Meeting Minutes

Scotland Board of Education

Policy Committee

Meeting Minutes

November 21, 2017, 6 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:00 p.m.

  1. Attendance

Mr. Kurcinik, Mr. Perry, Dr. Baran

 

  1. Review BOE member comments regarding discrepancies in policies 1313 (Gifts to School Personnel), 3313 (Business/Non-Instructional Operations), and 4118.13/4218.13 (Personnel – Certified/Non-Certified)

Dr. Baran informed the committee that there were no comments from BOE members regarding the suggested changes to policies 1313 and 3313. Dr. Baran gave the committee members edited versions of the two policies for their approval prior to submission to the full BOE in December. The committee members were unanimous in their approval of the edits.

 

  1. Review Policy 3100 Budget/Budgeting System for possible elimination of second paragraph.

 

The committee reviewed policy 3100 and agreed that the second paragraph appeared to be written for a school system with multiple schools. The committee agreed to recommend to the BOE at its December meeting to eliminate the second paragraph from policy 3100.

 

  1. Review Policies 9110, 9120, and 9122 regarding conflict regarding office of Vice-Chairperson and term of office of Officers.

 

Dr. Baran pointed out that policy 9110 indicates that there will be a Vice Chairperson for the BOE while policy 9120 indicates that the position of Vice Chairperson is (optional). In addition Dr. Baran pointed out that policy 9110 indicates that the term of office for Board officers is one year while policy 9120 indicates that the term of office is two years. Dr. Baran pointed out that policy 9112 interprets the position of Vice Chairperson as required.  The committee agreed to recommend to the full BOE that the word (optional) in policy 9120 be eliminated and that the term of office for BOE officers be stated as one year in both policy 9110 and 9120.

 

  1. Review Policy 6163.3 Live Animals in the Classroom. Last sentence “No electrical devices are permitted, including but not limited to, filters, heat lamps, water pumps, etc. for the maintenance and/or care of animals.”

 

Dr. Baran asked the committee members for an interpretation of the purpose of the last sentence in policy 6163.3 which states “No electrical devices are permitted, including but not limited to, filters, heat lamps, water pumps, etc. for the maintenance and/or care of animals.”

 

The committee members agreed that the statement was in the policy for safety purposes to guard against possible electrical fires when such equipment is unattended over weekends and long school breaks.

 

  1. Discuss future agenda items.

The committee will continue to review old policies for accuracy while reviewing new policies for inclusion in the policy manual.

 

 

 

  1. Adjourn

 

The meeting was adjourned at 6:35 p.m.

 

Respectfully submitted

Francis A. Baran, Ed.D.

 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 7, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

The Grandparent/Special Relative Luncheon held last Friday was combined with a Wild West Spirit Day and well attended with many dressed in cowboy attire.  Dr. Pinsonneault dressed as a sheriff and the Lawrence family provided bales of hay and a stallion on a stand for great picture opportunities.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received regarding student residency and will be discussed at the end of the meeting during Executive Session.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda – Parish Hill Middle School Playup Program as Item #14D, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

      Motion to add to agenda – CNR Funds Request to Replace Milk Cooler as Item #14E, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      Motion to approve the October 3, 2017 meeting minutes, was made by Scott Sears with the following corrections:  Item #9A should read – 16.8% of the budget has been spent to date with an additional 71% committed.  Item #15F should read – The next meeting will be held on December 19thThe motion was seconded by Brynn Lipstreu and carried unanimously.

 

  1. FILL BOE VACANCY – MOTION TO REAPPOINT BOE MEMBER FOR TERM ENDING NOVEMBR 5, 2019 (Action Anticipated):

      Motion to reappoint Cassidy Martin as a Scotland Board of Education Member for term ending November 5, 2019, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

23.66% of the budget has been spent to date (similar to this time last year) with 91% committed.  Work is being done on the budget.

 

Rod Perry reported that the Selectmen will meet at noon tomorrow to review the budget and set a town meeting to approve the budget.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated November 1, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Review and discuss 2017-18 Budget:

The state budget has passed.  The ECS Grant funding for Scotland will be reduced approximately $70,000 for the current 2017-18 school year.

 

  1. Discuss Discrepancies in Policies 1313 (Gifts for School Personnel), 3313 (Business/Non-Instructional Operations) and 4118.13/4218.13 (Personnel Certified/Non-Certified):

Dr. Baran presented the above policies for review.  The Board was asked to email any feedback or edits to Dr. Baran.

 

  1. Solar Panel Program:

The Solar Panel company has requested more information on the following:  structural drawing of the roof, electrical drawing of the building, warranty documentation and main riser diagram drawings.

 

  1. Other:

Scotland Teacher of the Year Jessica Allaire will be honored on November 15th at the Bushnell presented by last year’s Teacher of the Year, Karen Schenck.

 

The state has requested a waiver for the spring CMTs for 5th and 8th graders.  They will be given a pilot SBAC instead.

 

  1. PRINCIPAL REPORT:

Enrollment is down 1 student.

  1. Teacher Evaluation (TEVAL) Update:

Goals are set for the teachers.  The first round of walkthroughs and formal observations for non-tenured teachers has begun.

 

  1. Professional Development:

Certified staff held a science exploration day on the new curriculum to develop a scope and sequence.  Every grade level received a box of hands on materials that will be inventoried at the end of the year.

 

  1. Other:

Parent/Teacher Conferences will be held on November 8th/9th.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES have decided to formalize and elect the following officers:

Chair – Michelle Muir

Vice-Chair – Wendy Sears

Treasurer – Rose Dwyer

Secretary – Tatiana Grombeck

Many ideas and activities were discussed that include the following:  use of the school for events and exploring other places such as the community hall (free to non-profits), Kids Go Shopping (make everything $1 to make easier and include gift wrapping), have school available for child care on PD days with open gym and crafts for the kids, Holiday Shopping for kids with students from the Consumer Science class at Parish Hill, working with the 6th grade for fundraisers, Winter Ball in January with a winter theme, Pajama Movie Nights, Santa Skating at UCONN, Frog Bridge Gymnastics Ninja Course, Adult Paint Night, setting up local food bank/clothing bank with the help of the Student Council, working with local group (St. Mary’s ) for fundraisers, and developing a master calendar to coordinate events.  A survey was sent out to parents for more parent involvement.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:
  2. Suspension/Expulsion Due Process (Policy 5114, Second Read, Action Anticipated):

The Board reviewed recommended changes to Policy #5114, Suspension/Expulsion Due Process.

Motion to approve Dr. Baran’s recommended changes to Policy #5114, Suspension/Expulsion Due Process, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Superintendent Summer Policy Edits (Action Anticipated):

Dr. Baran presented Summer Policy Edits.

Motion to approve Summer Policy Edits except Policy #1112.5, Media Access to Students, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at area high schools (Action Anticipated):

Tabled

 

  1. Parish Hill High School/Middle School Playup Program:

The Board was presented with a copy of letter for 6th grade parents for participation in the Parish Hill Middle School Playup Program.  Students will not be allowed to be dismissed early from class for practices or games.  It is a great opportunity for students.

Motion to approve 6th grade participation in the Parish Hill Middle School Playup Program and allow letter to be sent to 6th grade parents, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. CNR Funds Request to Replace Milk Cooler:

The milk cooler in the cafeteria needs replacement at a cost of approximately $1,400.

Motion to authorize Dr. Baran to request CNR Funds from the Board of Selectmen for a milk cooler not to exceed $1,400, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE & Study Committees Meetings Update:

There were two Public Hearings with the first meeting heavily attended.  Elementary school teachers are concerned about their jobs.  The RD11 BOE held a special meeting and voted to keep all certified staff who will become RD11 employees.  The referendum to vote on the Addition/Withdrawal Study Report will be held on November 16th.

 

The Dissolution Committee is preparing their report.  Their next meeting is Monday, November 13th.

 

  1. CABE/EASTCONN:

Upcoming events include the following:

  • The CABE Delegate Assembly will be held at the Mystic Mariott on November 16th.
  • The CABE Conference will be held on November 17th/18th.
  • An Orientation Leadership Conference will be held at the Sheraton on December 7th.

 

The Director of EASTCONN will provide a list monthly of what is accomplished.  District rates will be available for EASTCONN.  Research on homework hasn’t been proven as valuable for students.

 

  1. Readiness Council Report:

The October meeting was cancelled due to a scheduling conflict with the Public Hearing.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held on December 19th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Lynn Johnson expressed concerns regarding comments presented accurately from a union meeting.

 

RD11 Board member Jennifer Nelson reported that she abstained from the vote regarding employment of staff due to concerns with the employment of non-certified staff.

 

Wendy Sears asked when the decision would be made about the Security Grant and if the budget would be reduced with the reduction of ECS Grant funding.  Rod Perry reported that is the town’s authority to reduce the budget and a special meeting will be held tomorrow to discuss the issue.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review Policies and email any feedback or edits to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Action on Policies
  • Update on Milk Cooler

 

  1. EXECUTIVE SESSION – STUDENT RESIDENCY/TUITION:

Motion to enter into Executive Session (8:13 PM) for the purpose of discussing Student Residency/Tuition and invite the Superintendent, Principal and Mr. & Mrs. Falk to attend, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:53 PM

Motion to extend to Mr.  & Mrs. Falck an extension of their deadline for presenting their certificate of occupancy and two forms of identification with the 74 Kemp Road, Scotland CT address to December 22, 2017. If these conditions are not met they will begin paying a daily tuition of $40.65 per child on January 2, 2018 or return their children to Hampton Public School, was made by Steve Kurcinik, and seconded by Scott Sears. Voting in favor was Steve Kurcinik, Rod Perry, Sherry Smardon, Scott Sears, Brynn Lipstreu and Cassidy Martin. Voting opposed was Anne Stearns. Motioned Passed.

 

  1. ADJOURNMENT:

Motion to adjourn (8:55 PM) was made by Brynn Lipstreu, Seconded by Steve Kurcinik.

 

Respectfully submitted by Kathleen Scott

Recording Clerk



 

Scotland Board of Education

Policy Committee

Meeting Minutes

October 17, 2017, 6 p.m.

Superintendent’s Office

 

  1. Call to Order

The meeting was called to order at 6:00 p.m.

  1. Attendance

Mr. Kurcinik, Dr. Baran

  1. Review comments from BOE members regarding Superintendent’s policy edits for presentation to the Board of Education at the November, 2017 BOE meeting.

Dr. Baran read comments from Ms. Lipstreu, Mrs. Stearns and Mrs. Smardon. Mrs. Smardon felt, regarding policy 1112.5 that the term administrators (plural) was appropriate in that both the superintendent and the principal should be considered. No other recommendations were recorded. Mrs. Smardon’s recommendation will be passed along to the BOE in November.

  1. Review comments from BOE members regarding policy 5114, Suspension and Expulsion/Due Process for presentation to the Board of Education as a second read at the November, 2017 BOE meeting.

Dr. Baran reviewed comments regarding policy 5114 from Mrs. Smardon and Mrs. Stearns.

  • Smardon questioned the need for the BOE to pay for programs which might accelerate a student’s return from expulsion
  • Smardon also questioned the length of a student’s suspensions.
  • Smardon pointed out a possible repetition regarding the weapons clause.
  • Stearns questioned the broad nature of reasons for suspension and expulsion.

All suggestions and comments will be discussed at the BOE meeting in November.

 

  1. Discuss discrepancies in policies 1313 (Gifts to School Personnel), 3313 (Business/Non-Instructional Operations), and 4118.13/4128.13 (Personnel –Certified/Non-Certified).

 

Dr. Baran pointed out that policies 1313 and 3313 allow for a maximum gift to personnel of $25 while policy 4118.13/4218.13 calls for there to be no gifts of any kind to personnel.

This issue will be brought to the full BOE in November.

 

  1. Discuss future agenda items.

Policies with discrepancies and questionable interpretations will be reviewed at future meetings.

  1. Set next meeting date

The next meeting of the Policy committee will be Tuesday, November 21, 2017 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

 

The meeting was adjourned at 6:35 p.m.

 

Respectfully submitted

Francis A. Baran, Ed.D.

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

October 3, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED):

Cassidy Martin, a Political Science Major at UCONN is interested in joining the Board.

#1-17/18 Motion to nominate Cassidy Martin to fill the Scotland Board of Education vacancy, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Sherry Smardon celebrates having a full Board.

–     Scotland Elementary is the CT Champion for the 2017 Scholastic Reading Challenge. A “make your own sundae” celebration will be held for the students along with medals for the top reader in each class.

 

  1. WRITTEN COMMUNICATIONS:

An email was received from the Active Regional Director of the Office of Civil Rights regarding a complaint from 2010.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the minutes of September 5, 2017, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            16.8% of the budget has been spent to date with 71% committed.

 

  1. Approval of Financial Statement:

#3-17/18 Motion to approve the Financial Statement dated September 20, 2017, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Review and discuss 2017-18 Budget:

There is a tough budget freeze that is being watched closely with the state budget not yet approved.

 

  1. Curriculum Process Update/Science Materials and
  2. Annual School Improvement Plan:

The preliminary Annual School Improvement Plan includes the school vision and mission statement.  Goals include: academics (math, science and language arts), investigate social studies and developing lesson plans with template to district standards.

 

  1. Technology Updates:

Discussion was held with the Technology Director regarding inventory and implementing a student purchase plan for Chromebooks.

 

  1. Solar Panel Program:

The engineering phase of the Solar Panel program is wrapping up with construction expected to begin the end of the year.

 

  1. Superintendent Summer Policy Edits:

Dr. Baran reviewed policies over the summer with minor edits that don’t change the meaning.  The Board is asked to review the policies and submit any changes before the next meeting.

 

  1. Other:

The Security Grant was submitted (40% responsible by the town) to construct a walkway from the school through the wetlands to the field in case of an evacuation.

 

Dr. Baran presented the Board with his goals that include:  presentation of a fiscally and education budget and working on a School Improvement Plan.

 

  1. PRINCIPAL REPORT:

Current enrollment is at 119 students (increase of 2 with the potential for 2 more).

  1. SBAC:

The Board was presented with cohort data for SBAC showing what the same students are doing from year to year.  The overall scores showed a definite growth.  Professional Development will be held on October 10th to review data and look for common weaknesses and strengths.

 

  1. Teacher Evaluation (TEVAL) Update:

Goal setting will be conducted with two student learning objectives.  First round observations will begin this month.

 

  1. Other:

October is a busy month.

  1. FRIENDS OF SES REPORT:

The current group is becoming very active and will meet this Thursday, October 5th.  They had a signup sheet at Open House with many new faces.

 

Discussion was held regarding 6th grade class trip that is fundraising based with parents.

 

  1. NEW BUSINESS:
  2. Suspension/Expulsion Due Process (Policy 5114, first read):

The Board was presented with Policy 5114, Suspension/Expulsion Due Process for review.  Any edits are to be submitted to Dr. Baran before the next meeting.

 

  1. Review Existing Advisory Committees, Membership, and Committee Goals for the Year (Policy 1220):

There is no Advisory Committee at the present time.  Policy 1220 will be reviewed at the October meeting.

 

  1. OLD BUSINESS:
  2. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at area high schools (Action Anticipated):

Discussion was held regarding questions sent out from the Dissolution Committee.  The issue was tabled until the next meeting.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE & Study Committees Meetings Update:

The Tri-Town meeting will reconvene at a later date.  The Public Hearings for the Addition/Withdrawal Study Report will be held on October 18th and 24th.  Any questions are to be submitted to RD11 BOE Chairperson Rose Bisson.  The Dissolution Committee is working on their report with their next meeting to be held on October 23rd.

 

  1. CABE/EASTCONN:

Upcoming CABE events include the following:

  • October 10th – Board Member Orientation 5:30-7:30pm
  • October 17th – Legal Issues at the Inn in Middletown 9-12am
  • October 23rd – Workshop for Superintendent Secretaries and Administrator Secretaries in Wethersfield 1-3pm
  • November 16th – CABE Delegate Assembly at the Mystic Marriot
  • November 17th/18th – CABE CAPSS Convention at the Mystic Marriot
  • December 7th – New Board Member Leadership Conference at the Sheraton in Rocky Hill
  • December 14th – Responding to incidents

 

CABE Policy highlights included:  School Wellness Program, Wellness Policy, Nepotism, School Climate and Code of Conduct for Food Service.

 

  1. Readiness Council Report:

The Council may reconsider approach from Chaplin to join the Readiness Council.  The October meeting will be skipped due to a conflict with the Public Hearings.

  1. Policies Committee:

The next meeting will be held on October 17th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held on October 19th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Cassidy Martin asked about funding for the path in the woods.  Dr. Baran reported that the first step is for grant funding.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will review policies and submit any edits to Dr. Baran before the next meeting.
  • Anne Stearns will notify the Town Clerk regarding appointment of new Board member Cassidy Martin.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Reading of Policy

 

  1. ADJOURNMENT:

#4-17/18 Motion to adjourn (8:27 PM) was made Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

   September 19, 2017, 6 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:20 p.m.

  1. Attendance

Mr. Perry, Mr. Kurcinik, Dr. Baran

 

  1. Review Superintendent’s policy edits

Dr. Baran presented to the committee a list of policy edits which he completed over the course of the summer. He explained that the edits did not affect the meaning or concept of any of the policies edited. Examples of the edits are:

  • Misspelled words were corrected
  • When the last page of a policy had one or two sentences on the page the page was eliminated by editing (spacing, etc) the previous page or pages.
  • Words were capitalized
  • Where a policy indicated that the district had more than one school the wording was changed to address the one school nature of the Scotland public schools

 

  1. Review policy 5114 Suspension and Expulsion/Due Process for presentation to the Board of Education as a first read at the October 3, 2017 BOE meeting.

Dr. Baran presented the newest CABE version of policy 5114 to the committee for a first read at the October 3, 2017 BOE meeting. Discussion followed. Mr. Kurcinik stated that he believed a version 0f policy 5114 already existed. Dr. Baran explained that he could not find another version. Mr. Kurcinik asked that Dr. Baran continue to look for the older version and that if Dr. Baran felt the newer version was shorter and appropriate then it should be presented as a first read at the October 3, 2017 BOE meeting.

 

  1. Discuss future agenda items.

Dr. Baran stated that he believed the committee should continue to meet on a monthly basis in order to discuss discrepancy in existing policies and to formulate need new policies. Mr. Perry and Mr. Kurcinik agreed.

 

  1. Set next meeting date

The next meeting of the Policy committee will be Tuesday, October 17, 2017 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

The meeting was adjourned at 7:10 p.m.

 

Respectfully submitted

Francis A. Baran, Ed.D.



Scotland Board of Education

    Technology Committee

           Meeting Minutes

   September 19, 2017, 5 p.m.

       Superintendent’s Office

 

  1. Call to Order

The meeting was called to order at 5:00 p.m.

 

  1. Attendance

Mr. Perry, Mr. Kurcinik, Mrs. Stearns, Dr. Baran, Mr. Lary

 

  1. New Business
  • Summer work update – Mr. Lary gave a summary of work accomplished over the course of the summer months.
  1. The computer room was restored to its pre water problem condition.
  2. Power school is up and running
  3. All computers have anti-virus and other updates
  • Report on inventory of school Technology – Mr. Lary passed out a spread sheet with an inventory of school technology and gave a brief explanation. A discussion followed.
  • One-on-one Chromebook program update – Mr. Lary reported that the program is ging well. Each student is assigned a specific unit that follows the student throughout her/his SES career.
  • Possible student Chromebook purchase program – Dr. Baran reported that he, Dr. Pinsonneault and Mr. Lary are looking into establishing a program through which students will be offered to purchase their individual chrome books as they leave SES from grade 6. The proposed program would be presented to the Technology committee prior to presentation to the full BOE.
  1. Set next meeting date

The next Technology committee meeting will be held on Tuesday December 19, 2017

  1. Adjourn

The meeting was adjourned at 5:59 p.m.

 

Respectfully submitted:

 

Francis A. Baran, Ed.D.


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

September 5, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITIONS:

Opening Day was a great start to the school year.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Scotland First Selectman Dan Syme asking the Board to reopen discussion of the 2017-18 approved budget.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda under Item #11H, Attorney Annual Representation Letter, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the minutes of August 1, 2017, was made by Anne Stearns, seconded by Brynn Lipstreu and carried unanimously.

 

  1. TEACHER OF THE YEAR PRESENTATION:

      Congratulations to Mrs. Allaire for representing Scotland as the 2017-18 Teacher of the Year.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

–     The 2016-17 budget was $2,169,007 with $221,700 not spent.  Copies are available in the main office.  The amount not spent was mostly due to the use of grant funding, less absences and legal services not needed.

     10% of the budget has been spent to date with a hold back on unnecessary spending.

     The ED001 has been submitted to the state.

  1. Approval of Financial Statement:

#3-17/18 Motion to approve the Financial Statement dated August 25, 2017, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Review and discuss 2017-18 Budget:

Dr. Baran presented the past 9 years changes in the budget percentage and the amount returned to the town with approximately $16,000 less returned this past year than 9 years ago.

 

The approximately $221,000 left over from the 2016-17 budget included the following:  reduction in special education costs, managing the budget with grant funding instead of using the operating budget, tight with spending by scrutinizing the budget weekly, reduction in the number of STEM students, not needing the use of Legal Services, lower heating costs due to a warmer winter, lower number of absences.

 

There is approximately $58,000 of expenses not budgeted after the 2017-18 budget was approved that includes the following:  staff member added to group insurance, accounting system used different from the town, before/after school part-time hire, change in staff, increased hours for School Psychologist (shared services with Hampton Elementary reduced), paraprofessional reassignment, budgeted for 5 STEM students (7 are enrolled).  Dr. Baran will present the above information to the First Selectman and budget discussion will be added to the October agenda.

 

  1. Curriculum Process Update/Science Materials:

Curriculum guides were discussed at the first staff meeting with review of what should be in a plan book.  Ms. Sullivan, Ms. O’Connor and Ms. Wildowsky presented overview of new Science materials that are grant funded from Science Dimensions that includes:  an online component, videos with projects, linked to Google Classroom, great prep for Smarter Balance testing, includes a technology/engineering unit, includes automatic cross curriculum and includes a lab kit for each grade.

 

  1. Annual School Improvement Plan:

An annual School Improvement Plan will be developed and cover many areas.

 

  1. Technology Update:

The Technology Director worked on teacher desktops and smartboards for the start of school.  Use of the Chromebooks are waiting for the return of accountability forms.

 

  1. School Opening:

The first day of school went very well.

 

  1. Summer Facility Projects (update):

The custodians worked very hard over the summer to get the school ready.  The building looks great with paint touch ups and replacement of moldings.  A maintenance schedule is overseen by the Head Custodian.

 

  1. Solar Panel Program:

The project is in the engineering phase (Green Skies sends out to a third party) and expected to be finished in October.

 

  1. Other:

Attorney Annual Representation Letter:

A letter was received from Board Attorney Nat Brown regarding representation with an hourly rate increase from $210 to $270.  Dr. Baran recommends continued services with Attorney Brown with contact through email.

#4-17-18 Motion to renew contract with Attorney Nat Brown at the current rate with contact through email, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. PRINCIPAL REPORT:

Enrollment is at 117 students with two more potential students waiting for proof of residency.  The staff was commended for positive influence to new residents who were drawn to Scotland Elementary.

  1. First Day of School for Students:

The first day of school went well with an assembly.  The staff had prep day on August 28th and presentation of Study Island and new Science curriculum on August 29th.

 

This year’s theme is Kindness with students creating posters for Open House and painting Kindness rocks.

 

  1. Summer Academic Activities for Students:

The summer project was to read as the school was entered into the School Summer Reading Challenge.  Scotland is presently in 1st place in CT and in 106th place in the world.  The challenge ends Friday, September 8th at 3pm.

 

  1. SBAC Overview:

The Board reviewed Smarter Balance scores.  Scores were higher than the state average at goal or better for Language Arts and a mix for Math.  Science scores for the 5th grade were at 71% and still waiting for the state average.

 

  1. Teacher Evaluation (TEVAL) Update:

A school-wide goal will be set into the school year.  A meeting will be held with teachers by the beginning of October to set personal goals.

 

  1. Other:
  • Open House will be held on September 12th.
  • Picture Day will be held on September 28th.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES elves decorated and provided breakfast for the teachers for the first day of school.

 

  1. NEW BUSINESS:
  2. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at Area High Schools (Action Anticipated):

Board members were asked to consider items to incorporate into the investigation of area high schools.  Steve Kurcinik will email Board members information gathered from the Dissolution Study Committee.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE & Study Committee Meetings Update:

A meeting will be held on Wednesday, September 6th at Chaplin Elementary at 7pm to discuss compiled survey data.  The Addition/Withdrawal Study Committee wrapped up their report and submitted it to the state on August 22nd with the recommendation to add PreK – 6 to the RD11 district.  A Public Hearing will be scheduled followed by a referendum that must be passed in all three towns.

 

  1. CABE/EASTCONN:
  • The Board was asked to consider cooperative purchasing with EASTCONN.
  • Many programs are offered including Supers and Troopers.
  • There is a new Policy regarding Public Schools not stopping LGBT groups.

 

  1. Readiness Council Report:

A meeting will be held on September 26th in Hampton.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee: No Report

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • All Board members to develop questions for the Superintendent to investigate tuition costs and other considerations from area high schools.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Budget Discussion

 

  1. ADJOURNMENT:

#5-17/18 Motion to adjourn (8:27 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

     SCOTLAND, CONNECTICUT

            Meeting Minutes

              June 6, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 6:52 p.m. Present were Board members Steven Kurcinik, Scott Sears, and Rod Perry. Board member Brynn Lipstreu arrived at 7:04 p.m. Administrators present were Superintendent Dr. Francis A. Baran, Principal Dr. Catherine Pinsonneault, and Finance Coordinator Donna Sharp. Also present was Scotland Education Association Co-president Mrs. Lynn Johnson.

 

  1. The Board recited the Pledge of allegiance.

 

  1. Fill BOE Vacancy (Action Anticipated) –  No action taken.

 

  1. Celebrations/Recognitions:

 

  • Pinsonneault reported that the chorus received a medal at the Great East Music Festival and then spent the remainder of the day at Six Flags
  • Pinsonneault reported on the Family Luncheon held on May 26, 2017 she stated that approximately 80 families attended
  • Pinsonneault reported that the Student Council once again placed flags on the grave sites of veterans
  • Smardon wanted to give recognition for the performance of the band at the Memorial Day Parade services.

 

  1. Written communications:
  • Smardon described an email communication she received from Mr. Dan Syme, First Selectman of the Town of Scotland. The email referred to a possible piece of State legislation which would allow any town or Regional Board of Education which received less state aid for the 2017 – 2018 school year than had been budgeted for to adjust that budget by a corresponding amount of money.

 

  1. Communication with the audience: None

 

  1. Additions to the Agenda – Additional business may be considered at a regular meeting upon a 2/3 vote of those members of the Board present and voting, per State Statute:
  • Baran requested that the Board add to the agenda item 13. E. Authorize the superintendent to proceed with replacement of the carpet in the computer room and library damaged by water from an air conditioning unit in the hall on May 22, 2017.
  • Motion to add item 13 E. as stated made by Scott Sears, seconded by Rod Perry. The vote was unanimous. Motion carried.
  • Baran requested that the Board add to the agenda item 13. F. Add to the BOE budget certified salary account funds to hire a .5 FTE early childhood position for the PreK3 – PreK4 classrooms.
  • Motion to add item 13.F as stated made by Rod Perry, seconded by Steve Kurcinik. The vote was unanimous. Motion carried.
  • Baran requested that an item be added to the executive session. Department of Children and Families (DCF) personnel report.
  • Motion made to add an item to the executive session as stated by Scott Series, seconded by Steve Kurcinik. The vote was unanimous. Motion carried.

 

  1. Approval of Minutes:

Motion to approve the minutes of May 2, 2017 was made by Scott Sears. The motion was seconded by Steve Kurcinik. The vote was unanimous. The motion carried.

 

  1. Financial Coordinator report:
  2. Financial report:
  • When the report was first prepared 76% had been spent as of today, June 6, 2017 79% has been spent with 92% committed
  1. Approval of Financial Statement:

Motion to approve the financial statement was made by Rod Perry and seconded by Steve Kurcinik. The vote was unanimous. The motion carried.

  1. FY 16-17 Budget transfers (Action Anticipated):

Donna Sharp handed each BOE member a written list of the budget ttransfer requests and explained each item.

  • Perry asked if the water damage was included in the building and grounds maintenance. The answer is no.
  • Smardon asked why the transportation account was over expended. The answer is grant funds anticipated to offset the cost did not come in as high as expected.
  • Sears why we had the overage in the group insurance account. The answer is that we anticipated an increase 0f 9% and the increase was only 4% and one member of the staff chose not to take the insurance.

Motion to approve the list of transfers was made by Steve Kurcinik and seconded by Scott Sears. The vote was unanimous. The motion carried.

  1. Superintendent report:
  2. Curriculum process update:

Dr. Baran distributed a thumb drive to each member of the BOE. He explained that the thumb drives contained copies of the Language Arts curriculum guide, the mathematics curriculum guide, the science curriculum guide, and the social studies curriculum guide. Dr. Baran also explained that each document was taken directly from either the State of Connecticut Common Core State Standards, the Next Generation Science Standards or the Connecticut Social Studies Frameworks. The next step is for the certified staff to utilize the guides and to adapt them to the Scotland Elementary School.

  1. Sixth grade inclusion in PHHS athletics:

Dr. Baran explained at a meeting with Mr. Henrici and Dr. Olah he was told that for the spring and fall athletic seasons the proposed program was being suspended due to logistic issues. The program may be reinstated for the winter of 2017-2018.

  1. Solar Panel program:

No update at this time.

  1. Graduating class gifts:

Dr. Baran asked Dr. Pinsonneault to give the report. Dr. Pinsonneault reported that the gifts have been purchased and are ready for the end of the year ceremony.

  1. Rose Khourie Scholarship (Applications due before June 6):

Each member of the BOE was given a copy of the application of Jordan Mihok. The question “Are there specific requirements for a specific major for the applicant?” the answer is that in the past the focus was on a nursing degree major.

Motion to award the Rose Khourie scholarship to Jordan MIhok was made by Steve Kurcinik. The motion was seconded by Scott Sears. The vote was unanimous. The motion carried.

  1. Other:

Dr. Baran informed the BOE that the committee to select the Scotland Elementary School Teacher of the Year for the 2017-2018 school year was scheduled to meet on Tuesday June 13, 2017. He also stated that BOE members would be notified after the selected teacher was notified at the school end of the year activities.

 

  1. Principal Report:
  2. Teacher Evaluation (TEVAL) update:

Dr. Pinsonneault reported that all summative evaluation meetings have been completed but because a part of the goals process focused on the SBAC results final determinations would not be made until the SBAC results are received by the school. The fourth round of walk throughs has been completed.

  1. Other:
  • Pinsonneault reported that the present enrollment is 114.
  • Pinsonneault reported that the expected enrollment for the 2017-2018 school year is 121. A brief explanation of the enrollment expectation was held.
  • Pinsonneault asked the BOE members to add the academic awards assembly on June 14, 2017 to the June activity calendar.
  1. Friends of SES report:
  • Pinsonnealut reported that many friends of SES volunteered for both the family luncheon and the field day activities.

 

  1. New Business:
  2. Board meetings summer Schedule (Action Anticipated)

A brief discussion of the need to have meetings for the months of July and August was held.

A motion to cancel the BOE meetings for July and August 2017 was made by Scott Sears and seconded by Brynn Lipstreu. The vote was unanimous. The motion carried.

  1. Non-tenure teacher recommendation (Action anticipated):

Dr. Baran explained his conversation with the Town’s attorney concerning reinstatement of the non-tenured teachers’ contracts in light of the fact that the town budget was defeated while the BOE budget was passed and the fact that the State still does not have an approved budget. The Town’s attorney told Dr. Baran to go ahead with the reinstatement of the contracts. A motion was made to reinstate the contracts of the following non-tenured teachers: Allison O’Connor, Joanne Lowney, Kelli McGillvray, Jessica Ristow, Carol Sweat and Michelle Wildowsky by Brynn Lipstreu and seconded by Rod Perry. The vote was unanimous. The motion carried.

  1. Authorization for the Superintendent to make budget transfers to close out the FY 2016-2017 budget (Action Anticipated):

A brief explanation for the need for the authorization and a brief discussion was held. A motion was made by Brynn Lipstreu to authorize the Superintendent to make budget transfers to close out the FY 2016-2017 budget. The motion was seconded by Rod Perry. The vote was unanimous. The motion carried.

  1. Authorization for the Superintendent to investigate tuition costs and other considerations for Scotland Students at area high schools (Action Anticipated)

A brief discussion was held regarding the status of action at both the Dissolution Committee and the Add/Drop committee was held. No motion was made.

  1. Authorize the Superintendent to proceed with replacement of the carpet in the computer room and library damaged by water from an air conditioning unit in the hall on May 22, 2017.

After a brief discussion of the comparative costs of carpet, and two different types of tile a motion was made to: Authorize the Superintendent to proceed with replacement of the carpet in the computer room and library damaged by water from an air conditioning unit in the hall on May 22, 2017 by Rod Perry and seconded by Brynn Lipstreu. The vote was unanimous. The motion carried.

  1. Add to the BOE budget certified salary account funds to hire a .5 FTE early childhood position for the PreK3 – PreK4 classrooms.

Dr. Baran gave a brief description of the present projected enrollments in the Prek3, Prek4 and kindergarten classes necessitating the added .5 FTE position. Dr. Pinsonneault added a description of the requirements of the School Readiness grant and the possible consequences to funding if the school is out of compliance with School Readiness guidelines.

Mr. Perry asked why take in more children than the program and facilities can accommodate. It was explained that the concern is in the area of the PreK4 population and some of those children not being able to experience formal schooling prior to entering kindergarten. Dr. Baran mentioned that the cost of the .5 FTE of $23,678 could be offset if the BOE chose not to fill the proposed second day of the technology teacher. The cost could be then reduced to $7,808. A motion was made by Rod Perry to add a .5FTE position to the Prek program and not add the second day of the technology teacher. The motion was seconded by Scott Sears. Voting yes were Scott Sears and Rod Perry. Voting no were Sherry Smardon, Brynn Lipstreu and Steve Kurcinik. The motion was defeated.

A motion was made by Brynn Lipstreu to add the .5 FTE position to the PreK program and maintain the proposed two days for the technology teacher. The motion was seconded by Steve Kurcinik. Voting no was Rod Perry. Voting yes were Sherry Smardon, Scott Sears, Brynn Lipstreu, and Steve Kurcinik. The motion carried.

 

  1. Old Business: None

 

  1. Committee Reports:
  2. Tri-town BOE and Study Committees meetings updates:

A discussion was held regarding the next scheduled meetings of both the Dissolution committee and the Add/Drop committee. It was recognized that there is some confusion as to the next meeting dates because some meetings were not posted and others were cancelled.

  1. CABE/EASTCONN – No report
  2. Readiness Council report:
    The council met on May 9, 2017 to approve the grant application and submission.
  3. Policies Committee:

The next meeting will be scheduled for early Fall 2017.

  1. Personnel Committee – No meeting
  2. Technology Committee:

A Technology committee meeting was held on May9, 2017

 

  1. Second Audience of Citizens – None

 

  1. Next Step Homework assignments

Updates will be expected on items on today’s agenda.

 

  1. Next meeting agenda items:

Authorization for the Superintendent to investigate tuition costs and other considerations for Scotland Students at area high schools

 

  1. Superintendent Evaluation (Executive Session anticipated) also Department of Children and Families (DCF) personnel report. A motion was made to go into executive session at 8:10 p.m. and to invite Dr. Baran and Dr. Pinsonneault by Scott Sears and seconded by Brynn Lipstreu. The vote was unanimous. The motion carried.
  2. Adjournment:

The BOE came out of executive session at 8:16 p.m. A motion to adjourn was made by Brynn Lipstreu and seconded by Steve Kurcinik. The vote was unanimous. The motion carried. The meeting was adjourned at 8:16 p.m.

 

 

Respectfully submitted

Francis A. Baran, Ed.D.

Superintendent of Schools

 

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

May 2, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     A successful Island Day was held last Friday.

–     There was a successful start to Smarter Balance and students are working hard.

–     Congratulations to Marley Goodrich who was selected to be Principal of the Day for tomorrow.

–     Sherry Smardon thanked the staff and Brynn Lipstreu who is also a teacher in honor of Teacher

Appreciation Week.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      Motion to approve the minutes of April 4, 2017, was made by Scott Sears with the following correction:  Item #10 should read – We are at 62.5% of the budget spent with an additional 30% committed and we are three quarters of the way through the year.  The motion was seconded by Brynn Lipstreu and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 69% of the budget has been spent to date (slightly less than last year at this time) with 93% committed.
  • The Board was presented with a copy of the audit that can be reviewed through the state online.
  • Working on budget transfers that will be presented at the next meeting.
  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated April 25, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Process Update:

Working on and meeting with the staff on Science and Social Studies Curriculum.  Filtering is being done to make more readable.

 

  1. Sixth Grade inclusion in PHHS Athletics:

A letter was received last month from the Parish Hill Athletic Director with too short notice for time to send to parents.  Dr. Baran will discuss the issue at the next Superintendent’s meeting.  Sherry Smardon reported that Parish Hill supports academics first and parents would be responsible for transportation to practices and games.  A bus would be available for transportation home.  The issue will be discussed at the next meeting.

 

  1. Solar Panel Program:

A contract has been signed for solar panels.  Installation will begin in early fall.

 

  1. Graduation Class Gifts:

The Board will be presenting each graduating student (15 students) with a $15 Barnes and Noble Gift Card.  A $25 gift card for Science will also be presented.

 

  1. Rose Khourie Scholarship (applications due before June 6):

There is one application to date.  The Board will meet at 6:45 PM for the June meeting to review applicants and take action.

 

  1. Other:

New purchases include the following:

  • New tractor (old tractor was going to be sold but will be donated to Huntington Homestead per recommendation by the First Selectman).
  • New Floor Scrubber
  • 5 new computers (replace old computers not working well) at a total cost of $3,297.
  • Safe to replace small cash boxes at a cost of $156.57.

 

The custodial storage room was cleaned out and considered to be used for a locked file room and the safe.  The room would require an update to lighting.  The supply room that is well lighted will be used for this purpose and be accessible by key only from the Superintendent, Principal and Head Custodian.

 

New blinds are needed for the office.

 

The foyer outside the gym is a safety hazard with loose gravel and recommended to be replaced with concrete by the state police at a cost of approximately $4,000.

 

The lawn needs to be reseeded.  20 yards of loam and grass seed to redo the area would cost approximately $450.

Motion to approve replacement of gravel area outside the gym and approve purchase of loam and grass seed, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. PRINCIPAL REPORT:

Enrollment is the same.

 

  1. Teacher Evaluation (TEVAL) Update:

All formal observations are done.  Goal meetings will be held the end of May.

 

  1. Other:
  • An all-school assembly will be held on May 9th with the State Police dogs from UCONN.
  • An all-school assembly will be held on May 18th with Joe the Trickster, MBA all-star, world’s greatest dribbler and a twelve time Guinness Record Holder.
  • There were seven children for the PreK screening.
  • The Kindergarten Celebration will be held on June 12th at 6pm.
  • The 6th Grade Celebration will be held on June 13th.
  • The last day of school for students is June 16th.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES have been active honoring teachers for Teacher Appreciation Week.

 

  1. NEW BUSINESS:
  2. Authorization for Superintendent to investigate tuition costs and other consideration for Scotland Students at area high schools (Action Anticipated):

The Dissolution Committee has sent out letters to area schools requesting information.  Sherry Smardon waiting for the results that will provide a good starting bases before moving forward.  Scotland is following protocol and still cares about their kids.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

There was discussion of the survey results and what they mean with two polar opposite views.  Rod Perry suggested being open minded when reviewing the options.  The Dissolution Committee and Addition/Withdrawal Committee will no longer meet together.  The Addition/Withdrawal Committee has formed working groups to focus on Governance and Finances.

 

  1. CABE/EASTCONN:

EASTCONN would like more involvement for sharing services including:  lunch services, e-chip program (health insurance), shared staff and shared back office.  There is an opening for the EASTCONN Director.  Upcoming events include the following;

  • Legislative wrap-up on June 13th from 9-11am.
  • Showcase your district and talented students on May 19th at the Marriott in Groton.
  • Professional Development on Collective Bargaining on May 25th.
  • Professional Development on So You Want to be A Board Member on May 19th.

 

  1. Readiness Council Report:

RFPs for the grant were submitted and reviewed and will be accepted at a meeting on May 9th.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting is scheduled for May 9th at 5pm.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

The Annual Town Meeting to vote on the budget will be held on May 18th.

Sherry Smardon expressed concerns with the annual town meeting not posted on the town website and requested the elementary school budget be presented at the beginning of the agenda.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Curriculum Process Update
  • 6th Grade Inclusion in PHHS Athletics
  • Solar Panel Program
  • Rose Khourie Scholarship
  • Budget Transfers
  • Summer Meeting Schedule

 

  1. SUPERINTENDENT EVALUATION (EXECUTIVE SESSION ANTICIPATED):

Motion to enter into Executive Session (8:13 PM) and invite Dr. Baran to attend, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:24 PM.

 

  1. ADJOURNMENT:

Motion to adjourn (8:24 PM) was made Brynn Lipstreu, seconded by Anne Stearns and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

                                      SCOTLAND BOARD OF EDUCATION

                                                                            Scotland, Connecticut

                                                                           Meeting Minutes

                                                                               April 4, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 7:00 p.m. Present were Board members Brynn Lipstreu, Scott Sears, Rod Perry, And Anne Stearns. Administrators present were Superintendent Dr. Francis A. Baran, Principal Dr. Catherine Pinsonneault, and Finance Coordinator Donna Sharp.
  2. The Board recited the Pledge of Allegiance.
  3. Fill BOE Vacancy (Action Anticipated): None
  4. Celebrations/Recognition:
  • Pinsonneault reported on the successful Bananagram event held in Rhode Island over the weekend. Scotland Elementary School’s participant was Fifth Grade student Gabe Victoria.
  • The Awards Ceremony held the previous week was a successful event.
  • The upcoming Jump Rope event was reported.
  • The March madness event held the previous week was also successful.
  1. Written communications: None
  2. Communication with the Audience: None
  3. Additions to the Agenda – Additional business may be considered at a regular meeting upon 2/3 vote of those members of the Board present and voting, per state statute:

Mr. Perry requested that the Board add as item 14b to authorize the superintendent to contact area school district to request information regarding costs and other consideration associated with sending Scotland high school students to the high school in those districts.

Motion to add item 14b was made by Mr. Perry and seconded by Mrs. Stearns.

Vote: Unanimous. The motion passed.

  1. Approval of Minutes:
  • Motion to approve the regular meeting minutes of March 7, 2017 was made by Scott Sears. The motion was seconded by Brynn Lipstreu. The motion was approved unanimously.
  • Motion to approve the special meeting minutes of March 21, 2017 was made by Annee Stearns. The motion was seconded by Rod Perry. The motion was approved unanimously.
  1. Solar Panel Proposal Presentation:

Dr. Baran introduced Elaine Lind and Ryan Linares from Greenskies of Middletown Connecticut. Mr. Linares gave a brief presentation of the proposed solar panel installation at Scotland Elementary School. After the presentation a brief discussion was held. The BOE members thanked Mr. Linares and Ms. Lind for their time and the presentation.

  1. Finance Coordinator Report:
  • Financial Report:

We are at 62.5% of the budget spent with an additional 305 committed and we are ¾’s of the way through the fiscal year. Actuals are still around 2% less than last year at the same time.

The 2015-2016 audit is complete. We will have the paper copies soon. The final BOE expenditures were $2,310,135. This figure is $14,254 higher than previously reported. The difference was caused by the way we posted the reimbursement from Hampton for the school psychologist. We reduced our expenditures but the auditor preferred that we show the amount as revenue to the town. It is still a net zero effect to the town but is the auditor’s reporting recommendation. This year’s salary encumbrance will be adjusted to reflect this procedure in fiscal year 2016-2017 as well.

We are in the process of reviewing our needs for the present fiscal year.

  1. Superintendent Report:
  • Curriculum process update:

Dr. Baran reported that the curriculum process is actually a three pronged process. First he is working on the science and social studies documents. Second he is meeting with the certified staff members to determine how individuals document their presentations of the curriculum materials and third Dr. Baran and Dr. Pinsonneault have attended the vertical team meetings with Hampton, Chaplin and RD11 staff to coordinate curriculum materials and delivery.

  • Sixth grade inclusion in PHHS athletics:

Dr. Baran distributed copies of an email he received from Mr. Henrici, superintendent of RD11, along with a copy of a letter which the RD11 Athletic Director requested that be distributed to grade six students and parents informing them of a spring sports tryout on Saturday March 25, 2017. Dr. Baran explained that due to the short notice distribution of the letter on Tuesday March 21, 2017 would have given parents and students the decision was made not to distribute the letter. Dr. Baran also distributed a letter he wrote to Mr. Henrici express concern about the short notice of the try out letter and explaining that Scotland Elementary School was not going to distribute the letter.

  • Other:
  1. Baran asked the BOE members how they wanted their individual copies of the BOE policies. A brief discussion was held and it was the consensus of the members present to receive the policies on individual thumb drives.
  2. Baran gave the BOE an update on recent expenditures:
  3. A new floor scrubber at a cost of $1,689.38 was required due to the failure of the old floor scrubber.
  4. The wiring for the new shed was completed at a cost of $1,050.
  5. The school purchased an additional chrome books with licenses at a cost of $7,454.20.
  6. The present tractor used to mow the grass areas around the school is a 1974 model which requires extensive maintenance and repair. Therefore, rather than spend money repairing the old tractor the school has moved forward and will be purchasing a new mower at a cost of $2,910.
  7. Principal Report:
  • Teacher Evaluation (TEVAL) update:

Dr. Pinsonneault reported that she is in the process of completing the third round of formal observations and the fourth round of walk-throughs.

  • Other:
  1. Pinsonneault reported that our enrollment has declined by three students and we are now at an enrollment of 113.
  2. Our Professional Development activity which was scheduled for March 10, 2017 and was snowed out has been rescheduled for June 19, 2017.
  3. The School Readiness Grant is due for submission by April 14, 2017. We will meet that deadline. A brief explanation of the submission process was given.
  4. A brief outline of upcoming events was reviewed.
  5. Friends of SES Report:

Dr. Pinsonneault explained an activity sponsored by the Friends of SES called “Day of the Ninja Warrior”.

  1. New Business:
  • Non-renewal letter for non-tenured teacher(s) (Action Anticipated).

Dr. Baran explained the need to issue non-renewal letters to all non-tenured teachers as a budgetary precaution prior to the final approval of the 2017-2018 BOE budget. Scott Sears made the following motion – The contracts for the following non-tenured teachers not be renewed for the 2017-2018 school year: Allison O’Connor, Joanne Lowney, Kelli McGillvray, Jessica Ristow, Carol Sweat, and Michelle Wildowsky” the motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  • Rod Perry introduced the topic of authorizing the superintendent to reach out to area school districts regarding the topic of tuitioning Scotland’s high school age students to their respective high schools. A brief discussion was held and the consensus of the BOE was to table the issue to the May 2017 regular meeting.
  1. Old Business:
  • Policies –Second Reading (Action Anticipated):
  1. 7100 New Construction Planning
  2. 7115 new Construction Developing Education Specifications

Brynn Lipstreu made a motion to approve policies 7100 and 7115 as presented. The motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  1. Committee Reports:
  2. Tri-town BOE meeting update:

Sherry Smardon reported that the next meeting of the Tri-town BOE is Thursday April 6, 2017 at 7 p.m. at Hampton Elementary School. Sherry Smardon also gave a brief update on the Dissolution Committee and the Add/Drop Committee.

  1. CABE/EASTCONN:

Anne Stearns reported:

  • CABE was sponsoring a Professional Development activity for superintendents and superintendent secretaries on April 18, 2017.
  • CABE was sponsoring a Profession Development activity titled ”So you want to be a Board member” on May 29, 2017.
  • CABE was sponsoring a legislative wrap up on June 13, 2017.
  • Implementation of the student privacy act was delayed until July 1, 2018.
  • The proposed employee background check legislation was amended to require going back only 20 years in a prospective employee’s work history.
  • The legislation requiring 900 hours of instruction time for students suspended has been withdrawn.
  • Special education legislation is still not determined.
  1. Readiness Council Report:

Scott Sears reiterated Dr. Pinsonneault’s earlier report and he reported on the Quality Enhancement grant.

  1. Policy Committee:

Dr. Baran reported that the committee has completed its work and beginning in the 2017-2018 school year will meet on a quarterly basis.

  1. Personnel Committee: No report.
  2. Technology committee:

The technology committee is scheduled to meet on Tuesday may 9, 2017 at 5 p.m. in the superintendent’s office.

  1. Second Audience of Citizens: None
  2. Next Step Homework Assignments:
  • Report on the curriculum process
  • Report on the inclusion of grade six students in athletics at PHHS
  1. Next Meeting Agenda Items:
  • Authorization for Superintendent to investigation tuition costs and other consideration for Scotland Students at area high schools
  1. Adjournment:

Brynn Lipstreu made the motion to adjourn at 8:17 p.m. the motion was seconded by Rod Perry. The vote was unanimous. The motion carried.

 

Respectfully submitted:

 

Francis A. Baran


 

 

Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

             SCOTLAND BOARD OF EDUCATION

                                                                            Scotland, Connecticut

                                                                           Meeting Minutes

                                                                               April 4, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 7:00 p.m. Present were Board members Brynn Lipstreu, Scott Sears, Rod Perry, And Anne Stearns. Administrators present were Superintendent Dr. Francis A. Baran, Principal Dr. Catherine Pinsonneault, and Finance Coordinator Donna Sharp.
  2. The Board recited the Pledge of Allegiance.
  3. Fill BOE Vacancy (Action Anticipated): None
  4. Celebrations/Recognition:
  • Pinsonneault reported on the successful Bananagram event held in Rhode Island over the weekend. Scotland Elementary School’s participant was Fifth Grade student Gabe Victoria.
  • The Awards Ceremony held the previous week was a successful event.
  • The upcoming Jump Rope event was reported.
  • The March madness event held the previous week was also successful.
  1. Written communications: None
  2. Communication with the Audience: None
  3. Additions to the Agenda – Additional business may be considered at a regular meeting upon 2/3 vote of those members of the Board present and voting, per state statute:

Mr. Perry requested that the Board add as item 14b to authorize the superintendent to contact area school district to request information regarding costs and other consideration associated with sending Scotland high school students to the high school in those districts.

Motion to add item 14b was made by Mr. Perry and seconded by Mrs. Stearns.

Vote: Unanimous. The motion passed.

  1. Approval of Minutes:
  • Motion to approve the regular meeting minutes of March 7, 2017 was made by Scott Sears. The motion was seconded by Brynn Lipstreu. The motion was approved unanimously.
  • Motion to approve the special meeting minutes of March 21, 2017 was made by Annee Stearns. The motion was seconded by Rod Perry. The motion was approved unanimously.
  1. Solar Panel Proposal Presentation:

Dr. Baran introduced Elaine Lind and Ryan Linares from Greenskies of Middletown Connecticut. Mr. Linares gave a brief presentation of the proposed solar panel installation at Scotland Elementary School. After the presentation a brief discussion was held. The BOE members thanked Mr. Linares and Ms. Lind for their time and the presentation.

  1. Finance Coordinator Report:
  • Financial Report:

We are at 62.5% of the budget spent with an additional 305 committed and we are ¾’s of the way through the fiscal year. Actuals are still around 2% less than last year at the same time.

The 2015-2016 audit is complete. We will have the paper copies soon. The final BOE expenditures were $2,310,135. This figure is $14,254 higher than previously reported. The difference was caused by the way we posted the reimbursement from Hampton for the school psychologist. We reduced our expenditures but the auditor preferred that we show the amount as revenue to the town. It is still a net zero effect to the town but is the auditor’s reporting recommendation. This year’s salary encumbrance will be adjusted to reflect this procedure in fiscal year 2016-2017 as well.

We are in the process of reviewing our needs for the present fiscal year.

  1. Superintendent Report:
  • Curriculum process update:

Dr. Baran reported that the curriculum process is actually a three pronged process. First he is working on the science and social studies documents. Second he is meeting with the certified staff members to determine how individuals document their presentations of the curriculum materials and third Dr. Baran and Dr. Pinsonneault have attended the vertical team meetings with Hampton, Chaplin and RD11 staff to coordinate curriculum materials and delivery.

  • Sixth grade inclusion in PHHS athletics:

Dr. Baran distributed copies of an email he received from Mr. Henrici, superintendent of RD11, along with a copy of a letter which the RD11 Athletic Director requested that be distributed to grade six students and parents informing them of a spring sports tryout on Saturday March 25, 2017. Dr. Baran explained that due to the short notice distribution of the letter on Tuesday March 21, 2017 would have given parents and students the decision was made not to distribute the letter. Dr. Baran also distributed a letter he wrote to Mr. Henrici express concern about the short notice of the try out letter and explaining that Scotland Elementary School was not going to distribute the letter.

  • Other:
  1. Baran asked the BOE members how they wanted their individual copies of the BOE policies. A brief discussion was held and it was the consensus of the members present to receive the policies on individual thumb drives.
  2. Baran gave the BOE an update on recent expenditures:
  3. A new floor scrubber at a cost of $1,689.38 was required due to the failure of the old floor scrubber.
  4. The wiring for the new shed was completed at a cost of $1,050.
  5. The school purchased an additional chrome books with licenses at a cost of $7,454.20.
  6. The present tractor used to mow the grass areas around the school is a 1974 model which requires extensive maintenance and repair. Therefore, rather than spend money repairing the old tractor the school has moved forward and will be purchasing a new mower at a cost of $2,910.
  7. Principal Report:
  • Teacher Evaluation (TEVAL) update:

Dr. Pinsonneault reported that she is in the process of completing the third round of formal observations and the fourth round of walk-throughs.

  • Other:
  1. Pinsonneault reported that our enrollment has declined by three students and we are now at an enrollment of 113.
  2. Our Professional Development activity which was scheduled for March 10, 2017 and was snowed out has been rescheduled for June 19, 2017.
  3. The School Readiness Grant is due for submission by April 14, 2017. We will meet that deadline. A brief explanation of the submission process was given.
  4. A brief outline of upcoming events was reviewed.
  5. Friends of SES Report:

Dr. Pinsonneault explained an activity sponsored by the Friends of SES called “Day of the Ninja Warrior”.

  1. New Business:
  • Non-renewal letter for non-tenured teacher(s) (Action Anticipated).

Dr. Baran explained the need to issue non-renewal letters to all non-tenured teachers as a budgetary precaution prior to the final approval of the 2017-2018 BOE budget. Scott Sears made the following motion – The contracts for the following non-tenured teachers not be renewed for the 2017-2018 school year: Allison O’Connor, Joanne Lowney, Kelli McGillvray, Jessica Ristow, Carol Sweat, and Michelle Wildowsky” the motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  • Rod Perry introduced the topic of authorizing the superintendent to reach out to area school districts regarding the topic of tuitioning Scotland’s high school age students to their respective high schools. A brief discussion was held and the consensus of the BOE was to table the issue to the May 2017 regular meeting.
  1. Old Business:
  • Policies –Second Reading (Action Anticipated):
  1. 7100 New Construction Planning
  2. 7115 new Construction Developing Education Specifications

Brynn Lipstreu made a motion to approve policies 7100 and 7115 as presented. The motion was seconded by Rod Perry. The vote was unanimous. The motion passed.

  1. Committee Reports:
  2. Tri-town BOE meeting update:

Sherry Smardon reported that the next meeting of the Tri-town BOE is Thursday April 6, 2017 at 7 p.m. at Hampton Elementary School. Sherry Smardon also gave a brief update on the Dissolution Committee and the Add/Drop Committee.

  1. CABE/EASTCONN:

Anne Stearns reported:

  • CABE was sponsoring a Professional Development activity for superintendents and superintendent secretaries on April 18, 2017.
  • CABE was sponsoring a Profession Development activity titled ”So you want to be a Board member” on May 29, 2017.
  • CABE was sponsoring a legislative wrap up on June 13, 2017.
  • Implementation of the student privacy act was delayed until July 1, 2018.
  • The proposed employee background check legislation was amended to require going back only 20 years in a prospective employee’s work history.
  • The legislation requiring 900 hours of instruction time for students suspended has been withdrawn.
  • Special education legislation is still not determined.
  1. Readiness Council Report:

Scott Sears reiterated Dr. Pinsonneault’s earlier report and he reported on the Quality Enhancement grant.

  1. Policy Committee:

Dr. Baran reported that the committee has completed its work and beginning in the 2017-2018 school year will meet on a quarterly basis.

  1. Personnel Committee: No report.
  2. Technology committee:

The technology committee is scheduled to meet on Tuesday may 9, 2017 at 5 p.m. in the superintendent’s office.

  1. Second Audience of Citizens: None
  2. Next Step Homework Assignments:
  • Report on the curriculum process
  • Report on the inclusion of grade six students in athletics at PHHS
  1. Next Meeting Agenda Items:
  • Authorization for Superintendent to investigation tuition costs and other consideration for Scotland Students at area high schools
  1. Adjournment:

Brynn Lipstreu made the motion to adjourn at 8:17 p.m. the motion was seconded by Rod Perry. The vote was unanimous. The motion carried.

 

Respectfully submitted:

 

Francis A. Baran

 


 

 

SCOTLAND BOARD OF EDUCATION

           Scotland, Connecticut

Policy Committee, Meeting Minutes

                    March 21, 2017

 

Dr. Baran called the meeting to order at 6:01 p.m. Present were Board members Steven Kurcinik and Rod Perry.

 

  1. Baran reported that there were no comments, corrections and edits to proposed policies 7100 and 7115 from any of the Board of Education members. It was decided that both policies 7100 and 7115 would be sent to the entire Board at its regularly scheduled meeting on April 4, 2017 as second reads approval.
  2. Next steps were discussed. It was decided that Dr. Baran is to ask the full Board on April 4, 2017 how they want copies of the completed Policy manual for their use. It was decided that the Policy committee will begin the 2017-2018 school year meeting on a quarterly basis to review present policies and to take action if necessary on any CABE proposed or mandated policies.
  3. Adjournment:

A motion to adjourn was made by Mr. Perry and seconded by Mr. Kurcinik. The vote to approve was unanimous. The meeting was adjourned at 6:19 p.m.

 

Respectfully submitted

 

Francis A. Baran

Superintendent of Schools


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

           Scotland, Connecticut

              Meeting Minutes

  Special Meeting, March 21, 2017

 

Chairperson Sherry Smardon called the meeting to order at 6:31 p.m. Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry, and Anne Stearns. Administrators present were Superintendent Dr. Francis A. Baran, and Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. The 2017-2018 Budget:

Dr. Baran presented the latest iteration of the 2017-2018 Scotland Elementary School budget. The proposed 2017-2018 Scotland Elementary School budget of $2,390,707 represents a 0% increase over the 2016-2017 Scotland Elementary School budget of $2,390,707. Dr. Baran explained that the reduction down to the 0% increase from the last iteration of the proposed budget is due to changes premium cost sharing in the health insurance line.

A brief discussion was held.

A motion to approve the proposed 2017-2018 Scotland Elementary School budget of $2,390,707 was made by Mr. Kurcinik and seconded by Ms. Lipstreu.

The vote to approve was unanimous.

 

  1. Adjournment:

A motion to adjourn was made by Mrs. Stearns and seconded by Mr. Sears. The vote to approve was unanimous. The meeting was adjourned at 6:47 p.m.

 

Respectfully submitted

 

Francis A. Baran

Superintendent of Schools



Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 7, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     Parent/Teacher Conferences were successful.

–     The Jump Rope for Heart kick-off has begun.

–     A student is in 2nd place for the Bananagram Challenge and will go on to Providence on April 1st

to compete if he is in the top 12 by 5:00pm on Friday.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      Motion to approve the regular meeting minutes of February 7, 2017, was made by Anne Stearns with the following corrections:  Item #13B – correct spelling of Greg Gaudreau.  The motion was seconded by Scott Sears and carried unanimously.

 

      Motion to approve the special meeting minutes of February 23, 2017, was made by Scott Sears with the following corrections:  Correct the spelling of Brynn Lipstreu.  The motion was seconded by Brynn Lipstreu and carried with one abstention by Anne Stearns.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • The auditor was in to do field work and will wrap up this month.
  • 55% of the budget has been spent to date.
  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated March 7, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:

An application was filed with the town for electricity to the new shed.  Three lights and three outlets will be installed at a cost of $930.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:
  • The second round of formal observations is finished for non-tenured teachers. Round two of the walk-ins is finished as well.
  • Professional Development will be held this Friday with transition day (teachers will provide strengths and challenges of their students to the next year teacher) in the am and technology webinar in the pm.

 

  1. Other:

The Principal for the Day contest will be held for grades 1-6 with a deadline of March 24th.  Dr. Baran will review applicants.

 

  1. FRIENDS OF SES REPORT:

A huge thanks to the Friends of SES for providing dinner for the teachers during Parent/Teacher Conferences.

 

  1. NEW BUSINESS:
  2. Policies – First Reading:
  • 7100 New Construction Planning
  • 7115 New Construction Developing Educational Specifications

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Presentation of Second Draft 2017-2018 SES Budget (Action Anticipated):

Tabled due to a higher than anticipated cost for health insurance.  Dr. Baran suggested a special meeting for the budget that will be held on Tuesday, March 21st at 6:30pm.

 

  1. Policies – Second Reading (Action Anticipated):
  • 5 Certified/Non-Certified, Rights, Responsibilities and Duties
  • 51 Certified/Non-Certified, Employee Use of Technology
  • 1 Certified, Internship in School Administration and Supervision
  • 4134 Certified, Tutoring
  • 1 Certified/Non-Certified, Occupational Exposure to Blood Borne Pathogens
  • 4222 Non-Certified, Teacher Aides/Paraprofessionals

Motion to approve the above listed Policies in Item 14B, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

Steve Kurcinik was commended for attending the meeting and providing minutes in a timely fashion.  There was good conversation at the meeting with small number of people in attendance.  Discussion was held regarding costs, the state taking on teachers’ retirement, PreK – 8 district with what happens to grades 9-12, sharing a Superintendent, vertical teaming and defining a quality education.  Jaclyn Chancey is working on qualitative comments that has two extreme opposite views.  There was a strong resistance to closing any school.  The next meeting will be held on March 23rd at Hampton Elementary.

 

The Addition/Withdrawal Committee is moving forward with a focus on regionalization.  Discussion was held regarding what happens to teacher contracts, land ownership if the Parish Hill building is closed, 7th and 8th grade costs and actual costs for each building.  Any legal questions need to be directed to the individual Board attorneys.

 

The Dissolution Committee is working to catch up and will work with the Addition/Withdrawal Committee with a goal to not have two opposing outcomes.  A quality education was defined and accepted.  A combined meeting will be held on March 13th.

 

Scott Sears left the meeting at 7:40 PM.

 

Next steps include distribute finances, enrollment, PDF conversion, develop plan on what to do if Dissolution goes through.  Dr. Baran suggested the Superintendent be the one to reach out to other schools as a designated high school will be needed.

 

  1. CABE/EASTCONN:
  • The CABE Day on the Hill will be held on March 8th with leadership and education rally. Students are invited to attend.
  • Policy highlights include: homework and grading scales, federal guidelines for transgender and non-conforming youth.

 

  1. Readiness Council Report:

The Committee is working on the School Readiness Grant.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review the Policies and get any feedback to Dr. Baran.
  • Special Budget meeting will be held on March 21, 2017
  1. NEXT MEETING AGENDA ITEMS:
  • Budget Approval
  • Sports Update

 

  1. ADJOURNMENT:

Motion to adjourn (8:01 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

February 23, 2017

 

  1. Chairperson Sherry Smardon called the meeting to order at 7:02 PM. Present were Board members Brynn Lipstreau, Scott Sears, Rod Perry.  Administrators present were Superintendent Dr. Francis A. Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend were Board members Anne Stearns and Steve Kurcinik. Also present was school finance officer Donna Sharp.

 

The recording device was unavailable.

 

  1. NEW BUSINESS/OLD BUSINESS:

     

2017-2018 Budget Discussion:

Dr. Baran reported that the 2017 – 2018 proposed budget has been reduced by an

additional $4,300 from the first iteration of the proposed budget presented at the regular

February Board of Education meeting. The proposed budget now represents an increase

of $18,625 or 0.78%  for a total of $2,409,332.

 

Dr. Baran read five (5) questions concerning the proposed budget submitted to him by   Mrs. Stearns:

  1. When does NAEYC compliance become counter-productive and too expensive for the overall budget?
  2. Are all annual services needed? By law? Could some be every two years?
  3. Is there enough money in the substitute account? Why is there $1,400 for substitutes in regular education and $1,600 for special education since there are more regular education teachers?
  4. Why are there repairs and maintenance for special education of $4,750 and none for regular education?
  5. Why repairs and maintenance in the nurse’s office?

 

The questions were dealt with one at a time by both Dr. Baran and Dr. Pinsonneault.

 

The following topics were discussed:

 

How is the school department going to end the school year from a financial perspective?

Dr. Baran indicated that it is too early to know.

 

We used to have a $8,000 energy line item. Where is it now?

It has been incorporated into the Electricity line item.

 

There appears to be a increase in the transportation line item. What is the explanation?

We have incorporated charges for field trips.

 

What is the projected enrollment for the 2017-2018 school year?

116.

 

There was a brief discussion of whether or not the budget would pass. The comment was made that it is a good budget with a minimal increase. The concern was mentioned that some people will be concerned if we have a surplus to return yet we are increasing the budget over the 2016-2017 budget.

 

The status of the state budget was briefly discussed.

 

It was the consensus of the board members present that a decision on the 2017-2018 budget will be made at the regularly scheduled March 7, 2017 meeting of the Board of Education.

 

  1. Adjournment:

 

Motion to adjourn was made by Scott Sears and Seconded by Brynn Lipstreau.

Unanimous. The meeting was adjourned at 7:36 p.m.

 

 

Respectively submitted:

 

Francis A. Baran

Superintendent of Schools

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

February 7, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

A very successful Football Friday was held with activities that included painted faces with a good time had by all.

 

  1. WRITTEN COMMUNICATIONS:

An invitation was received from EASTCONN for a meeting on School District Collaboration that will be held on February 27th at 6:30pm in Hampton.  Brynn Lipstreu and Sherry Smardon (tentatively) will attend.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of January 18, 2017, was made by Anne Stearns with the following correction:  Item #13B correct the vote for the motion to support SES 6th grade participation in RD11 MS Athletics to YES:  A. Stearns, S. Smardon, S. Sears.  NO:  S. Kurcinik, B. Lipstreu, R. Perry.  The motion was seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 48% of the budget has been spent to date with 91% encumbered.
  • An adjustment was made to the software so that the teacher line is not over.

 

  1. Approval of Financial Statement:

 

Motion to approve the Financial Statement dated February 1, 2017, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT: No Report

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

One more non-tenured teacher needs to be done to finish second round of formal observations.  Mid-year goal meeting went well.

 

  1. Other:

Scotland Elementary is participating in the National Bananagram Challenge (a fast paced version of scrabble).  Grades 3, 4, 5 and 6 are participating for a class champion.  Grades PreK, 1 and 2 are learning how to play the game.  A school wide champion will receive a top banana trophy and participate on line with other bananagram champions.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES helped purchase new games for Football Friday.  They are also planning a dance and skating at UCONN.  Polar Express Night was held in December.

 

  1. NEW BUSINESS:
  2. Policies – First Reading:
  • 5 Certified/Non-Certified, Rights, Responsibilities and Duties
  • 51 Certified/Non-Certified, Employee Use of Technology
  • 1 Certified, Internship in School Administration and Supervision
  • 4134 Certified, Tutoring
  • 1 Certified/Non-Certified, Occupational Exposure to Blood Borne Pathogens
  • 4222 Non-Certified, Teacher Aides/Paraprofessionals

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

 

  1. Presentation of First Draft 2017-2018 SES Budget:

Dr. Baran presented a PowerPoint on the 1st draft of the 2017-18 proposed budget with an increase of 0.96%.  Dr. Pinsonneault, Donna Sharp, Deb Wright, Rose Dwyer and Greg Garneau were commended for all their work on the budget.

Salary increases include the following:

Certified Staff

Contractual 3.3% increase

Decrease of ½ day art instructor

Increase of 1 day technology instructor

Portions of some salaries to be paid from grant funds

Instructional Aides

Contractual 3.3% increase

Increase of 1 FTE to accommodate enrollment and NAEYC compliance

Portions of some salaries to be paid from grant funds

 

Non-Affiliated Personnel

Increase of 1.5% applied to each position

Increase of a 3 hour per day custodial personnel and $4,000 budgeted for substitutes

Increase of office staff hours in the summer weeks (total of 68 hours)

New nurse hired at lower salary

Portions of some salary to be paid from grant funds

 

Budget decreases included the following:   group insurance, unemployment compensation, testing/scoring, tuition/public in-state, special education in-service, other professional services, special education postage, summer school textbooks, improvement of instruction in-service, library (postage, general supplies, books/periodicals), legal services, school office (advertising/printing), building & grounds travel, heating oil and food services.

 

Future considerations include:  Chromebook replacements and retirement incentives (will be completed in 2017-18).  A special meeting will be held on Thursday, February 23rd to review the budget.

 

  1. OLD BUSINESS:
  2. Participation of 6th Grade SES Students in Regional District #11 Athletics (Action Anticipated):

Tabled until the next meeting.

 

  1. Policies – Second Reading (Action Anticipated):
  • 4138 Certified – Non-school Employment
  • 3 Personnel – Certified Evaluation Coaches
  • 13 Personnel – Certified/Non-Certified, Conflict of Interest
  • 14 Personnel – Certified/Non-Certified, Non-Discrimination on the Basis of Disabilities
  • 21 Personnel – Certified, Academic Freedom
  • 24 Personnel – Certified/Non-Certified, Staff/Student Relationship
  • 4 Personnel – Certified/Non-Certified, Rights Responsibility, Duties Electronic Mail
  • 4215 Personnel – Non Certified, Evaluation Supervision
  • 4148 Personnel – Certified, Employee Protection
  • 5118 Students – Non-Resident Students

Motion to amend Policy 4118.24 Social Interaction in sub section 3 strike the word written, was made by Anne Stearns, seconded by Brynn Lipstreu and carried unanimously.

 

Motion to approve the above listed policies as edited, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

Discussion was held regarding coordinating information between the Addition/Withdrawal Study and the Dissolution Study to finish at the same time.  Confirmation from the Board Attorney is needed since the statutory requirements are different for each study.  Jennifer Nelson asked for the definition of a quality education.  The next meeting is scheduled for Thursday, February 23rd at Scotland Elementary at 7pm.

  1. CABE/EASTCONN:

There are four sessions of professional development at the CABE Institute.  CABE Day on the Hill will be held on March 8th.  The Annual Conference will be held in Denver.  The green cleaning program bans teachers and staff from bringing in their own products including hand sanitizers.  Research is being done on grouping for instruction to benefit students.  FERPA has changed their name to OCTPO.

 

  1. Readiness Council Report:

The last meeting was cancelled due to inclement weather.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • All Board members to review policies and email edits to Dr. Baran by February 14th.
  • Review the budget.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Budget
  • Participation of 6th Grade SES Students in RD11 Athletics
  • Second Reading of Policies

 

  1. ADJOURNMENT:

Motion to adjourn (8:19 PM) was made Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 18, 2017

 

Chairperson Sherry Smardon called the meeting to order at 7:01 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Donna Sharp.  Unable to attend was Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED): None

 

  1. CELEBRATIONS/RECOGNITION:

–     Welcome to the new school nurse, Mrs. Petrone who is a great fit for the school.

–     The Winter Concert was very successful.

 

  1. WRITTEN COMMUNICATIONS:

The Board is invited to attend CABE Legislative Breakfast in Vernon on January 23rd from 7:30-9am.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of December 6, 2016, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 40% of the budget has been spent to date (in line with the same time last year) with 91% committed.
  • Work continues on the budget.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated January 4, 2017, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Cafeteria Report:

The cafeteria was inspected (inspected two times a year) by the Department of Health and received a very positive report with a 100% rating.

 

  1. Reduction in 16-17 ECS Funds:

ECS funding for Scotland will be reduced $8,447 due to the Governor’s budget cuts.

 

  1. Curriculum Guides:

The Board was presented with 1st draft of Math and Language Arts curriculum guides.  The State Department BOE has approved the next generation standards for Science and Art that will impact assessments.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Enrollment is at 116 students.

  1. Teacher Evaluation (TEVAL) Update:

The 2nd round of observations for non-tenured teachers has begun.  Mid-year goals will be reviewed January 23-24.

 

  1. Professional Development:

“Journey into Calm”, techniques to reduce stress was held on January 13th.  First Aid and CPR certification was held in the afternoon along with mandated reporting completed online.

 

  1. Other:
  • There were 51 responses out of 81 families for the Parent Surveys. All the responses were positive.  Parents would like to see a foreign language program for 5th and 6th
  • Spirit Day/Class Color will be held on January 27th.
  • Banagram Champion will be announced on January 31st along with a trophy.

 

  1. FRIENDS OF SES REPORT: No Report

 

  1. NEW BUSINESS:
  2. Policies – First Reading:
  • 4138 Certified – Non-school Employment
  • 3 Personnel – Certified Evaluation Coaches
  • 13 Personnel – Certified/Non-Certified Conflict of Interest
  • 14 Personnel – Certified/Non-Certified, Non-Discrimination on the Basis of Disabilities
  • 21 Personnel – Certified, Academic Freedom
  • 24 Personnel – Certified/Non-Certified, Staff/Student Relationship
  • 4 Personnel – Certified/Non-Certified, Rights Responsibility, Duties Electronic Mail
  • 4215 Personnel – Non Certified, Employee Protection
  • 4148 Personnel – Certified, Employee Protection
  • 5118 Students – Non-Resident Students

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

 

  1. OLD BUSINESS:
  2. SES 2017 – 2018 School Calendar (Action Anticipated):

All schools are required to follow the RESC Calendar with four floater days.

Motion to approve SES 2017-2018 School Calendar presented at the last meeting, was made by Anne Stearns, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Participation of 6th Grade SES Students in Regional District #11 Athletics (Action Anticipated):

Discussion was held regarding 6th grade students participating in middle school sports at Parish Hill.  Rod Perry expressed concerns with the lack of a formal written proposal from RD11.  Brynn Lipstreu expressed concerns with impact to academic time and would like more information.

Motion to support SES 6th grade participation in RD11 MS Athletics and reevaluate the program in May, was made by Anne Stearns, seconded by Scott Sears and failed with the following vote:

YES:  A. Stearns, S. Smardon.

NO:  S. Kurcinik, S. Sears, B. Lipstreu, R. Perry.

Dr. Baran will gather more information on the proposal.

 

  1. Policies – Second Reading (Action Anticipated):
  • 3 & 4211.3 – Minority Recruitment
  • 2 – Certification
  • 5 & 4212.5 – Security Check/Fingerprinting
  • 51 & 4212.51 – Employment Reference Checks
  • 6 & 4216.6 – Personal Records
  • 61 & 4212.61 – HIPPA Privacy Policies
  • 8 & 4212.8 – Nepotism: Employment of Relatives

Motion to approve the above listed policies was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

There was a 13% response rate for the survey that was presented to the Board for review.  The next meeting is scheduled for February 16th at 7pm at Scotland Elementary.

 

The Addition/Withdrawal Committee meets every other Monday.

 

The Dissolution Committee held their first meeting with Jennifer Nelson as Chairperson.  Discussion was held regarding having representation.  Another Board member can cover but will not have voting rights.  Meetings will be held on the 1st Wednesday of the month (snow date will be the 3rd Wednesday) with the next meeting scheduled for February 2nd at 6pm.

 

  1. CABE/EASTCONN:

The Board was presented with information on workshops for Board members and invitation to Legislative Breakfast in Brooklyn.

 

  1. Readiness Council Report:

The next meeting will be held on January 31st.

 

  1. Policies Committee:

Dr. Baran and Steve Kurcinik were commended for their work on updating policies.  The next meeting will be held on January 24th.

 

  1. Personnel Committee:

Will be discussed later in Executive Session.

 

  1. Technology Committee:

The next meeting will be held on February 9th.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Baran will check on details for 6th grade to participate in middle school sports.
  • All Board members to review policies and email edits to Dr. Baran.
  • Look for Republican to fill Board vacancy.

 

  1. NEXT MEETING AGENDA ITEMS:
  • FY 17-18 Budget
  • 6th Grade Participation in Middle School Sports
  • Second Reading of Policies

 

  1. PARAEDUCATOR CONTRACT (EXECUTIVE SESSION ANTICIPATED):

Motion to enter into Executive Session (7:58 PM) for the purpose of discussing Paraeducator Contract and invite the Superintendent to attend, was made by Brynn Lipstreu, seconded by Rod Perry and carried unanimously.

The Board came out of Executive Session at 8:05 PM.

 

  1. PARAEDUCATOR CONTRACT (ACTION ANTICIPATION):

Motion that the Board ratify and the Chairperson, Sherry Smardon, execute the tentative agreement between the negotiating teams of the Board and Municipal Employees Union Independent, SEIU Local 506 for a wage and insurance reopener to the parties’ collective bargaining agreement that is in effect from July 1, 2015 to June 30, 2019, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. ADJOURNMENT:

Motion to adjourn (8:06 PM) was made Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

      Scotland Board of Education

   Education and Board Policies Committee

                          Meeting Minutes

                            December 13, 2016

               Scotland Elementary School

                  Superintendent’s Office

                            Scotland, CT

  1. Call to Order:

The meeting was called to order at 6:04 p.m.

  1. Attendance : Mr. Kurcinik, Mr. Perry, Dr. Baran
  2. Review BOE comments, questions, corrections, etc., 4111.3, 4112.2, 4112.5, 4112.51, 4112.6, 4112.61, and 4112.8 for second read at January 2017 BOE meeting. Regarding policy 4111.3 a BOE member asked does the administration have in place a minority recruitment plan . The answer is not yet.  Regarding policy 4112.5 a BOE member asked why would the district hire students and why would they be exempt from the finger printing requirement. The answer given is students might be employed to work on summer projects and they should not be exempt from the fingerprinting requirement. That sentence should be stricken from the policy. Regarding policy a BOE member asked why we would require one excellent teacher to resign simply because he/she married another teaching member of the staff. It was explained that the policy only referred to people hired in a supervisory capacity.
  3. Review CABE recommended policies: 4115.3, 4118.13, 4118.14, 4118.21, 4118.24, 4118.4, and 4215. Each policy was reviewed and explained by Dr. Baran. Small edits and corrections were pointed out. It was decided to remove the exemptions for gifts to BOE members and staff under $25.00.
  4. Review the policy related to tuition and special education costs for non-resident students. The wording recommended by CABE regarding special education costs was reviewed and accepted by the committee.
  5. Review policy 4138 for presentation as first read at the January 2017 BOE meeting. The policy simply recognizes the need for staff evaluations.
  6. Review policy 4148 – Certified Employee protection. It was decided to request further explanation from CABE.
  7. Discussion of next steps. Dr. Baran will check policy series 0000 and 1000 for all dated copies. The committee will begin to review policy series 7000.
  8. Set next meeting date: The next policy committee will be held on Tuesday January 24, 2017 at 6 p.m.
  9. Adjourn: The meeting was adjourned at 6:45 p.m.

 

Respectfully submitted:

Francis a. Baran, Ed.D.

Superintendent of Schools

Scotland, CT


 

Scotland Board of Education

Technology Committee

Meeting Agenda

December 13, 2016, 5:00 p.m.

Superintendent’s Office

 

  1. Call to Order
  2. Old Business
  • Update WiFi (wireless networking)
  • Update on Symantec Endpoint Protection (anti-virus) software
  • Updates on:
    • Microsoft volume licensing
    • ABS monitoring upgrade
    • Library catalog system
  • Review of CT Education Network (fiber optic high speed Internet) connection, and recent state budget discussions that might charge costs back to education district, the “example” of the potential billing, other options for Internet connectivity
  1. New Business
  • One-on-one Chromebook program update
  • Power School upgrade update
  1. Set next Meeting Date
  2. Adjourn

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

December 6, 2016

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns (7:47 PM).  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

  1. ELECTION OF OFFICERS:

Scott Sears nominated Sherry Smardon for Board Chair, seconded by Brynn Lipstreu.  The vote to elect Sherry Smardon for Board Chair carried unanimously.

 

      Sherry Smardon nominated Rod Perry for Board Vice-Chair, seconded by Brynn Lipstreu.  The vote to elect Rod Perry for Board Vice-Chair carried unanimously.

 

      Rod Perry nominated Anne Stearns for Board Secretary, seconded by Steve Kurcinik.  The vote to elect Anne Stearns for Board Secretary carried unanimously.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS:

Scotland Elementary Teacher of the Year Karen Schenck was honored at the Bushnell with other schools throughout the state.  It was an enjoyable celebration with many staff members in attendance.

 

Nurse Christina Caggiano who is leaving after eight years at Scotland Elementary was commended for her service to the students.  She will be sorely missed.

 

  1. WRITTEN COMMUNICATIONS:

There is a vacancy on the Board due a shortage in the number of Republicans.  Democrat Lena Knowles cannot fill the position.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of November 1, 2016, was made by Steve Kurcinik with the following correction:  Item #9A add – Dr. Baran presented the Financial Report.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:

33.4% of the budget has been spent to date with 90% committed.  Work continues on the budget.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated November 30, 2016, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Other: None

 

  1. SUPERINTENDENT REPORT:
  2. Technology Updates:

The Technology Director is working on Wi-Fi connections.  The next meeting will be held on December 13th.

 

  1. Budget Timeline:

A budget will be presented at the February meeting.

 

  1. Afterschool Gym Use/Electrical/Custodial Costs:

Costs for afterschool gym use were presented at the last meeting.

 

  1. Grade 6 Participation in Athletics at PHHS:

Superintendent Henrici requested grade 6 participation in athletics at PHHS.  The administration is not in favor of grade 6 participation due to no transportation provided, impact to academics and playing time.  Sherry Smardon suggested that allowing 6th graders to participate is an opportunity to interact with students from Chaplin and Hampton who participate.  Parameters could be set to reduce impact to academics.  The request will be presented for approval at the January meeting.

 

  1. Adult Education:

Participation for Adult Education through EASTCONN was 9 in 13/14, 11 in 14/15 and 17 in 15/16.  Regional District #11 is not billed.

 

  1. Other:
  • The water tank is still losing water but at a slower rate. A water tank company will come during winter break to drain the tank and repair it.  The cost estimate is from $3,500 to $7,000 depending on the extent of the repair.
  • The Library is back to being a Library.
  • Charlene Petrone is the new school Nurse.
  • Curriculum Guides aligned with Common Core Standards for Language Arts and Math will be presented in January.
  • The Board was presented with Dr. Baran’s goals for 2016-17 that include: recommending a sound budget, completing 2000 and 4000 policy series and establishing curriculum guides based on Common Core Standards.
  1. PRINCIPAL REPORT:

Enrollment is the same.  A 5th grader is being enrolled.

  1. Professional Development Update:

Professional Development has been completed with Hampton and was well received.  The next Professional Development will be held on January 13th with common techniques used to calm students, CPR certification and mandated reporting.

 

  1. TEVAL Update:

First observations are in full swing for four non-tenured teachers.  Walkthroughs will begin after the holidays.

 

  1. Other:
  • The Science Committee is working on the curriculum.
  • Report Cards go home on December 13th.
  • The Winter Concert will be held on December 14th.
  • “Kids Go Shopping” will be held from December 14th -16th.
  • Spirit Day – Holiday Hats/Ugly Sweater will be held on December 23rd.
  • Holiday Break will begin on December 26th.

 

  1. FRIENDS OF SES REPORT:

The fundraiser raised approximately $2,500.  A “Polar Express” movie night is being planned and the Friends of SES are sponsoring “Kids Go Shopping”.

 

  1. NEW BUSINESS:
  2. School Calendar 2017-2018 (First Draft):

The Board was presented with a draft of the School Calendar that will be presented for approval in January.

 

  1. Group Medical/Dental Affiliation (Action Anticipated):

Motion to move forward with MDG Group Medical/Dental Affiliation, was made by Scott Sears, seconded by Rod Perry and carried unanimously.

 

  1. First Reading of Policies:
  • 3 & 4211.3 – Minority Recruitment
  • 2 – Certification
  • 5 & 4212.5 – Security Check/Fingerprinting
  • 51 & 4212.51 – Employment Reference Checks
  • 6 & 4216.6 – Personal Records
  • 61 & 4212.61 – HIPPA Privacy Policies
  • 8 & 4212.8 – Nepotism: Employment of Relatives

The Board was presented with the above listed policies for review.  Any feedback or edits should be directed to Dr. Baran.

  1. OLD BUSINESS:
  2. Non-Resident Tuition (Action Anticipated):

The Policy states that Non-Resident Tuition should be established on a yearly basis.

Motion to set Non-Resident Tuition at $8,500, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Calendar of BOE Meeting Dates (Action Anticipated):

The Board was presented with a calendar of proposed meeting dates.  The Scotland Board of Education meets on the 1st Tuesday of the month except where noted.

Motion to approve the 2017 Calendar of BOE Meeting Dates as presented, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Second Reading of Policies:
  • 4111 – Personnel Certified Recruitment and Selection
  • 1 – Personnel Certified Affirmative Action Recruitment and Selection
  • 42 – Non-Certified: Drug and Alcohol Testing for School Bus Drivers
  • 232 & 4218.232 – Certified/Non-Certified: Alcohol, Drugs & Tobacco
  • 1 – Non-Certified Affirmative Action: Recruitment & Selection
  • 234 & 5141.231 – Certified: Students, Psychotropic Drug Use
  • 4115 – Personnel Certified Evaluation
  • 4 – Personnel Certified Dismissal/Suspension
  • 112 – Personnel Certified Sexual Harassment
  • 3 – Personnel Certified Duties of Personnel
  • 4120 – Personnel Certified Temporary and Part-time Personnel
  • 4121 – Personnel Certified Substitute Teachers
  • 4126 – Personnel Certified Consultants
  • 4131 – Personnel Certified Staff Development
  • 4135 – Certified – Organizations/Units
  • 6 – Certified Family, Medical and Pregnancy – related Leaves
  • 4211 Non-Certified Recruitment and Selection
  • 4212 – Non-Certified Affirmative Action Minority Recruitment
  • 4214 – Non-Certified Transfer/Reassignment
  • 4215 – Non-Certified Evaluation/Supervision
  • 4 – Non-Certified Dismissal/Suspension
  • 112 – Non-Certified Sexual Harassment
  • 3 – Non-Certified
  • 4233 – Non-Certified Travel Reimbursement
  • 4234 – Non-Certified Organization/Units
  • 4237 – Non-Certified Non-School Employment
  • 4248 – Non-Certified Employee Protection
  • 4253 – Non-Certified Vacation/Holidays

Motion to approve the above listed policies, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

 

  1. Second Reading of Policies (Action Anticipated)
  • 231 & 4218.231 – Personnel Certified: Alcohol, Drugs & Tobacco – will be included in Employee Handbook
  • 11 & 4218.11 – Certified/Non-Certified: Nondiscrimination
  • 231 – Non-Certified Alcohol, Drugs & Tobacco
  • 4112 – Personnel Certified Affirmative Action Minority Recruitment – a plan will be developed
  • 4148 – Certified Employee Protection – Tabled for further research
  • 4150 – Certified Leaves
  • 4153 – Certified/Non-Certified – Vacations/Holidays – contractual or by state statute

Motion to approve the above listed policies except Policy 4148, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

Surveys are all entered and the data will be analyzed by Chaplin Board member Jaclyn Chancey.  The Addition/Withdrawal Study Committee is waiting for survey data.  Their next meeting will be held on December 19th.  There is no meeting to date with the Dissolution Study Committee.

 

  1. CABE/EASTCONN:

CABE encourages Board members to participate in training opportunities.

Brynn Lipstreu attended the CABE Conference that had an emphasis on social programs.

 

  1. Readiness Council Report:

The next meeting will be held in January.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee:

Information on the paraprofessionals will be presented at the next meeting.

 

  1. Technology Committee:

The next meeting will be held on December 13th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

First Selectman Dan Syme commended the administration and staff for the Christmas tree lighting that was well attended by students and parents.  Brynn Lipstreu commended Dan Syme for setting up the gazebo.

 

Mr. Syme also reported that the state has denied the STEAP Grant for a walkway access to the school.  It will be a difficult legislative session.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review policies and email edits to Dr. Baran.

 

 

  1. NEXT MEETING AGENDA ITEMS:
  • Curriculum Guides
  • School Calendar
  • Grade 6 Participation in Athletics at PHHS
  • Policies

 

  1. ADJOURNMENT:

Motion to adjourn (8:04 PM) was made by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 1, 2016

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend was Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS:

–     The Grandparents/Special Person Luncheon was a great success with 72 people served.

–     The Crazy Creature Fundraiser ended Friday and will be tallied soon.

–     The Principal’s Limo was won by a 4th grader and went out on Friday.  It will be offered one more time.

–     Dr. Baran was commended for attending all of the Four Boards of Education meetings.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPOINTMENT OF MS. LENA KNOWLES TO THE UNEXPIRED TERM ON THE BOARD OF EDUC ATION:

Motion to approve appointment of Ms. Lena Knowles to the Unexpired Term on the Scotland Board of Education, was made by Brynn Lipstreu, seconded by Anne Stearns and carried unanimously.

 

  1. ADDITIONS TO AGENDA-ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

Motion to approve the minutes of October 4, 2016, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. FINANCIAL COORDINATOR REPORT:
  2. Financial Report:
  • 7% of the budget has been spent to date (slightly lower than last year) with 90% committed.
  • The following grants were received:

IDEA Grants – $27,549 ($908 less than last year) and $2,022 ($30 more than last year)

REAP Grant – $17,688 ($386 more than last year)

School Readiness Grant – $113,400

Competitive School Grant- $3,881

Adult Education Grant – $3,593

  • Continuation of state grants is not encouraging.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated October 25, 2016, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Other: None

 

  1. SUPERINTENDENT REPORT:
  2. Technology Updates:

Chromebooks and smartboards are up and running.  The primary focus is moving storage area out of the Library to Room 88.

 

  1. Budget Timeline:

A budget draft will be presented at the February meeting.

 

  1. Superintendent Award Recipient:

Two 6th grade students are selected by the teachers for being a role model and for their leadership.  The recipients of this award are Angela Bojarski and Evan Brown who will be honored at RHAM High School.

 

Teacher of the year Karen Schenck will be honored at a ceremony at the Bushnell.

 

  1. EASTCONN School Calendar 2017-2018:

The EASTCONN School Calendar will be presented to the Board at the December meeting.

 

  1. Five Year History of Oil Usage:

The Board was presented with a history of oil usage.  The Board of Selectmen vote to approve Saveway at $1.89/gal.

 

  1. Non-resident Tuition Information:

Thanks to the office staff for their extensive research on Non-Resident tuition for surrounding towns that ranged from $7,500 to $19,400 (Old Lyme).  Some schools have no set rate and are handled on a case to case basis.  The present Non-Resident Tuition rate for Scotland Elementary is $7,400.

 

  1. After-school Gym use/Electrical/Custodial Costs:

There has been extensive use of the gym in the past during basketball season with an increase in energy that costs approximately $900 per month.  Parish Hill has locked in use of the facility and the Hampton/Scotland/Chaplin League has requested use.  There is no charge to these teams since Scotland students participate.  Use by other groups would be charged a fee.

 

  1. Other:
  • Thanks to Bill D’Appollonio from the town for clearing dead tree and trimming overgrown trees out front in a timely manner.
  • Joe Savino will present an expert on propane fuel buses to the Board of Selectmen at their November 9th He will apply for a grant to retrofit one of his buses to propane.
  • A curriculum guide for Language Arts was presented to the teachers for review and will be presented to the Board.
  • The kitchen drains backed up and were cleaned out by Roto Rooter.
  • The student that fell off the monkey bars and broke her arm has returned to school.

 

  1. PRINCIPAL REPORT:

Enrollment is down 2 students (one is PreK4 and one Kindergarten).

  1. Professional Development 11/8:

School Readiness will sponsor Part II of Positive Interaction Workshop for Professional Development on November 8th at Hampton Elementary.  The PreK teacher from Chaplin will attend along with Scotland and Hampton.

 

  1. Professional Development Committee update:

Discussion was held regarding ideas for two other Professional Development days that included:  mandated reporting that can be done online, stress reliefs for teachers to use with students, whole brain learning and technology, collaboration time and CPR/First Aid blended learning (will gauge interest).

 

  1. TEVAL Update:

A meeting was held with teachers to discuss goals.  The first round of formal observations for non-tenured teachers has begun.

 

  1. Other:
  • The Book Fair will continue until November 3rd.
  • Scarecrows for each grade are on display out front.
  • The Student Council is holding a Penny Drive Fundraiser for spirit points.
  • The Pig Race will be held on November 16th.
  • “Pajama Day” Spirit Day will be held on November 23rd.

 

  1. FRIENDS OF SES REPORT:

Moms have helped with the recent fundraiser.

 

  1. NEW BUSINESS:
  2. Calendar of BOE Meeting Dates (Draft):

Will be presented at the December meeting with reorganization of the Board.

 

  1. First Reading of Policies:
  • 4111 – Personnel Certified Recruitment and Selection
  • 1 – Personnel Certified Affirmative Action Recruitment and Selection
  • 42 – Non-Certified: Drug and Alcohol Testing for School Bus Drivers
  • 232 & 4218.232 – Certified/Non-Certified: Alcohol, Drugs & Tobacco
  • 231 – Personnel Certified: Alcohol, Drugs & Tobacco
  • 1 – Non-Certified Affirmative Action: Recruitment & Selection
  • 11 & 4218.11 – Certified/Non-Certified Nondiscrimination
  • 234 & 5141.231 – Certified: Students, Psychotropic Drug Use
  • 231 – Non-Certified Alcohol, Drugs & Tobacco
  • 4112 – Personnel Certified Affirmative Action Minority Recruitment
  • 4115 – Personnel Certified Evaluation
  • 4 – Personnel Certified Dismissal/Suspension
  • 112 – Personnel Certified Sexual Harassment
  • 3 – Personnel Certified Duties of Personnel
  • 4120 – Personnel Certified Temporary and Part-time Personnel
  • 4121 – Personnel Certified Substitute Teachers
  • 4126 – Personnel Certified Consultants
  • 4131 – Personnel Certified Staff Development
  • 4135 – Certified – Organizations/Units
  • 4148 – Certified Employee Protection
  • 4150 – Certified Leaves
  • 6 – Certified Family, Medical and Pregnancy – related Leaves
  • 4153 Certified/No-Certified – Vacations/Holidays
  • 4211 Non-Certified Recruitment and Selection
  • 4212 – Non-Certified Affirmative Action Minority Recruitment
  • 4214 – Non-Certified Transfer/Reassignment
  • 4215 – Non-Certified Evaluation/Supervision
  • 4 – Non-Certified Dismissal/Suspension

The Board was presented with the above policies for review.  Any questions or feedback should be emailed to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Second Reading of Policies: (Action Anticipated)
  • 2000 – Concept, Goals and Rules in Administration
  • 1 – Board-Superintendent Relationship
  • 2100 – Administrative Staff Administration
  • 2121 – Lines of Responsibility
  • 2130 – Job Descriptions
  • 2131 – Superintendent of Schools
  • 2220 – Representative and Deliberative Groups
  • 2231 – Policy and Regulation
  • 2250 – Monitoring of Products and Process Goals
  • 2300 – Code of Professional Responsibility
  • 2400 – Evaluation of Administrative Personnel

Motion to approve the above listed Policies, was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

  1. Second Reading of Policies: (Action Anticipated)
  • 2112 – Professional Development

Motion to approve Policy 2112 – Professional Development was made by Scott Sears with the following revision:  Item #1 should read – Innovative programs should be developed and established for teachers who aspire to administrative positions.  Delete the second sentence.  The motion was seconded by Steve Kurcinik and carried unanimously.

 

  • 2210 – Administrative Leeway in Absence of Board of Education Policy

Motion to approve Policy 2210 – Administrative Leeway in Absence of Board of Education Policy was made by Steve Kurcinik with the following revision:  The 2nd paragraph should read – It will be the duty of the Superintendent to inform the Board of Education promptly of all such actions and of the need for review, possible additional policies, or revision of existing policies.  The motion was seconded by Scott Sears and carried unanimously.

 

  • 326 – Internet/Computer Networks Use

Motion to approve Policy #6141.329 – Internet/Computer Networks Use, was made by Steve Kurcinik with the following revision:  The last sentence in the 2nd paragraph should read – Purposeful technology integration affords teachers the opportunity to not only deliver content but also be facilitators of individualized learning for all students.  The motion was seconded by Rod Perry and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE meeting update:

The name of this Committee will be changed to Regional District.  There was small attendance at the last meeting with discussion of concerns regarding the survey.  Volunteers are needed for data entry sessions that are scheduled for November 1st, 3rd 4th and 9th in the Computer Lab at Chaplin Elementary.  Reports from the Cost Committee and reports on returning 7th and 8th graders to the elementary schools will be submitted to the Addition/Withdrawal Committee and Dissolution Committee for review.

 

  1. CABE/EASTCONN:

The CABE Delegate Assembly will be held on November 17th from 3-6pm at the Mystic Marriot.  Board Chair round table will be held on January 18th in Wethersfield.  The CABE Conference will be held on November 18th and 19th.  There are concerns with the amount of homework assigned to students.

 

Anne Stearns visited the Science Lab at EASTCONN.  The portable lab holds 20 students and can be moved to a school or near a water source for outside activities.  Programs for PreK – K include:  facts of sunlight, force and motion.  Programs for Grades 1-4 include:  survival, biodiversity and erosion.  Programs for Grades 5-8 include:  wildlife, climate change, water shed and introduction to robotics.  Other areas of study can be developed upon request.

 

  1. Readiness Council Report:

The Hampton Co-Chair has resigned.

 

  1. Policies Committee:

The next meeting will be held on November 15th.

  1. Personnel Committee:

No action to date.

 

  1. Technology Committee:

The next meeting will be held on December 13th.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Scotland Selectperson Clare D’Appollonio presented information on the School Readiness Grant.  The grant is guaranteed for 5 years and Scotland Elementary must operate for 5 years after the cease of the grant.  It is a cost effective program.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review Policies and email edits to Dr. Baran
  • Data entry sessions for survey if possible

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Reorganization
  • EASTCONN School Calendar 2017-1018
  • Second Reading of Policies

 

  1. ADJOURNMENT:

Motion to adjourn (8:23 PM) was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 

 

 

 

 

 

 

 

 

      

 

 

 

 

 

 

 

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