Meeting Minutes

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

             

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

December 4, 2018

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Brynn Lipstreu, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Sherry Smardon.

 

  1. ELECTION OF OFFICERS AND RE-ORGANIZATION OF COMMITTEE ASSIGNMENTS:

Dr. Baran opened nominations for Board Chair.

#1-18/19 Rod Perry nominated Brynn Lipstreu for Board Chair, seconded by Scott Sears.  The vote to elect Brynn Lipstreu for Board Chair carried unanimously.

 

      #2-18/19 Steve Kurcinik nominated Scott Sears for Board Vice-Chair, seconded by Rod Perry.  The vote to elect Scott Sears for Board Vice-Chair carried unanimously.

 

      #3-18/19 Rod Perry nominated Anne Stearns for Board Secretary.  The vote to elect Anne Stearns for Board Secretary carried unanimously.

 

      #4-18/19 Motion to keep all Committee Assignments the same, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Board took a short break with cake to honor Donna Sharp for her many years of service.  Best wishes to Donna in her retirement and she will be sorely missed.

–     Congratulations to Scotland 2018 Teacher of the Year Linda Stefon who will be honored tomorrow night at the Bushnell.

–     Congratulations to the 5th grade who won the pig race with their entry Scrooge McPig.  These students also won last year as 4th graders.

–     Thanks to the Scotland Community for the success of the Student Council Food Drive.

–     Congratulations to Sadie Murray who was honored as the recipient of the CAPSS Student Leader Award at RHAM High School.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from CABE Area Director Michele Arn recognizing the Scotland Board of Education as a participant in CABE services with a certificate of membership.

 

A letter was received from EASTCONN Executive Director Gary Mala regarding a 3% increase for all services.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      #5-18/19 Motion to approve the minutes of November 6, 2018, was made by Scott Sears with the following correction:  Item #8A should read – 94% of the budget is committed and per the auditor, the Board of Education records are in good order.  The motion was seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

94.5% of the budget is committed.  Donna Sharp thanked the Board for the opportunity to work for Scotland.

 

  1. Approval of Financial Statement:

#6-18/19 Motion to approve the Financial Statement dated 11/28/18, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

The next step is for Greenskies to meet with the town building official for an inspection.

 

  1. 2018-2019 Budget Update:

No new concerns to date.

 

  1. 2018-2019 Calendar Update:

The recent snow event was gone quickly with no school delay or closing and no change to the school calendar.

 

  1. Fire Inspection Report:

A letter was sent to the Fire Marshal with items completed and items outstanding.  A meeting was held with the First Selectman regarding discarding old items.

 

  1. CNR Update:

All the switches have been installed and the door lock is on backorder.

 

  1. Lunch Program Update:

The average participation in the breakfast program and the lunch program has decreased slightly.

  1. Climate Committee Update:

There is a new suggestion box in the Teacher’s Lounge.

 

  1. Budget Timeline:

The first draft of the FY 2019-20 budget will be presented at the January meeting.

 

  1. Transportation Committee:

A meeting was held with Joe Savino and the First Selectman regarding bid for a bus contract.

The proposal provides buses for Scotland Elementary and Parish Hill and will be propane and not diesel.  Grants are being pursued for new buses and fueling stations.  More information will be presented at the January meeting.

 

  1. BOE Meeting Dates 2019:

Dr. Baran presented the following 2019 meeting dates for the Scotland Board of Education:

January 8         April 2

February 5       May 7

March 5          June 4

#7-17/18 Motion to approve the above listed 2019 meeting dates for the Scotland Board of Education, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Other:

A Security Grant for $87,000 was submitted to replace cameras and replace the receiving control center of the security system.

 

  1. PRINCIPAL REPORT:
  2. Professional Development Update:

K-3 staff participated in a ReadConn workshop on November 28th and was enjoyed by all.

 

  1. TEVAL Update:

The first round of formal observations for non-tenured teachers are ongoing.

 

  1. Current Enrollment:

Enrollment remains the same.

 

  1. Other:
  • Festive Footwear Spirit Day will be held on Friday, December 7th.
  • Parish Hill will perform a music concert at Scotland Elementary on Friday, December 7th and will also perform at Chaplin Elementary and Hampton Elementary.
  • Report Cards will be sent home on December 14th.
  • The Scotland Elementary winter concert will be held on December 19th.
  • The Awards Assembly will be held on December 20th.
  • Kids Go Shopping will be held on December 10th.
  • Elf Central maybe up and running.
  • Holiday Hats Spirit Day will be held on December 21st with an early release day to start the holiday recess.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented Friends of SES Report.

  • The Christmas Tree Lighting and Caroling at the Scotland Green was well attended with white lights provided by Debbie and Jeff White and hot chocolate provided by the Rec Commission.
  • Kids Go Shopping will be held from December 10-13. Volunteers are welcome for this great event.

The Board took a brief recess and resumed the meeting at 7:30pm.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:
  2. 2nd Reading Athletic Policy (Action Anticipated):

#8-18/19 Motion to approve Athletic Policy with revision to the second paragraph, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE: No Update

 

  1. CABE/EASTCONN:

The EASTCONN Annual Breakfast will be held tomorrow at the Hampton office.  The Executive Director encourages all districts to take advantage of the services at EASTCONN.

 

  1. READINESS COUNCIL REPORT:

The liaison conducted monitoring and strategic planning was discussed.  Recruitment letters were sent out to PreK parents with no replies.

 

  1. POLICIES COMMITTEE:

There was no meeting.

 

  1. PERSONNEL COMMITTEE:

Negotiations are ongoing.

 

  1. TECHNOLOGY COMMITTEE:

A meeting will be held on Monday, December 10th at 6pm.

 

  1. SECOND AUDIENCE FOR CITIZENS:

A member of the audience asked for a copy of the Athletic Policy.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • First FY 2019-20 Budget Draft
  • Fire Inspection Report
  • CNR Update
  • 2018-19 Calendar Update
  • Lunch Program Update
  • Climate Committee Update
  • Transportation Committee

 

  1. ADJOURNMENT:

#9-18/19 Motion to adjourn (7:45 PM) was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 6, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Cassidy Martin.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     The Special Relative Luncheon held on October 26th was well attended with over 92 people.  There was also a basket raffle with over $800 raised for a family with a serious injury to the father.

–     Congratulations to the CAPSS Superintendent Award recipient Sadie Murray who will be honored on November 13th with a dinner at RHAM High School.

 

  1. WRITTEN COMMUNICATIONS:

–     A letter was received from a concerned parent regarding the language in the school calendar for snow days and the impact to the April vacation.

–     A letter was received from the Scotland Para Educators Union with concerns regarding taking days from the April vacation for snow days.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Allison O’Connor expressed concerns regarding the school calendar and taking away from the April vacation for snow days and suggested teachers have more input.

           

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the minutes of October 2, 2018, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

94% of the budget is committee and the Board of Education records are in good order.  $22,000 was transferred to the Board of Education CNR Fund.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the November Financial Statement, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

Work continues on the Solar Panels that are scheduled to be connected to an outside source on November 9th.  Power will be off from 4-8pm for this connection.  CL&P will follow-up with an inspection.

 

  1. Fire Inspection Report:

The Board was presented with the Fire Inspection Report.  Some items have already been done.  Items that were cited include the following:

  • Blocked electrical panels (items were moved away)
  • Exit lights out in the kitchen (were fixed)
  • Extension cords in the ceiling in 5th/6th grade classrooms (previously used for projectors and were removed)
  • Non-grounded extension cord replaced
  • Missing drop ceiling tiles (replaced with smaller tiles and new tiles ordered)
  • Hanging wires with missing light fixture cover in gym storage room (electrician will fix)
  • Excess accumulated storage in the IT room (needs to be cleaned)
  • Excess accumulated storage in basement sprinkler room
  • Storage bins in closets close to sprinkler heads in PreK

Storage is at a premium.  Steps are being taken to clean out abundance of storage items by the end of the school year.  Outdated items will be offered to the community.  Anne Stearns suggested donating old materials oversees.

 

  1. Curriculum update with Math & SBAC:

The staff is reviewing the math scores to improve SBAC.

 

  1. 2018-2019 Budget update:

The number of magnet school students is the same.

 

  1. Other:
  • The Savino Transportation contract was reviewed. A bid was sent out for a 3-year transportation contract with a deadline of November 20th.
  • The Board of Selectmen approved a transfer of CNR funds. Work has begun on the motion sensor lights and a locksmith will do the door.
  • The school applied for a Title 4, Part A Grant that will be used for technology, music equipment and math curriculum work.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

All goal meetings are done with teachers having two student learning goals.  The first round of classroom walkthroughs are done.  The first round of formal observations for non-tenured teachers will begin next week.

  1. Professional Development Opportunities:

The Special Education Case Manager, Special Ed Director and all specialist met to discuss modifications.  Teachers prepared for Parent/Teacher Conferences.  The PreK and Kindergarten teachers met with Hampton and worked on STEM Science activities.  There is a new online program for NAEYC accreditation.  Dr. Pinsonneault attended a three credit course on current topics and future education.

 

  1. Current Enrollment:

Enrollment remains the same at 105 students.

 

  1. Other:

There are many upcoming events.

 

  1. FRIENDS OF SES REPORT:

Dr. Pinsonneault reported that the Friends of SES have been very busy and thanked the many volunteers for running the Book Fair.  They are also working on a Teacher Dinner for Parent/Teacher Conferences on Thursday.

 

  1. NEW BUSINESS:
  2. Draft Athletic Policy (First Read):

Dr. Baran presented the Board with a draft Athletic Policy for review.  Any comments and feedback are to be emailed to Dr. Baran.

 

  1. School Calendar wording:

Discussion was held regarding the current language in the School Calendar that includes monitoring the calendar on a monthly basis that gives flexibility in case it is needed for snow days.  Sherry Smardon suggested the three elementary schools and Parish Hill all follow the same calendar for continuity.  The Board will keep the current language and monitor the calendar on a monthly basis.

 

  1. OLD BUSINESS:
  2. Update on Lunch Program:

Dr. Baran presented number of participants for the Breakfast and Lunch program along with the Top 5 foods selected.  In October there was an average of 64 for Breakfast (up from 61 in September) and an average of 78 for Lunch (up from 73 in September).

 

  1. Climate Committee:

Paraprofessionals and non-affiliate members are still needed for the committee.  A suggestion box for comments will be posted in the school.

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE: No Report

 

  1. CABE/EASTCONN:

EASTCONN offers many services and hasn’t raised their prices.  There is a new mandate on Policy #5144.1 regarding seclusion time-outs.  The Policy can be amended or a new Policy can be developed.

 

  1. READINESS COUNCIL REPORT:

A strategic plan was resurrected and being assessed for its usefulness.  Discussion was held regarding adding the Town of Chaplin to the Council and a liaison will attend the next meeting.

 

  1. POLICIES COMMITTEE: Covered already

 

  1. PERSONNEL COMMITTEE:

Negotiation sessions are set with the teachers.

 

  1. TECHNOLOGY COMMITTEE: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Review new Athletics Policy and email any comments or feedback to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • School Calendar Update
  • Fire Inspection Report
  • Solar Panels Update
  • Transportation Contract
  • CNR Update
  • 2nd Reading Athletic Policy
  • Lunch Program Update
  • Climate Committee Update

 

  1. ADJOURNMENT:

Motion to adjourn (8:07 PM) was made Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

Transportation Committee

Meeting Minutes

October 16, 2018, 6:30 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:32 p.m.

 

  1. Attendance: Mrs. Smardon, Mr. Perry, Dr. Sears, Baran
  2. Baran reviewed both the present bus transportation contract with Savino Transportation and the Request for Proposals used the last time the BOE requested bids for transportation services.
  3. The committee discussed the desired length of a new contact and reviewed the bid specifications in the RFP.
  4. The committee decided that a three (3) year contract would be advertised.
  5. The committee also decided that the RFP would be posted no later than Monday October 22 with a return of proposals for 10 a.m. on Tuesday November 20, 2018

 

  1. Set next meeting date.

No specific meeting date was set at this time.

  1. Adjourn

The meeting was adjourned at 6:59  p.m.

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

October 2, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Scotland Elementary won the Summer Scholastic Reading Challenge.  Students will be notified tomorrow.  An assembly will be held later in the month to recognize the top readers from each class.

  • There is a new Student Council with five 4th graders, five 5th graders and five 6th

 

  1. WRITTEN COMMUNICATIONS:

–     A letter was received from the CEA regarding a request for information for negotiations.

–     A letter was received from the Scotland Education Association regarding the language in the school calendar related to inclement weather.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #12E, CNR Request, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

      #2-18/19 Motion to add to agenda as Item #13A, Revisit Playup Program at Parish Hill, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #3-18/19 – Motion to approve the minutes of September 11, 2018, was made by Sherry Smardon with the following correction:  Item #3 – correct the spelling of Ms. Marsalisi.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            15% of the budget has been spent to date with 94% committed.

  1. Approval of Financial Statement:

#4-18/19 Motion to approve the Financial Statement dated September 26, 2018, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

The installers are working everyday on the solar panels.  The inter-connection agreement has been signed.  Once the power is switched over, the solar panels will be ready to go.  The power will be shut off for a few hours during the switch over and done after hours.

 

  1. Fire Inspection Report:

The Fire Inspection Report was received today and will be presented at the November meeting with an Action Plan.

 

  1. SBAC Overview:

Dr. Baran presented an overview of the 2018 SBAC scores that included longitudinal comparisons and scores from surrounding districts (many other districts had similar scores).  The scores represent students at level 3 (met standards) and level 4 (exceeded standards).

ENGLISH LANGUAGE ARTS

Grade 3           2018 – 82%                 2017 – 50%                 2016 – 20%

Grade 4           2018 – 44%                 2017 – 60%                 2016 – 65%

Grade 5           2018 – 67%                 2017 – 82%                 2016 – 65%

Grade 6           2018 – 81%                 2017 – 87%                 2016 – 86%

The 6th grade is doing well in ELA as they move onto middle school.

 

MATH

Grade 3           2018 – 55%                 2017 – 31%                 2016 – 10%

Grade 4           2018 – 50%                 2017 – 50%                 2016 – 28%

Grade 5           2018 – 25%                 2017 – 59%                 2016 – 54%

Grade 6           2018 – 53%                 2017 – 74%                 2016 – 64%

The math scores are of a major concern and will be reviewed extensively during Professional Development on Tuesday.

 

Sherry Smardon suggested reaching out to area schools who are doing well to find out what they are doing and also bringing back the Reflex Math Program.

 

  1. 2018-2019 Budget update:

A contract was signed with the town for fuel oil through Saveway at $2.419/gal. (there will be a budget deficit of approximately $5,000).  There will also be a budget deficit for STEM tuition (includes one student going to CREC).

 

  1. Other:
  • The bus contract expires the end of this year. A committee is needed to address and send out to bid.
  • Baran introduced and welcomed new Special Education Director Dr. Judy Benson-Clark who will be at Scotland Elementary one day a week.
  • The Board was presented with a letter that will be sent home tomorrow with students regarding food brought into the school. Parents are asked to submit to the School Nurse all ingredients used in food brought into the school.
  • The law regarding teaching the Holocaust and Genocide will not be addressed for now. The legislature will clarify the law on their next meeting agenda.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:2018

Teachers are working on student objectives.  The school-wide learning goal will be fluency in the area of Math.

 

  1. Professional Development Opportunities:

A staff meeting will be held during Professional Development with a template presented to take each child’s test scores and look at strengths and weaknesses.

 

  1. Current Enrollment:

Enrollment is at 105 (down one student).

 

  1. Other:

October is a busy month with the following:

  • The Friends of SES are sponsoring a Cowabunga Fundraiser on October 11th.
  • Picture retakes will be held on October 11th.
  • The Cross Country Race-away will be held at Chaplin Elementary on October 16th.
  • The Fire Department will be at the school with the Smoke House on October 18th.
  • A celebration for winning the Scholastic Reading Challenge will be held on October 22nd.
  • The Grandparents/Special Relative Luncheon will be held on October 26th along with Pirate Day. Pinsonneault will ask Parish Hill to borrow the Pirate Head and Pirate Ship.
  • Scarecrows will be on display for Halloween.
  • Parents can bring their children for Homecoming activities at Parish Hill on October 5th-6th.

 

  1. FRIENDS OF SES REPORT:

Scott Sears presented an update from the Friends of SES.  Fundraising efforts total $580, mostly from the midnight cruise.  Champion T-shirts for the Summer Reading Challenge will be provided for all students by the Friends of SES.

 

  1. NEW BUSINESS:
  2. Finance Coordinator Resignation (Action Anticipated):

A letter of resignation from Finance Coordinator Donna Sharp was presented at the last meeting.

#5-18/19 Motion to accept with regret letter of resignation from Finance Coordinator Donna Sharp, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. Update on Lunch Program:

There was an average of 61 students (60-75 students) who participated in the Breakfast Program.  There was an average of 74 students (56-86 students) who participated in the Lunch Program.  The popular foods were cheesy pizza, cheeseburgers and cheesy mac & cheese.  Dr. Baran will follow up on the lunch money refunds.

  1. Climate Survey:

A Climate Committee will be established with various staff members and will not include the Superintendent or Principal.  A meeting will be held to set ground rules.

 

  1. Establishment of Annual Tuition Rate (Action Anticipated):

The current Tuition Rate is $7,400.

#6-18/19 Motion to set the Annual Tuition Rate for Scotland Elementary at $7,400, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. CNR Request:

Dr. Baran presented CNR request for lock for the Library door (doesn’t lock from the inside) and 10 electrical upgrades of motion sensor turn off switches (student bathrooms, bathrooms by the Library and copier room).  The electrical upgrades and slide bolt for the door total $1,250.

#7-18/19 Motion to approve CNR Request for Library door lock and electrical switch upgrades up to the amount of $1,250, was made by Anne Stearns, seconded by Steve Kurcinik and failed with the following vote:

YES:  A. Stearns.

NO:  S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Smardon, S. Sears.

 

Rod Perry suggested checking with the original LED Contractor to see if the electrical upgrades were overlooked and obtain a quote.  Brynn Lipstreu suggested a key lock for the Library door that would bring the total to $3,550.

#8-18/19 Motion to approve CNR Request for Library door lock and electrical switch upgrades up to the amount of $3,550, was made by Sherry Smardon, seconded by Rod Perry and carried with the following vote:

YES:  S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Smardon, S. Sears.

NO:  A. Stearns.

 

  1. OLD BUSINESS:
  2. Revisit Playup Program at Parish Hill:

Brynn Lipstreu expressed concerns with allowing some students to leave school early for sports.  The Board previously discussed not allowing students to leave school early if they wanted to participate in the Playup Program at Parish Hill.  Sherry Smardon suggested developing an Athletic Policy to address the issue.

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE: No Report

 

  1. CABE/EASTCONN:

The Board was presented with an annual notice regarding the Survey of Students.

 

  1. READINESS COUNCIL REPORT:

There will be a new liaison coming from EASTCONN.

 

  1. POLICIES COMMITTEE: No Report

 

  1. PERSONNEL COMMITTEE:

Negotiations will begin with a meeting on October 15th.

 

  1. TECHNOLOGY COMMITTEE: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Look at language for school calendar

 

  1. NEXT MEETING AGENDA ITEMS:
  • Fire Inspection Report
  • School Calendar Language
  • School Lunch Refunds
  • Curriculum Update with Math & SBAC
  • Solar Panel Update
  • 2018-19 Budget Update
  • Draft Athletic Policy

 

  1. ADJOURNMENT:

#9-18/19 Motion to adjourn (8:31 PM) was made Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


                      SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

September 11, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

The first day of school was very successful with an assembly, Boohoo Breakfast for parents, and first day pictures.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from CABE thanking the Board for their continued participation with the CABE organization.

 

A letter was received from Wendy Sears regarding the multi-age classroom model.  She commended Ms. Marsalini for her children’s success both academically and socially due to starting their education in the SES PreK program.

 

A letter of resignation was received from Finance Coordinator Donna Sharp effective January 1, 2019.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the meeting minutes of August 14, 2018, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Annual Reports were submitted to the state by the deadline.  84% of the budget is committed.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the Financial Statement dated September 6, 2018, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Program:

Installation of the solar panels was held off for a few days due to the high temperature and humidity.

 

  1. Staffing:

Liz Tucker was hired as the new part-time .5 Special Education Teacher.  The para position has not been filled to date.

 

  1. 2018-2019 Budget update:

The following are two areas of concern with the current budget:

  • Public Tuition-in state is overdrawn due to the STEM Academy. There are currently 10 students going to magnet schools (with one going to CREC in Hartford) and 6 students were budgeted for.
  • The current the cost of oil is $2.40/gal that could leave a potential shortfall of approximately $5,000. There is some oil left in the tank.

 

  1. Special Education Director Update:

Judy Benson-Clark was hired as the new Special Education Director and will work one day a week.

 

  1. Other:
  • There is a new state statute pertaining to teaching the Holocaust and genocide in public schools and is not specific to grade. Baran expressed concerns with this subject not being appropriate in grades K-6 and will follow up on the statute.
  • The Fire Marshall conducted an inspection on September 10th with no major issues. A written report is due in 2-3 days and will be presented at the October meeting.
  • SBAC scores will be presented in October.
  • SES is now part of the federal free lunch program for all students. The program will be monitored closely and any funds remaining in the lunch program accounts will be refunded.

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

There are currently 104 students (down 3 students from last month).

 

  1. Other:
  • Fall Open House will be held Wednesday, September 12th.
  • The Summer Reading Challenge is over with results expected soon.
  • The 1st “Backwards Day” spirit day will be held on Friday, September 14th.
  • Picture Day will be held on September 27th.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented the Friends of SES Report.

  • The boat cruise fundraiser was very successful raising $500 with 38 people in attendance (the boat holds 95 people). The fundraiser received a lot of attention from other schools and will be held again next year.
  • The 1st meeting will be held tentatively on Tuesday, September 18th.
  • An email signup will be held at Open House.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE:

Brynn Lipstreu will email RD11 BOE Chair Rose Bisson for an update.

 

  1. CABE/EASTCONN:

The new EASTCONN Director is very involved and looking for more use of their services.

 

  1. READINESS COUNCIL REPORT:

The 1st meeting will be held on September 25th.

 

  1. POLICIES COMMITTEE: No Report

 

  1. PERSONNEL COMMITTEE:

A meeting will be held tentatively on October 15th to discuss ground rules for negotiations.

 

  1. TECHNOLOGY COMMITTEE: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears asked about the enrollment drop with 117 students at the end of the last school year and whether it was related to losing the PreK teacher.  Dr. Pinsonneault reported that 5 or 6 families moved over the summer and 3 students went to the STEM Academy.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • Finance Coordinator Resignation
  • Update on Lunch Program
  • SBAC Report
  • Budget Update
  • Climate Survey

 

  1. ADJOURNMENT:

#3-18/19 Motion to adjourn (7:55 PM) was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

August 14, 2018

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend was Board member Sherry Smardon and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. BOE ATTORNEY PRESENTATION: FOIA/BOARD RESPONSIBILITIES:

Board Attorney Mark Sommaruga presented the Board with a book he published on the FOIA and a pamphlet on Board roles and responsibilities.  He recommended the Board attend the CABE Convention.  The Board was presented with a pop quiz pertaining to FOIA and Board meetings that included the following:

  • Participating in a meeting without being physically present can be done via audio or video.
  • All Items on an agenda do not have to be covered but should be tabled.
  • Minutes of a meeting do not have to be posted on the website but it is a good idea to do so.
  • A regular meeting agenda does not have to be posted on the website but should be. A special meeting is required to be posted on the website.
  • Executive Session needs 2/3 vote to enter into and needs a reasonable specific reason. The minutes must always name who is present during Executive Session except the name of a parent, child or candidate for a position.  No motion is needed to come out of Executive Session, just list the time entered back into public session and open the door.
  • Documents drafted by the Board Attorney are not always covered by Attorney/Client privilege.
  • Anyone can record the meeting.
  • Personal email accounts are considered public record if conducting business and are subject to a FOIA request even if the person is no longer a Board member (records must be retained for former Board members).
  • Conducting business via email with a quorum is considered a meeting.
  • Committee meetings are considered the same as Board meetings and require minutes.
  • Any written communications whether signed or anonymous must be kept on file.
  • An FOIA request is subject to a 4 business day response.

 

  1. CELEBRATIONS/RECOGNITION:

–     Congratulations to Mrs. Linda Stefon for being selected as SES Teacher of the Year.

–     Congratulations to Mrs. Allaire who welcome a baby boy on July 11th.

 

  1. WRITTEN COMMUNICATIONS:

–     A thank you card was received from Rose Khourie Scholarship recipient Hanna Viera.

–     A letter was received from the Town of Windham regarding Tuition Policies that might impact the STEM Magnet School.

–     A letter of resignation was received from Kelly McGillivray, Special Education.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the regular meeting minutes of June 5, 2018, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

      #2-18/19 Motion to approve the special meeting minutes of June 26, 2018, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

Dr. Baran presented the Financial Report for Finance Coordinator Donna Sharp who could not attend tonight’s meeting.

  • A full report for 2018-19 will be presented at the September meeting.
  • Grants are being received and recorded.
  • The auditors are in the process of completing their report.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statement dated August 8, 2018, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Program:

A meeting was held with the representative and project manager from Green Skies.  The hardware is expected to be delivered on August 21st with work to be completed in 4-6 weeks.  All workers will sign in at 6am and take a break at 8:25am when the school buses arrive.  They will work until 3pm and notify the administration if staying late.

 

  1. Staffing:

Mrs. McGillivray has resigned and Paraprofessional Beth Card has resigned.  Both positions will be advertised.

 

  1. 2017-2018 End-of-Year Budget:

The audit is not yet complete.  The unaudited budget balance of approximately $122,000 was returned to the town.

 

  1. 2018-2019 Budget update:

The following are concerns with the 2017-18 budget:

  • There are three additional magnet school students with one student attending a magnet school in Hartford. The tuition for the STEM Magnet School in Windham is $6,500.
  • There is currently no heating contract in place. The price is coming down and the fuel left in the tanks should last through October.
  1. Request for use of CNR funds (Action Anticipated):

The refrigerator in the Nurse’s office needs to be replaced.  The Board of Selectmen approved use of CNR Funds up to $600 to purchase a new refrigerator.

#4-18/19 Motion to approve the use of CNR Funds up to $600 to purchase a new refrigerator for the Nurse’s Office, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. Special Education Director Update:

All six RESC Directors have been contacted for any interest in a part-time Special Education Director for Scotland Elementary.  Two have responded to date.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

Enrollment has gone down with changes expected near the beginning of the new school year.

 

  1. Opening Day Prep:

Teachers will be returning to school slowly starting Monday.  There official return is on

August 27th.  A staff meeting will be held on August 28th with a review of SBAC.  The first day for students is August 29th.

 

  1. Other:

Open House will be held on September 12th.

 

  1. FRIENDS OF SES REPORT:
  • The Friends of SES have been working on gardens over the summer with an additional 15 yards of mulch delivered.
  • The Niantic Bay Sunset Cruise will be held on September 8th at a cost of $20 per person, with the hope of filling the 95 people capacity.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • All Board members asked to review their BOE biography on the website and submit any feedback to Jen Morelli.

 

  1. NEXT MEETING AGENDA ITEMS:

The next meeting will be held on September 11th.

 

  1. ADJOURNMENT:

#5-18/19 Motion to adjourn (8:26 PM) was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

June 5, 2018

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

  1. REVIEW OF ROSE KHOURIE SCHOLARSHIP APPLICATIONS:

The Board was presented with two Rose Khourie Scholarship applications for review and will be selected later on the agenda.

 

  1. ELECTION OF BOARD CHAIRPERSON AND OTHER OFFICES AS MIGHT BE NECESSARY:

Superintendent Dr. Baran opened nominations for Board Chair.

#1-17/18 Anne Stearns nominated Rod Perry for Board Chair who declined the nomination.

      Steve Kurcinik nominated Brynn Lipstreu for Board Chair, seconded by Scott Sears.  The vote to elect Brynn Lipstreu for Board Chair carried unanimously.

 

      Chairperson Brynn Lipstreu opened nominations for Board Vice-Chair.

#2-17/18 Anne Stearns nominated Rod Perry for Board Vice-Chair, seconded by Steve Kurcinik.

      Sherry Smardon nominated Scott Sears for Board Vice-Chair seconded by Anne Stearns.

      The vote to elect Scott Sears for Board Vice-Chair carried with the following vote:

      YES:  S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Smardon.

      NO:  A. Stearns.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     The SES Band marched in the Memorial Day parade.

–     The SES Chorus won Gold in the Great East Music Festival.

–     The Student Council worked at the cemetery preparing for services on Memorial Day.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the Teacher of the Year Committee asking to appoint a Board member to the Committee.

 

A letter was received from CABE thanking the Board for their continued membership and support.  There will be no increase in dues.

 

A letter of retirement was received from Technology Specialist Joanne Lowney effective June 26, 2018.  She will remain at Scotland Elementary as the School Library Media Specialist under the CT Teachers Retirement Regulations (identified as a shortage area).

 

A letter was received regarding concerns with renewal of the Superintendent’s Contract from Lynn Johnson, Carol Sweat, Luz Desjardin, Jean Bach, Karen Clark and Sue Sullivan.

 

A letter was received regarding renewal of the Superintendent’s Contract from April Coutu, Suellen Henry and another person.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Add Administrative Regulations to Item #15A.

 

  1. APPROVAL OF MINUTES:

      #3-17/18 Motion to approve the minutes of May 1, 2018, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

–     85% of the budget has been spent to date with 95% committed.

–     The audit is complete with no adjustments.  A copy of the audit is available in the Superintendent’s office.

 

  1. Approval of Financial Statement:

#4-17/18 Motion to approve the Financial Statement, was made by Rod Perry, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

Work continues on the Science curriculum and the Social Studies curriculum is on track.  The Science room is clean and the next faculty meeting will be held there.

 

  1. Solar Panel Program:

The application for the Solar Panel Program has been received, approved and assigned a Project Manager.  The project is expected to begin in June.

 

  1. Graduating class gifts:

Barnes and Noble gift cards will be presented to each 6th grade student at their Graduation.  A $25 gift card will be presented to a student for Science.

 

  1. Rose Khourie Scholarship choice:

Sherry Smardon commented that the Rose Khourie Scholarship was originally intended for a student pursing further education in the health field.

#5 – 17/18 Motion to nominate Hanna Viera for the Rose Khourie Scholarship, was made by Sherry Smardon, seconded by Scott Sears and carried with the following vote:

YES: S. Kurcinik, R. Perry, B. Lipstreu, C. Martin, S. Sears, S. Smardon.

NO:  A. Stearns.

 

  1. Special Education Director update:

Dr. Baran has reached out to other Superintendents for interest in the Special Education Director position.  He will contact Directors outside of EASTCONN.

 

  1. Other:

Dr. Baran presented three options for wording on the school calendar regarding snow days.  Snow days could be made up using part of the April vacation with additional days added at the end of the school year.  If there are more than 5 snow days prior to March 1st, the Board will monitor school closing days on a monthly basis and will consider publishing an alternate calendar using Professional Development days and/or vacation days as needed with additional days added to the end of the school year.

#6-17/18 Motion to approve option #3 for add wording to the school calendar to address make up days for snow days, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

Upgrades to landscaping and the building was a community driven commitment organized by Wendy Sears who was commended for her efforts.  Donations of mulch were received by Prides Corner and delivered by Savino Trucking.  Stumps were ground up and removed by Joe.

 

The Teacher Evaluation Committee will meet to review the Teacher Evaluation Plan, update and resubmit in August.

 

  1. PRINCIPAL REPORT:

Enrollment is at 119.

  1. Teacher Evaluation (TEVAL) Update:

All formal observations for Non-tenured teachers are done.  All walk-throughs are done.

 

  1. Professional Development Opportunities:

Dr. Pinsonneault attended the session 7 of Professional Development in Middletown.  The school Nurse completed the Sign Language class.

 

  1. Other:
  • The Kindergarten Celebration will be held on June 7th.
  • The Music Concert will be held outside on June 13th.
  • Field Day will be held on June 18th.
  • The Student Council Field Trip will be held on June 19th.
  • The Grade 6 Celebration will be held on June 25th at 6pm.
  • The last day of school is June 27th.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented SES Report.  Thanks to the following Friends of SES for their help with the grounds cleanup:  Michelle Murray, Courtney Lawrence, Patricia Guy and Heather Nunn in addition to parents and students for their group effort.

  • The Friends of SES will not be participating in the PH Spring Fling this year due to lack of interest. Wendy Sears will be participating as part of the Rec Commission.
  • A Cruising for a Cause fundraiser is tentatively scheduled for July 21st. The sunset cruise with a cost of approximately $20 per person will be held on the Blackhawk out of Niantic to see various historic sites.
  • The Friends of SES hope to have a duo Movie Night before the end of the school year.
  • More mulch is coming from Scotland Hardwoods and will be used in the Lori Fisher Memorial Garden and other needed areas.

 

Dr. Pinsonneault commended the Friends of SES for their fundraising efforts.  Every student received a $5 voucher for the B1G1 book sale with each receiving two books to help kick off the Reading Challenge.

 

  1. NEW BUSINESS:
  2. BOE Meetings Summer Schedule (Action Anticipated):

#7-17/18 Motion to cancel the July Board meeting and meet on August 14th at the discretion of the Board Chair with a regular meeting to be held on September 11th, was made by Anne Stearns, seconded by Steve Kurcinik and carried with one abstention by Anne Stearns.

 

  1. Non-tenure Teacher recommendations (Action Anticipated):

Dr. Baran recommended reinstating contracts for 4 of 6 Non-tenured teachers.  Reinstating the other two teachers needs further review based on enrollment and assignments.  Dr. Baran will make recommendation by June 15th.

#8-17/18 Motion to reinstate contracts for Non-tenured teachers Carol Sweat, Joanne Lowney, Jessica Allaire and Michelle Wildowsky, was made by Rod Perry, seconded by Anne Stearns and carried with one abstention by Sherry Smardon.

 

#9-17/18 Motion to authorize Dr. Baran to reinstate Non-tenured teachers after he completes research by June 15th without a Board meeting, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

  1. Authorization for Superintendent to make budget transfers to close out FY17-18 (Action Anticipated):

Funds need to be moved to areas that over budget.  There is an approximately $107,000 surplus.

#10-17/18 Motion to authorize the Superintendent to make budget transfers to close out FY17-18, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS:
  2. Policies Second Read:
  • 5113 Students Attendance and Excuses
  • 2 Truancy
  • 4 Physical Exercise and discipline of Students
  • 1 Religious Observances and displays
  • 101 Student Nutrition and Physical Activity (School Wellness Policy)
  • 51 Surveys of Students (Student Privacy)
  • Administrative Regulations

Dr. Baran presented recommended revisions for the above listed policies.

#11-17/18 Motion to approve the above listed policies, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update: No Update

 

  1. CABE/EASTCONN:
  • The end of the year meeting at EASTCONN was held with a program by the Quinebaug Middle College and Arts Magnet School.
  • Upcoming Professional Development on Collective Bargaining will be held on June 12th at the Sheraton in Hartford with speaker Mark Brackett from Yale.
  • The CABE Convention will be held November 16th – 17th.

 

  1. Readiness Council Report:

No meeting was held in May.  The next meeting will be held on September 25th.

 

  1. Policies Committee:

The next meeting will be held in September.

 

  1. Personnel Committee:

Negotiations will begin by October and any Board members interested in serving on the Negotiations Committee is asked to notify Brynn Lipstreu.

 

  1. Technology Committee:

Mr. Lary presented the Committee with a detailed inventory of the equipment with its condition.

 

  1. SECOND AUDIENCE FOR CITIZENS:

A member of the audience asked how Dr. Baran can make decision by June 15th when the deadline for PreK enrollment is June 21at.  Dr. Baran reported that he receives detailed reports.

 

Wendy Sears asked about the meeting schedule for the Technology Committee and what happens to the Chromebooks.  Dr. Baran reported that the Technology Committee meets twice a year with the first meeting in November/December.  Chromebooks have a longer life span (approximately 4 years) since they don’t go home with the students.  They are then used for parts.  Mrs. Sears suggested a policy for allowing students to take the Chromebooks with them to Parish Hill.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Notify Brynn Lipstreu if interested in serving on the Negotiations Committee.

 

  1. NEXT MEETING AGENDA ITEMS: None

 

  1. EXECUTIVE SESSION:
  2. Personnel Matter
  3. Superintendent Evaluation

#12-17/18 Motion to enter into Executive Session (8:34 PM) for the purpose of discussing Personnel Matter and Superintendent Evaluation and invite Superintendent Dr. Baran and Principal Dr. Pinsonneault to attend, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

The Board came out of Executive Session at 10:16 PM.

 

  1. SUPERINTENDENT’S CONTRACT (Action Anticipated):

#13-17/18 Motion to extend two additional years to Dr. Baron’s contract, was made by Rod Perry, seconded by Anne Stearns and carried with the following vote:

YES:  R. Perry, A. Stearns, B. Lipstreu, S. Kurcinik.

NO:  S. Smardon, C. Cassidy Martin, S. Sears.

 

  1. ADJOURNMENT:

#14-17/18 Motion to adjourn (10:19 PM) was made Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

Scotland Board of Education

            Policy Committee

           Meeting Minutes

      May 17, 2018, 6 p.m.

       Superintendent’s Office

 

  1. Attendance: Perry, Mr. Kurcinik, Dr. Baran
  2. Call to Order:

The meeting was called to order at 6:20 p.m.

 

  1. Discuss and consider possible edits, corrections, etc. offered by BOE members since the May 6th BOE meeting of the following :
  • Policy 5113 Students Attendance and Excuses
  • Policy 5113.2 Truancy
  • Policy 5144.4 Physical Exercise and discipline of Students
  • Policy 6115.1 Religious Observances and displays
  • Policy 6142.101 Student Nutrition and Physical Activity (School Wellness Policy)
  • Policy 6162.51 surveys of Students (Student Privacy)

 

Each of the bulleted policies listed above were reviewed with respect to possible edits and comments offered by BOE embers since the May BOE meeting. There were no questions or concerns from the committee members and the listed policies will be sent to the BOE at the June 5, 2018 meeting.

 

 

  1. Discuss the CABE article on BOE relations to regulations versus policies.

Mr. Perry commented that the issue of BOE relations to the writing of regulations was an important topic for BOE discussion.

 

  1. Discuss future agenda items.

The committee will continue to review policies recommended by CABE in its monthly policy update publication

 

  1. Set next meeting date

The next meeting of the policy committee will be set for the month of September 2018.

 

  1. Adjourn

The meeting was adjourned at 6:51 p.m.

 


 

 

Scotland Board of Education

Technology Committee

Meeting Minutes

May 17 2018, 5:00 p.m.

Superintendent’s Office

  1. Attendance: Perry, Mrs. Stearns, Mr. Kurcinik, Dr. Baran, Mr. Lary
  2. Call to Order:
  3. The meeting was called to order at 5:03 p.m.
  4. Review inventory sheet presented by Mr. Lary

Mr. Lary presented an inventory sheet of all technology devices present in the Scotland elementary School. Mr. Lary explained each grouping of equipment on the inventory and answered specific question presented by the BOE members.

  1. Discuss topics of concern presented by Mr. Lary:
  • When will we start teaching and using Windows 10 (or higher)?
  • When do we plan to add “touch” sensitivity as a desired feature in Chromebook purchases?
  • HD screens (wide aspect ratio 16:9 instead of 4:3)
  • When do we target the next PC Lab refresh?
  • Large screen projection.
  • Lary’s recommendation to cease buying WINTEL “notebook” style machines.
  • Two one-person printers are at end of life. Do we replace?

Due to time constraints the committee was not able to address the bulleted items listed above.

  1. Set next Meeting Date

The next meeting of the Technology committee will be scheduled for early in the fall of the 2018-2019 school year.

  1. Adjourn

The meeting was adjourned at 6:15 p.m.

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

May 1, 2018

 

Chairperson Sherry Smardon called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault.  Unable to attend was Board member Cassidy Martin and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Jump Rope for Heart raised $1,750 for the American Heart Association.

–     Island Day was held with 100% student attendance.  Activities included Beach Boy Music and Island Idol (spinoff of American Idol) with PreK in 3rd place, 2nd grade in 2nd place and 3rd grade as the champions.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Sherry Smardon resigning as Scotland Board of Education Chairperson effective after tonight’s meeting.  She will remain on the Board as a regular member.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda Chairperson Resignation as Item #12B, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the regular meeting minutes of April 3, 2018, was made by Anne Stearns, seconded by Scott Sears and carried unanimously.

 

      #3-17/18 Motion to approve the special meeting minutes of April 23, 2018, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

Dr. Baran presented the Financial Report.

  • 71% of the budget has been spent to date.
  • The Energy Conservation expires in November 2019.
  • The audit is almost done for FY 2016-17.
  • The state has a new reporting system replacing the ED001.
  • Federal and state grants have been applied for and grant funds are being expended first.

 

  1. Approval of Financial Statement:

#4-17/18 Motion to approve the Financial Statement dated April 19, 2018, was made by Rod Perry, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

The Science curriculum continues to move forward.  The Science room was cleaned out with disposal of items not related to Science.  New science kits will be stored in the Science room.

 

  1. Other:
  • Oil was budgeted for 14,000 gallons with approximately 600 gallons remaining (April was an exceptionally cold month). The tank was filled with 2100 gallons at $2.459 per gallon.
  • A donation was made to the Friends of SES for the use of chairs for a dinner to honor DEP officer James Spignesi who was killed in the line of duty.

 

  1. PRINCIPAL REPORT:

Current enrollment has increased by 5 students to 119.

  1. Teacher Evaluation (TEVAL) Update:
  • Non-tenured teacher observations are being wrapped up.
  • The final round of walkthroughs are being done.
  • A meeting will be held with the teachers regarding collecting final data.

 

  1. Professional Development Opportunities:
  • Pinsonneault attended session 6 of Professional Development in Middletown.
  • Pinsonneault and six staff members will take an American Sign Language class.

 

  1. Other:
  • Star Wars Spirit Day will be held on May 4th. “May the fourth be with you”.
  • PreK screening will be held on May 15th.
  • Moustache Day will be held on May 16th.
  • The Student Council will prepare the cemetery for the Memorial Day parade.

 

  1. FRIENDS OF SES REPORT:
  • A fundraiser with 31 bags at the Library raised $120 in sales and $40 in direct donations. A $5 gift card will be given to each student for the buy one/get one free sale at the Book Fair to be held from May 14th – 18th.
  • There will be a summer reading challenge extravaganza.
  • A double Movie Night will be held with one movie geared towards older children.
  • An end of year party celebration will be held.
  • A school cleanup day is in the works to be held on a Saturday with coffee and donuts.
  • The 1st day of the Garden Club included an awesome group of 15 students who cleaned out the Lori Fisher Memorial Garden. The next project will be to clean out the potato bed and plant.
  • The Homestead is looking for community involvement for a community garden similar to the colonial period with raised beds.
  • Plans are in the works for Teacher Appreciation Week.
  • The Parish Hill Junior Class has invited the Friends of SES to be part of the Spring Fling.

 

  1. NEW BUSINESS:
  2. New Policies First Read –
  • 5113 Students Attendance and Excuses
  • 2 Truancy
  • 4 Physical Exercise and discipline of Students
  • 1 Religious Observances and displays
  • 101 Student Nutrition and Physical Activity (School Wellness Policy)
  • 51 Surveys of Students (Student Privacy)

The Board was presented with the above listed policies and asked to submit any edits or feedback to Dr. Baran by May 16th.

 

Dr. Baran presented administrative regulations for review and discussion at the next meeting.

 

  1. Chairperson Resignation:

#5-17/18 Motion to accept resignation only as Board Chair from Sherry Smardon, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

Vice-Chair Brynn Lipstreu will take over until a new Board Chair is elected.

 

  1. OLD BUSINESS:
  2. 2017-2018 school calendar:

The last day of school for students is June 27th.  Brynn Lipstreu asked the Board to consider cutting the number of student calendar days to 180 and use them for Professional Development for teachers to collaborate on the new Science and Social Studies curriculum.  Dr. Pinsonneault reported that field trips are already scheduled for the end of school.  Sherry Smardon suggested including language on the calendar to address snow days.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update: No update

 

  1. CABE/EASTCONN:

Every school Board can appoint someone as Board member for the EASTCONN Board of Directors every year in May.  Anne Stearns will continue as a representative of Scotland Elementary and the Superintendent will notify EASTCONN.

 

  1. Readiness Council Report:

The School Readiness Grant is ready for submission.  A brochure of the program features four pictures from Scotland and four pictures from Scotland.

 

  1. Policies Committee:

The next meeting will be held on May 17th.

 

  1. Personnel Committee:

A negotiations schedule was submitted to the state.

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Read Policies and email edits or feedback to Dr. Baran.
  • Read regulations.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Appoint Board Chairperson
  • 2nd Reading of Policies

 

  1. SUPERINTENDENT EVALUATION (Executive Session Anticipated):

#6-17/18 Motion to enter into Executive Session (7:55 PM) for the purpose of discussing Superintendent Evaluation and invite Superintendent Dr. Baran to attend, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

The Board came out of Executive Session at 8:19 PM.

 

There was a brief discussion regarding the Superintendent Evaluation process.

#7-17/18 Motion to enter into Executive Session (8:22 PM) for the purpose of discussing Superintendent Evaluation, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

The Board came out of Executive Session at 8:50 PM.

 

  1. ADJOURNMENT:

#8-17/18 Motion to adjourn (8:50 PM) was made Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      April 25 , 2018, 6 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:02 p.m.

 

  1. Attendance: Mr. Kurcinik, Mr. Perry, Dr. Baran
  2. Baran passed out copies of policies 513, 5113.2, 5144.4, 6115.1, 6142.101, and 6162.51. He explained that he receives a monthly newsletter from the policy department at CABE in which are outlined policies that Boards of Education should have in their manuals. He also explained that the policies listed are lacking from the Scotland Policy manual and should be considered by the BOE.
  3. Each of the policies listed in #3 above were reviewed by the committee and the committee agreed to pass them on to the full BOE.
  4. Baran passed out and article from the CABE Journal addressing the topic of Board of Education relations to administrative regulations. The committee agreed that the entire Board of Education should read the article as the next major step in updating the BOE policy manual is the writing of administrative regulations where necessary and required.
  5. The committee agreed to discuss possible policy additions based on the CABE policy newsletter.
  6. The next policy committee meeting will be on Thursday May 17, 2018 at 6 p.m. in the superintendent’s office.
  7. The meeting was adjourned at 6:30 p.m.

 

 


 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

                       

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

April 3, 2018

 

Chairperson Sherry Smardon called the meeting to order at 6:59 PM.  Present were Board members Steven Kurcinik (7:50 PM), Brynn Lipstreu, Cassidy Martin, Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Anne Stearns.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:
  • Parent/Teacher Conferences held in March were successful.
  • Students and staff are in the middle of Jump Rope for Heart.
  • Great job to Grade 6 students who testified in Hartford with Senator Mae Flexer on Bill 164 to increase the age to purchase tobacco. Students were invited to Hartford after a health project in class on the effects of tobacco.  The field trip included a tour followed by lunch with the Secretary of State.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from a Canterbury resident inquiring whether Scotland has space or interest for 5th/6th grade students.  The resident will be advised that an official request should be directed to the Scotland Board of Education Chair Sherry Smardon.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda Non-Renewal Non-Tenured Teachers as Item #9D, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

      #2-17/18 Motion to add to agenda Executive Session for Personnel Matter as Item #17.5, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #3-17/18 Motion to approve the minutes of March 6, 2018, was made by Brynn Lipstreu with the following corrections:  Item #5 should read – Jennifer Nelson asked the Board if they are considering re-establishing their relationship with the Central Office for shared services.  Item #5 delete – (Parish Hill has a closed Facebook page).  Item #9C should read – Motion to approve the FY2018-19 budget as presented in the amount of $2,390,707 that represents a 0% increase, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.  The motion was seconded by Rod Perry and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            64% of the budget has been spent to date with 93.6% committed.

 

  1. Approval of Financial Statement:

#4-17/18 Motion to accept the Financial Statement dated March 28, 2018, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

Work continues on the Science and Social Studies curriculum.  Two staff members are working through grant funding on making sure equipment works for the Science Lab.

 

  1. Updated 2017-18 School Calendar:

The last day for students is June 27th and the last day for staff is June 28th.

 

  1. Other:
  • There is no solid bid for oil to date.
  • There has been little success in contacting the solar panel company.

 

  1. Non-Renewal Non-Tenured Teachers:

Non-Tenured Teacher contract renewals are pending budget approval by the town.

#5-17/18 Motion for contracts for the following Non-Tenured teachers not be renewed for the 2018-19 school year:  Jessica Allaire, Joanne Lowney, Kelli McGillivray, Lucinda Marsalisi, Carol Sweat and Michelle Wildowsky; was made by Cassidy Martin, seconded by Rod Perry and carried unanimously.

 

  1. PRINCIPAL REPORT:

There is no change with enrollment.

  1. Teacher Evaluation (TEVAL) Update:
  • The last round of formal observations is taking place.
  • The third classroom walk-throughs will be completed this week.

 

  1. Professional Development Opportunities:
  • Seminars were held on Read CT for K-3, an in depth coverage of the five levels of Literacy. Teachers enjoyed the day and are using in the classroom.
  • PreK staff are required to have 12 hours of yearly training for NAEYC accreditation and the School Readiness Grant and attended a science and math symposium.
  • SBAC practice and Google classroom were held on March 9th.

 

  1. Other:

The Drama Club will present “The Princess and the Pea” on April 11th.

 

  1. FRIENDS OF SES REPORT:

Movie and Pizza Night was well attended at the Community Hall.  The next meeting will be held Saturday at noon in the Library.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

A meeting will be scheduled soon.  Parish Hill received a STEM Science Grant for 5th– 8th grade students.

 

  1. CABE/EASTCONN: No Report

 

  1. Readiness Council Report:

Questions for the RFP for the Quality Enhancement Grant were reviewed.  The next meeting will be held the end of April.

 

  1. Policies Committee:

The next meeting will be held on April 10th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held late in May.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • Revisit School Calendar

 

.5   Executive Session for Personnel Matter:

#6-17/18 Motion to enter into Executive Session (7:22 PM) for the purpose of discussing Personnel Matter, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

Steve Kurcinik arrived at the meeting at 7:50 PM.

The Board came out of Executive Session at 8:54 PM.

 

  1. ADJOURNMENT:

#7-17/18 Motion to adjourn (8:54 PM) was made Scott Sears, seconded by Rod Perry and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 6, 2018

 

Chairperson Sherry Smardon called the meeting to order at 6:58 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Thanks to the Parish Hill Booster Club students who came to Scotland Elementary to read to the PreK-2nd graders.  Many photos were taken of the event that was enjoyed by all.

–     Congratulations to Scotland Elementary noted as a School of Distinction among schools with the highest academic performance and growth.

–     Students collected 282 pairs of socks for the 100th Day Celebration and donated them to the No Freeze Shelter.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the Scotland Board of Selectmen regarding a 55.1% reduction to state aid for the ECS Grant reducing the education budget for 2017-18.  Clarification is needed on the accuracy of the figures.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Jennifer Nelson asked the Board to consider re-establishing their relationship with the Central Office for shared services.  She also reported that there is a legal challenge going through the court system regarding closed Facebook groups (Parish Hill has a closed Facebook group).  In addition, she commented on tuition for non-resident students.  The state has set $11,525 as a base amount necessary to education students.  If tuition is set less than that amount, taxpayers would be asked to subsidize non-resident tuition.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-17/18 Motion to add to agenda Executive Session: Discussion of a Personnel Matter as Item 17A, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-17/18 Motion to approve the minutes of February 13, 2018, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            56% of the budget has been spent to date with 93% committed.

  1. Approval of Financial Statement:

#3-17/18 Motion to approve the Financial Statement dated March 1, 2018, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

The content area for Social Studies will be reviewed at Professional Development Day on Friday.

Grant funds will be used for the science room.  Two teachers will determine what equipment is still usable to make the room more functional as a Science Lab.

 

  1. New Policy for Tuition Payments for Non-Residents Moving to Scotland:

No feedback was received for this policy.

#4-17/18 Motion to move approval of New Policy for Tuition Payments for Non-Residents with action anticipated under Old Business, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. Draft 2018-19 Budget:

Dr. Baran presented a draft of the FY2018-19 proposed budget with the following highlights:

  • Health insurance budgeted at a recommended 12% has been reduced to 6.38% for a cost savings of $5,639
  • The charge for Food Service through EASTCONN has been reduced by $500
  • There is no firm bid to date for heating oil budgeted at the current price of $2.22/gal
  • The Finance Coordinator position has been reduced from 3-1/2 days to 3 days (new software has enabled the work to be accomplished in 3 days)
  • Reduced an additional instructional aide with a higher potential for reassigning staff (the technology teacher is also certified as a Library Media Specialist)

Anne Stearns suggested an administrative secretary for special education.

 

First Selectman Dan Syme reported that 26 towns are in the same boat as Scotland with funding.  He recommended not moving on letter until confirmation from the state.  An informational meeting for town residents on the budget with potential tax increases will be held on March 22nd.

 

#5-17/18 Motion to approve the FY2017-18 budget as presented in the amount of $2,390,707 that represents a 0% increase, was made by Anne Stearns, seconded by Steve Kurcinik and carried unanimously.

 

  1. Other:
  • Green Skies solar panels construction will begin in the spring.
  • The ED003 for teacher negotiations has been filed with the state.
  • An email was received from a parent regarding security for students in light of the recent shooting in Florida. A letter will be sent home with students letting parents know to contact the school to setup a meeting to discuss the current security protocol and improvements that have been made.

 

  1. PRINCIPAL REPORT:

Enrollment is down by 2 students.

  1. Teacher Evaluation (TEVAL) Update:
  • The second round of classroom walkthroughs is done with round three beginning.
  • The second round of formal observations will be done tomorrow.
  • The mid-year goal reviews are done.

 

  1. Professional Development Opportunities:

Professional Development will be held this Friday for SBAC review with practice testing that is used to drive instruction.  Three teachers will share their experiences with Google Classroom.

 

  1. Other:

There are many upcoming events.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented the following for the Friends of SES:

  • The Winter Ball has been changed to a Movie/Pizza Night at the community hall. The movie “Cocoa” will be showing from 6-8:30pm.  Thanks to Rebecca Brown for donating pizza.
  • Looking ahead for May will be Teacher Appreciation Week and a Paint Night.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:

#6-17/18 Motion to approve non-numbered, Non-Resident Tuition Policy, was made by Anne Stearns, seconded by Rod Perry and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

The Dissolution Study Report was approved by the state on February 14, 2018.  Public Hearings will need to be held in each town.  RD11 BOE Chair Rose Bisson reached out to the four Boards of Education for a meeting.

 

  1. CABE/EASTCONN:

Anne Stearns presented information on the following:

  • What schools can do regarding religion
  • Rules for textbook decisions
  • What to do for student walkouts (planned for March 14th and April 20th

 

  1. Readiness Council Report:

The Quality Enhancement Grant ($3,800) was reviewed and will be used for Professional Development materials (ongoing for PreK staff).   Discussion was held regarding a brochure (an old copy of a School Readiness brochure was found) to be distributed to the community.

 

  1. Policies Committee: None

 

  1. Personnel Committee:

Teacher negotiations will be starting soon.

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears commented on Occupation Therapy in the budget.  The CABE Newsletter has lots of information that supports students and the family and encourages seeking outside support.  She also suggested the Board look at recommendations from the study committee for cost saving measures through regionalization.  In addition, she suggested letters regarding school security be sent home in a sealed envelope.

 

First Selectman Dan Syme commended the administration and staff for management of the school creating a positive environment.  Positive feedback is always received when children who visit the Town Hall are asked how they like the school.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Sherry Smardon will work on dates for Tri-Town BOE meeting.

 

  1. NEXT MEETING AGENDA ITEMS:
  2. Executive Session: Personnel Matter

#7-17/18 Motion to enter into Executive Session (8:45 PM) for the purpose of discussing a Personnel Matter, was made by Rod Perry, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:58 PM.

 

  1. ADJOURNMENT:

#8-17-18 Motion to adjourn (8:59 PM) was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

February 13, 2018

 

Chairperson Sherry Smardon called the meeting to order at 6:58 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     Football Friday was held the Friday before the Super Bowl.

–     An Olympic Celebration was held on February 9th including the following:  an Opening Ceremony, Big Torch and flags hung in the hallway.  Events included:  a Luge, Biathlon, Blizzard (had to empty a Kleenex box one handed) and Showdown (putting the Kleenex back in the box).  Kindergarten won the Bronze Medal, 6th grade won the Silver Medal and 3rd Grade won the Gold Medal for singing the Canadian Anthem in French.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda Discussion of Snow Days with the Current School Calendar as Item #12A, was made by Brynn Lipstreu, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      Motion to approve the meeting minutes of January 9, 2018, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            52% of the budget has been spent to date with 93% committed.

 

  1. Approval of Financial Statement:

Motion to approve the Financial Statement dated February 8, 2018, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Dr. Baran asked to move Item #13C to here.

  1. Second Draft 2018-2019 Budget:

The Board was presented with a draft budget with a 1.82% increase.  Potential changes include:  oil that was budgeted at $1.89/gal (has gone out to bid), health insurance that was budgeted at 12% (reduced to 9.37% and could be lower) and reduced amount for PreK teachers for before/after school (NAEYC does not require teachers, can use instructional aides).  The cost for EASTCONN food service has not been resolved to date.  Dr. Baran recommends devoting the March meeting to the budget.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

Work continues on the Science Curriculum.  The next area of Social Studies is moving forward with help from CREC who has been very supportive and provided materials.  The Professional Development day in March will be devoted to the Social Studies Curriculum.

 

  1. New Policy for Tuition Payments for Non-Residents Moving to Scotland:

The Board was presented with new Policy for Tuition Payments for Non-Residents moving to Scotland for review.  Any edits or feedback should be directed to Dr. Baran.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Enrollment has not changed from last month.  Current enrollment is 118.

2018-2019 projected enrollment is:

PreK 18                              Kindergarten 18          Grade 1 (same)           Grade 2 (13 to 15)

Grade 3 (11 to 14)            Grade 4 (17 to 11)      Grade 5 (12 to 17)      Grade 6 (17 to 12)

 

  1. Teacher Evaluation (TEVAL) Update:

The second round of walkthroughs is done.  There is one left to do of the 2nd round of formal observations of non-tenured teachers.  A meeting was held with the certified teachers to discuss status of goals with the desire to adjust them higher.

 

  1. Professional Development Opportunities:

Professional Development opportunities are available for the Kindergarten teacher, Principal (effective teaching online) and three Paras (overview of Special Education).

March 9th will be scope and sequence, data SBAC practice assessments and Google Classroom (technology used by the 5th/6th grade).

 

  1. Other:

Tomorrow is Valentine’s Day plus the 100th day of school.  Students and staff are asked to wear red for Valentine’s Day and the American Heart Association.

 

  1. FRIENDS OF SES REPORT:

Scotts Sears reported the following for the Friends of SES:

  • Paint Night was held with 8 people in attendance making $189. Leftover supplies will be used towards the next Paint Night.
  • $5 will be donated to each student for the Book Fair.
  • A Family Dance will be held at the Community Hall on March 10th.

 

  1. NEW BUSINESS:
  2. Discussion of Snow Days with the Current School Calendar:

Brynn Lipstreu asked the Board to consider the following to make up for snow days this year:  have students come in on Professional Days (being done by other school districts) and using two of the 182 scheduled days (state requires 180 days of instruction).  There are currently 6 snow days that need to be made up.

 

  1. OLD BUSINESS:
  2. Policy 6171.2 Special Education, Preschool Special Education Recommended edits (Action Anticipated):

The Board was presented with Policy 6171.2 with edits.

Motion to approve Policy 6171.2 Special Education, Preschool Special Education as presented with change of List in Item #1, was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. 2018-19 School Calendar (Action Anticipated):

Dr. Baran presented two copies of the 2018-19 School Calendar.  Version A is for no school on November 21st and December 21st.  Version B is for a half day for November 21st and December 21st.  Parish Hill, Hampton Elementary and Chaplin Elementary are doing half days.  Cassidy Martin suggested following these school for consistency.

Motion to approve Version B of the 2018-19 School Calendar, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

  1. Second Draft 2018-2019 Budget: Moved to Item #8

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

The Boards of Selectmen have requested the state reject the Dissolution Study Committee Report to not recommend dissolution.

 

  1. CABE/EASTCONN:

EASTCONN asks for the Board to pick a Board member and alternate for the Board of Directors.  The new Director emails everything that is going on including opportunities such as health insurance.  A program will be held on March 1st to discuss combing services.

 

  1. Readiness Council Report:

The office of Early Childhood is looking at mid-year budgets (Scotland is in good shape) and will conduct a random site visit with one week’s notice.  Discussion was held regarding using the Quality Enhancement Grant for community involvement and resurrecting a brochure to showcase the program for the community.

 

  1. Policies Committee:

The next meeting will be held on February 22nd.

  1. Personnel Committee: No Report

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review the budget
  • Review the policies and email any edits to Dr. Baran by February 22nd.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Policies
  • Budget

 

  1. EXECUTIVE SESSION: NEW BOE ATTORNEY; SUPERINTENDENT’S CONTRACT; SPECIAL EDUCATION DIRECTOR POSITION:

Motion to enter into Executive Session (8:01 PM) for the purpose of discussing New BOE Attorney, Superintendent’s Contract and Special Education Director Position and invite the Superintendent and Principal to attend, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

The Board came out of Executive Session at 9:25 PM.

 

  1. NEW BOE ATTORNEY (ACTION ANTICIPATED):

Motion to appoint Mark Sommaruga of Pullman & Comley LLC as the Board of Education Attorney, was made by Brynn Lipstreu, seconded by Scott Sears and carried with one abstention by Anne Stearns.

 

  1. SUPERINTENDENT’S CONTRACT (ACTION ANTICIPATED):

Motion to extend the Superintendent Contract for the 2018-2019 school year was made by Scott Sears, seconded by Brynn Lipstreu and carried unanimously.

 

  1. ADJOURNMENT:

Motion to adjourn (9:27 PM) was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

           Policy Committee

          Meeting Minutes

     January 23, 2018, 6 p.m.

      Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:02 p.m.

 

  1. Attendance: Mr. Kurcinick, Mr. Perry, Dr. Baran

 

  1. Review BOE member comments regarding Policy 6171.2 instruction Special Education preschool Special Education as a second read at the February 2018 BOE meeting.

Dr. Baran reviewed the comments sent to him regarding Policy 6171.2 Instruction Special Education Preschool Special Education. The comments offered were in the form of edits correcting typographical errors with one question regarding the meaning of the term Planning and Placement Team. The committee accepted the recommendations and voted to send the policy to the BOE for a second read at its February 13, 2018 meeting.

 

  1. Review draft and CABE feedback of a possible new policy regarding a time line for new residents to establish residents and the payment of tuition.

Dr. Baran read an email he received from CABE regarding the new proposed policy. CABE recommended “…to add language requiring proof that the family is moving into town and what the expected closing date is and with the stipulation that if that date passes and they are still not “moved in” they will be withdrawn from the district.” CABE also cautioned that “…the district cannot ask for any proof about a child’s immigration status and cannot give the town that type of information either.”

The committee voted to send the proposed new policy to the BOE for a second read at its February 13, 2018 meeting.

 

  1. Discuss future agenda items.

The committee will continue to review policies and areas lacking in policies or updated policies.

 

  1. Set next meeting date.

The next meeting will be held on Thursday February 22, 2018 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

The meeting was adjourned at 6:40 p.m.

 


 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 9, 2018

 

Chairperson Sherry Smardon called the meeting to order at 7:01 PM.  Present were Board members Steven Kurcinik, Brynn Lipstreu, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITION:

–     A successful Winter Concert was held on December 20th.

–     The Awards Assembly was held on December 21st.

–     The “Kids Go Shopping” was successful.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1 – 17/18 Motion to approve the minutes of December 5, 2017, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried with one abstention by Scott Sears.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            41% of the budget has been spent to date with around 93% committed.

 

  1. Approval of Financial Statement:

#2 – 17-18 Motion to approve the Financial Statement dated January 3, 2018, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Curriculum Update:

A $10,000 grant was applied for through the state to purchase curriculum materials and will be used for Social Studies.  Grant funds were used to purchase Science materials.  Dr. Baran presented a scope and sequence for each grade, developed by the staff who worked as teams on a Professional Development day in November.

 

  1. First Draft 2018-19 budget:

Dr. Baran presented PowerPoint on the first draft of the 2018-19 budget with a 2.2% increase.  Overall increases are for certified salaries, instructional aide salaries plus 1 new position, other salaries (business office, maintenance, nurse, school office), group insurance, pupil transportation, AccuFund (accounting software) and fica taxes.  Overall decreases are for retired teachers (eliminated), unemployment compensation, fica taxes, special education substitutes, special education other services, PPT services, Superintendent in-service, Superintendent travel reimbursement, health office substitutes and instructional technical supplies.  Current unknowns are group insurance (currently budgeted at 12% increase, not yet finalized) and heating oil (currently at $1.89/gal.).

 

  1. Review Policies 9110, 9120 and 9122 regarding discrepancies related to office of Vice-Chairperson and terms of office for officers (Action Anticipated):

#3 – 17/18 Motion to approve Policy 9120 as rewritten pertaining to office of Vice-Chair and terms of office for officers, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

  1. Review Policy 3100 Budget/Budget system for possible elimination of second paragraph (Action Anticipated):

#4 – 17-18 Motion to approve Policy 3100 Budget/Budget system with the elimination of the second paragraph, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Other:
  • Attorney Nat Brown is closing his law firm to become the Human Relations Director for RESC. A meeting will be held on January 19th to discuss alternatives and recommendations for other potential law firms.
  • The Falck family was not able to meet the deadline and has withdrawn their children from Scotland Elementary.

 

  1. PRINCIPAL REPORT:

Enrollment is down by 4 students.

  1. Teacher Evaluation (TEVAL) Update:

The second round of formal observations have begun.  Meetings on January 25th/26th will be held with teachers to finalize mid-year goals.

 

  1. Professional Development Opportunities:

Eight staff members have attended training for PMT and restraint funded by grants.  Dr. Pinsonneault attended 7 sessions on Special Education Administration.  The PreK staff attended training on Special Education overview, NAEYC and ethical code.

 

  1. Other:

In honor of the Olympics, teachers have randomly picked a country for their class with the object to learn as much as possible about the country.  The goal is to teach geography, with the students able to answer questions about their country and earn Olympic points.  An opening ceremony will be held on February 9th along with a parade of nations showcasing designed flags.

 

Upcoming events include:

  • Spirit Day – Wear White on January 11th
  • No school on January 12th and January 16th
  • Spirit Day – Class Color Day on January 26th

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented update from the Friends of SES.  The annual Kids Go Shopping was the best one yet with $165 proceeds that will be used for $5 coupons for each child to use at the Book Fair (buy one/get one free).  Discussion was held regarding setting goals for fundraising, where the funds will go and creating a non-profit.  Upcoming events include:

  • Adult Paint Night on January 20th at the Grange Hall with a limit of 20 people ($30 per person). All supplies and someone to teach the class have been donated with all proceeds going to the school.
  • A Winter Ball for the kids to be held on February 17th (tentative).
  • Movie Nights
  • Ice Skating

 

  1. NEW BUSINESS:
  2. Policy 6171.2 Special Education, Preschool Special Education Recommended edits:

The Board was presented with Policy 6171.2 Special Education, Preschool Special Education for review.  The Board was asked to email any edits to Dr. Baran.

 

  1. First Draft of 2018-19 School Calendar:

The Board was presented with the first draft of the 2018-19 School Calendar with 182 student days.  Dr. Baran recommends no school the Wednesday before Thanksgiving and a full day of school the Friday before Christmas break.  The balance of the calendar aligns with EASTCON and will be presented at the February meeting for approval.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Steve Kurcinik reported that the Dissolution Committee voted 5-2 not to recommend a referendum for dissolution.  The report was submitted to the state and waiting on acceptance by the state.

 

  1. CABE/EASTCONN:

There was no December meeting.

 

  1. Readiness Council Report:

There was no December meeting.  The next meeting will be held on January 30th.

 

  1. Policies Committee:

The next meeting will be held on January 23rd.

 

  1. Personnel Committee: No Report
  2. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Review policies and email any edits to Dr. Baran.
  • Review the School Calendar

 

  1. NEXT MEETING AGENDA ITEMS:
  • Approval of Board Policies
  • Approval of School Calendar
  • Budget

 

  1. EXECUTIVE SESSION: PRINCIPAL’S CONTRACT:

#5 – 17-18 Motion to enter into Executive Session (8:16 PM) for the purpose of discussing the Principal’s Contract and invite the Superintendent and Principal to attend, was made by Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

The Board came out of Executive Session at 8:23 PM.

 

  1. PRINCIPAL’S CONTRACT (ACTION ANTICIPATED):

#6 – 17/18 Motion to approve Principal’s Contract, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. ADJOURNMENT:

#7 – 17-18 Motion to adjourn (8:24 PM) was made Steve Kurcinik, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

Policy Committee

Meeting Minutes

December 19, 2017, 6 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:05 p.m.

 

  1. Attendance:

Mr. Kurcinik, Mr. Perry, Dr. Baran

 

  1. Review BOE member comments regarding Policy 3100 Budget/Budgeting System for possible elimination of second paragraph and second read at the January 2018 BOE meeting.

Dr. Baran explained that he did not receive any comments from BOE members regarding the suggested change to policy 3100 Budget/Budgeting System. He also passed out an edited version of policy 3100 for the committee to review. The committee voted to send the edited policy 3100 to the full Board at its January meeting as a second read.

 

  1. Review BOE member comments regarding Policies 9110, 9120, and 9122 regarding conflict regarding office of Vice-Chairperson and term of office of Officers and second read at the January 2018 BOE meeting.

Dr. Baran explained that he did not receive any comments from BOE members regarding the suggested change to policies 9110, 9120, and 9122. He also passed out an edited version of the policies for the committee to review. The committee voted to send the edited policies to the full Board at its January meeting as a second read.

 

  1. Review recommended edits to policy 6171.2 Special Education, Preschool Special Education for a first read at the January 2018 BOE meeting.

Dr. Baran explained that he was bringing policy 6171.2 to the committee to review because of the wording of the fifth item under the section of services that will be provided for special education students in the pre-school program. Dr. Baran also explained that as he compared the original policy from CABE and the Scotland version of the policy there were some glaring differences. He also passed out an edited version of the policies for the committee to review. After extensive discussion the committee edited the policy for presentation to the BOE as a first read at the Board’s January 2018 regularly scheduled meeting. The committee voted to send the edited policy to the full Board at its January meeting as a first read.

 

 

  1. Review a first draft of a possible new policy regarding a time line for new residents to establish residents and the payment of tuition.

Dr. Baran presented the committee a first draft of a policy intended to deal with the situation of a family wanting to enroll their child(ren) in the Scotland School when their intended residence was not ready for occupancy at the time of enrollment. After extensive discussion the committee voted to have Dr. Baran revise his first draft of the new policy. After revising the policy Dr. Baran was to send a copy to both committee members for their review. If both members approved of the revised policy Dr. Baran is to send the draft copy to CABE for input, edits, suggestions.

 

  1. Discuss future agenda items.

The committee agreed it will continue to meet on a monthly basis to review policies as needed.

 

  1. Set next meeting date

The next meeting of the policy committee will be Tuesday January 23, 2018 at 6 p.m. in the Superintendent’s office.

 

  1. Adjourn

The meeting was adjourned at 7:20 p.m.

 

 

 


Scotland Board of Education

Policy Committee

Meeting Minutes

November 21, 2017, 6 p.m.

Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:00 p.m.

  1. Attendance

Mr. Kurcinik, Mr. Perry, Dr. Baran

 

  1. Review BOE member comments regarding discrepancies in policies 1313 (Gifts to School Personnel), 3313 (Business/Non-Instructional Operations), and 4118.13/4218.13 (Personnel – Certified/Non-Certified)

Dr. Baran informed the committee that there were no comments from BOE members regarding the suggested changes to policies 1313 and 3313. Dr. Baran gave the committee members edited versions of the two policies for their approval prior to submission to the full BOE in December. The committee members were unanimous in their approval of the edits.

 

  1. Review Policy 3100 Budget/Budgeting System for possible elimination of second paragraph.

 

The committee reviewed policy 3100 and agreed that the second paragraph appeared to be written for a school system with multiple schools. The committee agreed to recommend to the BOE at its December meeting to eliminate the second paragraph from policy 3100.

 

  1. Review Policies 9110, 9120, and 9122 regarding conflict regarding office of Vice-Chairperson and term of office of Officers.

 

Dr. Baran pointed out that policy 9110 indicates that there will be a Vice Chairperson for the BOE while policy 9120 indicates that the position of Vice Chairperson is (optional). In addition Dr. Baran pointed out that policy 9110 indicates that the term of office for Board officers is one year while policy 9120 indicates that the term of office is two years. Dr. Baran pointed out that policy 9112 interprets the position of Vice Chairperson as required.  The committee agreed to recommend to the full BOE that the word (optional) in policy 9120 be eliminated and that the term of office for BOE officers be stated as one year in both policy 9110 and 9120.

 

  1. Review Policy 6163.3 Live Animals in the Classroom. Last sentence “No electrical devices are permitted, including but not limited to, filters, heat lamps, water pumps, etc. for the maintenance and/or care of animals.”

 

Dr. Baran asked the committee members for an interpretation of the purpose of the last sentence in policy 6163.3 which states “No electrical devices are permitted, including but not limited to, filters, heat lamps, water pumps, etc. for the maintenance and/or care of animals.”

 

The committee members agreed that the statement was in the policy for safety purposes to guard against possible electrical fires when such equipment is unattended over weekends and long school breaks.

 

  1. Discuss future agenda items.

The committee will continue to review old policies for accuracy while reviewing new policies for inclusion in the policy manual.

 

 

 

  1. Adjourn

 

The meeting was adjourned at 6:35 p.m.

 

Respectfully submitted

Francis A. Baran, Ed.D.

 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    

 

 

     

 

 

 

 

 

 

 

 

 

 

.

 

 

 

 

 

 

.

 

 

 

 

 

 

 

 

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s