentence.  The motion was seconded by Steve Kurcinik and carried unanimously.

 

  • 2210 – Administrative Leeway in Absence of Board of Education Policy

Motion to approve Policy 2210 – Administrative Leeway in Absence of Board of Education Policy was made by Steve Kurcinik with the following revision:  The 2nd paragraph should read – It will be the duty of the Superintendent to inform the Board of Education promptly of all such actions and of the need for review, possible additional policies, or revision of existing policies.  The motion was seconded by Scott Sears and carried unanimously.

 

  • 326 – Internet/Computer Networks Use

Motion to approve Policy #6141.329 – Internet/Computer Networks Use, was made by Steve Kurcinik with the following revision:  The last sentence in the 2nd paragraph should read – Purposeful technology integration affords teachers the opportunity to not only deliver content but also be facilitators of individualized learning for all students.  The motion was seconded by Rod Perry and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

The name of this Committee will be changed to Regional District.  There was small attendance at the last meeting with discussion of concerns regarding the survey.  Volunteers are needed for data entry sessions that are scheduled for November 1st, 3rd 4th and 9th in the Computer Lab at Chaplin Elementary.  Reports from the Cost Committee and reports on returning 7th and 8th graders to the elementary schools will be submitted to the Addition/Withdrawal Committee and Dissolution Committee for review.

 

  1. CABE/EASTCONN:

The CABE Delegate Assembly will be held on November 17th from 3-6pm at the Mystic Marriot.  Board Chair round table will be held on January 18th in Wethersfield.  The CABE Conference will be held on November 18th and 19th.  There are concerns with the amount of homework assigned to students.

 

Anne Stearns visited the Science Lab at EASTCONN.  The portable lab holds 20 students and can be moved to a school or near a water source for outside activities.  Programs for PreK – K include:  facts of sunlight, force and motion.  Programs for Grades 1-4 include:  survival, biodiversity and erosion.  Programs for Grades 5-8 include:  wildlife, climate change, water shed and introduction to robotics.  Other areas of study can be developed upon request.

 

  1. Readiness Council Report:

The Hampton Co-Chair has resigned.

 

  1. Policies Committee:

The next meeting will be held on November 15th.

  1. Personnel Committee:

No action to date.

 

  1. Technology Committee:

The next meeting will be held on December 13th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Scotland Selectperson Clare D’Appollonio presented information on the School Readiness Grant.  The grant is guaranteed for 5 years and Scotland Elementary must operate for 5 years after the cease of the grant.  It is a cost effective program.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review Policies and email edits to Dr. Baran
  • Data entry sessions for survey if possible

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Reorganization
  • EASTCONN School Calendar 2017-1018
  • Second Reading of Policies

 

  1. ADJOURNMENT:

Motion to adjourn (8:23 PM) was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

  Board Policies Committee

                Minutes

        October 11, 2016

 

  1. Call to Order: The meeting was called to order at 6:12 p.m.

 

Members present: Mr. Perry, Mr. Kurcinik, Dr. Baran

 

  1. Review 4000 series policies
  • Scotland 4000 series policies. Dr. Baran distributed copies of the 4000 series policies Scotland has in place. Each of which were last reviewed in December of 1972. Discussion held and the committee decided to present each as a first read at the November, 2016 BOE meeting.
  • CABE mandated policies. Dr. Baran distributed copies of the CABE 4000 series mandated policies. Discussion held and the committee decided to present these at the November BOE meeting as first reads.
  • CABE recommended policies. Dr. Baran discussed his desire to hold onto the CABE recommended policies due to the volume of second read 2000 series policies and the first read 4000 series policies the BOE will be dealing with at the November 2016 BOE meeting. The committee agreed.
  1. Dr. Baran commented on the suggestions BOE members emailed to him for edits on the 2000 series policies presented as first reads at the October 2016 BOE meeting. Most of the suggested edits were simple typographical corrections. For policies 6141.329, 2112, and 2210 meaningful edits were suggested. After some discussion the committee directed Dr. Baran to send the three policies with suggested edits to the B OE members via email asking for suggestions, and comments before presenting the three policies as first reads at the November , 2016 meeting.
  2. Set the next meeting date: the next meeting date was set for Tuesday, November 15, 2016 at 5:30 p.m.
  3. The meeting was adjourned at 7:15 p.m.

Scotland Board of Education

Technology Committee

Meeting Minutes

October 11, 2016

 

  1. Call to Order: The meeting was called to order at 5:020 p.m.
  2. Members present: Mrs. Stearns, Mr. Perry, Mr. Kurcinik, Dr. Baran, Mr. Lary
  3. Old Business
  • Pilot for WiFi (wireless networking) – Mr. Lary explained that the new system “Open Mesh” is working well and that the units can relay to one another.
  • Updates on purchase and installation of Symantec Protection (anti-virus) – Mr. Lary explained that four units are not presently covered (Dr. Pinsonneault, Mr. Noumac, Ms. Ridolfo, and a spare unit in the computer lab.) Discussion held with the BOE members expressing their concern.
  • Updates on :
  1. Air handler/conditioning for room 19 – the unit is installed and working well.
  2. Microsoft volume licensing – update given with emphasis on cost.
  3. ABS monitoring system – completed and working well
  4. Library catalog system – installed and working well.
  5. Review of CT Education Network (fiber optic high speed Internet) connection, and recent state budget discussions that might charge costs back to education district, the “example” of the potential billing, other options for Internet connectivity.

The Connecticut Education Network (CEN) is currently free – based on the budget discussion going on at the state school districts could be charged in the future. We received a “proto-type’ bill estimating $200 per month.

  1. New Business:
  • One-on-one Chromebook program update – The program is going well, each grade 1-6 has a charging cart and each child is assigned a specific device for use during the school day. Discussion held regarding replacement of a device if one is damaged. Concern was expressed by a BOE member if a child’s parents could not or would not reimburse the school for a purposely damaged device.
  • Power School upgrade update – Mr. Lary explained the functions of the Power School program. He went on to explain that despite some initial difficulties the system is in place and the staff is getting more comfortable with changes from the old version. Further discussion held.
  • There was a discussion of the value of the EASTCONN IT service to the school. Some problems with the consistency of the service and monitoring the service were highlighted.

 

  1. Set next Meeting Date: The next meeting will be held at 5 p.m. on December 13, 2016.
  2. Adjourn: The meeting was adjourned at 7:10 p.m.

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

October 4, 2016

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED):

Parent Lena Knowles is interested in filling the Board vacancy.

 

  1. CELEBRATIONS/RECOGNITION:

Congratulations to Scotland Elementary students for winning the Scholastic Reading Challenge for Connecticut (second smallest school in the country).   A celebration will be held tomorrow with a banner and new trophy.

 

Scott Sears was commended for a great job in doing the minutes for the Tri-Town BOE meeting.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

Motion to add to agenda under New Business, First Reading of Policy #6141.329 One to One Device, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. APPROVAL OF MINUTES – JULY 19, 2016 & SEPTEMBER 6, 2016:

Motion to approve the July 19, 2016 minutes, was made by Steve Kurcinik with the following correction:  Board member Anne Stearns was in attendance at this meeting.  The motion was seconded by Brynn Lipstreu and carried unanimously.

 

Motion to approve the September 6, 2016 minutes, was made Brynn Lipstreu, seconded by Anne Stearns and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:

17% of the budget has been spent to date (little lower than last year at this time) with 89% committed.  Sherry Smardon asked to add actual percentage to Financial Statements.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated September 29th, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Heating Oil Situation:

Scotland Elementary is obligated to purchase 3,650 gallons of oil per contract with Saveway and the town is obligated for 1,300 gallons.  The contract is now with Dime who has agreed to hold off automatic delivery until oil is used up from Saveway.

 

  1. Sprinkler Water Storage Status:

There has been a noticeable drop in volume of water in the tank for the sprinkler system.  It has been difficult in finding the source of the leak.

 

  1. Attorney Contract (Action Anticipated):

The proposed contract is the same as last year with the same rates.

Motion to approve the Attorney Contract with Nat Brown, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. 16-17 SES Non-Resident Tuition Rate calculation (Action Anticipated):

A request was received from a parent with a child who is not yet school ready for the Non-Resident Tuition Rate.  The rate approved for 2014-15 was $7,172.  The Board will review the Policy and check tuition rates for surrounding towns.

 

  1. Other:

$145,192 was returned to the town from FY 2015-16 with a portion going into the Capital Non-Recurring Fund.  The excess was due to the following:  5 teachers retired or resigned with replacements hired at a lower rate, unbudgeted Medicaid revenue, Readiness Grant for salaries, IDEA/Title I & II, Uniform Code of Account, Special Education Excess Cost, Diesel Fuel and Heating Oil (not all used).

 

Donna Sharp and Rose Dwyer were commended for their work with school finances.

 

  1. PRINCIPAL REPORT:
  • Enrollment has stayed the same with two students advanced from Grade 1 to Grade 2
  • Scotland Elementary won first place in the Scholastic Reading Challenge with 442,181 minutes (was in 3rd place at the September meeting). A Scholastic Reading representative will present a banner and trophy at a celebration tomorrow.
  • Student Council members were selected by grades 4-6 and all adults in the building. Voting will be held on Friday for officers.

 

  1. Open House:

Open House was held on September 13th and well attended with games played with parents.

  1. TEVAL:

A meeting will be held with certified staff to discuss two student learning objectives.  Math is a school-wide goal.

 

  1. Other:

Upcoming events include the following:

  • Under the Sea Fundraiser
  • Cross Country Event will be held on October 12th at Chaplin and Scotland will sponsor Hampton and Chaplin on October 19th
  • Grandparents/Special Relative Luncheon will be held on October 21st.
  • Crazy Sock Day will be held for Halloween

 

  1. FRIENDS OF SES REPORT:

The first fundraiser will kick off on October 12th.

 

  1. NEW BUSINESS:
  2. First Reading of Policies:
  • 2000 – Concept, Goals and Rules in Administration
  • 1 – Board-Superintendent Relationship
  • 2100 – Administrative Staff Administration
  • 2112 – Professional Development
  • 2121 – Lines of Responsibility
  • 2140 – Job Descriptions
  • 2131 – Superintendent of Schools
  • 2210 – Administrative Leeway in Absence of Board of Education Policy
  • 2220 – Representative and Deliberative Groups
  • 2231 – Policy and Regulation
  • 2250 – Monitoring of Products and Process Goals
  • 2300 – Code of Professional Responsibility
  • 2400 – Evaluation of Administrative Personnel

The Board was presented with Policy #6141.329, One on One Device Program.   Any changes or suggestions for the above policies are to be submitted to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Tri-Town BOE meeting update:

There was small attendance at the September meeting of the Tri-Town BOE.  The Board encourages everyone to respond to the survey that was mailed out.  Lockboxes are available at each Town Hall for anyone who does not wish to mail in the survey.  The cost of mailing was $633.41.  The next meeting is scheduled for October 27th at Hampton Elementary at 7pm.

 

  1. CABE/EASTCONN:

There is a court case that has been appealed by the state that deals with the CT Education system as unconstitutional (what you spend on education must be equal).

 

  1. Readiness Council Report:

A PD Day will be held with Hampton and Scotland on November 7th and 8th with a speaker.

 

  1. Committee Reports
  2. Policies Committee: Covered already

 

  1. Personnel Committee:

Para negotiations are ongoing with information to be presented later on the agenda in Executive Session.

 

  1. Technology Committee:

A meeting is scheduled for next week.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Scotland First Selectperson Clare D’Appollonio commended the deal with Attorney Nat Brown and suggested the Board consider the average tuition of surrounding towns when establishing the tuition rate.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Sherry Smardon will contact First Selectman regarding filling Board vacancy
  • Review Policies and email any questions or suggestions to Dr. Baran

 

  1. NEXT MEETING AGENDA ITEMS:
  • Non-Resident Tuition Rate
  • Second Reading of Policies
  • First Reading of 4000 Series Policies

 

  1. EXECUTIVE SESSION ANTICIPATED
  2. Para educator Contract Negotiations Discussion:

Motion to enter into Executive Session (8:05 PM) for the purpose of discussing Para Educator Contract Negotiations and invite the Superintendent to attend, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. PARA EDUCATOR NEGOTIATIONS (ACTION ANTICIPATED): None

 

  1. ADJOURNMENT:

Motion to adjourn (8:16 PM) was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

           


Scotland Board of Education

   Education and Board Policies Committee

      Meeting Minutes

 September 20, 2016

               Scotland Elementary School

         Superintendent’s Office

      Scotland, CT

  1. Call to Order:

The meeting was called to order at 6:00 p.m.

  1. Audience of Citizens

None

  1. Attendance

Mr. Kurcinik, Mr. Perry, Dr. Baran

  1. One-on-One Chromebook use policy

The committee discussed this proposed policy at length. Changes to me made are: replace the term Chrome book with one-to-One or 1:1 throughout the policy. Indicate in the policy that if a parent refuses or cannot pay for a replacement one-on-One device the student will not be issued a replacement.

  1. Review 2000 Series:

Scotland 2000 series policies – replace the duplicate 2231 with the original policy used 1n 1990

Use the CABE policies as written except the CABE 2131 use the Scotland BOE policy instead.

  1. Set next meeting date:

The next policy committee will be held on Tuesday October 11, 2016 at 6 p.m.

The 4000 policy series will be addressed next.

  1. Adjourn:

The meeting was adjourned at 6:50 p.m.

Respectfully submitted:

 

Francis a. Baran, Ed.D.

Superintendent of Schools

Scotland, CT

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

September 6, 2016

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     Opening Day was a good beginning to the school day.

–     2nd grade teacher Ms. Lebeau introduced her student teacher, Brianne McAvoy from ECSU.

 

  1. WRITTEN COMMUNICATIONS: None

     

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES – JUNE 7, 2016, JULY 5, 2016 & AUGUST 16, 2016:

Motion to approve the minutes of June 7, 2016, was made by Anne Stearns, seconded by Scott Sears and carried unanimously.

 

Motion to approve the special meeting minutes of July 5, 2016, was made by Rod Perry, seconded by Brynn Lipstreu and carried unanimously.

 

Motion to approve the special meeting minutes of August 16, 2016, was made by Scott Sears with the following correction:  Correct the spelling of Brynn Lipstreu.  The motion was seconded by Anne Stearns and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • The end of the year was closed out at 94% with the ED001 and ED041 submitted to the state.
  • The new software has gone through a complete cycle except the audit and is working well.
  • The Auditor is scheduled for the first week of October.
  1. Approval of Financial Statement:

Motion to approve the year-end Financial Statement dated August 31, 2016, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Summer Facility Projects (update):
  • The rooms and hallways were well maintained through the summer with a final coat of floor wax before opening day.
  • The gym floor was redone.
  • The shed is being used.
  • There are numbers on the windows as part of security.
  • The play platform was removed from PreK with one donated to Montessori school.

 

  1. Technology updates:
  • Smartboards were purchased and are up and running.
  • Working on the Chromebooks.

 

  1. School Opening:
  • Opening Day was very successful.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Enrollment is at 117 with a potential Kindergartner to enroll.

Many parents at the PreK Picnic commented that they moved to Scotland because of the great reputation of Scotland Elementary.  DCF has placed seven children here.

  1. First Day of School for Students:
  • Opening Day was very successful with 100% attendance. All the students were met outside and the day started with an assembly for students and parents.  After the assembly, students went for class pictures and were given a white baseball hat for a thinking cap fashion show.
  • 14 students met the Summer Reflex Math challenge, 4 students didn’t miss a day and 2 students missed one day. All were given a t-shirt.
  • The theme for this year is to be a rainbow in someone’s cloud.
  • Karen Schenck was honored as Teacher of the Year.

 

  1. Summer Academic Activities for Students:
  • 42 students in grades 1-5 participated in the Summer Reflex Math program.
  • As of today, Scotland Elementary is #3 in the state for the Scholastic Summer Reading Challenge and cracked the top 100 in the world.

 

  1. SBAC Overview:

The Board was presented with the SBAC scores with some areas that need improvement including Math in some grades.  Teachers will work together as a team on sample problems with training on taking the test.  The school-wide goal is to improve Math levels to 3 and 4.  Grades 4, 5 and 6 are above state average in ELA and grades 5, 6 are above state average in Math.

 

The Science score was 54% (state average was 59.6%).  New books will be used this year in conjunction with the Invention Convention.  Anne Stearns suggested using the Science Lab through EASTCONN.

 

  1. Other:
  • Open House will be held on September 13th.
  • 5th and 6th grade will attend Discovery Center October 24th – 26th.

 

  1. FRIENDS OF SES REPORT:

The elves of the Friends of SES decorated out front for opening day.  They are also kicking off the Under the Sea Fundraiser.

 

  1. NEW BUSINESS:

Dr. Baran presented information on proposed Board Attorney Contract that will be reviewed for approval at the next meeting.

 

  1. OLD BUSINESS:
  2. Tri-Town BOE meeting update:

The next meeting will be held on Thursday, September 8, 2016 at Scotland Elementary.

The Addition/Withdrawal Study Committee will meet every other Monday and discussed having a backup Board member.  The Dissolution Study group has not met yet.

 

  1. CABE/EASTCONN:
  • Anne Stearns presented the following upcoming Professional Development: September 20th – Running an Effective Board Meeting, October 13th – Legal Issues, October 18th – Superintendent Assistants and Administration Assistants Coping with Angry People, November 17th – CABE Delegates at the Mystic Marriot.
  • Boards are required to develop a Wellness Policy by June 30, 2017. A model policy will be available from CABE in January 2017.
  • CABE has a model policy available for state-wide K-12 sexual assault and abuse, guidance for the Zika virus and information on compliance with title 9 for transgender students.
  • Riding the school bus is safer than riding in a car or walking.

 

Brynn Lipstreu is interested in attending the CABE Conference that includes many workshops (networking, technology, mental health) that will be held on November 18th and 19th at the Marriot Hotel.  Any other Board members interested in attending are asked to contact Dr. Baran as soon as possible.

 

  1. Readiness Council Report:

The next meeting will be held on September 27th.

 

  1. Committee Reports:
  2. Policies Committee: No Report

 

  1. Personnel Committee:

The Board is trying to come to an agreement with the Paraprofessional Contract.

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Contact Dr. Baran regarding CABE Conference

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Attorney Contract

 

  1. ADJOURNMENT:

Motion to adjourn (8:05 PM) was made Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

June 7, 2016

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM. Present were Board members Steven Kurcinik, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Brynn Lipstreu.

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     The Family Spring Luncheon was very successful with a nice turnout. The Buy One Get One Free Book Fair was held at the same time.

     Field Day was great with good weather.

     Congratulations to the Chorus for winning a gold at the Music Festival.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the CT Department of Education regarding the treatment and rights of transgender students.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda Preschool Admission Letter as Item #13E, was made by Anne Stearns, seconded by Rod Perry and carried unanimously.

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of May 3, 2016, was made by Anne Stearns, seconded by Scott Sears and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 83% of the budget has been spent (similar to last year at the same time) with encumbrances, 96% is committed.
  • $8,774 was received from the state for the balance of the Special Education Excess Costs Grant.
  • $99,000 is projected as uncommitted. It was an unusual budget year with not as many teacher absences and early retirements with the hiring of new teachers at a lower rate.
  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated June 7, 2016, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. 15/16 Year-end needs:

The ABS Monitoring System was installed. The circulator pump was purchased and will be installed after June 30th with a rebate for the cost of installation.  The shed and gravel base have been purchased.  The new Library Catalog System has been installed.  Anti-malware licenses and Microsoft licenses have been purchased.  Battery for the floor burnisher has been purchased.

Anne Stearns suggested purchasing the remainder of the items presented and prioritized at the last meeting.

Motion to purchase the rest of the items presented at the last meeting, was made by Anne Stearns, seconded by Scott Sears and failed with the following vote:

YES: Anne Stearns.

NO: Rod Perry, Scott Sears, Steve Kurcinik.

 

Dr. Pinsonneault suggested purchasing the 8 Smartboards (the current smartboards are eight years old with expensive bulbs) that are used for instruction.

Motion to approve the purchase of 8 Smartboards for instruction, was made by Anne Stearns, seconded by Steve Kurcinik and carried with the following vote:

YES: Anne Stearns, Sherry Smardon, Steve Kurcinik.

NO: Scott Sears, Rod Perry

 

  1. Budget Transfers:

The Board was presented with budget transfers to cover line items that were over budget.

Motion to approve current budget transfer request dated June 7, 2016, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

Dr. Baran recommended authorizing the administration to make budget transfers to balance out the budget at the end of the year as required by state statute.

Motion to authorize the Superintendent and Financial Coordinator to make budget transfers to zero out the budget, was made by Anne Stearns, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Superintendent Report:
  • Baran, Dr. Pinsonneault and the Student Council attended a field trip to the Huntington House which was very informative. Dr. Baran is pursuing more involvement with this wonderful landmark in Scotland.
  • Scotland Elementary will be participating in the 2016 Teacher of the Year with nominations due by June 9th. There are three nominations to date with the winner announced on the last day of school.  The winner will decide whether to participate for the CT Teacher of the Year.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Enrollment has stayed the same.

  1. Teacher Evaluation (TEVAL) Update:

Teacher Evaluations are finished.

 

  1. School Year Wrap-up:

6th Grade Graduation will be held on Wednesday, June 8th.  The Board will present the Math Award.

 

  1. Summer Academic Activities for Students:

The Summer Reading Challenge has begun.

 

  1. Other: None

 

  1. FRIENDS OF SES REPORT:

Every student was given a $5 voucher for the book fair.

 

  1. NEW BUSINESS:
  2. Rose Khourie Scholarship (Action Anticipated):

There are no applications to date.

 

  1. Non-tenure Teacher recommendation (Action Anticipated):

Dr. Baran recommended reinstating contracts for the following: Carol Sweat – PreK, Jessica Ristow – PreK, Allison O’Connor – Grade 1, Michelle Wildowsky – Grade 5, Kelli McGillivray – Special Education, Joanne Lowney – Computer Education.

Motion to approve reinstatement letter for Non-tenure Teachers listed above, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. July & August Meeting Schedule:

Dr. Baran recommends the next meeting be held in September with no meeting in July or August. A special meeting can be called if necessary.

 

  1. Superintendent Evaluation (Executive Session Anticipated): Moved to end of agenda

 

  1. Preschool Admission Letter:

A letter was received from School Secretary Deb Wright requesting her son Hunter be allowed to enroll in Preschool. Presently, there is room for him to enroll.

Motion to allow Hunter Wright to enroll in Preschool at Scotland Elementary contingent upon space available, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

  1. OLD BUSINESS:
  2. Second Reading of Policies:
  • 326: Internet/Computer Networks Use
  • 52: Democracy Education
  • 4: Reacting & Political Action Issues
  • 6156: Use of Computers in Education
  • 6163: Instructional Resources for Students
  • 1: Selection of School Library Media Resources
  • 11: Drugs, Tobacco, Alcohol
  • 8: School-Wide, Pre-Referral Approaches and Interventions (Scientific Research-Based Intervention or SRBI)

Motion to approve the above listed policies, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. Tri-Town BOE meeting update:

The last meeting was cancelled. The next meeting will be held on June 23rd at Scotland Elementary at 7pm.

 

  1. CABE/EASTCONN:

Anne Stearns presented information on Aaron’s Law and sexual abuse.

      

  1. Readiness Council Report:

Funds remaining from the Quality Enhancement Grant for Social and Emotional Health were used to purchase gift book bags and will be presented at the Family Picnic.

 

  1. Committee Reports:
  2. Policies Committee:

The Committee is wrapping up the 6000 series Policies and will begin work in September on the 2000 and 4000 series Policies. Another person is needed to serve on this Committee.

 

  1. Personnel Committee:

Mediation will be held on June 15th.

 

  1. Technology Committee:

A meeting was held with the Technology Coordinator to review update on items completed and issues to work on moving forward.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS: None

 

Motion to enter into Executive Session (8:19 PM) for the purpose of discussing Superintendent Evaluation, was made by Scott Sears, seconded by Rod Perry and carried unanimously.

The Board came out of Executive Session at 8:31 PM.

 

  1. ADJOURNMENT:

Motion to adjourn (8:32 PM) was made Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

May 3, 2016

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM. Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:
  • A very successful Jump Rope for Heart was held with $2,300 collected. Thanks to Ms. Schenck for all her work on this project.
  • Baseball Day was held last Friday with a game between staff and students. Since the staff lost, the students will be getting a day to “make your own sundae”.
  • Congratulations to Janelle Lambert representing Scotland Elementary at UCONN with her invention of a pet feeder for the Invention Convention.
  • In honor of Teacher Appreciation Week, the Board was presented with gifts in thanks for all that they do.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of April 5, 2016, was made by Scott Sears, seconded by Rod Perry and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 71% of the budget has been spent to date with 95% committed.
  • $726,000 was received for the ECS Grant.
  • The $10,000 Technology Grant was received from the state.
  • There was a difference in the remaining balance from last month due to software calculating salary encumbrances.
  • Transfers will be presented next month for approval.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated April 29, 2016, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. 15/16 Year-end needs:

There is approximately $124,000 unspent from the budget. Dr. Baran presented the following list of items needed for the school in order of priority:

  • ABS Monitoring System (the current system is run on XP with no upgrades available)
  • Circulator Pressure Pump (no longer repairable, 2nd pump was replaced last year)
  • Shed to store technology properly
  • Library Catalog System (outdated with no support)
  • Anti-malware licenses
  • Microsoft volume licenses
  • New Batteries for floor burnisher
  • Smartboard replacement
  • Desktop Computer replacement
  • Gym floor mats

Dr. Baran recommended the first four items be done as soon as possible.

Brynn Lipstreu suggested leasing the technology equipment (computers and smartboards).

Motion for the Board to authorize the administration to act on 2015-16 year-end needs as they monitor the budget, was made by Anne Stearns, seconded by Scott Sears and carried unanimously.

 

The $10,000 Technology Grant was used for 30 Chromebooks plus 1 cart. Chromebooks are now available for every student grades 1-6.

 

  1. 16/17 Budget Review:

The budget was presented well at the Budget Hearing and will be voted on at the town meeting on May 19th.

 

  1. SUPERINTENDENT REPORT:
  2. Superintendent Report:

Two climbing lofts in the PreK classroom are hazardous and difficult to monitor. They will be donated to the Montessori School in Mansfield with a letter of no liability.

 

  1. Other:

Dr. Baran presented first year start-up costs to return 7th and 8th grade students to Scotland Elementary based on salaries from 2017-18.  The cost will be approximately $650,224 and include:  6 certified staff positions, half-time Assistant Principal, half-time specials teachers would be moved up to full-time (PE, Art, Music), 1 or 2 paraprofessionals depending on needs, additional clerical staff, Athletic Director, equipment (sports and classroom), textbooks, music program and interscholastic athletics.

 

  1. PRINCIPAL REPORT:

Enrollment has decreased by 2.

  1. Teacher Evaluation (TEVAL) Update:

The 3rd round of formal observations for non-tenured teachers is complete.  The 4th and final walkthrough will begin tomorrow.  A meeting will be held with teachers to determine if they have achieved their goals.

 

  1. Smarter Balance Update:

Smarter Balance testing is done and results are expected in the summer.

 

  1. Other:

New Special Education teacher Kelly McGillivray came to SES with a grant for 35 seats for Reflex, an educational tool to practice math facts (addition, subtraction, multiplication and division). It is recognized in every classroom and a site license was purchased.  The program is available to every student in grades 1-6.  Students are now at 76% fluency (started at 28%).  This program should have a positive result for math scores.  A big contest will be held during the summer along with the Scholastic Reading Challenge.

 

Upcoming events include:

  • May 19th – The Chain Gang (Student Council) will clean Brook Road
  • May 26th – The Student Council will prepare the cemetery for Memorial Day
  • May 26th – The band will showcase their instrumentalists
  • May 29th – Memorial Day Parade

 

  1. FRIENDS OF SES REPORT:

The Friends of SES is seeking volunteers for the Family Luncheon and will provide $5 vouchers for the Book Fair. The SES elves are active treating the staff for Teacher Appreciation Week.

 

  1. NEW BUSINESS:
  2. First Reading of Policies:
  • 326: Internet/Computer Networks Use
  • 52: Democracy Education
  • 4: Reading & Political Issues
  • 6156: Use of Computers in Education
  • 6163: Instructional Resources for Students
  • 1: Selection of School Library Media Resources
  • 11: Drugs, Tobacco, Alcohol
  • 8: School-wide, Pre-Referral Approaches and Interventions (Scientific Research-based Intervention or SRBI)

The Board was presented with the above listed policies for review. Any questions or feedback should be emailed to Dr. Baran.  Policy #6164.11 Drugs, Tobacco and Alcohol was already approved.

 

  1. Superintendent Evaluation:

The Board was presented with Superintendent Evaluation form for review. An Executive Session will be held with the Superintendent at the June meeting.

 

  1. OLD BUSINESS:
  2. Second Reading of Policies:
  • 2-Safety: Student Dismissal Precautions
  • 6000-Instruction: Concept and Roles in Instruction
  • 6111-Instruction: School Calendar
  • 1-Instruction: Fire Emergency
  • 6-Instruction: Emergency Closings
  • 7-Instruction: Safe Schools
  • 6115-Instruction: School Ceremonies and Observances
  • 6121-Instruction: Non-discrimination Instructional Program
  • 6140-Instruction: Curriculum
  • 32-Instruction: Technology & Instruction
  • 321-Instruction: Student Internet/computer Network Use
  • 322-Instruction: Computers: Web Sites/Pages
  • 323-Instruction: The Internet Acceptable Use: Filtering
  • 324-Instruction: Posting of Student Work/Photographs
  • 6142-Instruction: Basic Instructional Program
  • 11-Instruction: Drugs, Tobacco, Alcohol
  • 6173-Instuction: Homebound Instruction

Motion to approve the above listed policies, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. Tri-town BOE meeting update (Action Anticipated) (Requesting a Study of Adding or Withdrawing Grades from RD11):

There was no Chaplin representative at the last meeting in April. The Hampton Board of Education has voted to request an addition/withdrawal of grades study and Scotland First Selectman Dan Syme has recommended the Scotland Board of Education do the same.  The four Boards will continue to meet and the next meeting is scheduled for June 2nd at Scotland Elementary at 7:30 PM.

Motion to request the Regional Board of Education #11 commence a study of addition or withdrawal of grades to the region as provided for in CT Statute section 10-45 through 10-47, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. CABE/EASTCONN: No Report

 

  1. Readiness Council Report:

Policies and Bylaws were adopted. The RFP for the QE Grant was submitted.  Kelly Jo Wilson will be a presenter next year for the QE Grant.  An idea for community involvement is gift bags for students to take home to their parents.

 

  1. Committee Reports:
  2. Policies Committee:

The Committee continues to prepare policies for review.

 

  1. Personnel Committee:

Preparing to mediate with the paraprofessionals.

 

  1. Technology Committee:

The next meeting will be held on Tuesday, May 31st.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review Superintendent Evaluation document
  • Review policies and email any questions or feedback to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Reading of Policies
  • Superintendent Evaluation (Executive Session)
  • Fill Board Vacancy

 

  1. ADJOURNMENT:

Motion to adjourn (8:38 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

April 5, 2016

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM. Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

      –     A festive “Island Day” was held on April 1st.

      –     Mr. Coporale was commended for his work on the school play “Pirate”.

 

  1. WRITTEN COMMUNICATIONS:

      A letter of resignation was received from Board member Sean McVean.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda as item #12C, Resignation from Board member Sean McVean, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of March 1, 2016, was made by Scott Sears with the following corrections: Item #10A should read – Professional Development will be held based on Lucy Caulkins. Item #12A should read – The computers were infected with a malware. The motion was seconded by Rod Perry and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 65% of the budget has been spent to date, similar to last year at the same time.
  • Received $32,903 for Special Ed Excess Costs and expect approximately $11,000 more. This has been posted as a reduction of expenditures.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated April 5, 2016, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. Budget Transfer 2015-16:

The Board was presented with a list of recommended transfers.

Motion to approve 2015-16 Budget Transfers as presented, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

 

  1. 457 Plan:

The 457 Plan is a new plan for additional retirement savings.

Anne Stearns made a motion be it resolved that effective April 5, 2016, the Scotland Board of Education shall establish a deferred compensation plan intended to meet the requirements of Section 457 (b) of the Internal Revenue Code of 1986, as amended, and the requirements of applicable state and/or local law, and the plan, as adopted by the Board, shall be known as the Scotland Board of Education 457 Plan. The motion was seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Superintendent Report:

Dr. Baran continued his orientation and met with the Policy Committee. The Board was asked to address any questions or feedback on policies directly to him. He also attended the School Readiness Council meeting.

 

  1. Other:

There is approximately $187,000 left over from the 2015-16 budget. Dr. Baran will talk to the 1st Selectmen regarding appropriate amount of funds to be returned to the town and funds to be put into the Capital Non-recurring Fund for capital improvements.  A list of priorities for capital improvements will be presented to the Board at the next meeting.

 

  1. PRINCIPAL REPORT:

Enrollment is down by three students with two more students leaving the end of April.

  1. Teacher Evaluation (TEVAL) Update:

Formal observations are finished for non-tenured teachers. The 3rd round of classroom walkthroughs will be done this week and the 4th round of walkthroughs will be held after the spring break.

 

  1. Smarter Balanced Update:

Smarter Balance testing began St. Patrick’s Day. Grades 3-5 are finished.  Grades 5-6 has math to do.

 

  1. Other:

Upcoming activities include:

  • Jump Rope for Heart
  • Golf Fundraiser on April 8th
  • Baseball Day on April 15th
  • Spring Break April 18-22
  • PreK screening on April 27th (PreK will be full)

 

  1. FRIENDS OF SES REPORT:

The Friends of SES helped with Island Day and Chantelle Stimson donated ice. A donut eating contest was held at the assembly.

 

  1. NEW BUSINESS:
  2. Revised 2016-17 School Calendar (to include emergency release days to date):

The last day of school for students is June 13th.  The last day of school for staff is June 14th.

 

  1. First Reading of Policies:
  • 2-Safety: Student Dismissal Precautions
  • 6000-Instruction: Concept and Roles in Instruction
  • 6111-Instruction: School Calendar
  • 1-Instruction: Fire Emergency
  • 6-Instruction: Emergency Closings
  • 7-Instruction: Safe Schools
  • 6115-Instruction: School Ceremonies and Observances
  • 6121-Instruction: Non-discrimination Instructional Program
  • 6140-Instruction: Curriculum
  • 32-Instruction: Technology & Instruction
  • 321-Instruction: Student Internet/computer Network Use
  • 322-Instruction: Computers: Web Sites/Pages
  • 323-Instruction: The Internet Acceptable Use: Filtering
  • 324-Instruction: Posting of Student Work/Photographs
  • 6142-Instruction: Basic Instructional Program
  • 11-Instruction: Drugs, Tobacco, Alcohol
  • 6173-Instuction: Homebound Instruction

The Board was presented with the above listed policies for review. Any feedback or questions should be directed to Dr. Baran.

 

  1. Resignation from Board member Sean McVean:

Sean McVean was a great asset to the Policy Committee and will be sorely missed. A new member is needed for the Policy Committee.

Motion to accept with regret, resignation from Sean McVean, was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

  1. OLD BUSINESS:
  2. Tri-town BOE meeting update:

The meeting was rescheduled to April 14th at Hampton Elementary at 7pm.

Scotland will hold a Budget Hearing on April 28th at the Fire Department Community Room at 7pm.

 

  1. CABE/EASTCONN:

Anne Stearns presented dim outlook on state funding and requirement for all students to participate in testing.

      

  1. Readiness Council Report:

The RFP was submitted for the grant which is due May 13th.  The Bylaws were accepted and policies are being reviewed.  Work continues on QE Grant for social/emotional enhancement.

 

  1. Committee Reports:
  2. Policies Committee:

A meeting will be held on April 28th before the Budget Hearing.

 

  1. Personnel Committee:

Met with Board Attorney regarding negotiations for the paraprofessionals.

 

  1. Technology Committee:

The Committee took a tour with Dr. Baran. The Technology Coordinator is working on issues and will be reviewed at the end of the year.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Review Policies with feedback to be emailed to Dr. Baran prior to April 28th.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Reading of Policies
  • 2015-16 Budget Discussion
  • Preliminary Report for 7th and 8th grade

 

  1. ADJOURNMENT:

Motion to adjourn (7:45 PM) was made Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Secretary

 

 

 

 

 

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