Meeting Minutes

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

June 4, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

  1. REVIEW OF ROSE KHOURIE SCHOLARSHIP APPLICATIONS:

      The Board received one application from Kelsey Zator for the Rose Khourie Scholarship.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Chorus received Gold Status from the Music in the Park that was very well done.

–     Thanks to the Friends of SES for their donation to each student for the book sale and donation for the School Reading Challenge.

 

  1. WRITTEN COMMUNICATIONS:

A memorial donation was sent to a Scholarship for Jean Bach who passed away recently.

           

  1. COMMUNICATION WITH THE AUDIENCE:

      Michelle Murray expressed concerns with the timeline for 6th grade students to participate in the Play-Up Program at Parish Hill and hopes that the new revisions will help moving forward.  Dr. Pinsonneault reported that the participation letter was given to 6th grade students the day it was received from Parish Hill.  Mrs. Murray also expressed concerns with the shuffling around of teachers and asked if there was a policy in place.  Dr. Baran reported that according to the Teacher’s Contract, the administration can make involuntary transfers of teachers.  A copy of the contract will be mailed to Mrs. Murray.

 

Lori Holmes expressed concerns with the shuffling of teachers and the adjustment for the students.  Brynn Lipstreu suggested meeting with the administration to address the concerns.

 

Mrs. LaBelle expressed concerns with the records for staff complaints.

 

Union Rep Steve Osga stated there shouldn’t be discussion of a teacher when they are not present.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #13D, Citizen Advisory Council, was made by Cassidy Martin, seconded by Steve Kurcinik and carried unanimously.

 

      #2-18/19 Motion to add to agenda as Item #14C, FY 2018-19 School Calendar, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. APPROVAL OF MINUTES:

      #3-18/19 Motion to approve the regular meeting minutes of May 7, 2019, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

      #4-18/19 Motion to approve the special meeting minutes of May 21, 2019, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Board reviewed the Financial Statements.  There is a slight change in the General Fund due to encumbrances with the end-of-year projected surplus the same.

 

  1. Approval of Financial Statement:

#5-18/19 Motion to approve the Financial Statement dated May 30, 2019, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2018-2019 Budget Update: Covered already

 

  1. Solar Panel Update:

The Solar Panels are producing electricity with 29,650 kw produced for April.  The majority of the Eversource bill is for the loan payment.

 

  1. Lunch Program Update:

The May average participation for breakfast was 52 and 78 for lunch.  The Chef’s Choices (brown bag surprise) for May were Lasagna Rollups, Fish & Chips and Fried Dough.

 

  1. Rose Khourie Scholarship Choice:

#6-18/19 Motion to award the Rose Khourie Scholarship to Kelsey Zator, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. Resignation of Finance Assistant/Secretary:

A letter of resignation was received from Finance Assistant/Secretary Rose Dwyer with her last day to be Tuesday, June 11th.

#7-18/19 Motion to accept with great regret resignation from Rose Dwyer, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. Afterschool Activities and Possible Grant:

Dr. Baran thanked Mrs. Sears for the grant information on afterschool activities and contacted the State Department of Education.  RFPs will go out by late July with a deadline for submission the end of August.  The grant will be awarded in September with a minimum of $25,000 and a maximum of $200,000.

 

  1. Other:

An application was submitted to Three Way Communications for the new Security Camera System.  Per the First Selectman, a percentage of the cost of the project will be paid from the budget surplus to get the project started with the remainder of the budget surplus returned to the town.  A request will be made for CNR funds for the balance of the bill when the project is complete.

 

The state budget was passed.  Scotland will hold a town meeting on Thursday, June 20th to vote on the budget.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

A meeting was held with the teachers (one left to meet with) to finalize TEVAL goals.

 

  1. Professional Development Opportunities:

The PreK para attended an Autism Conference.  Teacher of the Year Linda Stefon attended a Day of Leadership for Teachers of the Year at Mohegan Sun.  The 3rd grade teacher attended a Native American event as part of the Mohegan Grant.  The grant will also provide the 3rd grade with $1,000 for curriculum items.

 

  1. Current Enrollment:

Current enrollment remains the same as last month at 102.

 

  1. Other:

There are many end-of-year activities.

 

  1. FRIENDS OF SES REPORT:

Michelle Murray and Wendy Sears reported on the Friends of SES.  $5.00 was donated to each student to obtain a book at the buy one get one free book sale.  $473.22 was donated for the School Reading Challenge.  Mrs. Sears and crew were commended for their work on preparing the grounds out front.  Thanks to Beaver Brook who donated half of the cost of the mulch and thanks to Bill D’Appollonio who volunteered to spread the mulch.  The Friends of SES are excited about Graduation for the 6th grade and Kindergarten.

 

  1. NEW BUSINESS:
  2. BOE Meetings Summer Schedule (Action Anticipated):

The Board will meet on July 9th with a light agenda to review survey results and on August 6th.

 

  1. Non-tenure Teacher Recommendation (Action Anticipated):

#8-18/19 Motion to authorize the Superintendent to re-hire the Non-tenured Teachers pending the June 20th vote of the Scotland Town Budget, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.               

 

  1. Authorization for Superintendent to make Budget Transfers to Close Out FY18-19 (Action Anticipated):

#9-18/19 Motion to authorize the Superintendent to make Budget Transfers to Close Out

FY 18-19, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. Citizens’ Advisory Committee:

Policy 1220 refers to Citizens’ Advisory Committees.  Each Committee has a specific purpose.  The Board was asked to define specific purposes for the next meeting.

 

  1. OLD BUSINESS:
  2. Policy 1330 Community use of School Facilities (Action Anticipated):

Policy 1330 was revised and will be presented at the August meeting.  Anne Stearns suggested the policy include that damages are the responsibility of the users of the facility.

#10-18/19 Motion to direct the Policies Committee to edit Policy 1330 to authorize the school to assign electronic entry keys/codes to community members for access to the school regardless of whether a custodian is present, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. CABE/EASTCONN Liaison:

Anne Stearns will remain as EASTCONN liaison until the November elections.

 

  1. FY 2018-19 School Calendar:

Sherry Smardon suggested changing the last day of school to Friday, June 14th since Parish Hill voted to change their last day of school to June 14th at their last meeting.  The change would fall within state guidelines for the required number of school days.

#11-18/19 Motion to adapt the FY 2018-19 School Calendar to make Friday, June 14th the last day for students, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The survey was finalized and sent out to parents.

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN:

Anne Stearns presented information on smart phones (can improve learning but very distractive) in the classroom and promoting civility in schools.

 

  1. Readiness Council Report:

The School Readiness Grant was approved for Scotland and Hampton.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The Committee discussed computers, the Computer Lab and Chromebooks.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Mr. Martin asked for clarification on the gym use form and status of research on alarm for the gym.  Dr. Baran reported the gym use was approved and suggested a meeting to clarify the forms.  The gym can be isolated with an alarm and is still being researched.

 

Wendy Sears asked about the following:  timeline in acceptance of applications for PreK, amount of budget surplus, special meeting for teacher’s wish list, Superintendent Evaluation, Superintendent Goals, does the Board due self-assessment and goals and vision separate from the Superintendent, school climate survey.  Bi-annual surveys should be done according to Public Act #11-232 and approved by the State Department of Education.  The survey should be sent for each student, not one per household to get a fair perspective.  The results should be sent to the State Department of Education for use with anti-bullying legislation.  The Climate Committee should include one parent/guardian with a student in the school (not including staff member) and one community member.

 

Michele Murray asked about the survey and suggested involving the Friends of SES to fill the upcoming vacancy for the Climate Committee.  She also asked about the steps to take regarding complaints.

 

Lori Holmes asked what is done with the information from the survey.

 

Dr. Pinsonneault reported there are 18 spots and 18 filled for PreK with a waiting list for any further applications received.

 

Dr. Baran reported the budget surplus is approximately $100,000 and doesn’t include cost for new Security Alarm System.  All items on the teacher’s wish list (small items) were purchased.  There were no big ticket items from the teachers.

 

Brynn Lipstreu reported that she had discussed Board goals at a Leadership Conference and suggested the Board revisit moving forward.  The Superintendent goals are presented at a Board meeting and will be posted on the website.  The Climate Committee develops the survey and the results are reviewed with the development of an action plan.  The Teacher Evaluation Plan (approved by the state) provides surveys for students, staff and parents.  The first step to addressing a complaint is to contact the administration individually or as a group.  A copy of the complaint policy will be mailed to Mrs. Murray.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will think about ideas for specific purposes for the Citizens’ Advisory Committees.
  • The Board will work on Board Goals.
  • Brynn Lipstreu will email Complaint Policy to Michelle Murray.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Goals
  • Citizens’ Advisory Committee

 

  1. EXECUTIVE SESSION:
  2. Discussion with Regard to Student Bullying Complaint:
  3. Superintendent Evaluation:

#12-18/19 Motion to enter into Executive Session (8:57 PM) for the purpose of discussing Student Bullying Complaint and Superintendent Evaluation and invite the Superintendent, Principal and parents of the student bullying complaint, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

Principal Dr. Pinsonneault declined the invitation to attend Executive Session.

The Board came out of Executive Session at 10:24 PM.

 

  1. ADJOURNMENT:

#13-18/19 Motion to adjourn (10:25 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

May 7, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 6:58 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The drama “Emperor’s New Clothes” presented on April 3rd was well done.

–     A new Spirit Day, “Down on the Farm Day”, was held with Daisy the cow from the Lawrence Farm.

–     Brynn Lipstreu thanked the staff for all they do in honor of Teacher Appreciation Week.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Jean Bach who will be retiring due to medical issues.

 

A letter was received from CABE regarding Professional Development opportunities that are available for the Board.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Wendy Sears asked the Board if funds for after school programs were reinstated and presented the Board with information on grant funds that are available.  Brynn Lipstreu reported that no action was taken on this issue and will be discussed at the June meeting.  Mrs. Sears also asked what services will be offered with the additional day for the Library Media Specialist and expressed concerns with limited time to check out books.  Anne Stearns suggested students go to the Library twice a week, once for Library time and once for Technology time.  In addition, Mrs. Sears shared her daughter’s excitement about a letter written to Mrs. Morelli’s son Jason who is in Afghanistan, about the Bananagram Championship.

           

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #12C, Retirement of Jean Bach (Action Anticipated), was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. APPROVAL OF MINUTES:

      #2-18/19 Motion to approve the minutes of April 2, 2019, was made by Sherry Smardon with the following correction:  Item #15 should read – Mr. Martin suggested converting the hot water to electric for savings.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Board reviewed the Financial Statements.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statements dated 5/2/19, was made by Rod Perry, seconded by Anne Stearns and carried unanimously

 

  1. SUPERINTENDENT REPORT:
  2. 2018-2019 Budget Update:

Areas in the budget that are over budget include:  Tuition Public In-State (STEM School), Special Ed Administration (increase of 1 day for Special Ed Director), Special Ed Tuition, Legal Services (negotiations are done), General Audit (new company). Heating Oil, Building/Grounds (will increase due to oil pump project).  The overall budget is projected to be in good shape for the end of the year.

 

  1. Solar Panel Update:

The Solar Panels are working well and producing electricity.  There is a graph available for students to observe the amount of electricity being used.

 

  1. 2018-2019 Calendar Update:

There were no school closings since the last meeting.  The last day of school remains the same (June 17th for students, June 18th for staff).

 

  1. Lunch Program Update:

The April average participation for breakfast was 52 and 77 for lunch (down a little bit with two days for big field trips).  The top choice for lunch was Brunch for Lunch.

 

  1. Other:

The parents of a Scotland student have moved out of town and petitioned to allow their child to remain at Scotland Elementary for the remainder of the school year.  Per the Superintendent, the student will be allowed to remain at Scotland Elementary for the remainder of the school year with transportation provided by the parents.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

The final round of classroom walkthroughs are done.  Goal meetings are set for the certified staff.

 

  1. Professional Development Opportunities:

The staff is very busy with many workshops at EASTCONN including PMT Training.

 

  1. Current Enrollment:

Current enrollment is at 102.

 

  1. Other:

All slots were filled with the PreK screening.

May is a very busy month with the following:

  • Spirit Days
  • Grade 6 Transition Activities
  • May 17th Parish Hill Music Concert
  • Student Council will setup flags for Memorial Day
  • Chorus Competition
  • May 31st Grades 1-3 Field Trip

 

  1. FRIENDS OF SES REPORT: No Update

 

  1. NEW BUSINESS:
  2. Approve purchase of graduation presents (Action Anticipated):

6th grade students will be presented Barnes and Nobles gift cards for Graduation.  The Top 6th grade Math Student will also be honored with a Barnes and Nobles gift card.

#4-18/19 Motion to approve purchase of Barnes and Nobles gift cards for Graduation, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. CABE/EASTCONN LIAISON:

A new EASTCONN liaison needs to be selected in May.  Anne Stearns is willing to remain as liaison until October.  Sherry Smardon recommended Anne Stearns remain as EASTCONN liaison with the potential for new Board members in November.

 

  1. Retirement of Jean Bach (Action Anticipated):

#5-18/19 Motion to accept retirement of Jean Bach with well wishes in her future, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS:
  2. Policy 1330 Community use of School Facilities (Action Anticipated):

Tabled until the June meeting.

 

  1. Discuss Return of Funds to Town:

All approved materials for teachers were purchased with most items received.  The Superintendent and Principal are working on Wish List.  Sherry Smardon requested a special meeting be held later this month to discuss the Wish List.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The Climate Committee is meeting on a regular basis and working on a parent survey.

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN: No Report

 

  1. Readiness Council Report:

The Council did not meet.  Hampton did not get their grant application in on time.  A special meeting will be held on Wednesday, May 8th at 6pm.

 

  1. Policies Committee:

A meeting will be held the end of the month.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held on May 30th at 6pm.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears asked about the staffing for PreK.  Dr. Pinsonneault reported there is one teacher and three paraprofessionals.  Mrs. Sears also read letter about the PreK program that was presented to the Board in August that didn’t accurately represent the tenor of her letter in the September minutes.  Mrs. Sears asked the Board to reinstate the two teacher model for PreK.  In addition, Mrs. Sears asked the Board to make the Facilities Use Form more accessible, make easier access for parents for after school meetings by leaving the door unlocked, expressed concerns with the lack of surveys that are required bi-annually by the state, suggested including parents on the School Climate Committee to address the atmosphere that has changed over the past few years and suggested creating a Citizen Advisory Council (neutral party to address school climate).  The Citizen Advisory Council will be discussed at the June meeting.

 

NEXT STEP HOMEWORK ASSIGNMENTS:

  • Baran and Dr. Pinsonneault will develop Wish List and setup special meeting to review.
  • Baran will send copy of Facilities Use Form to the Friends of SES.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Citizen Advisory Council (Action Anticipated)
  • Policy 1330 Community Use of School Facilities (Action Anticipated)
  • After School Programs

 

  1. EXECUTIVE SESSION ANTICIPATED:
  2. Discussion with Regard to Student Bullying Complaint:
  3. Climate Committee:
  4. Superintendent Evaluation:

#6-18/19 Motion to enter into Executive Session (8:12 PM) for the purpose of discussing Student Bullying Complaint, Climate Committee, and Superintendent Evaluation and invite the Superintendent, Principal, Mrs. Ridolfo and parents of students bullying complaint to attend, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

The Board came out of Executive Session at 10:30 PM.

#7-18/19 Motion to leave the bullying report in the student’s file and to direct the Administration to review practices related to bullying, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. ADJOURNMENT:

#8-18/19 Motion to adjourn (10:31 PM) was made Scott Sears, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

                       

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

April 2, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Tim Smith.  Unable to attend was Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

Dr. Baran presented celebrations from Dr. Pinsonneault who could not attend tonight’s meeting.

  • Congratulations to 6th grader Ella Ausburger, the 2019 Scotland Elementary Bananagram Champion and runner up 4th grader Abby Sears.
  • Congratulations to Windham County State Fire Prevention poster winners 4th grader Taylor Lawrence and 5th grader Taylor Kohanski.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Scotland Town Clerk Christine Bright regarding request for number of births in Scotland which couldn’t be provided due to confidentiality laws.

 

A letter was received from Recreation Commission Chair Peter Martin regarding evening use of the gym for recreation for Scotland residents.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda Executive Session to discuss School Climate as Item #18B, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

 

#2-18/19 Motion to move Item #9A to Item #13D, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #3-18/19 Motion to approve the meeting minutes of March 5, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried with one abstention by Sherry Smardon.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Board reviewed the Financial Statements.

 

  1. Approval of Financial Statement:

#4-18/19 Motion to approve the Financial Statements dated March 28, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. FY 19-20 Budget: Moved to Item #13D.

 

  1. 2018-2019 Budget Update:

Legal Services are over budget due to negotiations (contracts are being finalized).  Other items that are over budget are Regular Education Tuition, Special Education, Building/Grounds/Maintenance (due to replacing oil pump module, replacing back up batteries for fire system, fire suppression inspection in kitchen, replacing generator battery and fuel oil).  Overages will be offset by other areas in the budget that are under budget.

 

  1. Solar Panel Update:

Dr. Baran is following and tracking kilowatt use.  January was about 27% and February was about 47%.  Months that are expected to produce the most savings are May through September.  The Solar Panel Learning Station will be brought to the school after a final inspection.

 

  1. Fire Inspection Report Update:

A letter was sent to the Fire Marshall regarding completion of all listed corrections.  A final inspection was held on April 1st with the Fire Marshall pleased about a job well done, especially in the Technology Room.

 

  1. 2018-2019 Calendar Update:

To date, the school was closed three days due to a power outage and two snow days.  The last day for students is Monday, June 17th and Tuesday, June 18th for staff.  Brynn Lipstreu suggested moving back the last day of school.  The issue will be discussed at the next meeting.

 

  1. Lunch Program Update:

The March average participation for breakfast was 50 (down slightly) and 80 for lunch (up slightly).  The top choice for lunch was Brunch for Lunch.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Dr. Baran presented the Principal Report.

  1. Teacher Evaluation (TEVAL) Update:
  • The final round of classroom walkthroughs is wrapping up.
  • Final goal meetings will be held in May.

 

  1. Professional Development Opportunities:

Professional Development included the following:

  • Stefon and Dr. Pinsonneault attended Teacher of the Year Day at the Mark Twain House.
  • The Nurse attended emergency training for bleed out conditions.

 

  1. Current Enrollment:

Current enrollment is at 102 and expected to go down to 101.

 

  1. Other:

The Drama presentation “Emperor’s New Clothes” will be held on April 3rd at 6pm.

 

  1. FRIENDS OF SES REPORT:

Michelle Murray presented Friends of SES Report.  Family Game Night will be held on Friday, April 5th.  Activities are being planned to bring students together from the three elementary schools (Scotland, Hampton and Chaplin).

 

  1. NEW BUSINESS:
  2. Non-Renewal Non-Tenured Teachers (Action Anticipated):

#5-18/19 Sherry Smardon made a motion for the contracts for the following non-tenured teachers not be renewed for the FY2019-20 school year:  Jessica Allaire, Joanne Lowney, Carol Sweat, Elizabeth Tucker and Michelle Wildowsky.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS:
  2. Policy 1330 Community use of School Facilities (Action Anticipated):

Dr. Baran presented Policy #1330 with no changes.  Anne Stearns and Sherry Smardon expressed concerns with this policy making use of the school not easily accessible by the community.  Rod Perry expressed concerns with Security.  Sherry Smardon suggested checking to see if another alarm panel can be obtained for access to a specific area.  Approval of the policy is tabled pending Dr. Baran obtaining information on another alarm panel to isolate areas of the school.

 

  1. Policy 6135 Eligibility to Participate in Inter-Scholastic Athletics at PHHS (Action Anticipated):

Dr. Baran presented revised Policy #6135 with changed wording for clarification.

#6-18/19 Motion to approve revised Policy #6135, Eligibility to Participate in Inter-Scholastic Athletics at PHHS as presented, was made by Anne Stearns, seconded by Sherry Smardon and carried unanimously.

 

  1. Discuss Return of Funds to Town:

Discussion was held regarding returning funds to the town.  Rod Perry reported that the town will lose $91,000 in ECS funding, has the highest percentage of students at Parish Hill at a cost of $263,139 and Teacher Retirement funding (not yet approved) that represents 3.2 mills.  Dr. Baran presented a wish list of mostly small items from the teachers.  The Board will provide items from the teacher’s wish list.  Anne Stearns would like the Superintendent and Principal to develop a Wish List of large items that would benefit the school as a whole.

#7-18/19 Motion for Dr. Baran and Dr. Pinsonneault to purchase as many items as possible from the Teacher’s Wish List, look at the Reading and Writing programs, and develop a Wish List of large items (including outside activities with an educational value) for review, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

  1. FY 19-20 Budget:

The Board was presented with the FY 19-20 budget with a 0% increase.  Changes to the budget from what was previously presented include:  increase for the Audit (new auditor), increase for Food Services (3% increase by EASTCONN), decrease for PPT Services/Occupational Therapist (reduced from 2 days to 1 day with funding moved to other Professional Services and Unemployment), and decrease for Paras.  Transportation is shared 50/50 with the town.  The budget includes negotiated contracts.  Brynn Lipstreu expressed concerns with the need for updated Reading and Writing programs.

#8-18/19 Motion to approve the Scotland Board of Education FY 2019-20 budget dated April 2, 2019 as submitted, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The Committee is looking for a 6th member and surveys are being developed.

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: Waiting for meeting date

 

  1. CABE/EASTCONN:

The EASTCONN Director is working on approving a plumber and electrician.  A new Board liaison is needed to replace Anne Stearns who will not be running for re-election in November.

 

  1. Readiness Council Report:

Grants are being written and will be finalized at the next meeting.  Discussion was held regarding the enumeration letter.  The Council reached out to the Superintendent of Chaplin and the First Selectman of Chaplin regarding joining the Readiness Council.  The Superintendent expressed interest.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Mr. Barton suggested converting the hot water heater to electric for savings.  He also asked who would set the alarm on the night of a Board meeting that runs past 9pm if the Superintendent and Principal are absent.  Dr. Baran reported that the custodian would need to stay to set the alarm.

 

Mr. Coporale thanked the Board for approving items on the wish list.  The Chromebooks are great for the students but as a teacher, he relies more on a PC as a valuable resource.

 

Michelle Murray asked if the lunch program will continue with EASTCONN and if the Friends of SES need to provide a form to use the facility.  Dr. Baran reported that the lunch program will continue with EASTCONN and a Facilities Use Form will be provided to the Friends of SES.  Mrs. Murray also expressed concerns with communication between classes and consistent field trips (discontinuing Nature’s Classroom).  Sherry Smardon reported that many students did not want to attend Nature’s Classroom and were more receptive to local field trips which reduced the loss of academic time at school along with cost savings.  Class trips are normally led by parents with support from the Board.  Dr. Baran expressed concerns with Dr. Pinsonneault not being present to address communication concerns.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Dr. Baran will check on converting water heater, check with the alarm company on an alarm panel, and obtain the Building Use Form for the Board and Mrs. Murray.

 

  1. NEXT MEETING AGENDA ITEMS:
    • 2018-19 Budget Update
    • Solar Panel Update
    • 2018-19 Calendar Update
    • Lunch Program Update
  • CABE/EASTCONN Liaison
  • Policy #1330 Community use of School Facilities

 

  1. EXECUTIVE SESSION ANTICIPATED:
  2. Review proposed 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506:
  3. Discussion of School Climate:

#9-18/19 Motion to enter into Executive Session (8:45 PM) for the purpose of discussing proposed 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506; discussing School Climate and invite the Superintendent to attend, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

The Board came out of Executive Session at 9:00 PM.

 

  1. NEW BUSINESS:
  2. 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506 (Action Anticipated):

#10-18/19 Motion to approve the paraeducator 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. ADJOURNMENT:

#11-18/19 Motion to adjourn (9:01 PM) was made Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      March 26, 2019 6 p.m.

       Superintendent’s Office

 

  1. Attendance: Mr. Perry, Mr. Kurcinik, Dr. Baran
  2. Call to Order:

The meeting was called to order at 6:00 p.m.

 

  1. Policy 5135 – Eligibility to participate in inter-scholastic athletics at the middle school level at Parish Hill Middle School / High School. Dr. Baran presented an edited version of the policy intended to clarify the word MUST in the original version. The new wording refers to a review of the student’s academic, attendance and behavioral records being undertaken prior to approval or denial of permission to participate in athletics at the middle school level at PHHS. The committee unanimously approved of the wording.
  2. Policy 1330 Community Use of School Facilities. The committee conducted a discussion of such concerns as having one custodian alone in the building at night, allowing individuals non employed by the school district to have a key or electronic access to the school, etc. the committee unanimously decided to leave the policy wording  as it is.
  3. Policy 5113 – Student Attendance and Excuses. The committee discussed related items such as placing a limit on the number of absences a student can accumulate and not being allowed to pass to the next grade level, lowering the number of absences that a parent/guardian can excuse, etc. No action was taken on the policy. The policy will be revisited at the April Policy Committee meeting. the
  4. Discuss future agenda items

The committee, upon Dr. Baran’s recommendations from the CABE policy office, will consider policies recommended by CABE, and will revisit policy 5113.

  1. Set next meeting date.

The next meeting of the policy committee will be Tuesday, April 30, 2019 at 5:30 p.m.

 

 

  1. Adjourn

The meeting was adjourned at 6:30 p.m.

 

 

 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 5, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Sherry Smardon.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     A Family Dance was held with a fun time had by all that attended.

–     The Mohegan Grant is moving forward.  Representatives did a presentation for 2nd, 3rd and 4th graders followed by work with the 3rd graders who are the focus of the grant.  The three grades will have a full day on April 5th at the Mohegan Museum to study the native tribe with bus transportation admission and lunch provided by the grant.

–     Dr. Baran presented the Board with a thank you from CABE in honor of BOE Appreciation Month.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the Commissioner of Education regarding the following critical shortage areas in teaching:  Bilingual Education, Comprehensive Special Education, Mathematics, Occupational Subject/Vocational Technical High School, School Library and Media Specialist, Science, Speech and Language Pathologist, Technology Education, English as a second language and World Language.

 

Notification was received from the state regarding the Certified Compliance Report that was accepted.  All teachers at Scotland Elementary are certified compliant.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Michelle Murray expressed concerns with difficulty in using the school for sports teams due to two custodians required to be at the school.  The Fire Department Community Room is available but requires a $150 deposit.  She asked the Board to review the Facility Use Policy and check with Chaplin and Hampton who have more lenient policies.  In addition, Mrs. Murray asked the Board to review the Playup Policy and suggested working with the Rec Department to use the school and provide concessions for fundraising.  Dr. Baran reported that having two custodians in the building is a safety issue and is opposed to changing the policy.

 

Wendy Sears expressed concerns with no after-school programs (arts/crafts, sports, drama) with a late bus that are no longer available and asked the Board to consider adding funds to the budget.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda Executive Session for Negotiations as Item #17A, was made by Scott Sears, seconded by Rod Perry and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-18/19 Motion to approve the minutes of February 5, 2019, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

There are no large unexpected expenditures except with electricity that will be covered later on the agenda.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statement dated February 28, 2019, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. FY 19-20 Budget First Draft:

Dr. Baran presented the first draft of the FY 19-20 Budget with a 0% increase.

Decreases to the budget include:

Substitutes (based on actuals), Group Insurance (Insurance Company came in with a 0% increase and one person dropped the insurance), Unemployment Compensation, Worker’s Compensation (increase in CIRMA premium), Special Education Teachers, Other Professional Special Education (EASTCONN consultation services), PPT Services (physical therapy), General Administration Legal Services (over drawn this year due to negotiations, no negotiations next year), Business Office Salaries (change in Financial Coordinator), Building/Grounds Electrical (partly due to loan from Eversource), Pupil Transportation Fuel (buses being transitioned from diesel to propane, grant funds available for reimbursement of 0.38 cents per gallon after documented usage).

Increases include:

Regular Instruction Teachers (new contract), Tuition In-State (STEM Magnet School), Special Education Administration (increase Special Ed Director from 1 to 2 days per week), Tuition Public In-State (Special Ed services for the STEM Magnet School), Psychologist Services (new contract), Speech Pathologist (new contract), Library Media Specialist (increase from 2 to 3 days per week), General Administration Audit (new Auditor), General Administration Other (GASB auditing fee).

The budget is due to the town by April 9th.  The Board was asked to review the budget and direct any questions to Dr. Baran.  Anne Stearns suggested adding funding for after school activities.  Brynn Lipstreu asked about the curriculums.  Dr. Baran reported that grants are used first when possible such as the Math curriculum.

 

  1. 2018-2019 Budget Update:

There are no unexpected large expenditures.  General Administration Legal Services is over budget due to negotiations.  STEM tuition and Special Education are over budget.

 

  1. Solar Panel Update:

The Solar Panels were started on December 16th but didn’t show on the Eversource bill.  Eversource has made an adjustment and sent a new bill.  There is no word to date on the Solar Panel Learning Station.

 

  1. Fire Inspection Report Update:

The IT room will be cleaned out by the end of next month.

 

  1. 2018-2019 Calendar Update:

The school was closed for three days due to one day without power and two snow days.  The last day of school will now be Monday, June 17th for students and Tuesday, June 18th for staff.

 

  1. Lunch Program Update:

The February average participation for breakfast was 50 and 75 for lunch (down slightly due to students out sick).  The top choice for lunch was the cheeseburger deluxe.

 

  1. Proposed Education Legislation:

Proposed legislation includes the following senate bills with a focus on regionalization:

#454 – no districts with fewer than 2,000 students, #457 – size of districts new or joined with a fee, #5980 – addition of new member towns, #460 – inter-district magnet schools, #461 – Lebanon as an inter-district magnet school, #5783 – dual-language magnet school in Windham.

 

  1. Other:

Scotland Elementary was recognized as a School of Distinction in the Next Generation Accountability Report beating the benchmark in one of four categories.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

The 2nd round of walkthroughs are done.  The 2nd round of formal observations for non-tenured teachers are done.

 

  1. Professional Development Opportunities:

Dr. Pinsonneault, the School Psychologist and Nurse attended training on physical management.  The preschool staff will attend similar training in April.  Professional Development will be held on Friday with a presentation on Mindfulness for Students in the morning and presentation on Dyslexia in the afternoon.

 

  1. Current Enrollment: Enrollment is the same.

 

  1. Other: None

 

  1. FRIENDS OF SES REPORT:

Michelle Murray reported that the Friends of SES held the Family Winter Ball at the Scotland Fire Department Community Hall (cost $150 to rent).  Planned family events include:  Game Nights, Paint Nights and an end-of-year celebration.

 

Wendy Sears reported that the Friends of SES will provide dinner for the teachers on the day of Parent/Teacher Conferences.

 

  1. NEW BUSINESS:
  2. 2019-20 Calendar (Action Anticipated):

The Board was presented with EASTCONN Calendar and SES draft Calendar for FY 2019-20.  There is no interest from Hampton, Chaplin or RD11 to change from the EASTCONN Calendar.

#4-18/19 Motion to approve FY2019-20 School Calendar as submitted, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Facility Use Policy:

The Board discussed the Facility Use Policy.  Dr. Baran expressed concerns with having a custodian in the building alone due to safety concerns.  There are other schools who use key FOBs and passwords for after-school use.  Rod Perry suggested checking with the insurance company regarding key FOBs and passwords.  Cassidy Martin suggested checking with Hampton, Chaplin and RD11 to see what their Facility Use Policy covers.

#5-18/19 Motion to send the Facility Use Policy back to the Policy Committee for review, was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

  1. Clarify Playup Policy:

The Board discussed the Playup Policy that must be approved by the Administration based on attendance, behavior and grades that needs to be clarified in the policy.  Brynn Lipstreu suggested communicating with RD11 to abide by their guidelines.  Dr. Pinsonneault suggested Parish Hill provide a list of students who are interested in the Playup program.

#6-18/19 Motion to send Policy #5135 Playup Policy back to the Policy Committee for rewording, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Discuss return of funds to town:

Anne Stearns suggested the Administration provide a wish list for items the school could use.  Brynn Lipstreu asked if anything is needed in the following areas:  technology, writing curriculum and social/emotional learning.

#7-18/19 Motion for the Administration to bring a Wish List for the school to the next Board meeting, was made by Anne Stearns, seconded by Cassidy Martin and carried unanimously.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Climate Committee: No Report

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update:

Hampton has offered dates for a Tri-Town BOE meeting to discussing pending legislation on regionalization.  Representative Doug Dubitsky will be invited to attend.  The Board is available March 21st and March 28th.  Brynn Lipstreu will confirm the date.

 

  1. CABE/EASTCONN:

A complaint to CABE regarding online access to the CABE manual has been resolved.  It is the 50th anniversary of the ruling of Tinker vs Des Moines regarding freedom of speech that is not disruptive to learning.  Districts need to establish a policy for homelessness that has increased 70%.  Brynn Lipstreu has been attending the CABE Leadership Institute that has been very informative.

 

  1. Readiness Council Report:

A policy pathway was created for other towns to join the Readiness Council.  An invitation will be extended to Chaplin to join.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee:

Negotiations will be discussed in Executive Session.  Brynn Lipstreu corrected the salary increase that was reported incorrectly in Hartford as a 12% increase.  The 3-year contract has a total increase of 8.35%:  Year 1 – increase of 2.49%, Year 2 – increase of 2.94% and Year 3 – increase of 2.92%.

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Michele Murray asked about math programs being offered at the school.  Dr. Pinsonneault reported that Prodigy is offered for free and REFLEX is available to the entire school.

 

Lynn Johnson expressed concerns with the lack of consequences for students with excessive absenteeism and reported that Reading Street and her computer need updating.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Policy Committee to review Playup Policy and Facility Use Policy

 

  1. NEXT MEETING AGENDA ITEMS:
  • FY 19-20 Budget
  • School Wish List

 

  1. Executive Session – Negotiations:

#8-18/19 Motion to enter into Executive Session (8:53 PM) for the purpose of discussing Negotiations and invite Dr. Baran to attend, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

The Board came out of Executive Session at 9:01 PM.

 

  1. ADJOURNMENT:

#9-18/19 Motion to adjourn (9:01 PM) was made Steve Kurcinik, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

February 5, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Football Friday was held to celebrate the Super Bowl and went very well.

–     The 100th day of school was celebrated in January with a goal to collect 100 dental hygiene products.  287 items were collected.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda as Item #18C, Review Superintendent Goals, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the minutes of January 8, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

96.1% of the budget is committed.  Rotor Rooter was called to clean a bend in the pipe for the dishwasher.  The school’s snake was not long enough to reach.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the January Financial Statement, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. FY 19-20 Budget Preliminaries:

The Scotland Elementary budget is due to the town by April 9th.  A Public Hearing will be held on May 1st at 7pm with a town meeting to be held on May 16th at 7pm.  Outstanding items from the budget include:  Paraprofessional negotiations (1st meeting will be held in late February), lock-in oil price (rates are lower than last year at this time), research into bus fuel, Governor’s budget that impacts ECS (due Wednesday, February 20th).  Decreases to the budget include:  Group Insurance (Insurance Company came in with a 0% increase and one person dropped the insurance), Special Education teacher salaries, Business Office (change in Finance Coordinator), electricity (loan will be done in October with potential savings of approximately $26,000).  Increases include:  Tuition Public (more students attending STEM Magnet School, Special Education costs for three students), Special Education Administration, and the Audit.

 

  1. 2018-2019 Budget Update:

Legal Services are over budget due to teacher negotiations with more expenses to come with Paraprofessional negotiations.  Audit is over budget due to a change in auditors.  Tuition Public in state is over budget due to more students attending the STEM Magnet School.

 

  1. Solar Panel Update:

The January bill from Green Skies shows no cost for electricity.  The school has not received solar panel student learning station to date.  Dr. Baran will follow up with Green Skies.

 

  1. Fire Inspection Report:

Work continues cleaning out the IT room.

 

  1. 2019-2020 Draft Calendar:

The Board was presented with a draft of the 2019-20 Calendar that follows the EASTCONN Regional Calendar.  Teacher prep will be held on August 26th, Professional Development will be held on August 27th and the first day for students is August 28th.  The last day of school for students is Friday, June 12th and Monday, June 15th for staff.  Some changes were recommended to Professional Development days that could impact transportation costs.  The calendar will be presented at the March meeting for approval.

 

  1. 2018-2019 Calendar Update:

There were two delayed opening days with no closings.  The calendar remains the same with the June 12th the last day for students and June 13th the last day for staff.

 

  1. Lunch Program Update:

The average participation for breakfast was 56 per day (slightly down) and 79 per day for lunch (holding steady).

 

  1. Additional Superintendent Goals:

Dr. Baran presented additional Superintendent goal on looking at and action on data from School Climate.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

A meeting was held with all teachers to review mid-year goals.  The second round of classroom walkthroughs has begun and the second round of formal observations has begun for non-tenured teachers.

 

  1. Professional Development Opportunities:

Speech Linda Stefon attended workshop on Phonological Disorders.  Psychologist Jen Ridolfo attended workshop on testing coordinator.  The staff has done training on physical management.

 

  1. Current Enrollment:

Enrollment is down by four students.

 

  1. Other:

Upcoming events include:

  • Mohegan Grant Project assembly will be held on Wednesday, February 6th.
  • Wear Red Spirit Day will be held on February 14th.
  • Winter Break will be held on February 18-19th.

 

  1. FRIENDS OF SES REPORT:

Michele Murray presented the Friends of SES Report.  The Winter Family Ball will be held on March 2nd at the Community Hall.  The 6th grade is working on fundraisers.  The next meeting will be held on Thursday, February 7th.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:
  2. Second Read Policies (Restraint & Seclusion Policy and Vehicle Idling Policy) Action Anticipated):

Dr. Baran presented recommended revisions on Restraint & Seclusion Policy and Vehicle Idling Policy.

#3-18/19 Motion to approve the Restraint & Seclusion Policy and the Vehicle Idling Policy with noted corrections, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee: No Report

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN:

Anne Stearns presented list of bills proposed by EASTCONN including:  regionalization of educational services and study of the cost sharing formula.

 

  1. Readiness Council Report:

The next meeting will be held on January 29th.

 

  1. Policies Committee:

The next meeting will be held in late February.

  1. Personnel Committee:

The Teacher’s Contract will be discussed later on the agenda.

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS:

Michele Murray asked for clarification on the Playup Policy and to add Facility Use Policy to the next agenda to maximize use of the gym for sports.  Dr. Baran reported that approval for a student in the Playup Policy is based on academics, attendance and performance.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • Facility Use Policy
  • Discuss School Needs
  • Clarify Playup Policy

 

  1. EXECUTIVE SESSION ANTICIPATED:

#4 18/19 Motion to enter into Executive Session (7:50 PM) for the purpose of discussing Proposed Transportation Contract, Proposed Contract with the Scotland Education Association and Superintendent Goals, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

  1. Review Proposed Transportation Contract with Savino Transportation
  2. Review Proposed 2019-2020 to 2021-2022 Contract with Scotland Education Association
  3. Review Superintendent Goals

The Board came out of Executive Session at 8:27 PM.

 

  1. NEW BUSINESS:
  2. Transportation Contract with Savino Transportation (Action Anticipated):

#5-18/19 Motion to approve the bus transportation agreement between Scotland Board of Education and Savino Transportation Inc. 2019/2020 to 2021-2022 as presented, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. 2019-2020 to 2021-2022 Contract with the Scotland Education Association (Action Anticipated):

#6-18/19 Motion to approve the contract between the Scotland Board of Education and Scotland Education Association 2019-2020 to 2021-2022 as presented, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. ADJOURNMENT:

#7-18/19 Motion to adjourn (8:28 PM) was made Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


                                                Scotland Board of Education

                                                     Scotland, Connecticut

        Transportation Committee Minutes

Tuesday, January 22, 2019

 

  1. Call to order

The meeting was called to order at 6 p.m.

 

  1. Attendance

Dr. Sears, Mrs. Smardon, Mr. Perry, Dr. Baran

 

  1. The committee discussed the transportation contract proposal with Savino Transportation. Topics discussed were the length of the contract, location of a possible propane fueling station, lease payments for the propane fueling station, price for the transportation services in each of the years of the contract, purchase of the propane fuel, and the issue of a bond requirement from the service provider.
  2. Savino arrived at 6:30 p.m.
  3. The committee and Mr. Savino discussed the items listed in number 3 above.
  4. The committee and Mr. Savino came to an agreement which will be presented to the Scotland Board of Education at its February 5, 2019 regularly scheduled meeting.
  5. The meeting adjourned at 7:02 p.m.

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 8, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Cassidy Martin.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Mr. Coporale was commended for combining grades for the Winter Concert.

–     Thank you to the Friends of SES for a successful “Kids Go Shopping”.

–     A Mohegan who sits on the Board of Elders was invited to the school to do presentations on diversity that were done at every grade level with the potential for a grant.  Congratulations to Scotland Elementary for being awarded the Mohegan Challenge Grant in the amount of $1,000 that will be used for supplies for Mrs. Bakken’s 3rd grade class (studying Mohegan history) and bus and admission to the Mohegan Museum for the 2nd, 3rd and 4th grade.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #12B, Approval of July – December 2019 Scotland Board of Education Meeting Dates (Action Anticipated), was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-18/19 Motion to approve the minutes of December 4, 2018, was made by Scott Sears with the following correction:  Item #12 – correct the spelling of Deb and Jeff Wright.  The motion was seconded by Rod Perry and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Welcome the New Finance Coordinator:

The Board welcomed new Finance Coordinator Tim Smith who can be reached at extension #107 at the Town Hall.

 

  1. Financial Report:

95.5% of the budget is committed.  STEM magnet school tuition is over budget and the auditor is over budget due to a change in the auditor.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statement dated January 3, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. First FY 19-20 Budget Preliminaries:

The preliminary budget is not ready due to pending ratification of the Teacher’s Contract (for finances), oil prices not yet determined, outstanding electrical issues and pending Transportation Contract.  The above issues should be resolved for presentation at the February meeting.

 

  1. 2018-2019 Budget Update:

The 2018-19 budget is on track.  Legal Fees are mostly expended due to negotiations.  Electrical consumption is lower for 6 out of the past 7 months.

 

  1. Solar Panel Update:

The solar panels were turned on in December and are up and running.  One more test needs to be done to determine if the panels are producing the amount projected.  There will be a solar panel station at the school as an educational tool for the students.

 

  1. Fire Inspection Report:

A great deal of work was done by the custodial staff over the holiday break.  They worked on removing combustible materials, cleaned out the ramp from the stage to the audience and disconnected a light in the gym storage room.  Work needs to be done in the IT room.

 

  1. CNR Update:

The CNR projects are done.  The Library door locks from the inside and the light switches have been changed.

 

  1. 2018-2019 Calendar Update:

There is no change to the school calendar.  The last day of school (an early release day) for students is June 12th.  The last day for staff is June 13th.

 

  1. Lunch Program Update:

The average participation for breakfasts is 58 per day (slightly down) and 78 per day for lunch.

 

  1. BOE meeting dates 2019 (July through December):

Covered under Item #12B.

 

  1. Other:

Dr. Baran presented his Superintendent Goals that includes the following:

  • Develop the 2019-20 budget by meeting with the administration and office staff to review.
  • Work with the Board and Board Attorney on teacher contracts.
  • Work with the new Finance Coordinator for a smooth transition.
  • Work with the Principal and Custodians to address items cited in the Fire Inspection Report.
  • Follow up with Green Skies Solar Company to stay informed.
  • Work with Transportation Committee to get contract up and running.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

The first round of walkthroughs are done.  Formal observations are done for Non-tenured teachers.  A sign-up will be posted tomorrow for teacher mid-year goal reviews.

 

  1. Professional Development Opportunities:

The PreK teacher attended the second part of the DOT training (framework to guide assessments).  Linda Stefon attended workshop on strengthening social communication skills.

 

  1. Current Enrollment:

Enrollment is up by one PreK student who is enrolled and waiting on a physical.

 

  1. Other:
  • The NEAYC report is ready to be submitted.
  • Chorus and Drama will begin.
  • Class Color Day will be held on Friday, January 11th.
  • 100 dental hygiene items are being collected in honor of the 100th day of school.

 

  1. FRIENDS OF SES REPORT: No Report

 

  1. NEW BUSINESS:
  2. First Read Policies (Restraint & Seclusion Policy & Vehicle Idling Policy):

The Board was presented with policies on Restraint & Seclusion and Vehicle Idling for review.  Any feedback should be directed to Dr. Baran.

 

  1. Approval of July – December 2019 Scotland Board of Education Meeting Dates (Action Anticipated):

Dr. Baran presented the following July – December 2019 meeting dates for the Scotland Board of Education:

July      9                      October 1

August 6                     November 5

September 10             December 3

#4-18/19 Motion to approve the above listed 2019 meeting dates for the Scotland Board of Education, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS
  2. Climate Committee:

The suggestion box is in the Teacher’s Lounge.

 

  1. Transportation Committee:

Good progress is being made on the Transportation Contract.  A meeting will be held on January 22nd with a full proposal to be presented to the Board at the February meeting.

 

  1. Tri-town BOE meeting Update: No Update

 

  1. CABE/EASTCONN: No update

 

  1. Readiness Council Report:

There was no meeting held in December.  The next meeting will be held on January 29th.

 

  1. Policies Committee:

The next meeting will be held on January 30th.

 

  1. Personnel Committee:

Work is being done on finances for the Teacher’s contract.  Negotiations are coming up for the Para educators.  Any Board member interested in serving on this Committee for negotiations is asked to contact Brynn Lipstreu who is excusing herself.

 

  1. Technology Committee:

The next meeting will be held in the spring.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Review presented policies and email any feedback to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • 2019-2020 Budget
  • Fire Inspection Report
  • Solar Panel Update
  • 2018-2019 Budget Update

 

  1. ADJOURNMENT:

#5-18/19 Motion to adjourn (7:45 PM) was made Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      January 7, 2019  6 p.m.

       Superintendent’s Office

 

  1. Attendance: Perry, Mr. Kurcinik, Dr. Baran
  2. Call to Order:

The meeting was called to order at 6:01 p.m.

 

  1. Policy 3541.221 Transportation Anti-Idling Policy.

Dr. Baran explained the need for an anti-idling policy as first recognized by the school’s application for recertification for our early readiness school program. The policy is taken directly from Connecticut State Statute as interpreted by the CABE policy office. The committee unanimously agreed to pass the policy along to the full Board of Education at its January meeting.

 

  1. Policy 5144.1 Students Physical Restraint/Seclusion/ Exclusionary Time Out.

Dr. Baran explained the state statute requirement for each school district in the state to have a Students Physical Restraint/Seclusion/ Exclusionary Time Out policy in place by January of 2019. The present version of that policy is from the CABE policy office. The committee voted unanimously to pass the present version of the policy along to the full Board of Education at its January meeting.

 

  1. Discuss future agenda items

The committee, upon Dr. Baran’s recommendations from the CABE policy office, will consider policies recommended by CABE.

  1. Set next meeting date.

The next meeting of the policy committee will be Wednesday, January 30, 2019 at 6 p.m.

 

 

  1. Adjourn

The meeting was adjourned at 6:37 p.m.


Scotland Board of Education

       Scotland, Connecticut

                                                     Transportation Committee Meeting

        Thursday, January 3, 2019 at 6:00 p.m.

                 Scotland Elementary School

 

  1. Call to Order

The meeting was called to order at 6:03 p.m.

 

  1. Attendance: Present at the meeting were: Dr. Baran, Mrs. Smardon, Dr. Sears, Mr. Perry, Mr. Savino, Mr. Brown, Mr. Gable, and Mr. Morressey
  2. Discuss propane versus diesel buses

Dr. Baran discussed the results of his investigation into various school systems in Connecticut that have transitioned from diesel to propane buses. He indicated that respondents indicated that propane buses ran smoothly, started well in cold weather, the cab of the bus heated up faster than diesel buses, maintenance was more economical in that less motor oil is used, and filters do not have to be changed as regularly. Three respondents indicated that drivers would have to be trained in the operation of propane buses in that there is no need to press forcefully down on that accelerator of a propane bus. The various communities that have transitioned to propane buses had various arrangements for purchasing the fuel. A thorough discussion followed with representatives from Hocon Autogas elaborating on issues such as price per volume, fluctuation in the market, purchasing arrangements, delivery, location and construction of the fueling station.

 

  1. Discuss proposed bus contract.

After Mr. Savino and representatives of Hocon Autogas left the meeting at 7:52 p.m. the BOE committee discussed the present proposal by Savino Transportation and instructed Dr. Baran to contact Mr. Savino with the BOE counter proposal.

 

  1. Possible action on bus contract (Action Anticipated)

No action was taken

 

  1. Adjournment

The meeting was adjourned at 8:27 p.m.

 


Scotland Board of Education

Technology Committee

Meeting Minutes

December 10, 2018, 6:00 p.m.

Superintendent’s Office

  1. Attendance: Perry, Mrs. Stearns, Mr. Kurcinik, Dr. Baran, Mr. Lary
  2. Call to Order:

The meeting was called to order at 6:03 p.m.

  1. Lary gave an update on the status of smartboards:
    1. The company has replaced four (4) of the defective smartboards
    2. The school has 10 boards in three sizes. All ten were purchased in 2016. The two smallest units have not experienced any problems. Eight of the items are 65 inch screens. The eight 65 inch items were all probably refurbished when purchased. Four of the 65 inch items were replaced almost immediately in 2016 and four have been replaced in 2018. The items are J-touch and were purchased

from CDW. Mr. Kurcinik suggested we need to think about future purchase with extended warranties.

  1. A discussion was held regarding the extent of use of computers in the classroom. There are basically two models in use in the classroom and both have served the school well.
  2. Lary commented that we should continue to use Windows 7 until Microsoft will no longer support it.
  3. The computers using Windows 7 are in the PC lab, the library, at the librarians desk, at teachers desks (to include the specials), and in the back of classrooms.
  4. A discussion was held regarding the use of chromebooks by both students and teachers. Dr. Baran is to conduct a survey related to teacher references of technology.
  5. A discussion was held regarding the items remaining in Mr. Lary’s room and the Fire Marshall’s report.
  6. The meeting was adjourned at 7:14 p.m.

Respectively submitted

Francis A. Baran, Superintendent of Schools


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

             

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

December 4, 2018

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Brynn Lipstreu, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Sherry Smardon.

 

  1. ELECTION OF OFFICERS AND RE-ORGANIZATION OF COMMITTEE ASSIGNMENTS:

Dr. Baran opened nominations for Board Chair.

#1-18/19 Rod Perry nominated Brynn Lipstreu for Board Chair, seconded by Scott Sears.  The vote to elect Brynn Lipstreu for Board Chair carried unanimously.

 

      #2-18/19 Steve Kurcinik nominated Scott Sears for Board Vice-Chair, seconded by Rod Perry.  The vote to elect Scott Sears for Board Vice-Chair carried unanimously.

 

      #3-18/19 Rod Perry nominated Anne Stearns for Board Secretary.  The vote to elect Anne Stearns for Board Secretary carried unanimously.

 

      #4-18/19 Motion to keep all Committee Assignments the same, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Board took a short break with cake to honor Donna Sharp for her many years of service.  Best wishes to Donna in her retirement and she will be sorely missed.

–     Congratulations to Scotland 2018 Teacher of the Year Linda Stefon who will be honored tomorrow night at the Bushnell.

–     Congratulations to the 5th grade who won the pig race with their entry Scrooge McPig.  These students also won last year as 4th graders.

–     Thanks to the Scotland Community for the success of the Student Council Food Drive.

–     Congratulations to Sadie Murray who was honored as the recipient of the CAPSS Student Leader Award at RHAM High School.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from CABE Area Director Michele Arn recognizing the Scotland Board of Education as a participant in CABE services with a certificate of membership.

 

A letter was received from EASTCONN Executive Director Gary Mala regarding a 3% increase for all services.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      #5-18/19 Motion to approve the minutes of November 6, 2018, was made by Scott Sears with the following correction:  Item #8A should read – 94% of the budget is committed and per the auditor, the Board of Education records are in good order.  The motion was seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

94.5% of the budget is committed.  Donna Sharp thanked the Board for the opportunity to work for Scotland.

 

  1. Approval of Financial Statement:

#6-18/19 Motion to approve the Financial Statement dated 11/28/18, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

The next step is for Greenskies to meet with the town building official for an inspection.

 

  1. 2018-2019 Budget Update:

No new concerns to date.

 

  1. 2018-2019 Calendar Update:

The recent snow event was gone quickly with no school delay or closing and no change to the school calendar.

 

  1. Fire Inspection Report:

A letter was sent to the Fire Marshal with items completed and items outstanding.  A meeting was held with the First Selectman regarding discarding old items.

 

  1. CNR Update:

All the switches have been installed and the door lock is on backorder.

 

  1. Lunch Program Update:

The average participation in the breakfast program and the lunch program has decreased slightly.

  1. Climate Committee Update:

There is a new suggestion box in the Teacher’s Lounge.

 

  1. Budget Timeline:

The first draft of the FY 2019-20 budget will be presented at the January meeting.

 

  1. Transportation Committee:

A meeting was held with Joe Savino and the First Selectman regarding bid for a bus contract.

The proposal provides buses for Scotland Elementary and Parish Hill and will be propane and not diesel.  Grants are being pursued for new buses and fueling stations.  More information will be presented at the January meeting.

 

  1. BOE Meeting Dates 2019:

Dr. Baran presented the following 2019 meeting dates for the Scotland Board of Education:

January 8         April 2

February 5       May 7

March 5          June 4

#7-17/18 Motion to approve the above listed 2019 meeting dates for the Scotland Board of Education, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Other:

A Security Grant for $87,000 was submitted to replace cameras and replace the receiving control center of the security system.

 

  1. PRINCIPAL REPORT:
  2. Professional Development Update:

K-3 staff participated in a ReadConn workshop on November 28th and was enjoyed by all.

 

  1. TEVAL Update:

The first round of formal observations for non-tenured teachers are ongoing.

 

  1. Current Enrollment:

Enrollment remains the same.

 

  1. Other:
  • Festive Footwear Spirit Day will be held on Friday, December 7th.
  • Parish Hill will perform a music concert at Scotland Elementary on Friday, December 7th and will also perform at Chaplin Elementary and Hampton Elementary.
  • Report Cards will be sent home on December 14th.
  • The Scotland Elementary winter concert will be held on December 19th.
  • The Awards Assembly will be held on December 20th.
  • Kids Go Shopping will be held on December 10th.
  • Elf Central maybe up and running.
  • Holiday Hats Spirit Day will be held on December 21st with an early release day to start the holiday recess.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented Friends of SES Report.

  • The Christmas Tree Lighting and Caroling at the Scotland Green was well attended with white lights provided by Debbie and Jeff White and hot chocolate provided by the Rec Commission.
  • Kids Go Shopping will be held from December 10-13. Volunteers are welcome for this great event.

The Board took a brief recess and resumed the meeting at 7:30pm.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:
  2. 2nd Reading Athletic Policy (Action Anticipated):

#8-18/19 Motion to approve Athletic Policy with revision to the second paragraph, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE: No Update

 

  1. CABE/EASTCONN:

The EASTCONN Annual Breakfast will be held tomorrow at the Hampton office.  The Executive Director encourages all districts to take advantage of the services at EASTCONN.

 

  1. READINESS COUNCIL REPORT:

The liaison conducted monitoring and strategic planning was discussed.  Recruitment letters were sent out to PreK parents with no replies.

 

  1. POLICIES COMMITTEE:

There was no meeting.

 

  1. PERSONNEL COMMITTEE:

Negotiations are ongoing.

 

  1. TECHNOLOGY COMMITTEE:

A meeting will be held on Monday, December 10th at 6pm.

 

  1. SECOND AUDIENCE FOR CITIZENS:

A member of the audience asked for a copy of the Athletic Policy.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • First FY 2019-20 Budget Draft
  • Fire Inspection Report
  • CNR Update
  • 2018-19 Calendar Update
  • Lunch Program Update
  • Climate Committee Update
  • Transportation Committee

 

  1. ADJOURNMENT:

#9-18/19 Motion to adjourn (7:45 PM) was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 6, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Cassidy Martin.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     The Special Relative Luncheon held on October 26th was well attended with over 92 people.  There was also a basket raffle with over $800 raised for a family with a serious injury to the father.

–     Congratulations to the CAPSS Superintendent Award recipient Sadie Murray who will be honored on November 13th with a dinner at RHAM High School.

 

  1. WRITTEN COMMUNICATIONS:

–     A letter was received from a concerned parent regarding the language in the school calendar for snow days and the impact to the April vacation.

–     A letter was received from the Scotland Para Educators Union with concerns regarding taking days from the April vacation for snow days.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Allison O’Connor expressed concerns regarding the school calendar and taking away from the April vacation for snow days and suggested teachers have more input.

           

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the minutes of October 2, 2018, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

94% of the budget is committee and the Board of Education records are in good order.  $22,000 was transferred to the Board of Education CNR Fund.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the November Financial Statement, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

Work continues on the Solar Panels that are scheduled to be connected to an outside source on November 9th.  Power will be off from 4-8pm for this connection.  CL&P will follow-up with an inspection.

 

  1. Fire Inspection Report:

The Board was presented with the Fire Inspection Report.  Some items have already been done.  Items that were cited include the following:

  • Blocked electrical panels (items were moved away)
  • Exit lights out in the kitchen (were fixed)
  • Extension cords in the ceiling in 5th/6th grade classrooms (previously used for projectors and were removed)
  • Non-grounded extension cord replaced
  • Missing drop ceiling tiles (replaced with smaller tiles and new tiles ordered)
  • Hanging wires with missing light fixture cover in gym storage room (electrician will fix)
  • Excess accumulated storage in the IT room (needs to be cleaned)
  • Excess accumulated storage in basement sprinkler room
  • Storage bins in closets close to sprinkler heads in PreK

Storage is at a premium.  Steps are being taken to clean out abundance of storage items by the end of the school year.  Outdated items will be offered to the community.  Anne Stearns suggested donating old materials oversees.

 

  1. Curriculum update with Math & SBAC:

The staff is reviewing the math scores to improve SBAC.

 

  1. 2018-2019 Budget update:

The number of magnet school students is the same.

 

  1. Other:
  • The Savino Transportation contract was reviewed. A bid was sent out for a 3-year transportation contract with a deadline of November 20th.
  • The Board of Selectmen approved a transfer of CNR funds. Work has begun on the motion sensor lights and a locksmith will do the door.
  • The school applied for a Title 4, Part A Grant that will be used for technology, music equipment and math curriculum work.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

All goal meetings are done with teachers having two student learning goals.  The first round of classroom walkthroughs are done.  The first round of formal observations for non-tenured teachers will begin next week.

  1. Professional Development Opportunities:

The Special Education Case Manager, Special Ed Director and all specialist met to discuss modifications.  Teachers prepared for Parent/Teacher Conferences.  The PreK and Kindergarten teachers met with Hampton and worked on STEM Science activities.  There is a new online program for NAEYC accreditation.  Dr. Pinsonneault attended a three credit course on current topics and future education.

 

  1. Current Enrollment:

Enrollment remains the same at 105 students.

 

  1. Other:

There are many upcoming events.

 

  1. FRIENDS OF SES REPORT:

Dr. Pinsonneault reported that the Friends of SES have been very busy and thanked the many volunteers for running the Book Fair.  They are also working on a Teacher Dinner for Parent/Teacher Conferences on Thursday.

 

  1. NEW BUSINESS:
  2. Draft Athletic Policy (First Read):

Dr. Baran presented the Board with a draft Athletic Policy for review.  Any comments and feedback are to be emailed to Dr. Baran.

 

  1. School Calendar wording:

Discussion was held regarding the current language in the School Calendar that includes monitoring the calendar on a monthly basis that gives flexibility in case it is needed for snow days.  Sherry Smardon suggested the three elementary schools and Parish Hill all follow the same calendar for continuity.  The Board will keep the current language and monitor the calendar on a monthly basis.

 

  1. OLD BUSINESS:
  2. Update on Lunch Program:

Dr. Baran presented number of participants for the Breakfast and Lunch program along with the Top 5 foods selected.  In October there was an average of 64 for Breakfast (up from 61 in September) and an average of 78 for Lunch (up from 73 in September).

 

  1. Climate Committee:

Paraprofessionals and non-affiliate members are still needed for the committee.  A suggestion box for comments will be posted in the school.

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE: No Report

 

  1. CABE/EASTCONN:

EASTCONN offers many services and hasn’t raised their prices.  There is a new mandate on Policy #5144.1 regarding seclusion time-outs.  The Policy can be amended or a new Policy can be developed.

 

  1. READINESS COUNCIL REPORT:

A strategic plan was resurrected and being assessed for its usefulness.  Discussion was held regarding adding the Town of Chaplin to the Council and a liaison will attend the next meeting.

 

  1. POLICIES COMMITTEE: Covered already

 

  1. PERSONNEL COMMITTEE:

Negotiation sessions are set with the teachers.

 

  1. TECHNOLOGY COMMITTEE: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Review new Athletics Policy and email any comments or feedback to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • School Calendar Update
  • Fire Inspection Report
  • Solar Panels Update
  • Transportation Contract
  • CNR Update
  • 2nd Reading Athletic Policy
  • Lunch Program Update
  • Climate Committee Update

 

  1. ADJOURNMENT:

Motion to adjourn (8:07 PM) was made Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

Transportation Committee

Meeting Minutes

October 16, 2018, 6:30 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:32 p.m.

 

  1. Attendance: Mrs. Smardon, Mr. Perry, Dr. Sears, Baran
  2. Baran reviewed both the present bus transportation contract with Savino Transportation and the Request for Proposals used the last time the BOE requested bids for transportation services.
  3. The committee discussed the desired length of a new contact and reviewed the bid specifications in the RFP.
  4. The committee decided that a three (3) year contract would be advertised.
  5. The committee also decided that the RFP would be posted no later than Monday October 22 with a return of proposals for 10 a.m. on Tuesday November 20, 2018

 

  1. Set next meeting date.

No specific meeting date was set at this time.

  1. Adjourn

The meeting was adjourned at 6:59  p.m.

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

October 2, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Scotland Elementary won the Summer Scholastic Reading Challenge.  Students will be notified tomorrow.  An assembly will be held later in the month to recognize the top readers from each class.

  • There is a new Student Council with five 4th graders, five 5th graders and five 6th

 

  1. WRITTEN COMMUNICATIONS:

–     A letter was received from the CEA regarding a request for information for negotiations.

–     A letter was received from the Scotland Education Association regarding the language in the school calendar related to inclement weather.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #12E, CNR Request, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

      #2-18/19 Motion to add to agenda as Item #13A, Revisit Playup Program at Parish Hill, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #3-18/19 – Motion to approve the minutes of September 11, 2018, was made by Sherry Smardon with the following correction:  Item #3 – correct the spelling of Ms. Marsalisi.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            15% of the budget has been spent to date with 94% committed.

  1. Approval of Financial Statement:

#4-18/19 Motion to approve the Financial Statement dated September 26, 2018, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

The installers are working everyday on the solar panels.  The inter-connection agreement has been signed.  Once the power is switched over, the solar panels will be ready to go.  The power will be shut off for a few hours during the switch over and done after hours.

 

  1. Fire Inspection Report:

The Fire Inspection Report was received today and will be presented at the November meeting with an Action Plan.

 

  1. SBAC Overview:

Dr. Baran presented an overview of the 2018 SBAC scores that included longitudinal comparisons and scores from surrounding districts (many other districts had similar scores).  The scores represent students at level 3 (met standards) and level 4 (exceeded standards).

ENGLISH LANGUAGE ARTS

Grade 3           2018 – 82%                 2017 – 50%                 2016 – 20%

Grade 4           2018 – 44%                 2017 – 60%                 2016 – 65%

Grade 5           2018 – 67%                 2017 – 82%                 2016 – 65%

Grade 6           2018 – 81%                 2017 – 87%                 2016 – 86%

The 6th grade is doing well in ELA as they move onto middle school.

 

MATH

Grade 3           2018 – 55%                 2017 – 31%                 2016 – 10%

Grade 4           2018 – 50%                 2017 – 50%                 2016 – 28%

Grade 5           2018 – 25%                 2017 – 59%                 2016 – 54%

Grade 6           2018 – 53%                 2017 – 74%                 2016 – 64%

The math scores are of a major concern and will be reviewed extensively during Professional Development on Tuesday.

 

Sherry Smardon suggested reaching out to area schools who are doing well to find out what they are doing and also bringing back the Reflex Math Program.

 

  1. 2018-2019 Budget update:

A contract was signed with the town for fuel oil through Saveway at $2.419/gal. (there will be a budget deficit of approximately $5,000).  There will also be a budget deficit for STEM tuition (includes one student going to CREC).

 

  1. Other:
  • The bus contract expires the end of this year. A committee is needed to address and send out to bid.
  • Baran introduced and welcomed new Special Education Director Dr. Judy Benson-Clark who will be at Scotland Elementary one day a week.
  • The Board was presented with a letter that will be sent home tomorrow with students regarding food brought into the school. Parents are asked to submit to the School Nurse all ingredients used in food brought into the school.
  • The law regarding teaching the Holocaust and Genocide will not be addressed for now. The legislature will clarify the law on their next meeting agenda.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:2018

Teachers are working on student objectives.  The school-wide learning goal will be fluency in the area of Math.

 

  1. Professional Development Opportunities:

A staff meeting will be held during Professional Development with a template presented to take each child’s test scores and look at strengths and weaknesses.

 

  1. Current Enrollment:

Enrollment is at 105 (down one student).

 

  1. Other:

October is a busy month with the following:

  • The Friends of SES are sponsoring a Cowabunga Fundraiser on October 11th.
  • Picture retakes will be held on October 11th.
  • The Cross Country Race-away will be held at Chaplin Elementary on October 16th.
  • The Fire Department will be at the school with the Smoke House on October 18th.
  • A celebration for winning the Scholastic Reading Challenge will be held on October 22nd.
  • The Grandparents/Special Relative Luncheon will be held on October 26th along with Pirate Day. Pinsonneault will ask Parish Hill to borrow the Pirate Head and Pirate Ship.
  • Scarecrows will be on display for Halloween.
  • Parents can bring their children for Homecoming activities at Parish Hill on October 5th-6th.

 

  1. FRIENDS OF SES REPORT:

Scott Sears presented an update from the Friends of SES.  Fundraising efforts total $580, mostly from the midnight cruise.  Champion T-shirts for the Summer Reading Challenge will be provided for all students by the Friends of SES.

 

  1. NEW BUSINESS:
  2. Finance Coordinator Resignation (Action Anticipated):

A letter of resignation from Finance Coordinator Donna Sharp was presented at the last meeting.

#5-18/19 Motion to accept with regret letter of resignation from Finance Coordinator Donna Sharp, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. Update on Lunch Program:

There was an average of 61 students (60-75 students) who participated in the Breakfast Program.  There was an average of 74 students (56-86 students) who participated in the Lunch Program.  The popular foods were cheesy pizza, cheeseburgers and cheesy mac & cheese.  Dr. Baran will follow up on the lunch money refunds.

  1. Climate Survey:

A Climate Committee will be established with various staff members and will not include the Superintendent or Principal.  A meeting will be held to set ground rules.

 

  1. Establishment of Annual Tuition Rate (Action Anticipated):

The current Tuition Rate is $7,400.

#6-18/19 Motion to set the Annual Tuition Rate for Scotland Elementary at $7,400, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. CNR Request:

Dr. Baran presented CNR request for lock for the Library door (doesn’t lock from the inside) and 10 electrical upgrades of motion sensor turn off switches (student bathrooms, bathrooms by the Library and copier room).  The electrical upgrades and slide bolt for the door total $1,250.

#7-18/19 Motion to approve CNR Request for Library door lock and electrical switch upgrades up to the amount of $1,250, was made by Anne Stearns, seconded by Steve Kurcinik and failed with the following vote:

YES:  A. Stearns.

NO:  S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Smardon, S. Sears.

 

Rod Perry suggested checking with the original LED Contractor to see if the electrical upgrades were overlooked and obtain a quote.  Brynn Lipstreu suggested a key lock for the Library door that would bring the total to $3,550.

#8-18/19 Motion to approve CNR Request for Library door lock and electrical switch upgrades up to the amount of $3,550, was made by Sherry Smardon, seconded by Rod Perry and carried with the following vote:

YES:  S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Smardon, S. Sears.

NO:  A. Stearns.

 

  1. OLD BUSINESS:
  2. Revisit Playup Program at Parish Hill:

Brynn Lipstreu expressed concerns with allowing some students to leave school early for sports.  The Board previously discussed not allowing students to leave school early if they wanted to participate in the Playup Program at Parish Hill.  Sherry Smardon suggested developing an Athletic Policy to address the issue.

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE: No Report

 

  1. CABE/EASTCONN:

The Board was presented with an annual notice regarding the Survey of Students.

 

  1. READINESS COUNCIL REPORT:

There will be a new liaison coming from EASTCONN.

 

  1. POLICIES COMMITTEE: No Report

 

  1. PERSONNEL COMMITTEE:

Negotiations will begin with a meeting on October 15th.

 

  1. TECHNOLOGY COMMITTEE: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Look at language for school calendar

 

  1. NEXT MEETING AGENDA ITEMS:
  • Fire Inspection Report
  • School Calendar Language
  • School Lunch Refunds
  • Curriculum Update with Math & SBAC
  • Solar Panel Update
  • 2018-19 Budget Update
  • Draft Athletic Policy

 

  1. ADJOURNMENT:

#9-18/19 Motion to adjourn (8:31 PM) was made Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


                      SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

September 11, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

The first day of school was very successful with an assembly, Boohoo Breakfast for parents, and first day pictures.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from CABE thanking the Board for their continued participation with the CABE organization.

 

A letter was received from Wendy Sears regarding the multi-age classroom model.  She commended Ms. Marsalini for her children’s success both academically and socially due to starting their education in the SES PreK program.

 

A letter of resignation was received from Finance Coordinator Donna Sharp effective January 1, 2019.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the meeting minutes of August 14, 2018, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Annual Reports were submitted to the state by the deadline.  84% of the budget is committed.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the Financial Statement dated September 6, 2018, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Program:

Installation of the solar panels was held off for a few days due to the high temperature and humidity.

 

  1. Staffing:

Liz Tucker was hired as the new part-time .5 Special Education Teacher.  The para position has not been filled to date.

 

  1. 2018-2019 Budget update:

The following are two areas of concern with the current budget:

  • Public Tuition-in state is overdrawn due to the STEM Academy. There are currently 10 students going to magnet schools (with one going to CREC in Hartford) and 6 students were budgeted for.
  • The current the cost of oil is $2.40/gal that could leave a potential shortfall of approximately $5,000. There is some oil left in the tank.

 

  1. Special Education Director Update:

Judy Benson-Clark was hired as the new Special Education Director and will work one day a week.

 

  1. Other:
  • There is a new state statute pertaining to teaching the Holocaust and genocide in public schools and is not specific to grade. Baran expressed concerns with this subject not being appropriate in grades K-6 and will follow up on the statute.
  • The Fire Marshall conducted an inspection on September 10th with no major issues. A written report is due in 2-3 days and will be presented at the October meeting.
  • SBAC scores will be presented in October.
  • SES is now part of the federal free lunch program for all students. The program will be monitored closely and any funds remaining in the lunch program accounts will be refunded.

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

There are currently 104 students (down 3 students from last month).

 

  1. Other:
  • Fall Open House will be held Wednesday, September 12th.
  • The Summer Reading Challenge is over with results expected soon.
  • The 1st “Backwards Day” spirit day will be held on Friday, September 14th.
  • Picture Day will be held on September 27th.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented the Friends of SES Report.

  • The boat cruise fundraiser was very successful raising $500 with 38 people in attendance (the boat holds 95 people). The fundraiser received a lot of attention from other schools and will be held again next year.
  • The 1st meeting will be held tentatively on Tuesday, September 18th.
  • An email signup will be held at Open House.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE:

Brynn Lipstreu will email RD11 BOE Chair Rose Bisson for an update.

 

  1. CABE/EASTCONN:

The new EASTCONN Director is very involved and looking for more use of their services.

 

  1. READINESS COUNCIL REPORT:

The 1st meeting will be held on September 25th.

 

  1. POLICIES COMMITTEE: No Report

 

  1. PERSONNEL COMMITTEE:

A meeting will be held tentatively on October 15th to discuss ground rules for negotiations.

 

  1. TECHNOLOGY COMMITTEE: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears asked about the enrollment drop with 117 students at the end of the last school year and whether it was related to losing the PreK teacher.  Dr. Pinsonneault reported that 5 or 6 families moved over the summer and 3 students went to the STEM Academy.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • Finance Coordinator Resignation
  • Update on Lunch Program
  • SBAC Report
  • Budget Update
  • Climate Survey

 

  1. ADJOURNMENT:

#3-18/19 Motion to adjourn (7:55 PM) was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

August 14, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend was Board member Sherry Smardon and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. BOE ATTORNEY PRESENTATION: FOIA/BOARD RESPONSIBILITIES:

Board Attorney Mark Sommaruga presented the Board with a book he published on the FOIA and a pamphlet on Board roles and responsibilities.  He recommended the Board attend the CABE Convention.  The Board was presented with a pop quiz pertaining to FOIA and Board meetings that included the following:

  • Participating in a meeting without being physically present can be done via audio or video.
  • All Items on an agenda do not have to be covered but should be tabled.
  • Minutes of a meeting do not have to be posted on the website but it is a good idea to do so.
  • A regular meeting agenda does not have to be posted on the website but should be. A special meeting is required to be posted on the website.
  • Executive Session needs 2/3 vote to enter into and needs a reasonable specific reason. The minutes must always name who is present during Executive Session except the name of a parent, child or candidate for a position.  No motion is needed to come out of Executive Session, just list the time entered back into public session and open the door.
  • Documents drafted by the Board Attorney are not always covered by Attorney/Client privilege.
  • Anyone can record the meeting.
  • Personal email accounts are considered public record if conducting business and are subject to a FOIA request even if the person is no longer a Board member (records must be retained for former Board members).
  • Conducting business via email with a quorum is considered a meeting.
  • Committee meetings are considered the same as Board meetings and require minutes.
  • Any written communications whether signed or anonymous must be kept on file.
  • An FOIA request is subject to a 4 business day response.

 

  1. CELEBRATIONS/RECOGNITION:

–     Congratulations to Mrs. Linda Stefon for being selected as SES Teacher of the Year.

–     Congratulations to Mrs. Allaire who welcome a baby boy on July 11th.

 

  1. WRITTEN COMMUNICATIONS:

–     A thank you card was received from Rose Khourie Scholarship recipient Hanna Viera.

–     A letter was received from the Town of Windham regarding Tuition Policies that might impact the STEM Magnet School.

–     A letter of resignation was received from Kelly McGillivray, Special Education.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the regular meeting minutes of June 5, 2018, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

      #2-18/19 Motion to approve the special meeting minutes of June 26, 2018, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

Dr. Baran presented the Financial Report for Finance Coordinator Donna Sharp who could not attend tonight’s meeting.

  • A full report for 2018-19 will be presented at the September meeting.
  • Grants are being received and recorded.
  • The auditors are in the process of completing their report.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statement dated August 8, 2018, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Program:

A meeting was held with the representative and project manager from Green Skies.  The hardware is expected to be delivered on August 21st with work to be completed in 4-6 weeks.  All workers will sign in at 6am and take a break at 8:25am when the school buses arrive.  They will work until 3pm and notify the administration if staying late.

 

  1. Staffing:

Mrs. McGillivray has resigned and Paraprofessional Beth Card has resigned.  Both positions will be advertised.

 

  1. 2017-2018 End-of-Year Budget:

The audit is not yet complete.  The unaudited budget balance of approximately $122,000 was returned to the town.

 

  1. 2018-2019 Budget update:

The following are concerns with the 2017-18 budget:

  • There are three additional magnet school students with one student attending a magnet school in Hartford. The tuition for the STEM Magnet School in Windham is $6,500.
  • There is currently no heating contract in place. The price is coming down and the fuel left in the tanks should last through October.
  1. Request for use of CNR funds (Action Anticipated):

The refrigerator in the Nurse’s office needs to be replaced.  The Board of Selectmen approved use of CNR Funds up to $600 to purchase a new refrigerator.

#4-18/19 Motion to approve the use of CNR Funds up to $600 to purchase a new refrigerator for the Nurse’s Office, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. Special Education Director Update:

All six RESC Directors have been contacted for any interest in a part-time Special Education Director for Scotland Elementary.  Two have responded to date.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

Enrollment has gone down with changes expected near the beginning of the new school year.

 

  1. Opening Day Prep:

Teachers will be returning to school slowly starting Monday.  There official return is on

August 27th.  A staff meeting will be held on August 28th with a review of SBAC.  The first day for students is August 29th.

 

  1. Other:

Open House will be held on September 12th.

 

  1. FRIENDS OF SES REPORT:
  • The Friends of SES have been working on gardens over the summer with an additional 15 yards of mulch delivered.
  • The Niantic Bay Sunset Cruise will be held on September 8th at a cost of $20 per person, with the hope of filling the 95 people capacity.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • All Board members asked to review their BOE biography on the website and submit any feedback to Jen Morelli.

 

  1. NEXT MEETING AGENDA ITEMS:

The next meeting will be held on September 11th.

 

  1. ADJOURNMENT:

#5-18/19 Motion to adjourn (8:26 PM) was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.


SCOTLAND BOARD OF EDUCATION

           Scotland, Connecticut

              Meeting Minutes

  Special Meeting, June 26, 2018

 

 

Chairperson Brynn Lipstreu called the meeting to order at 7:03 p.m. Present were Board members Steven Kurcinik, Sherry Smardon, Scott Sears, and Rod Perry. Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault. Unable to attend were Board members Cassidy Martin and Anne Stearns. 

 

 

  1. Pledge of Allegiance was recited by those present.

 

  1. Discussion took place regarding non-tenured part-time preschool and special education positions. Based on current data Dr. Baran recommended to not renew the part-time preschool   position and to reduce the special education position to 0.5 FTE.

 

  1. Adjournment:

#15-17/18 Motion to adjourn (7:49 PM) was made Sherry Smardon, seconded by Steven Kurcinik and carried unanimously.

 

 


SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

June 5, 2018

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

  1. REVIEW OF ROSE KHOURIE SCHOLARSHIP APPLICATIONS:

The Board was presented with two Rose Khourie Scholarship applications for review and will be selected later on the agenda.

 

  1. ELECTION OF BOARD CHAIRPERSON AND OTHER OFFICES AS MIGHT BE NECESSARY:

Superintendent Dr. Baran opened nominations for Board Chair.

#1-17/18 Anne Stearns nominated Rod Perry for Board Chair who declined the nomination.

      Steve Kurcinik nominated Brynn Lipstreu for Board Chair, seconded by Scott Sears.  The vote to elect Brynn Lipstreu for Board Chair carried unanimously.

 

      Chairperson Brynn Lipstreu opened nominations for Board Vice-Chair.

#2-17/18 Anne Stearns nominated Rod Perry for Board Vice-Chair, seconded by Steve Kurcinik.

      Sherry Smardon nominated Scott Sears for Board Vice-Chair seconded by Anne Stearns.

      The vote to elect Scott Sears for Board Vice-Chair carried with the following vote:

      YES:  S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Smardon.

      NO:  A. Stearns.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     The SES Band marched in the Memorial Day parade.

–     The SES Chorus won Gold in the Great East Music Festival.

–     The Student Council worked at the cemetery preparing for services on Memorial Day.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the Teacher of the Year Committee asking to appoint a Board member to the Committee.

 

A letter was received from CABE thanking the Board for their continued membership and support.  There will be no increase in dues.

 

A letter of retirement was received from Technology Specialist Joanne Lowney effective June 26, 2018.  She will remain at Scotland Elementary as the School Library Media Specialist under the CT Teachers Retirement Regulations (identified as a shortage area).

 

A letter was received regarding concerns with renewal of the Superintendent’s Contract from Lynn Johnson, Carol Sweat, Luz Desjardin, Jean Bach, Karen Clark and Sue Sullivan.

 

A letter was received regarding renewal of the Superintendent’s Contract from April Coutu, Suellen Henry and another person.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Add Administrative Regulations to Item #15A.

 

  1. APPROVAL OF MINUTES:

      #3-17/18 Motion to approve the minutes of May 1, 2018, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

–     85% of the budget has been spent to date with 95% committed.

–     The audit is complete with no adjustments.  A copy of the audit is available in the Superintendent’s office.

 

  1. Approval of Financial Statement:

#4-17/18 Motion to approve the Financial Statement, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

Work continues on the Science curriculum and the Social Studies curriculum is on track.  The Science room is clean and the next faculty meeting will be held there.

 

  1. Solar Panel Program:

The application for the Solar Panel Program has been received, approved and assigned a Project Manager.  The project is expected to begin in June.

 

  1. Graduating class gifts:

Barnes and Noble gift cards will be presented to each 6th grade student at their Graduation.  A $25 gift card will be presented to a student for Science.

 

  1. Rose Khourie Scholarship choice:

Sherry Smardon commented that the Rose Khourie Scholarship was originally intended for a student pursing further education in the health field.

#5 – 17/18 Motion to nominate Hanna Viera for the Rose Khourie Scholarship, was made by Sherry Smardon, seconded by Scott Sears and carried with the following vote:

YES: S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Sears, S. Smardon.

NO:  A. Stearns.

 

  1. Special Education Director update:

Dr. Baran has reached out to other Superintendents for interest in the Special Education Director position.  He will contact Directors outside of EASTCONN.

 

  1. Other:

Dr. Baran presented three options for wording on the school calendar regarding snow days.  Snow days could be made up using part of the April vacation with additional days added at the end of the school year.  If there are more than 5 snow days prior to March 1st, the Board will monitor school closing days on a monthly basis and will consider publishing an alternate calendar using Professional Development days and/or vacation days as needed with additional days added to the end of the school year.

#6-17/18 Motion to approve option #3 for add wording to the school calendar to address make up days for snow days, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

Upgrades to landscaping and the building was a community driven commitment organized by Wendy Sears who was commended for her efforts.  Donations of mulch were received by Prides Corner and delivered by Savino Trucking.  Stumps were ground up and removed by Joe.

 

The Teacher Evaluation Committee will meet to review the Teacher Evaluation Plan, update and resubmit in August.

 

  1. PRINCIPAL REPORT:

Enrollment is at 119.

  1. Teacher Evaluation (TEVAL) Update:

All formal observations for Non-tenured teachers are done.  All walk-throughs are done.

 

  1. Professional Development Opportunities:

Dr. Pinsonneault attended the session 7 of Professional Development in Middletown.  The school Nurse completed the Sign Language class.

 

  1. Other:
  • The Kindergarten Celebration will be held on June 7th.
  • The Music Concert will be held outside on June 13th.
  • Field Day will be held on June 18th.
  • The Student Council Field Trip will be held on June 19th.
  • The Grade 6 Celebration will be held on June 25th at 6pm.
  • The last day of school is June 27th.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented SES Report.  Thanks to the following Friends of SES for their help with the grounds cleanup:  Michelle Murray, Courtney Lawrence, Patricia Guy and Heather Nunn in addition to parents and students for their group effort.

  • The Friends of SES will not be participating in the PH Spring Fling this year due to lack of interest. Wendy Sears will be participating as part of the Rec Commission.
  • A Cruising for a Cause fundraiser is tentatively scheduled for July 21st. The sunset cruise with a cost of approximately $20 per person will be held on the Blackhawk out of Niantic to see various historic sites.
  • The Friends of SES hope to have a duo Movie Night before the end of the school year.
  • More mulch is coming from Scotland Hardwoods and will be used in the Lori Fisher Memorial Garden and other needed areas.

 

Dr. Pinsonneault commended the Friends of SES for their fundraising efforts.  Every student received a $5 voucher for the B1G1 book sale with each receiving two books to help kick off the Reading Challenge.

 

  1. NEW BUSINESS:
  2. BOE Meetings Summer Schedule (Action Anticipated):

#7-17/18 Motion to cancel the July Board meeting and meet on August 14th at the discretion of the Board Chair with a regular meeting to be held on September 11th, was made by Anne Stearns, seconded by Steve Kurcinik and carried with one abstention by Anne Stearns.

 

  1. Non-tenure Teacher recommendations (Action Anticipated):

Dr. Baran recommended reinstating contracts for 4 of 6 Non-tenured teachers.  Reinstating the other two teachers needs further review based on enrollment and assignments.  Dr. Baran will make recommendation by June 15th.

#8-17/18 Motion to reinstate contracts for Non-tenured teachers Carol Sweat, Joanne Lowney, Jessica Allaire and Michelle Wildowsky, was made by Rod Perry, seconded by Anne Stearns and carried with one abstention by Sherry Smardon.

 

#9-17/18 Motion to authorize Dr. Baran to reinstate Non-tenured teachers after he completes research by June 15th without a Board meeting, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

  1. Authorization for Superintendent to make budget transfers to close out FY17-18 (Action Anticipated):

Funds need to be moved to areas that over budget.  There is an approximately $107,000 surplus.

#10-17/18 Motion to authorize the Superintendent to make budget transfers to close out FY17-18, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS:
  2. Policies Second Read:
  • 5113 Students Attendance and Excuses
  • 2 Truancy
  • 4 Physical Exercise and discipline of Students
  • 1 Religious Observances and displays
  • 101 Student Nutrition and Physical Activity (School Wellness Policy)
  • 51 Surveys of Students (Student Privacy)
  • Administrative Regulations

Dr. Baran presented recommended revisions for the above listed policies.

#11-17/18 Motion to approve the above listed policies, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update: No Update

 

  1. CABE/EASTCONN:
  • The end of the year meeting at EASTCONN was held with a program by the Quinebaug Middle College and Arts Magnet School.
  • Upcoming Professional Development on Collective Bargaining will be held on June 12th at the Sheraton in Hartford with speaker Mark Brackett from Yale.
  • The CABE Convention will be held November 16th – 17th.

 

  1. Readiness Council Report:

No meeting was held in May.  The next meeting will be held on September 25th.

 

  1. Policies Committee:

The next meeting will be held in September.

 

  1. Personnel Committee:

Negotiations will begin by October and any Board members interested in serving on the Negotiations Committee is asked to notify Brynn Lipstreu.

 

  1. Technology Committee:

Mr. Lary presented the Committee with a detailed inventory of the equipment with its condition.

 

  1. SECOND AUDIENCE FOR CITIZENS:

A member of the audience asked how Dr. Baran can make decision by June 15th when the deadline for PreK enrollment is June 21at.  Dr. Baran reported that he receives detailed reports.

 

Wendy Sears asked about the meeting schedule for the Technology Committee and what happens to the Chromebooks.  Dr. Baran reported that the Technology Committee meets twice a year with the first meeting in November/December.  Chromebooks have a longer life span (approximately 4 years) since they don’t go home with the students.  They are then used for parts.  Mrs. Sears suggested a policy for allowing students to take the Chromebooks with them to Parish Hill.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Notify Brynn Lipstreu if interested in serving on the Negotiations Committee.

 

  1. NEXT MEETING AGENDA ITEMS: None

 

  1. EXECUTIVE SESSION:
  2. Personnel Matter
  3. Superintendent Evaluation

#12-17/18 Motion to enter into Executive Session (8:34 PM) for the purpose of discussing Personnel Matter and Superintendent Evaluation and invite Superintendent Dr. Baran and Principal Dr. Pinsonneault to attend, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

The Board came out of Executive Session at 10:16 PM.

 

  1. SUPERINTENDENT’S CONTRACT (Action Anticipated):

#13-17/18 Motion to extend two additional years to Dr. Baron’s contract, was made by Rod Perry, seconded by Anne Stearns and carried with the following vote:

YES:  R. Perry, A. Stearns, B. Lipstreu, S. Kurcinik.

NO:  S. Smardon, C. Cassidy Martin, S. Sears.

 

  1. ADJOURNMENT:

#14-17/18 Motion to adjourn (10:19 PM) was made Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

Scotland Board of Education

            Policy Committee

           Meeting Minutes

      May 17, 2018, 6 p.m.

       Superintendent’s Office

 

  1. Attendance: Perry, Mr. Kurcinik, Dr. Baran
  2. Call to Order:

The meeting was called to order at 6:20 p.m.

 

  1. Discuss and consider possible edits, corrections, etc. offered by BOE members since the May 6th BOE meeting of the following :
  • Policy 5113 Students Attendance and Excuses
  • Policy 5113.2 Truancy
  • Policy 5144.4 Physical Exercise and discipline of Students
  • Policy 6115.1 Religious Observances and displays
  • Policy 6142.101 Student Nutrition and Physical Activity (School Wellness Policy)
  • Policy 6162.51 surveys of Students (Student Privacy)

 

Each of the bulleted policies listed above were reviewed with respect to possible edits and comments offered by BOE embers since the May BOE meeting. There were no questions or concerns from the committee members and the listed policies will be sent to the BOE at the June 5, 2018 meeting.

 

 

  1. Discuss the CABE article on BOE relations to regulations versus policies.

Mr. Perry commented that the issue of BOE relations to the writing of regulations was an important topic for BOE discussion.

 

  1. Discuss future agenda items.

The committee will continue to review policies recommended by CABE in its monthly policy update publication

 

  1. Set next meeting date

The next meeting of the policy committee will be set for the month of September 2018.

 

  1. Adjourn

The meeting was adjourned at 6:51 p.m.

 


 

 

Scotland Board of Education

Technology Committee

Meeting Minutes

May 17 2018, 5:00 p.m.

Superintendent’s Office

  1. Attendance: Perry, Mrs. Stearns, Mr. Kurcinik, Dr. Baran, Mr. Lary
  2. Call to Order:
  3. The meeting was called to order at 5:03 p.m.
  4. Review inventory sheet presented by Mr. Lary

Mr. Lary presented an inventory sheet of all technology devices present in the Scotland elementary School. Mr. Lary explained each grouping of equipment on the inventory and answered specific question presented by the BOE members.

  1. Discuss topics of concern presented by Mr. Lary:
  • When will we start teaching and using Windows 10 (or higher)?
  • When do we plan to add “touch” sensitivity as a desired feature in Chromebook purchases?
  • HD screens (wide aspect ratio 16:9 instead of 4:3)
  • When do we target the next PC Lab refresh?
  • Large screen projection.
  • Lary’s recommendation to cease buying WINTEL “notebook” style machines.
  • Two one-person printers are at end of life. Do we replace?

Due to time constraints the committee was not able to address the bulleted items listed above.

  1. Set next Meeting Date

The next meeting of the Technology committee will be scheduled for early in the fall of the 2018-2019 school year.

  1. Adjourn

The meeting was adjourned at 6:15 p.m.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    

 

 

     

 

 

 

 

 

 

 

 

 

 

.

 

 

 

 

 

 

.

 

 

 

 

 

 

 

 

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s