Meeting Minutes

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

May 5, 2020

 

Vice-Chair Scott Sears called the meeting to order at 5:40 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Also present was Technician John Gusczkowski.  Unable to attend was Chairperson Brynn Lipstreu.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve the remote meeting minutes from April 7, 2020, was made by Rod Perry with the following correction:  Item #6E should read – Brynn Lipstreu expressed concerns with the Trimester Grading for required work and supplemental work done at home and posting to Power School.  The motion was seconded by Sherry Smardon and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed with no unusual expenses.  The overage for Instructional Aides under regular instruction from last month was due to salaries posted incorrectly and was moved to Special Education.  Rod Perry asked for an update on the audit.  Tim Smith reported that the response to the state regarding School Readiness will be sent out by the end of the week.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve the Financial Statement dated April 30, 2020, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update:

Governor Lamont issued an Executive Order today closing all Connecticut schools through the end of the academic year.  A conference with the Commissioner is schedule for tomorrow to discuss the next steps.

 

Sherry Smardon asked about the 6th grade Celebration and recommended continuing with Barnes and Nobles Gift Cards as gifts from the Board.  Dr. Baran would like to get the entire staff involved in the discussion for planning.  Principal Pinsonneault recommended that the students deserve to be recognized as well for the Presidential Awards and they have been ordered.

 

  1. Food Service Update:

As of today, 1,978 meals (breakfast and lunch) have been distributed with the vast majority to Scotland residents.

 

  1. Teacher Evaluation (TEVAL) Update:

The report is the same as last month.  The Governor has suspended all Teacher Evaluations for the current school year and teachers will not be held accountable moving forward.  Sherry Smardon asked for a copy of the last Scotland Teacher Evaluation Plan.

 

  1. Bus Contract Status Update:

There is no change from last month.  Savino Transportation is being paid per contract through the end of the school year with the staff being kept on the payroll.  Sherry Smardon requested in writing that Savino staff are being kept on the payroll.

 

  1. Distance Learning Status Update:

Distance learning has been overwhelming for parents with some concerns that have been addressed.  Everyone’s situation is different depending on the number of students in the household.  Specials are being streamlined into the regular classroom.  The issue of grading has been resolved and is posted on the website.  The new policy is Pass (quantity of work completed below 85%) and Pass with Distinction (quantity of work completed 85% or higher).

 

  1. Green Skies Update:

A request was received from Goldman Sachs Financial Group regarding information on the Eversource bills.  Goldman Sachs has purchased a bundle of solar panel companies including Green Skies.  The school will be notified when billing changes.  The solar panels are still working.

 

  1. FY20/21 Budget first draft:

The Board was emailed a draft budget with a 3% decrease.  A draft budget was presented in February with a 0% increase.  Sherry Smardon expressed concerns with cutting positions not knowing what the school year will bring and why Art went from 1 day to 3 days.  She suggested cuts be made elsewhere such as technology.  Dr. Baran reported that scheduling is worked around two lunch waves and specials.  In addition, Mrs. Johnson from Special Education (also certified in Art) is scheduled for Art in addition to other duties.  Concerns from teachers included:  not enough passing time and the time for specials.  Sherry Smardon asked not to cut the music teacher (does a lot with chorus, band and shows) that is a huge asset that Scotland has to offer.  Dr. Baran stated that the town requested the Board cut 3% (approximately $71,000) from the budget with not many places to cut from.  Without the savings from health insurance (reduction in number insured), the cuts could have been worse.  Sherry Smardon would rather stand behind the student and teachers and explain it to the town.  Cassidy Martin feels the same stating the importance of specials and especially mental health now and suggested coming in at 0 to 1-1/2% decrease.  Sherry Smardon would like to see a draft version of the budget with a slight cut and minimal impact to the students learning specials.  Steve Kurcinik commented that a 3% decrease shows what it will cost and suggested a 1% to 1-1/2% decrease budget be reviewed for discussion of the pros and cons.  Bill Trudelle asked about the increase to unemployment compensation and increase to Instructional Aides.  Dr. Baran reported that each teacher with their position cut can apply for a portion of unemployment insurance.  Aides for 2 students in the 0-birth are required for 1 on 1.  Bill Trudelle expressed concerns with cutting the specials staff and the decrease for Speech Pathologist.  He feels that all students should have access to band, speech and counseling.  Dr. Baran reported that adding back to specials would cut into academic time.  The caseload of 13 speech students will be assisted (a grouping of 2-3 is acceptable) by the administrators.  Sherry Smardon expects there will be more students with needs with the current situation.  The Board was asked to email any suggestions and feedback to Dr. Baran.  The Board requested the Superintendent draft another version of the budget with a slight decrease for the May 19th budget meeting.

 

  1. Request to Purchase Technology Infrastructure:

A request was presented to purchase switches for major infrastructure components that are needed now.  The cost for 4 refurbished switches (3 for replacement and 1 for backup) ranges from $800 to $1,200 each and would need to be funded out of this year’s budget.  Dennis LaBelle may have alternative plan and would like to discuss the models.

#3-19/20 Motion to authorize the Superintendent to purchase 4 switches for technology infrastructure not to exceed $4,800 pending discussion with Dennis LaBelle, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. Other: None

 

  1. NEW BUSINESS:
  2. FY 20-21 Special Budget Meeting:

A Special Budget Meeting will be held on May 19th at 7pm.

 

  1. OLD BUSINESS:
  2. Second Read BOE Communication Plan (Action Anticipated):

Tabled until the June meeting.

 

  1. COMMITTEE REPORTS:
  2. Tri-town BOE Meeting Update: No Report

 

Sherry Smardon asked to put up signs at Scotland Elementary congratulating Parish Hill Graduates.  Dr. Pinsonneault liked the idea.

 

  1. CABE/EASTCONN: No Report

 

  1. Readiness Council Report:

Verification was received from the state with continued funding at the current level for the School Readiness program.  Funds left over from the Quality Enhancement Grant scheduled to be used for Professional Development has been cancelled.  The funds have been redirected to find books and hands-on educational materials for PreK students.  Dr. Pinsonneault reported that educational materials and backpacks have been ordered.

 

Sherry Smardon asked about refunding PreK tuition for this year and how the positions are being paid for out of the grant.  Dr. Baran reported that ½ of the March PreK tuition will be refunded.  The office of Early Childhood has allowed funds to be moved from accounts that are not being spent to the payroll account.

 

  1. Communications Committee: No Report

 

  1. Policies Committee: No Report

 

  1. Technology Committee: No Report

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

The Board is asked to review the budget and email any feedback to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • FY 2020-21 Budget
  • Rose Khourie Scholarship

 

  1. ADJOURNMENT:

#4-19/20 Motion to adjourn (6:58 PM) was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

Click here for audio version: https://drive.google.com/drive/folders/1Q_0WY8AXLvTQHy6fJlSIMkrrdpL99h40?usp=sharing

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Virtual Meeting Minutes

April 7, 2020

 

Chairperson Brynn Lipstreu called the virtual meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Frank Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

#1-19/20 Motion to add to agenda, Staffing Update as Item #7C, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-19/20 Motion to approve the March 3, 2020 regular meeting minutes, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

      #3-19/20 Motion to approve the March 13, 2020 emergency meeting minutes, was made by Sherry Smardon, seconded by Bill Trudelle and carried unanimously.

 

      #4-19/20 Motion to approve the March 17, 2020 special meeting minutes, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  Sherry Smardon asked about any funds left over in the budget for this year.  Tim Smith reported that salaries continue to be paid and the use of less electricity and heating oil will be a benefit.  An update will be available in a month or so.

 

  1. Approval of Financial Statement:

#5-19/20 Motion to approve the Financial Statement dated April 2, 2020, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update:

The Governor has closed schools through April 20th and may adjust that proclamation.  A conference call is scheduled with the Commissioner on April 9th.  Dr. Baran will notify the Board of any changes.

 

  1. Food Service Update:

Beginning March 16 through today, 1,211 breakfasts and 1,211 lunches were passed out with parent pickup on Mondays, Wednesdays and Fridays.  Scotland Elementary is designated as a Regional Distribution Center for any child under age 18 who doesn’t need to be Scotland resident.  The notice is posted on the website and funds are not coming from the SES budget.

 

  1. Teacher Evaluation (TEVAL) Update:

The Governor has suspended all Teacher Evaluations for the current school year and teachers will not be held accountable moving forward.

 

  1. Bus Contract Status:

Dr. Baran reported the contract is being honored with Savino Transportation as long as he is committed to keeping his employees on the payroll and won’t lay them off.  Cassidy Martin suggested following Parish Hill who is not paying the bus contract due to drivers not being paid (there are small business loans available to cover the costs).  Brynn Lipstreu reported that CABE suggests readjusting the contract and working with the bus company.  The Board consensus was for the Superintendent to contact the First Selectman and Savino Transportation to verify that employees are being kept on the payroll and obtain verification in writing.

 

  1. Distance Learning Status:

The staff is working extremely hard and collaborating to help with instruction for the students.  Daily posting of assignments was changed from daily to weekly due to overwhelming concerns from parents.  Teachers are also posting office hours outside of the Google Classroom for any questions.  Parents have expressed concerns with scheduling and having to go to multiple sites for parents with multiple children at home.  Bill Trudelle expressed concerns with having to go to 24 classrooms for his three kids.  He reported that other districts have one classroom per child with specials included and asked about what to do if you can’t make a class.  Brynn Lipstreu expressed concerns with 4th Quarter Grading for required work and supplemental work done at home and posting to Power School.  Dr. Baran reported that the concerns will be addressed at a staff video conference this Thursday.

 

  1. Other:

Green Skies has been purchased by an outside conglomerate.  No official notice has been received to date.  Dr. Baran will follow up and obtain verification in writing for procedures to move forward.  Billing is not expected to change.

 

  1. NEW BUSINESS:
  2. First Read Draft Communication Plan:

The draft Communication Plan was sent to Nick Caruso from CABE with no feedback received to date.  Brynn Lipstreu will follow up with Mr. Caruso.  The plan will be presented at the next meeting for a second read.

 

  1. Non-Renewal Non-Tenured Teachers (Action Anticipated):

Dr. Baran reported that per recommendation from Board Attorney Sommaruga, an email and hard copy letter will be sent to Non-Tenured teachers Elizabeth Tucker and Chelsea Hebert for Non-Renewal of their contract for the FY 2020-21 school year.

#6-19/20 Motion for Non-Renewal of contracts for the FY 2020-21 school year for Non-Tenured teachers Elizabeth Tucker and Chelsea Hebert, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. Staffing Update:

Sherry Smardon asked how the administration is handling the reduction of the 5th grade teacher due to an extended medical leave.  Dr. Baran reported that two teachers (one grade below and one grade above) have volunteered to fill in for this teacher.  Sherry Smardon suggested Dr. Baran and Dr. Pinsonneault (who has experience as a grade level teacher) develop a Plan B to not over stress the two teachers that have volunteered to help and to give the students the attention and support they need at their grade level.

 

  1. OLD BUSINESS:
  2. Second read Policies (5114 Suspension and Expulsion/Due Process & 5144.4 Physical Exercise and Discipline of Students:

#7-19/20 Motion to approve Policy #5114 – Suspension and Expulsion/Due Process and Policy #5144.4 – Physical Exercise and Discipline of Students, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. BOE Communication Plan: Covered already

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Board to review Communication Plan and email any feedback to Sherry Smardon
  • Brynn Lipstreu to follow up with Nick Caruso at CABE regarding the Communication Plan
  • Baran and Dr. Pinsonneault will work on Plan B moving forward for the 5th grade
  • Baran will obtain update on bus contract and Green Skies

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Read Communication Plan
  • Bus Contract Update
  • Green Skies Update
  • Distance Learning Status
  • FY 2020-21 Special Budget Meeting

 

  1. ADJOURNMENT:

#8-19/20 Motion to adjourn (7:43 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

AUDIO VERSION:https://transcripts.gotomeeting.com/#/s/23df8c5b3f7984f278fc24ca7992c932e386d30233b2121c8ee5334d7eea61a2

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48

hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes

are unofficial until they have been read and approved by a majority vote of the Board. Should edits be

necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and

voted upon.

 

Scotland Board of Education

Scotland, Ct.

Special Meeting Minutes

March, 17, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 3:34 p.m.

Present were BOE members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

 

  1. Discussion of and possible action on written attorney-client privileged communication concerning the investigation and performance/employment of Superintendent of Schools (executive session anticipated)

Motion to enter executive session with invited guests First Selectman Gary Greenberg and Board of Education attorney Mark Sommaruga for the discussion of and possible action on written attorney-client communication concerning the investigation and performance/employment of the superintendent of school  made at 3:36 p.m by Sherry Smardon.  Seconded by Scott Sears.

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

 

Motion passes unanimously

 

BOE came out of executive session at 5:09 p.m.

 

A motion to accept the report and findings in regards to claims of a hostile work environment was made by Bill Trudelle.  Seconded by Sherry Smardon.

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

Motion passes unanimously.

 

A motion to end administrative leave on March 25, 2020 provided Dr.Baran submits a satisfactory plan to address staff work environment issues to the BOE Chairperson by March 20, 2020 made by Steve Kurcinik.  Seconded by Sherry Smardon. 

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

 

Motion passes.

 

 

  1. Adjourn

Motion to adjourn made at 5:10 pm by Sherry Smardon.  Seconded by Cassidy Martin. 

 

VOTE Yes No Abstain Absent
B. Lipstreu X
S. Sears X
R. Perry X
S. Kurcinik X
S. Smardon X
B. Trudelle X
C. Martin X

 

Motion passes unanimously.

 

 

 

Respectfully submitted, Rod Perry, BOE secretary.

 


PLEASE CLICK HERE FOR AUDIO VERSION OF LATEST BOE MINUTES:

https://drive.google.com/drive/folders/13xRYmLqdl3d7SXszlj-lJKEUwXgTnHlh?usp=sharing

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48
hours of the date the meeting was held. With the exception of motions and votes recorded, these minutes
are unofficial until they have been read and approved by a majority vote of the Board. Should edits be
necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and
voted upon.

 

Scotland Board of Education

Scotland, CT

Emergency Meeting Minutes

March, 13, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 5:15 pm.

Present were BOE members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.

Brynn Lipstreu read a letter from Robert Miller at the Eastern Highland Health District.  The letter reviewed concerns related to the current coronavirus [covid 19] concerns throughout the state.

Discussion following reviewed options for BOEs to consider in response to this current crisis.  It was noted that Reg. District 11 will be closing for 2 weeks effective 3/16/2020.

A motion to close SES for a 2 week period effective 3/16/20 to 3/27/20 was made by Scott Sears and seconded by Sherry Smardon.  Approved unanimously.

A motion to authorize Brynn Lipstreu to sign a financial hardship MOU developed by the BOE attorney and approved by the MEUI,SEIU, Local 506 was made by Sherry Smardon and seconded by Cassidy Martin.  Approved unanimously.

Meals will continue to be provided to students during this 2 week period on a drive through basis at the school.

Motion to adjourn made by Sherry Smardon and seconded by Cassidy Martin.  Approved unanimously.

Meeting adjourned at 5:42 pm.

Respectfully submitted by Rod Perry, BOE Secretary

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.


SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 3, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Sherry Smardon (7:20 PM), Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Thanks to the Parish Hill students for coming to Scotland to read to students PreK -3rd grade.

  • Thanks to the Spirit Committee for Stop, Drop and Read in the hallway.

 

  1. WRITTEN COMMUNICATIONS:

The Board received letters regarding a recent issue with a book in the classroom and an ongoing investigation that cannot be read due to Personnel Issues.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      –     Brynn Lipstreu read Board policy regarding conduct while speaking at a meeting.

–     New parent to town Freda read a paragraph from a book students read in the classroom that was offensive and inappropriate for children.  The book was removed from the classroom and the teacher is back in the classroom.

  • Courtney Lawrence expressed concerns with the lack of judgement used by the teacher’s book selection that exposes children to violence. The theme of the book is not appropriate for this age group.  She left the book with the Board with many pages marked with inappropriate language.
  • Kimberly Ausberger who works in the classroom is very sorry students were exposed to the book. She spoke highly of the teacher and feels the book selection was a mistake.
  • Michelle Murray expressed concerns with the disturbing choice made by the teacher and the supervision of teachers. The book forces parents to have a conversation with their children they may not be ready to have.  She suggests the Board review their policies on reading materials.

 

  1. ADDITIONS TO AGENDA: ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERSOF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-20/21 Motion to add to agenda as Item #12A, Review Process of Reviewing and Purchasing of Materials including Recent Purchases, was made by Brynn Lipstreu, seconded by Steve Kurcinik and carried unanimously.

           

  1. APPROVAL OF MINUTES:

      #2-20/21 Motion to approve February 11, 2020 Special Meeting Minutes, was made by Sherry Smardon with the following correction:  Correct the date of the minutes to February 11, 2020.  The motion was seconded by Cassidy Martin and carried unanimously.

      #3-20/21 Motion to approve February 19, 2020 Special Meeting Minutes, was made by Sherry Smardon with the following correction:  Item #2 – correct name of First Selectman Gary Greenberg.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Financial Reports were reviewed.  No extraordinary expenses occurred this month.

 

  1. Approval of Financial Statement:

#4-20/21 Motion to approve Financial Statement dated February 26, 2020, was made by Steve Kurcinik, seconded by Cassidy Martin and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update
  3. 2020-2021 Draft Calendar
  4. Fire Inspection Report
  5. Solar Panel Update
  6. Lunch Program Update
  7. Afterschool Program Report
  8. Teacher Evaluation (TEVAL) Update
  9. Bus Propane Usage

Above items 9A to 9H are tabled until the next meeting.

 

  1. FY2020-2021 Budget:

Brynn Lipstreu and Rod Perry attended the insurance meeting.  Health Insurance will remain with Connecticare that was reduced from a 5% increase to a 2.7% increase for medical and a 0% increase for dental.

 

  1. Other: Tabled until the next meeting

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

Current recertification for PMT Training is finished.  Training for a trainer is still pending.

 

  1. Current Enrollment:

Enrollment is down by 1 for a total of 106.

 

  1. Other:

March is a busy month.

 

  1. FRIENDS OF SES REPORT:

Michelle Murray presented the following activities for Friends of SES:

  • Family Nights on Thursdays
  • Movie Night on March 13th
  • 5th/6th grade Middle School Dance in May with all three elementary schools to help make transition to Parish Hill easier
  • Many fun activities are in the works including an Easter Egg Hunt

 

  1. NEW BUSINESS:
  2. Review Process of Reviewing and Purchasing of Materials including Recent Purchases:

The Board was presented with Policy #6160 Instructional Resources and Textbooks and Policy #6161.1 Evaluation of Instructional Materials and Programs that will be sent to the Policy Committee for review along with any other related policies.  Dr. Pinsonneault will be invited to attend the Policy Committee meeting

 

  1. OLD BUSINESS:
  2. 2020-2021 Calendar (Action Anticipated):

The Board was presented with Version A Calendar (school open on Veteran’s Day) and Version B (school closed on Veteran’s Day).  The staff is in favor of having school open.  Hampton Elementary, Chaplin Elementary and Parish Hill have no school on Veteran’s Day.  Sherry Smardon suggested keeping all schools on the same schedule due to impact on transportation, the last day of school and to maintain consistency.

#5-20/21 Motion to approve 2020-2021 Version B School Calendar that includes day off for Veteran’s Day, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

  1. Second read Policies (5114 Suspension and Expulsion/Due process & 5144.4 Physical Exercise and Discipline of Students:

Tabled until the next meeting.  Any revisions should be sent to Steve Kurcinik.

 

  1. School Climate Committee: No Report

 

  1. BOE Communication Plan:

Sherry Smardon will send a draft BOE Communication Plan to each Board member and present at the next meeting for a First Read.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Contact will be initiated again after the budget per suggestion from Hampton.

 

  1. CABE/EASTCONN:

Rod Perry reported that EASTCONN is working on kitchen issue that will not affect Scotland Elementary.

 

  1. Readiness Council Report:

An official notice was received from Chaplin via email that they are not interested in joining the School Readiness Council.

 

  1. Communications Committee: No Report

 

  1. Policies Committee: No Report

 

  1. Technology Committee: No Report

 

  1. Citizen’s Advisory Committee:

The Committee is getting ready with a survey and looking at the best way to filter through the town possibly through Monkey Survey.  The next step will be how to involve the community.  The next meeting is scheduled for April 7th at 6pm before the regular Scotland BOE meeting.  Sherry Smardon will attend as Board liaison.

 

  1. SECOND AUDIENCE FOR CITIZENS:
  • Lyn Johnson asked the Board to review Policy #6163 that pertains to any textbook that must be formally adopted by the Board of Education.
  • Michelle Murray would like to be positive moving forward and reflect on relationships with trusted teachers. She asked who is being named as Superintendent to address administrative issues.
  • Courtney Lawrence expressed concerns with safety and supervision and would like to see another adult in the classroom.
  • Brynn Lipstreu reported that support is available for any students impacted by the book in question. She also reported that the power of the Board lies in policy that governs the structure of the school.
  • Bill Trudelle suggested a seasoned teacher as a mentor substitute for the classroom.
  • Sherry Smardon suggested checking with neighboring towns (Chaplin, Hampton, Parish Hill, Canterbury and Sprague) to share a sub and advertise for a long term sub.
  • Pinsonneault was asked to use a Substitute in the class for now and work with parents for a backup plan in case the Substitute is needed to cover for another teacher.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will review Policies 5114 and 5144.4 and direct any feedback to Steve Kurcinik.
  • Sherry Smardon will represent the Board on the Citizen’s Advisory Committee.
  • Sherry Smardon will email the Board a draft BOE Communication Plan.
  • Steve Kurcinik will set Policy Committee meeting to review Policy #6160, Policy #6161.1 and any other policies in the 6000 series related to purchasing.

 

  1. NEXT MEETING AGENDA ITEMS:
  • First Read Draft Communication Plan
  • 2020-21 Budget
  • Second Read Policy 5114 and 5144.4

 

  1. ADJOURNMENT:

#6-19/20 Motion to adjourn (8:07 PM) was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

February 19, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:04 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle. 

 

 

  1. Discussion and possible action concerning performance, evaluation and/or employment of

Superintendent of schools. (Executive session anticipated):

Motion to enter to Executive Session with invited guest Attorney Mark Sommaruga and First Selectman Garn Greenberg was made Sherry Smardon, seconded by Scott Sears and carried unanimously. Executive Session was entered at 7:05PM

 

The Board came out of Executive Session at 8:37 PM.

 

Motion to place Dr. Baran on administrative leave with pay until further notice was made Cassidy Martin, seconded by Scott Sears and carried unanimously.

 

Motion to authorize Board legal counsel to retain an outside investigator to look into recent claims of a hostile work environment was made Scott Sears, seconded by Bill Trudelle and carried unanimously.

 

  1. ADJOURNMENT:

Motion to adjourn (8:38 PM) was made Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Sherry Smardon

Scotland Board of Education


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

February 10, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Bill Trudelle.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Afterschool program that runs four times a week started on January 13th and is very successful.

–     The Football Celebration was held on Friday, January 31st with many fun activities by Karen

Schenck.

  • The 100th day of school was held on Friday, February 7th.

 

  1. WRITTEN COMMUNICATIONS:

–     Dr. Baran received the CABE Newsletter with Professional Development Opportunities.

–     Dr. Baran was contacted by Peter Martin of the Parks & Rec Commission regarding a Board liaison to attend meetings.  Dr. Baran will attend on behalf of the Board.

–     An email was received from First Selectman Gary Greenberg regarding the need to reduce spending by 3%.

 

  1. COMMUNICATION WITH THE AUDIENCE:

Union representative Lynn Johnson reported that a poll showed the staff was in favor of working on Veteran’s Day to honor Veterans.

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve the meeting minutes of January 7, 2020, was made by Sherry Smardon, seconded by Rod Perry and carried with one abstention by Steve Kurcinik.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Financial Reports were reviewed.

Sherry Smardon asked about the STEM Tuition Rate.  Dr. Baran reported the tuition is expected to increase 2-3% and there are currently 7 students attending the STEM Magnet School.

Rod Perry asked about the audit.  First Selectman Gary Greenburg reported the audit will be presented on February 26th.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve the Financial Statement dated January 30, 2020, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Calendar Update:

There is no change since the last report.  The last day for students is June 16th and June 17th for staff.

 

  1. 2020-2021 Draft Calendar:

The Board was presented with two versions of a draft calendar.  Version “A” has a full day on November 11th for Veteran’s Day with the last day for students on June 9th and June 10th for staff.  Version “B” has no school on November 11th for Veteran’s Day with the last day for students on June 10th and June 11th for staff.  Both versions are closely aligned with Parish Hill.

 

  1. Fire Inspection Report:

An excess accumulation of leaves around the generator have blown back and will be cleaned out.  An accumulation of storage materials in front of the mechanical box will be removed.

 

  1. Solar Panel Update:

There was no Eversource electric bill.  15,000 kw hours will be carried over.  As of March 1st everything starts over and a check will be issued for the remaining kw hours.

 

  1. Lunch Program Update:

The January average for Breakfast was 44 and 87 for Lunch.  The favorite was Personal Pizza.

 

  1. After School Program Report:

The new afterschool programs are running well with a total of 145 participants along with drama and chorus.  Someone from the state will be coming to the school to observe the programs.

 

  1. Teacher Evaluation (TEVAL) Update:

Dr. Baran observed in the classroom with the Administration to collaborate.

 

  1. Bus Propane Usage:

The buses ran 21 days in January with diesel buses used on 18 different days due to the maintenance schedule.  3,340 gals have been used to date with an average of 40 gals per day.  6,500 gals will be needed for the upcoming budget.  The afterschool grant includes transportation.

 

  1. Budget Timeline:

The 1st budget is due to the Town by April 30th.  The Public Hearing will be held on May 7th.  The final budget is due to the Town by May 14th.  The Town Meeting will be held on May 21st.

 

  1. FY2020-2021 Budget First Draft:

The Board was presented with the first draft of the budget with a 0% increase.  Any questions should be directed to Dr. Baran.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

PMT training is finishing up.  Dr. Pinsonneault and Deb Wright attended SBAC Administrator update in East Hartford.  Work is being done on the SBAC schedule with ELA to begin in April.

 

  1. Current Enrollment:

Enrollment was reported incorrectly last month (correct total is 107) and remains the same for this month.

 

  1. Other:

Spirit Day will be held on Friday, February 14th.  Students and staff are asked to wear red, pink or hearts for Valentine’s Day.

 

  1. FRIENDS OF SES REPORT:

A meeting was held on Saturday with many ideas generated.  Movie Night will be held on March 13th.

 

  1. NEW BUSINESS:
  2. Scotland First Selectman Gary Greenberg’s perspective of the town of Scotland’s financial status:

First Selectman Gary Greenberg addressed the Board regarding how the town is doing.  The Undesignated Fund Balance is not healthy at $400,000.  The town cannot transfer funds to stop an increase to the mill rate.  There are no resources to sustain the town.  There are four houses up for a tax sale.  Savings need to be made in education that is three quarters of the budget.  Possible savings could be made with RD11 based on per capita instead of the number of students, shared services such as combining administration and combining schools with Hampton Elementary who has low enrollment.  Townspeople need to petition their legislators to do something.  Sherry Smardon asked how to bring people into town.  Cassidy Martin asked how to increase revenues in town.  The Economic Development Commission will help along with zoning regulations that have been made easier for a home business.

 

  1. OLD BUSINESS:
  2. First read Policies (5114 Suspension and Expulsion/Due process & 5144.4 Physical Exercise and Discipline of Students:

The Board was presented with two existing policies that need to be updated due to new legislation.  The Board is asked to email any feedback to Dr. Baran.

 

  1. School Climate Committee:

The Committee will meet in the spring to prepare a survey.

 

  1. Citizen’s Advisory Committee:

The Committee held their first meeting with elections of Celine Sullivan as Chair and Wendy Sears as Co-Chair.  The first order of business will be to send out a survey on how the town feels about being welcomed into the school.  The survey will be brought to the Board for approval.  A tentative date for the next meeting is March 3rd at 6pm before the regular Board meeting.  Cassidy Martin will attend as Board liaison.

 

  1. BOE Communication Plan:

The Committee looked at a draft plan from another town and will present a draft to the Board by April.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Brynn Lipstreu reached out to the Board Chairs from the other schools and received the following responses:  Hampton asked to wait to meet until after the budget, RD11 likes the idea and there was no word from Chaplin.  Contact will be initiated again in March to schedule a meeting after the budget.

 

  1. CABE/EASTCONN:

Rod Perry met with the EASTCONN Director and discussed the following:  there are many programs offered, there is a need for a new kitchen to make food, there has been a loss of many state grants, and there is a new grant from Walmart for Adult Education.

 

  1. Readiness Council Report:

The Readiness Council was discussing with Chaplin about joining the Readiness Council.  Chaplin is no longer interested.

 

  1. Policies Committee:

The next meeting will be held on Monday, February 24th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The Committee will meet in the spring.

 

  1. SECOND AUDIENCE FOR CITIZENS:

First Selectman Gary Greenberg asked the Board if it was possible to contact parents via email or text.  Sherry Smardon suggested Dr. Baran and Mr. Greenberg write a letter to be sent home to parents giving them the option of signing up for email or text.  She also suggested setting up a table at Open House and Parent/Teacher Conferences to sign up.

 

Celine Sullivan asked the Board to consider rotations for the afterschool program next year.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will review two policies with any feedback emailed to Dr. Baran before February 24th.
  • The Board will review the draft budget with any questions directed to Dr. Baran.
  • Baran will add average daily mileage to the Bus Propane Usage Report.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Second Read Policies
  • FY 2020-2021 School Calendar

 

  1. ADJOURNMENT:

#3-19/20 Motion to adjourn (8:27 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

Scotland Board of Education

 Communications Committee

           Meeting Minutes

     January 30, 2020 3:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 3:37 p.m.

  1. Discuss general aspects of a communication plan for the Board of Education.

Several points were emphasized regarding the difference between the Board of Education’s communication plan and that of the school. The Board’s plan needs to emphasize the role of the board members. The committee members emphasized their understanding that there is a fine line between a Board of Education communication plan and that of the school. Ms. Martin identified the quarterly communication newsletter that is used at PHHS and the fact that two (2) Board members do the writing based on input from school staff. The committee discussed various presentations that might be made to the Board and advertised in a BOE communication.

 

Mrs. Smardon presented the Ledyard Board of Education communication plan and the committee discussed various aspects of the plan.

 

The committee discussed a tentative time line for completion of the plan.  The committee anticipates presentation to the full BOE at the May 2020 meeting as a first read with a vote at the June meeting for implementation in September of 2020.

 

Mrs. Smardon will edit the Ledyard plan and send a copy to Dr. Baran for distribution to the other committee members.

 

Dr. Baran will contact Nick Caruso at CABE to inform him of the committee’s work and their use of the Ledyard plan in anticipation of Mr. Caruso meeting with the committee at a future date to provide input and guidance.

 

 

  1. Discuss future agenda items.

At the next meeting the committee will discuss the edited Ledyard plan.

  1. Set next meeting date

The next meeting of the committee will be Thursday, February 13, 2020 at 3:30 p.m. in the superintendent’s office.

  1. Adjourn

The meeting was adjourned at 3:55 p.m.

 


 

 

Scotland Board of Education

            Policy Committee

           Meeting Minutes

     January 27, 2020 6:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:30 p.m. Present were Mr. Perry, Mr. Kurcinik, Dr. Baran

  1. Policy 5114 Suspension and Expulsion/Due Process:

Dr. Baran explained the need to update the expulsion portion of the policy to indicate that in order to suspend a student the word or needed to be replaced by the word and between endangers person or property, is seriously disruptive of the educational process and violates a published policy of the Board of Education. Dr. Baran also explained changing the  phrase “ is violative of” to violates a in the first paragraph in the policy and in the first paragraph under the subtitle expulsion. The committee agreed to all changes.

  1. Policy 5114.4 Physical Exercise and Discipline of Students: Dr. Baran explained the need to insert the following into paragraph 1 of the policy “The Board requires that each student in Scotland Elementary School shall have not less than twenty (20) minutes daily in total devoted to physical exercise, except that a Planning and Placement Team may alter such schedule for a child requiring special education and related services. Further, the Board permits, in Scotland Elementary School, including an additional amount of time, beyond the required twenty minutes for physical exercise, devoted to undirected play during the regular school day, subject to the approval of the administration.” The committee approved the addition unanimously.
  2. Policy 0200 Mission-Goals-Objectives. The committee decided to table consideration of any changes to this policy pending further research.
  3. Set next meeting date

The next meeting was scheduled for Monday February 24th at 6:30 p.m. in the superintendent’s office.

  1. Adjourn

The meeting was adjourned at 7:01 p.m.

 


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 7, 2020

 

Chairperson Brynn Lipstreu called the meeting to order at 7:01 PM.  Present were Board members Sherry Smardon, Cassidy Martin, Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Steve Kurcinik.

 

  1. FILL BOE VACANCY (ACTION ANTICIPATED):

William Trudelle expressed interest in serving on the Board.

#1-19/20 Motion to appoint William Trudelle to the Scotland Board of Education, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously by paper ballot.

 

  1. REORGANIZATION OF COMMITTEE ASSIGNMENTS:

CABE/EASTCONN – Rod Perry

Readiness Council – Scott Sears

Policies Committee – Steve Kurcinik, Rod Perry

Personnel Committee – as needed

Technology Committee – Steve Kurcinik

Communications Committee – Sherry Smardon, Cassidy Martin, Bill Trudelle

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Thanks to the Friends of SES for their successful “Kids Go Shopping” event on December 9th.

–     A very successful Winter Concert was held on December 12th.

–     The Parish Hill Music Department provided a very nice assembly on December 13th.

–     Thanks to all the staff for their work preparing for the PreK and Kindergarten NAYEAC

Accreditation that was approved and is good for 5 years.

 

  1. WRITTEN COMMUNICATIONS:

–     An email was received from Anne Stearns thanking the Board for the card for the cookies.

–     A notice was received from the Board Attorney regarding review and increase of billing rates.

Sherry Smardon asked that the increase go into effect July 1st to prepare for the budget.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #2-19/20 Motion to approve the regular meeting minutes of December 3, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

      #3-19/20 Motion to approve the Board Social minutes of December 3, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  The equipment costs within Technology are for the purchase of Chromebooks that will be offset by Title I and Title II grant funds.  The Audit is pending information from the School Readiness Grant.

 

  1. Approval of Financial Statement:

#4-19/20 Motion to approve the Financial Statement dated January 2, 2020, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Budget Update:

Remove from the agenda as it is covered under the Finance Coordinator Report.

 

  1. 2019-2020 Calendar Update:

There were 2 school cancellations (December 3rd and December 17th) and three 2-hour delay days (only affects the breakfast report).  The last day for students is Tuesday, June 16th and Wednesday, June 17th for staff.

 

  1. 2020-2021 Calendar timeline:

Dr. Baran is working with the Superintendents from Hampton and Chaplin to coordinate the Calendar.  A draft Calendar will be presented at the February meeting.

 

  1. Fire Inspection Report: No Report received to date.

 

  1. Playground Report:

There were three major areas cited in the Playground Inspection.  One item has been addressed already.  There is a bearing that is wearing on the merry-go-round (not an immediate concern) that will be monitored.  The mulch for the playground has been purchased and will be spread when weather permits.

 

  1. Solar Panel Update:

The report from Green Skies was not received to date and will be emailed to the Board when received.

 

  1. Lunch Program Update:

The December average for breakfast was 48 and 87 for lunch (has gradually increased).  The favorite was Primo Pizza slice.

 

  1. Budget Timeline:

A preliminary budget will be presented to the Board at the February meeting and may not include health insurance and heating oil that have a major impact on the budget.  The budget is due to the Town Hall on May 2nd.  The Public hearing will be held on May 7th.  A final budget is due May 16th to be presented at the Town Meeting on May 21st.

 

  1. Update on After School Grant:

The approved After School Grant is in place thanks to Dr. Pinsonneault and Mrs. Wright.  There are 8 established Clubs (currently there is a waiting list) that will meet Monday – Thursday until 4:15 starting next week.  A late bus will be provided.  The Clubs include the following:  Coding/Robotics, Lego, Muscle Up, Journaling, Creative Cooking, Arts & Crafts, Super Science and Behind the Scenes.

 

  1. Teacher Evaluation (TEVAL) Update:

Meetings have been held with the staff to set goals and observations have begun.

 

  1. Bus Propane Usage:

Propane use for December was 560.2 gal (down due to only 13 days with two cancellations).  2,991.7 gal have been used to date with an average of 13.48 gal per day.  Bus #31 used 15.45 gal per day (the longest route).  Bus #33 used 11.73 gal per day (the shortest route).  Sherry Smardon asked for a written Propane Usage Report.

 

  1. Other:
  • A meeting was held with Superintendent Henrici on Vertical Teaming.
  • Parish Hill will be using the SES gym on Martin Luther King Day due to a water main problem.

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

PMT recertification is required yearly with three seats available at a time.  Six members of the staff have been recertified to date, which is held in Middletown.  Sherry Smardon suggested collaborating with Hampton, Chaplin and Parish Hill to train a trainer to come to the school to recertify all the staff together.

 

  1. Current Enrollment: Stayed the same.

 

  1. Other:
  • The Pig Race will be held on January 8th.
  • After-school Clubs will start on January 13th.

 

  1. FRIENDS OF SES REPORT:

December was a very busy month.

 

  1. NEW BUSINESS:
  2. Scotland First Selectman Gary Greenberg’s perspective of the town of Scotland’s financial status:

First Selectman Gary Greenberg could not attend tonight’s meeting and will present to the Board at the February meeting.

 

  1. Chorus overnight trip to Philadelphia (Action Anticipated):

The Board was presented with request from Mr. Coporale for an overnight trip to Philadelphia for the chorus.  The trip is open to 4-6th grade students, parents and Board members.  Fundraising will be held to offset the cost.  Sherry Smardon commended the trip as a great opportunity for students and recommended opening up to Parish Hill Middle School students if there is not enough interest.

#5-19/20 Motion to approve Scotland Elementary Chorus overnight trip for Philadelphia Performance Tour on May 27th/28th, was approved by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

  1. OLD BUSINESS:
  2. Second read Policies (1331 Smoke Free Environment & 5118.1 Homeless Students):

There were no edits to the two policies.

#6-19/20 Motion to approve Policy 1331 Smoke Free Environment, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

#7-19/20 Motion to approve Policy 5118.1 Homeless Students, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

Sherry Smardon questioned the Policy number for the Homeless Students Policy.  Dr. Baran will verify the correct Policy number.

 

  1. School Climate Committee:

The Committee submitted their goals to Nick Caruso and will meet to discuss the goals and next steps.

 

  1. Citizen’s Advisory Committee:

Lisa LaBelle, Wendy Sears, Celine Sullivan and Brandy Blish are interested in serving on the Citizen’s Advisory Committee.  The Board will rotate with a representative for each meeting.  A meeting will be scheduled to begin discussion on how to become more welcoming.

 

  1. BOE Communication Plan:

A new Committee was established.  Dr. Baran has reached out to CABE and suggested contacting Nick Caruso.

 

  1. COMMITTEE REPORTS:
  2. Tri-Town BOE Meeting Update:

Brynn Lipstreu will determine the Chairs for the other Boards and reach out to schedule a Board Social.

 

  1. CABE/EASTCONN:

Rod Perry is scheduled to meet with the Director of EASTCONN.

 

  1. Readiness Council Report:

The Committee hasn’t met.  The next meeting is scheduled for January 28th.

 

  1. Policies Committee:

The January meeting will be rescheduled.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

Mr. Lary provided the Committee with an extensive report on the status of the Chromebooks, new Computer Lab and server requirements.  He also was commended for fixing an overheated server in a timely fashion with limited down time.  Mr. Lary expressed concerns with security regarding discussion of transition from hard servers to the cloud.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Baran will email the Board the Propane Usage Report and Solar Panel Report, verify the Policy number for Homeless Students and follow up with the Board Attorney regarding rate increases.
  • Brynn Lipstreu will notify the Town Clerk of new Board member Bill Trudelle, reach out to other Board Chairs for a Board Social, and reach out to the Citizen’s Advisory Council to schedule a meeting.
  1. NEXT MEETING AGENDA ITEMS:
  • Add Communications Committee
  • Remove Personnel Committee

 

  1. ADJOURNMENT:

#8-19/20 Motion to adjourn (8:08 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

 

Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date of the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 SCOTLAND BOARD OF EDUCATION

            Scotland, Connecticut

               Meeting Minutes

              December 3, 2019

Dr. Baran, Superintendent of Schools, called the meeting to order at 6:07 p.m. Present were Board members Sherry Smardon, Steve Kurcinik, Cassidy Martin, Scott Sears, Rod Perry, and Brynn Lipstreu. Administrators present were Superintendent Dr. Baran, and arriving at 6:35 p.m. were Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. Also in attendance was resident of Scotland Mrs. Selene Sullivan.

 

  1. Board of Education Social:

Informal conversations occurred among the attendees.

 

  1. Adjournment

#6 – 19/20 Motion to adjourn (6:45 p.m.) was made by Sherry Smardon, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Dr. Francis A. Baran

Superintendent of Schools


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      November 25, 2019, 6:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:30 p.m. Present were: Mr. Perry, Mr. Kurcinik and Dr. Baran

  1. The committee reviewed and discussed the CABE recommended changes to policy 1331 Smoke Free environment. The primary changes to the policy involved the addition of references to electronic tobacco delivery devices and vaping. The committee voted to send the policy to the full BOE for a first read on December 3, 2019.
  2. The committee reviewed CABE recommendation of the mandated policy 5118.1 on Homeless students. The committee reviewed the proposed policy and voted to send the policy to the full BOE for a first read on December 3, 2019.
  3. The committee reviewed and discussed the CABE policy 5141.214 Student Sunscreen Use. After much discussion the committee voted to table the policy for further discussion at a future date.
  4. Set next meeting date

The next meting date will be decide at a future time.

  1. Adjourn

The meeting was adjourned at 7:30 p.m.

 

 

 


Note: Per C.G.S. 10-218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date of the meeting was held. With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board. Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 SCOTLAND BOARD OF EDUCATION

            Scotland, Connecticut

               Meeting Minutes

              December 3, 2019

Dr. Baran, Superintendent of Schools, called the meeting to order at 6:07 p.m. Present were Board members Sherry Smardon, Steve Kurcinik, Cassidy Martin, Scott Sears, Rod Perry, and Brynn Lipstreu. Administrators present were Superintendent Dr. Baran, and arriving at 6:35 p.m. were Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. Also in attendance was resident of Scotland Mrs. Selene Sullivan.

 

  1. Board of Education Social:

Informal conversations occurred among the attendees.

 

  1. Adjournment

#6 – 19/20 Motion to adjourn (6:45 p.m.) was made by Sherry Smardon, seconded by Brynn Lipstreu and carried unanimously.

 

Respectfully submitted by Dr. Francis A. Baran

Superintendent of Schools


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      October 28, 2019, 6:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 6:30 p.m. Present were: Mr. Perry, Mr. Kurcinick and Dr. Baran

  1. Review legislation from the 2018-2019 legislative session for Scotland Elementary School policy implications.

The committee reviewed the legislation passed during the 2018 – 2019 legislative session for implications to Board policies. The committee decided to work on areas regarding smoking on and off school grounds and vaping, self-application of sun screen and access to education by homeless students

  1. Review the application form for Building and Facilities use.

The committee reviewed and approved the presented application for use of school facilities

  1. Discuss future agenda items.

The committee will continue to review and present policies identified by state legislation and CABE policy services.

  1. Set next meeting date

The next meeting was set for Monday November 18, 2019

  1. Adjourn

The meeting was adjourned at 7:20 p.m.

 

 


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

November 5, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

The Board recited Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–      SES won the Scholastic Summer Reading Challenge for the 4th straight year.

–      Superintendent Award winners for 2019 are Chloe Reid and Taylor Kohanski who will be honored next Thursday at RHAM High School.

–      The field trip to Providence for grades 4-6 to see the Broadway musical Aladdin was successful.

–      Brynn Lipstreu commended Anne Stearns for her years of service on the Board.

 

#1-19/20 Motion to take a short recess to celebrate with Anne Stearns, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

The Board came back in session at 7:13 PM.

 

  1. WRITTEN COMMUNICATIONS:

The 2019 Government Relations Committee and Proposed Solutions booklet was received from CABE and available in the office for any Board member interested.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

        #2-19/20 Motion to approve the meeting minutes of October 1, 2019, was made by Sherry Smardon with the following correction:  Item #3C should read – Brynn Lipstreu contacted the Board Chairs from Chaplin, Hampton and RD11 regarding a Tri-town BOE meeting.  The motion was seconded by Scott Sears and carried with one abstention by Anne Stearns.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

                The Financial Reports were reviewed.

  1. Approval of Financial Statement:

#3-19/20 Motion to approve the Financial Statement dated 10/31/19, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Budget Update:

The loan was paid off with the October bill.

  1. Solar Panel Update:

The solar panels are still working with no problems.  Minor inspections are done periodically.  16,600 kW hours were used in October.  The summer reserve will be drawn down due to diminished production between November and April.

 

  1. Lunch Program Update:

The October average for breakfast was 50 (slightly up from last year of 49) and 81 for lunch (slightly up from last year of 80).  The favorite was French toast sticks.

 

  1. Update on After School Grant Program: Waiting to hear.

 

  1. Teacher Evaluation (TEVAL) Update:

Goals are being set and formal observations are being done.

 

  1. Bus Propane Usage:

Bus #31 used 262 gallons of propane (down from last month 305).

Bus #32 used 216 gallons of propane (down from last month 276).

Bus #33 used 197 gallons of propane (down from last month 214).

The number of school days impacts the usage (November and December have less school days than September).  Bus #32 was subbed out due to windshield wipers not working.  Dr. Baran will continue to track usage and present to the Board each month.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Professional Development Opportunities:

Professional Development included:  NAEYC Ethical Conduct in the PreK classroom (3 Paras), 2019 Guidance Expo and CSDE Orientation for McKenney-Vento law (Guidance Counselor), Structured Literature (Spec Ed Teacher), Mandatory FBI Fingerprint Audit (Admin Asst), Student Engagement (2nd grade Teacher) and Title 9 Training.

 

Cassidy Martin expressed concerns with Scotland Elementary not participating in the Vertical Curriculum training where 7th/8th grade Parish Hill teachers work with the 6th grade teachers.

 

  1. Current Enrollment:

Current enrollment is the same at 107.

 

  1. Other:
  • Thanks to the Friends of SES who ran the recent Book Fair and for their part in the Cowabunga fundraiser.
  • There is no school on Veteran’s Day.
  • The Rain Garden has been installed to the right of the school entrance.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES are working on setting up a meeting and planning for Teacher Appreciation Week.

 

  1. NEW BUSINESS:
  2. SBAC Results:

Dr. Baran presented SBAC Scores tracking students for the past 5 years.

 

  1. EASTCONN Board of Directors:

Anne Stearns was asked to write a description of her role on the EASTCONN Board of Directors.  EASTCONN meets the 4th Tuesday of the month at 5:30pm with no meetings held in the summer.

 

  1. OLD BUSINESS:
  2. Board of Education Social:

A Board Social will be held on December 3rd at 6pm in the cafeteria before the regular Board meeting with refreshments.  Cassidy Martin encourages teachers to attend.

 

  1. Recording Device Feedback:

The recordings of the Board meetings are working well.

 

  1. School Climate Survey: No Update

 

  1. 2019-2020 Board Goals (Action Anticipated):

The Board was presented with Board Goals with a focus on Communication & Visibility, Culture & Climate, Finances and Policies with student achievement as the driving force.  The Board will develop a Communication Plan.

#4-19/20 Motion to set 2019-20 Board Goal to Focus on Communication and Visibility and create a Communication Plan, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. Citizen’s Advisory Committee:

The Committee will concentrate on climate between parents, students, school and community to make the school more welcoming.  There will be no more than 7 members.  Anyone interested in joining the Committee should email Brynn Lipstreu with contact information by December 18th.  The Citizen’s Advisory Committee will become a standing agenda item.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The Climate Committee met with Nick Caruso from CABE and will send him five thoughts on what they can do next.  Dr. Baran sets up meeting dates but does not attend.  Anne Stearns suggested the Superintendent and Principal each establish a personal goal for the Committee.

 

  1. Transportation Committee: No Report

 

  1. Tri-town BOE Meeting Update:

Brynn Lipstreu will contact the other Board Chairs after the December meetings.

 

  1. CABE/EASTCONN:

The Board was presented with Workforce Task Report.

 

  1. Readiness Council Report:

Discussion is being renewed with Hampton to join the Readiness Council.

 

  1. Policies Committee:

The Committee worked on five policies related to legislation passed in 2019.  The next meeting is scheduled for October 18th.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting will be held in December.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Celine Sullivan reported that she was contacted by the bus company regarding her children not riding the bus.  Propane usage may be lower due to the bus not going down her street anymore.  She also asked about the SBAC scores for Science and the selection of Citizen’s Advisory Committee members.  Dr. Baran will present a breakdown of the SBAC Science scores for the next meeting.  Sherry Smardon reported the Advisory Committee is a Committee of the Board.  Rod Perry suggested having alternates for the Committee.

 

Dr. Baran responded to Cassidy Martin’s concerns regarding participation in Vertical Teaming training.  The Scotland Administrators and staff attended several meetings previously and declined to continue due to the lack of direction and disagreement with how the meetings were conducted.  Cassidy Martin asked Dr. Baran to attend the training as the group has started up again with a new direction.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Anne Stearns will make cookies for the Board Social.
  • Brynn Lipstreu will draft and post a fun Agenda for the Board Social, make a flyer for the Citizen’s Advisory Committee and send a draft of the Board Goals to Dr. Baran.
  • Baran will update propane usage with mileage and draft electricity report.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Finalize Board Goals
  • Election of Officers
  • Committee Assignments
  • BOE Communication Plan
  • SBAC Science Results
  • Policies

 

  1. ADJOURNMENT:

#5-19/20 Motion to adjourn (8:51 PM) was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

November 5, 2019

Chairperson Brynn Lipstreu called the meeting to order at 6:31 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Principal Dr. Catherine Pinsonneault. 

 

The Board recited Pledge of Allegiance.

 

  1. OPEN DISCUSSION ABOUT THE CITIZEN’S ADVISORY COMMITTEE:

Brynn Lipstreu read Policy 1220, Citizen’s Advisory Committees.

  • Steve Kurcinik suggested involving the Climate Committee with the Citizens’ Advisory Committee.
  • Rod Perry suggested the Advisory Committee should work independently as the Climate Committee is making progress as is. He suggested the Advisory Committee make recommendations from the parents’ point of view (good and bad) and present to the Board.
  • Michele Murray commented that parent and community involvement will help build positive relationships and expressed concerns with negativity and being pushed away.
  • Cassidy Martin suggested parents and the community work with the teachers on the Climate Committee.
  • Steve Kurcinik suggested having staff and parents on the Advisory Committee and eventually maybe merging the two groups.
  • Scott Sears commented that the Policy gives the Board the opportunity to create a Committee for a specific issue and dissolve when finished. There is plenty of opportunity for input at the Board meeting with a Communication with Audience at the beginning and end of the meeting and Friends of SES Report.
  • Steve Kurcinik commented that the Climate Committee is working on communication between the staff and administration. The Citizen’s Advisory Committee would work on the role between staff, parents and the community.
  • An audience member commented that the school climate affects the students the most who bring it home to their parents. It would be great for parents to have input on the Climate Committee.

 

  1. ADJOURNMENT:

#1-19/20 Motion to adjourn (6:57 PM) was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

October 1, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Tim Smith.  Unable to attend were Board member Anne Stearns and Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The new Student Council has formed.

–     Thanks to the Lion’s Club for a vision test on all students at Scotland Elementary.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from EASTCONN Director Gary Mala regarding all districts having the right to a seat on the Board of Directors.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE: None

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve special meeting minutes from September 17, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  A check was received from the town to pay off the new Security System.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve Financial Statement dated September 30, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2019-2020 Budget Update: Covered by the Finance Coordinator

 

  1. Solar Panel Update:

The solar panels are producing and doing their job.  There is a downward trend due to shorter days with the sun.  29,000 kw hours were produced in September which is above average use.

  1. Lunch Program Update:

The September average for breakfast was 46 (down from last year of 61) and 80 for lunch (up last year from 73).  The favorite was pizza.

 

  1. Update on After School Grant Program: Waiting to hear

 

  1. Teacher Evaluation (TEVAL) Update:

The process of editing the plan will include pre and post observations and removing SBAC scores.

 

  1. Propane Usage:

Propane usage for the buses from August 28 to September 28 is as follows:  Bus #31 – average 4.698 mpg, Bus #32 – 4.156 mpg and Bus #33 – 4.843 mpg.  The lowest average is impacted by hills on the route.  Dr. Baran will provide a monthly report to the Board.

 

  1. Number of BOE Meeting Recordings:

The Town Clerk who has been serving for 1-1/2 years reported that there have been 3-4 requests to listen to the BOE meeting recordings and no requests to obtain a copy.

 

  1. Other:
  • A good location was found for the Rain Garden with drainage from the gutters.
  • A letter was sent home in backpacks regarding recommendations from the Eastern Highland Health District for things to be careful about with EEE.
  • The Cross Country Meet will be held at Scotland Elementary (listed incorrectly on the back of the calendar at Chaplin Elementary).
  • The Fire Marshall visited the school on September 23rd and will follow up with a written report.
  • The new security cameras are working great. Someone dropped off a box at the school that turned out to be posters from the Fire Marshall.

 

  1. PRINCIPAL REPORT:

Dr. Baran presented the Principal Report for Dr. Pinsonneault who could not attend tonight’s meeting.

  1. Professional Development Opportunities: No Report

 

  1. Current Enrollment: Current enrollment is at 107.

 

  1. Other:

Upcoming events include the following:

  • October 9th – visit from the Scotland Fire Department
  • October 10th – Friends of SES kick off fundraiser
  • October 11th – Professional Development
  • October 14th – No school
  • October 25th – Family Luncheon with a Sock Hop theme

 

  1. FRIENDS OF SES REPORT:

Michelle Murray presented the Friends of SES Report.  Students are decorating bathroom stalls with positive thoughts.  The pillar posts are marked with the school pledge for a positive school year.

 

  1. NEW BUSINESS:
  2. Board of Education Social:

Brynn Lipstreu contacted CABE regarding a BOE Social that can be held with a posted agenda.  The BOE Social will be held on December 3rd at 6:00pm before the regular Board meeting.

 

  1. Set Tuition Rate:

The Out-of-District Tuition Rate is reviewed annually according to Policy #5118 and was set at $7,400 last year.  Board consensus is to keep the rate the same.

#3-19/20 Motion to set the Tuition Rate for the 2019-2020 school year at $7,400 for out-of-district students, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. OLD BUSINESS:
  2. Recording Device Feedback:

Deb Wright listens to the recordings for the BOE meetings.  They are clearer with little or no static.  The voices are sometimes dim so anyone speaking at the meeting is requested to use a microphone.

 

  1. School Climate Survey:

The new School Climate Committee is reviewing the survey report and hand written notes.

 

  1. Board Goals:

Brynn Lipstreu presented draft of Board goals for Communication & Visibility, Culture & Climate, Fiscal Responsibility, Policies, and Student Achievement.  Scott Sears would like to see Board representation as a liaison for the School Climate Committee.  Sherry Smardon suggested one Board member attend the School Climate Committee meeting on a rotating basis to discuss the Board’s role.  Steve Kurcinik suggested asking the Committee for detailed feedback.  The Board Goals draft will be emailed to Dr. Baran.  Any edits or feedback should be directed to Dr. Barn and will be discussed at the next meeting.

 

  1. Citizen’s Advisory Committee:

An informational meeting will be held on November 5th at 6:30 PM for anyone interested in joining the Citizen’s Advisory Committee.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

Rod Perry recommended the Climate Committee generate minutes for their meetings and include goals and a timeline to track their progress.  Steve Kurcinik suggested Nick Caruso from CABE meet with the School Climate Committee.

 

  1. Transportation Committee: No Report

 

  1. Tri-town BOE Meeting Update:

Brynn Lipstreu contacted the Board Chairs from Chaplin, Hampton and Scotland regarding a Tri-town BOE meeting.  Two of the three chairs are receptive to a meeting.  A meeting will be held after the November elections and legislative meeting by Representative Doug Dubitsky to discuss programs and shared services.

 

  1. CABE/EASTCONN: No Report
  2. Readiness Council Report: The Readiness Council discussed their budget and Hampton’s application.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee: No Report

 

  1. Technology Committee: A meeting will be held in late November/early December.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Michele Murray asked about the following:  new date for Citizen’s Advisory Committee, looking at tuition rate in relation to raised taxes, who determines after school activities, Playup program for 6th graders, Friends of SES representation on the School Climate Committee, when School Climate survey results will be available to parents, are there established dates for the School Climate Committee.

 

Brynn Lipstreu reported the following:  the new date for the Citizen’s Advisory Committee is November 5th at 6:30pm (October meeting was cancelled due to lack of an agenda).

 

Dr. Baran reported the following:  some afterschool activities are in the budget (9 other activities including the Garden Club and Drama Club are in proposed grant), the Playup program is waiting to hear from RD11, representation on the School Climate Committee is in the Committee’s hands, the survey results have been shared with the Board and will be shared with the staff at their next meeting, the School Climate Committee meets every 2-3 weeks with no set date.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Brynn Lipstreu will do the special meeting agendas (Citizen’s Advisory Committee and BOE Social) for the November and December meetings.
  • Brynn Lipstreu will email draft of BOE goals to Dr. Baran. Any edits or feedback should be directed to Dr. Baran for revision.

 

  1. NEXT MEETING AGENDA ITEMS:
  • EASTCON Board of Directors
  • Recording Device Feedback
  • SBAC Results
  • Board Goals (Action Anticipated)
  • Citizen’s Advisory Committee
  • Monthly Propane Usage

Cassidy Martin suggested the Board look at the Stop the Bleed Initiative.  Dr. Baran reported that the initiative is already in place by the school nurse along with training.

 

  1. ADJOURNMENT:

#4-19/20 Motion to adjourn (8:11 PM) was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

September 17, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Cassidy Martin.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Opening Day was successful and went very smoothly.

–     Open House held last Thursday was well attended.

 

  1. WRITTEN COMMUNICATIONS:

–     A letter sent to the Board of Selectmen requesting a transfer of funds from the Non-Lapsing Account for the new Security System was approved and payment is being finalized.

–     The EASTCONN services catalog was presented to the Board for anyone interested.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. APPROVAL OF MINUTES:

      #1-19/20 Motion to approve the meeting minutes of August 19, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Financial Reports were reviewed.  FY 2018-19 was slightly revised due to credit card charges.  State reports have been completed and submitted to the state.  Fuel for Pupil Transportation has been reimbursed.

 

  1. Approval of Financial Statement:

#2-19/20 Motion to approve FY 2018-19 Financial Statement dated August 29, 2019, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

#3-19/20 Motion to approve FY 2019-20 Financial Statement dated September 11, 2019, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

 

  1. SUPERINTENDENT REPORT:
  2. 2019-20 Budget Update: Covered by the Finance Coordinator

 

  1. Solar Panel Update:

The Solar Panels are working well.  The cost to Green Skies is .05 per kw with the amount paid each month for the last four months ranging from $1,466 to $2,084.  There is an electricity credit of 60,320 kw that is carried forward for future use when needed (approximately 16,000 kw is used per month).  The loan will be paid off after two more payments.

 

  1. Teacher Evaluation (TEVAL) Update:

According to the Teacher Evaluation Plan, the Superintendent is the liaison for the Board of Education.  Revisions were made to certified classroom teachers and specialists regarding observations.

 

  1. Update on after school grant program:

The After School Grant was submitted and expected to be awarded the end of September.  Special thanks to Deb Wright for her work on this grant.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

Current enrollment is at 107.

 

  1. Professional Development Opportunities:

A new School Readiness requirement has increased professional development from 12 to 15 hours.  Three paraprofessionals will attend free workshops at EASTCONN on mathematical development.  Principal Pinsonneault will attend workshop on CT Dots.

 

  1. Other:

The Fall Family Luncheon will tentatively be held on October 25th with a Sock Hop theme.

 

  1. FRIENDS OF SES REPORT:

The Friends of SES had a table at Open House and collected names for interest in joining with many from PreK and Kindergarten.

 

  1. NEW BUSINESS:
  2. Staff Resignation and New Hires:

A letter of resignation (presented at the last meeting) was received from School Psychologist Jennifer Ridolfo.

#4-19/20 Motion to accept with regret resignation from Jennifer Ridolfo, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

Chelsea Hebert was hired as School Counselor.  Bailey Partridge was hired for Art and will work one day at Scotland Elementary and 4 days at Sterling.  Mrs. Johnson will do one Art class a week.

 

  1. OLD BUSINESS:
  2. Recording Device Feedback:

The audio is much clearer and sharper.  The current website does not support a voice recording of the meeting and is being researched.  Brynn Lipstreu suggested using a link to Google Drive and asked how many people go to Town Hall to listen to the recording.  Dr. Baran will check with the Town Hall.

 

  1. Citizen’s Advisory Committee:

A notice went to the Town Hall regarding informational meeting on October 1st at 6:30pm for anyone interested in joining the Citizen’s Advisory Committee.

 

  1. School Climate Survey:

Dr. Baran presented analysis of the survey that was also presented to the staff.  Results were put into the following 5 categories chosen by Dr. Baran:  Instruction, Communication, Environment, Welcoming and Report Cards.  The results were ranked highest (Strongly Agree/Agree) to lowest.  Sherry Smardon suggested a PowerSchool and Common Core Tutorial to help parents understand.  Dr. Baran reported that curriculums will be posted on the website.  Brynn Lipstreu suggested a link from the curriculum to Common Core.

 

  1. Board Goals:

Discussion was held regarding Board Goals that will focus on the following:  fiscal planning, budget planning, visibility to parents and staff, Board of Education social (Brynn Lipstreu will check with CABE on what is allowed), active role in climate, focus on non-conflicting calendar and Board representation on the Climate Committee.  The ideas will be developed into goals and discussed at the next meeting.

 

  1. Second Reading of Policy 1330-Cummunity Use of School Facilities & Policy 9325-Meeting Conduct:

Dr. Baran presented Policy #9325-Meeting Conduct and Policy #1330-Community Use of School Facilities with recommended revisions.

#5-19/20 Motion to approve Policy #9325-Meeting Conduct with presented revisions, was made by Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

#6-19-20 Motion to approve Policy #1330-Community Use of School Facilities with noted changes, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. CABE/EASTCONN Liaison:

Anne Stearns is the EASTCONN liaison until the November elections.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

A meeting will be held to review the survey analysis presented to the Board.

 

  1. Transportation Committee:

Sherry Smardon asked for a quarterly report on propane use.

 

  1. Tri-town BOE Meeting Update:

Brynn Lipstreu will reach out to the Chaplin and Hampton Boards of Education to establish a meeting.

 

  1. CABE/EASTCONN:

Anne Stearns presented information from the Yale Center for Emotional Intelligence regarding presenting information to students that is age appropriate.

 

  1. Readiness Council Report:

The first meeting of the school year will be held on Tuesday, September 24th at Scotland Elementary.

 

  1. Policies Committee:

The Committee will meet before the November meeting.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting will be held in November or December.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Brynn Lipstreu will email ideas for Board goals to Dr. Baran.
  • Baran will send out reminder notice for the October meeting.
  • Brynn Lipstreu will check with CABE regarding Board of Education socials.
  • Baran will check with the Town Hall regarding number of people requesting to listen to recordings of Board meetings.
  • Baran will check with Savino Transportation regarding propane usage.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Goals
  • Set Tuition

 

  1. ADJOURNMENT:

#7-19/20 Motion to adjourn (8:19 PM) was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Special Meeting Minutes

August 13, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

Work is being done to get the school ready for opening day.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from CABE thanking the Board for continuing their CABE membership.

 

A letter of resignation was received from School Psychologist, Jennifer Ridolfo.

The Administration hopes to fill the position soon.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Wendy Sears presented information on a Rain Garden through the Sustainable CT Team with grant funds available to cover the cost of everything except labor (there are volunteers willing to install).  An area cleaned out by the Friends of SES with plenty of water run-off from the roof can be used to install the Rain Garden.  A small bowl would be installed to catch the water and keep it from washing away.  The project is a great teaching point for kids and encourages community involvement.

 

Wendy Sears also commented about the following:  concerns with wording in Bylaws/Minutes of Meetings with regards to first bullet in recording meetings (Tom Henick from FOI suggests removing), concerns with budget formats (BOE format is different from the town making it difficult to compare), how to request financial documents, why there is a large increase with Tuition Public In-State, and suggests surveying parents regarding the reasons they send their children out-of-district (is it due to need for more technology or academics, is there something lacking, is it due to lack of confidence).

 

Dr. Baran will review information regarding recording meetings and work on changing the budget format (there was a change from QuickBooks to AccuFund).  He also reported that the Tuition Public is for STEM students currently budgeted for 8 students.  There is also a separate line item for Special Ed costs for STEM students.  Financial Reports should be requested from the Superintendent.  The suggestion to survey parents who send their children out-of-district was well received by the Board and Administration and will be added to the agenda for discussion at the next meeting.

 

Gracie Martin suggested sharing services that were provided by Mrs. Ridolfo with Parish Hill.  Dr. Baran and Dr. Pinsonneault reported that it is difficult to share services for a ½ day.

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the July 9, 2019 regular meeting minutes, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The audit for FY 18-19 will be finalized in a few weeks.  The amount projected to return to the Town is approximately $74,000 (previously reported approximately $92,000 was reduced by purchase of new Security System).

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve Financial Statement dated August 7, 2019, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

#3-18/19 Motion to approve Financial Statement dated August 8, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2018-19 Budget Update: Covered already

 

  1. 2019-20 Budget Update:

Bus fuel is over budget due to paying for all the fuel out of the SES budget (the gas company was looking for payment).  Obtaining payment for the town’s portion to Parish Hill will be discussed with the First Selectman.  Sherry Smardon would like to make sure the Board has access to all reports.

 

  1. Solar Panel Update:

The Solar Panels are doing their work.  The light in the parking light that stays on all night is billed separately from Eversource at a cost of $65 month.  The loan to Eversource in the amount of $1,761.47 will be completed in October.  Fees to remain with the Eversource system were $64.63 for April, $64.60 for May and $64.67 for June.  Payment to Green Skies was $1,466 for April, $1,719 for May and $1888.45 for June.

 

  1. Other:

The propane station is up and running at Savino’s with the first delivery received.  The buses are also there.

 

  1. PRINCIPAL REPORT:
  2. Current Enrollment:

Enrollment is up from the end of June 2019 (102) to 108 students.

 

  1. Other: None

 

  1. FRIENDS OF SES REPORT:

The Friends of SES cleaned out corner garden and weeded out front.  They are also preparing for their first meeting.

 

  1. NEW BUSINESS:
  2. School Climate Survey:

Brynn Lipstreu asked about the next step to address the survey and how many families the survey was sent to.  The Climate Committee will meet to review the results.  Dr. Baran will check on the number of families surveyed (31 responses received) and suggested using the multiple choice questions to frame the school goals.  Anne Stearns believes that the results from surveys received showed that parents are happy with mostly positive comments received.

 

  1. Board Goals:

Discussion was held regarding Board Goals with the following suggestions:  better communication and transparency; staying active and keeping up with the climate of the school; encourage bringing back Library time, technology, clubs and sports; work on bringing staff together for students and parents; visibility – making an effort to attend all events such as Parent/Teacher Conferences, Concerts and Open House (scheduled this year for September 10th).

The Board was asked to consider wording for Board Goals for discussion at the next meeting.

 

  1. Charge of the Citizen’s Advisory Committee:

Discussion was held regarding members of the Citizen’s Advisory Committee that should include three Board members.  A special meeting will be held on October 1st at 6:30pm for anyone interested in being on the Committee.  A flyer on the meeting will be attached to the letter that is sent out on the first day of school and posted on the website.  The Committee can help build community relationships and coordinate with SES for different events such as the Garden Club, update from teachers on different topics, and recognize student awards at a Board of Selectmen meeting.

 

  1. Recording Device for Meetings:

Board members and the audience are asked to use a microphone when speaking to better hear tape recordings when played back.  The recordings will be downloaded on Google Drive.

 

  1. Policy 9325 Meeting Conduct:

The Board was presented with Policy 9325 Meeting Conduct that was changed due to a change in the law.  The Board was asked to email any feedback to Dr. Baran.

 

  1. OLD BUSINESS:
  2. Policy 1330 – Community Use of School Facilities:

The Board was presented with Policy 1330 Community Use of School Facilities that incorporates pass cards and codes.  The Board was asked to email any feedback to Dr. Baran.

 

  1. CABE/EASTCONN Liaison:

Anne Stearns is the EASTCONN liaison through November.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee: Covered already

 

  1. Transportation Committee: No Report

 

  1. Tri-town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN:

Anne Stearns presented information on EASTCONN services.  Members are lost due to EASTCONN paying the least amount in the state.  The new Director works on ways to save money to get things done and encourages Boards to be more open minded to what EASTCONN has to offer.  Dr. Baran was asked to share information he receives from EASTCONN.

 

  1. Readiness Council Report: No Meeting

 

  1. Policies Committee:

The Committee will meet before the September meeting to work on policy for Recording Meetings.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

A meeting will be held in the fall.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Gracie Martin suggested doing a Grade Report (with a different grade each month similar to Parish Hill’s Student Report) to encourage more parents and teachers to attend the meetings.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Board to review two policies and send any feedback to Dr. Baran by August 23rd.
  • Board to draft charges for Citizen’s Advisory Committee.
  • Board to draft wording for Board Goals.
  • Brynn Lipstreu to send flyer for meeting regarding potential members for the Citizen’s Advisory Committee to Dr. Pinsonneault.
  • Baran to work on budget format for ease of comparison.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Jennifer Ridolfo Resignation
  • Rain Garden
  • Survey Out-of-District Parents
  • 2nd Reading for Policy #9325 and Policy #1330
  • Recording Device Feedback
  • Citizen’s Advisory Committee
  • Board Goals

 

  1. ADJOURNMENT:

#4-18/19 Motion to adjourn (8:37 PM) was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      August 6, 2019, 5:30 p.m.

       Superintendent’s Office

  1. Call to Order

The meeting was called to order at 5:30 p.m.

  1. In attendance were: Mr. Perry, Mr. Kurcinik, Dr. Baran
  2. Policy 1330 Community Use of School Facilities

Dr. Baran handed both committee members a copy of a proposed policy revision for policy 1330, Community use of school facilities. After the committee members read the proposed policy a discussion was held. Mr. Perry requested that wording be added which indicated that the person assigned the pass key and code to the alarm must be present when the facility was being used.

  1. Policy 9325 Meeting Conduct

Dr. Baran handed out the existing Scotland version of the policy, CABE proposed policy, the CABE rationale for the policy and the new Scotland version of the policy taken directly from the CABE proposal. Dr. Baran indicated that he chose to incorporate the CABE alternate language “inappropriate or disrespectful” in bullet #2.

  1. Discuss future agenda items.

There was no discussion of future agenda items.

  1. Set next meeting date

The next meeting date will be set at the August 13th Board of Education meeting.

  1. Adjourn

The meeting was adjourned at 6:00 p.m.

 

 

 


 

Scotland Board of Education

            Policy Committee

           Meeting Minutes

May 29, 2019, 5:30 p.m. p.m.

       Superintendent’s Office

Call to Order

The meeting was called to order at 5:30 p.m.

 

  1. Attendance: Mr. Kurcinik, Mr. Perry, Dr. Baran, Mr. Martin, Mrs. Murray, Mrs. Sears
  2. Policy 1330 Community Use of School Facilities
  • Kurcinik made the following comments:
  • He commented on the damage done to the gym facility in the past
  • We need to get the cost for setting up the security system to isolate the gymnasium
  • If a custodian is not present someone from the school will have to do an inspection early on Monday
  • It should always be school first, Town second and community third
  • The Recreation department is a part of the town
  • He wants the gym facility maintained for years to come
  • He felt strongly that it needs to be determined a specific person who will have the pass card and code to the system
  • Someone at the school will have to maintain a record of who has the pass cards and code to the system – this list would have to be included in the all hazards security plan
  • Perry made the following comments:
  • We would be able to provide greater access to the gymnasium on Saturdays
  • Weekdays does not appear to be a problem
  • He wanted to know if the pass card can be programed only for specific days requested by the group (as opposed to general access)
  • Baran brought up the point that the gymnasium can be divided for multiple group use
  • Perry felt that the pass card and code needed to be assigned to a specific person
  • Baran mentioned that Greg Gaudreau, head custodian, felt a schedule could be worked out with the custodial staff for Saturday coverage
  • Martin made the following comments:
  • He took exception to Mr. Kurcinik’s comment regarding BOE control of the facility – Mr. Martin stated that access to the building was voted on by the town
  • He commented on access to PHHS
  • He felt that having to call be 2 p.m. was not reasonable
  • The Recreation department should have access to the gymnasium
  • He does not feel that a custodian has to be present
  • He felt the question as to how many people have a pass card and code to the system is negotiable.
  • Sears:
  • Wanted to be sure about an alarm going off if people left the gymnasium area / she suggested the use of signs
  • Martin does not see the need to have a custodian on duty

 

A discussion was held regarding who should have access to the facility.

 

  • Martin discussed the types of activities to be conducted in the gymnasium. He also asked the question “Whose policy was it not to allow Friday use of the gymnasium?”
  • Kurcinik asked if people were now talking about use of the facility beyond the gymnasium.
  • Sears described activities Friends of SES were able to use the facility for in the past.
  • Kurcinik asked what other areas of the building people were talking about.
  • Murray elaborated on her concerns:
  • Commented about the quality of the school’s gymnasium
  • She is sick and tired of hearing that Scotland does not play nice
  • She also elaborated on her concerns/desires for use of the building
  • Sears added to Mrs. Murray’s desires for use of the school facility

The question was asked “Can the cafeteria be zoned off?”

 

  • Sears asked to clarify Superintendent’s discretions aspect.
  • Perry gave example of hitting golf balls in the gymnasium
  • Sears asked if the Superintendent’s decision can be appealed to the BOE.
  • Murray stated that she has never seen the building use application before.

 

  1. The next policy committee meeting will be on July 23, 2019 at 5:30 p.m. in the superintendent’s office.
  2. The meeting was adjourned at 7:10 m.

 

 

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

July 9, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin (7:50), Scott Sears and Rod Perry.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Tim Smith.  Unable to attend was Board member Anne Stearns and Principal Dr. Catherine Pinsonneault.

 

Chairperson Brynn Lipstreu read Policy #9326 Minutes of Meetings regarding photographs, broadcasting and recording of meetings.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

The 6th grade celebration was very well conducted.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Chairperson Brynn Lipstreu read Policy #9325 Meeting Conduct regarding speaking to the

Board.

 

Wendy Sears asked for a copy of Policy #9326 and asked the Board to listen to the taped recording of the meeting that is unintelligible.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the minutes of June 4, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The year-end budget projection is $94,000 under budget with some invoices still outstanding.  The new Security System is included.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the Financial Statement dated July 3, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

The solar panels are working well with 11,800 Kw produced.  July is one of the lowest use months.

 

  1. Other:

Allison Belliveau was hired as the new Finance Assistant/Secretary and is very familiar with school systems.  Rose Dwyer assisted in helping with the transition.

 

The new Security System is just about complete and will be up and running soon after training is done.

 

  1. NEW BUSINESS:
  2. Board of Education Member Roles and Responsibilities Workshop:

Nick Caruso from CABE and Attorney Mark Sommaruga (author of a book on Freedom of Information) presented information on Board of Education Member Roles and Responsibilities.  Board Policies and ByLaws are available on the website.  The Superintendent is like the CEO and the Board is like the Board of Directors.  The Board Chair is the spokesperson for the Board.

Board members:

  • Don’t micromanage, ask questions without questioning
  • Handle negotiations and complaints as a Board, not individually
  • Be cautious discussing employees as it could have negative impact if there was a hearing
  • Board members are held harmless unless acting maliciously
  • Use business email for Board business, not personal email
  • Be cautious with emails which are public record, it is a crime if emails are deleted
  • Executive Session is a closed meeting to protect privacy and should not be discussed outside the session unless subpoenaed to speak under oath
  • Be cautious with Social Media (such as Facebook) with information reported very quickly, it is a good way to promote the good work of the Board and there should be a policy in place

Nick Caruso presented an article he wrote about the Credibility of Leadership that impacts teaching students.

 

  1. Policy 1220 – Citizens Advisory Committees:

The Board was presented with a copy of Policy #1220 and asked to define purposes of the Committee for the next meeting.

 

  1. School Climate Survey:

Dr. Baran presented the School Climate Survey results from 31 responses.  The Board was asked to review the results and comments for discussion at the next meeting.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears asked about the following:  when will the Climate Survey results be available for parents and the community, why does Dr. Baran present report from the Climate Committee when he is not intended to be a member and what is the process for an FOI request.  Michele Murray also asked about obtaining survey results with her 6th grader moving onto Parish Hill Middle School.  Brynn Lipstreu reported that the survey results will be available in the fall and will be posted on the website.  Dr. Baran reported that he reports on the timeline for the Climate Committee and FOI requests should be submitted to the Superintendent.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

The Board will review the School Climate Survey results.

 

  1. NEXT MEETING AGENDA ITEMS:
  • School Climate Survey
  • Board Goals
  • Charge of the Citizen’s Advisory Committee
  • Recording Device for Meetings

 

  1. EXECUTIVE SESSION:
  2. Discussion and Possible Action Regarding SEA Complaint Concerning BOE Member Conduct:

#3-18/19 Motion to enter into Executive Session (8:11 PM) for the purpose of discussing SEA Complaint Concerning BOE Member Conduct and invite Superintendent Dr. Baran and Attorney Mark Sommaruga to attend, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

Sherry Smardon left the meeting at 8:29 PM.

The Board came out of Executive Session at 8:45 PM.

 

#4-18/19 Motion to authorize Chairperson Brynn Lipstreu and Superintendent Dr. Baran to respond in writing to the Scotland Education Association regarding their complaint letter dated June 7, 2019, was made by Scott Sears, seconded by Cassidy Martin and carried unanimously.

 

  1. ADJOURNMENT:

#5-18/19 Motion to adjourn (8:47 PM) was made by Scott Sears, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


 

Scotland Board of Education

Technology Committee

Meeting  Minutes

May 30, 2019, 6:00 p.m.

Superintendent’s Office

 

  1. Call to Order

The meeting was called to order at 6:00 p.m. Present were: Mr. Perry, Mr. Kurcinic, Mr. Lary, and Dr. Baran

2 Review inventory of technology hardware and software.

Mr. Lary gave an update regarding the hardware and software inventories of technology at the SES. Of concern are the computers in the computer lab and in the library. The primary concern in this regard are the age of the computers and the ability to upgrade them for use with windows 10. A second area of concern is the chrome book inventory and the planned obsolesence of some of the older chromebook machines. The discussion in both areas also focused on the numbers of both machines needed in the future.

  1. Discussion of future technology needs and concerns.

The discussion focused on the two areas mentioned in number 2 above. The computers in the computer lab, chrome books and the numbers required for both areas.

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

June 4, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

  1. REVIEW OF ROSE KHOURIE SCHOLARSHIP APPLICATIONS:

      The Board received one application from Kelsey Zator for the Rose Khourie Scholarship.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Chorus received Gold Status from the Music in the Park that was very well done.

–     Thanks to the Friends of SES for their donation to each student for the book sale and donation for the School Reading Challenge.

 

  1. WRITTEN COMMUNICATIONS:

A memorial donation was sent to a Scholarship for Jean Bach who passed away recently.

           

  1. COMMUNICATION WITH THE AUDIENCE:

      Michelle Murray expressed concerns with the timeline for 6th grade students to participate in the Play-Up Program at Parish Hill and hopes that the new revisions will help moving forward.  Dr. Pinsonneault reported that the participation letter was given to 6th grade students the day it was received from Parish Hill.  Mrs. Murray also expressed concerns with the shuffling around of teachers and asked if there was a policy in place.  Dr. Baran reported that according to the Teacher’s Contract, the administration can make involuntary transfers of teachers.  A copy of the contract will be mailed to Mrs. Murray.

 

Lori Holmes expressed concerns with the shuffling of teachers and the adjustment for the students.  Brynn Lipstreu suggested meeting with the administration to address the concerns.

 

Mrs. LaBelle expressed concerns with the records for staff complaints.

 

Union Rep Steve Osga stated there shouldn’t be discussion of a teacher when they are not present.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #13D, Citizen Advisory Council, was made by Cassidy Martin, seconded by Steve Kurcinik and carried unanimously.

 

      #2-18/19 Motion to add to agenda as Item #14C, FY 2018-19 School Calendar, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. APPROVAL OF MINUTES:

      #3-18/19 Motion to approve the regular meeting minutes of May 7, 2019, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

      #4-18/19 Motion to approve the special meeting minutes of May 21, 2019, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

The Board reviewed the Financial Statements.  There is a slight change in the General Fund due to encumbrances with the end-of-year projected surplus the same.

 

  1. Approval of Financial Statement:

#5-18/19 Motion to approve the Financial Statement dated May 30, 2019, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. 2018-2019 Budget Update: Covered already

 

  1. Solar Panel Update:

The Solar Panels are producing electricity with 29,650 kw produced for April.  The majority of the Eversource bill is for the loan payment.

 

  1. Lunch Program Update:

The May average participation for breakfast was 52 and 78 for lunch.  The Chef’s Choices (brown bag surprise) for May were Lasagna Rollups, Fish & Chips and Fried Dough.

 

  1. Rose Khourie Scholarship Choice:

#6-18/19 Motion to award the Rose Khourie Scholarship to Kelsey Zator, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. Resignation of Finance Assistant/Secretary:

A letter of resignation was received from Finance Assistant/Secretary Rose Dwyer with her last day to be Tuesday, June 11th.

#7-18/19 Motion to accept with great regret resignation from Rose Dwyer, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. Afterschool Activities and Possible Grant:

Dr. Baran thanked Mrs. Sears for the grant information on afterschool activities and contacted the State Department of Education.  RFPs will go out by late July with a deadline for submission the end of August.  The grant will be awarded in September with a minimum of $25,000 and a maximum of $200,000.

 

  1. Other:

An application was submitted to Three Way Communications for the new Security Camera System.  Per the First Selectman, a percentage of the cost of the project will be paid from the budget surplus to get the project started with the remainder of the budget surplus returned to the town.  A request will be made for CNR funds for the balance of the bill when the project is complete.

 

The state budget was passed.  Scotland will hold a town meeting on Thursday, June 20th to vote on the budget.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

A meeting was held with the teachers (one left to meet with) to finalize TEVAL goals.

 

  1. Professional Development Opportunities:

The PreK para attended an Autism Conference.  Teacher of the Year Linda Stefon attended a Day of Leadership for Teachers of the Year at Mohegan Sun.  The 3rd grade teacher attended a Native American event as part of the Mohegan Grant.  The grant will also provide the 3rd grade with $1,000 for curriculum items.

 

  1. Current Enrollment:

Current enrollment remains the same as last month at 102.

 

  1. Other:

There are many end-of-year activities.

 

  1. FRIENDS OF SES REPORT:

Michelle Murray and Wendy Sears reported on the Friends of SES.  $5.00 was donated to each student to obtain a book at the buy one get one free book sale.  $473.22 was donated for the School Reading Challenge.  Mrs. Sears and crew were commended for their work on preparing the grounds out front.  Thanks to Beaver Brook who donated half of the cost of the mulch and thanks to Bill D’Appollonio who volunteered to spread the mulch.  The Friends of SES are excited about Graduation for the 6th grade and Kindergarten.

 

  1. NEW BUSINESS:
  2. BOE Meetings Summer Schedule (Action Anticipated):

The Board will meet on July 9th with a light agenda to review survey results and on August 6th.

 

  1. Non-tenure Teacher Recommendation (Action Anticipated):

#8-18/19 Motion to authorize the Superintendent to re-hire the Non-tenured Teachers pending the June 20th vote of the Scotland Town Budget, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.               

 

  1. Authorization for Superintendent to make Budget Transfers to Close Out FY18-19 (Action Anticipated):

#9-18/19 Motion to authorize the Superintendent to make Budget Transfers to Close Out

FY 18-19, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. Citizens’ Advisory Committee:

Policy 1220 refers to Citizens’ Advisory Committees.  Each Committee has a specific purpose.  The Board was asked to define specific purposes for the next meeting.

 

  1. OLD BUSINESS:
  2. Policy 1330 Community use of School Facilities (Action Anticipated):

Policy 1330 was revised and will be presented at the August meeting.  Anne Stearns suggested the policy include that damages are the responsibility of the users of the facility.

#10-18/19 Motion to direct the Policies Committee to edit Policy 1330 to authorize the school to assign electronic entry keys/codes to community members for access to the school regardless of whether a custodian is present, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. CABE/EASTCONN Liaison:

Anne Stearns will remain as EASTCONN liaison until the November elections.

 

  1. FY 2018-19 School Calendar:

Sherry Smardon suggested changing the last day of school to Friday, June 14th since Parish Hill voted to change their last day of school to June 14th at their last meeting.  The change would fall within state guidelines for the required number of school days.

#11-18/19 Motion to adapt the FY 2018-19 School Calendar to make Friday, June 14th the last day for students, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The survey was finalized and sent out to parents.

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN:

Anne Stearns presented information on smart phones (can improve learning but very distractive) in the classroom and promoting civility in schools.

 

  1. Readiness Council Report:

The School Readiness Grant was approved for Scotland and Hampton.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The Committee discussed computers, the Computer Lab and Chromebooks.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Mr. Martin asked for clarification on the gym use form and status of research on alarm for the gym.  Dr. Baran reported the gym use was approved and suggested a meeting to clarify the forms.  The gym can be isolated with an alarm and is still being researched.

 

Wendy Sears asked about the following:  timeline in acceptance of applications for PreK, amount of budget surplus, special meeting for teacher’s wish list, Superintendent Evaluation, Superintendent Goals, does the Board due self-assessment and goals and vision separate from the Superintendent, school climate survey.  Bi-annual surveys should be done according to Public Act #11-232 and approved by the State Department of Education.  The survey should be sent for each student, not one per household to get a fair perspective.  The results should be sent to the State Department of Education for use with anti-bullying legislation.  The Climate Committee should include one parent/guardian with a student in the school (not including staff member) and one community member.

 

Michele Murray asked about the survey and suggested involving the Friends of SES to fill the upcoming vacancy for the Climate Committee.  She also asked about the steps to take regarding complaints.

 

Lori Holmes asked what is done with the information from the survey.

 

Dr. Pinsonneault reported there are 18 spots and 18 filled for PreK with a waiting list for any further applications received.

 

Dr. Baran reported the budget surplus is approximately $100,000 and doesn’t include cost for new Security Alarm System.  All items on the teacher’s wish list (small items) were purchased.  There were no big ticket items from the teachers.

 

Brynn Lipstreu reported that she had discussed Board goals at a Leadership Conference and suggested the Board revisit moving forward.  The Superintendent goals are presented at a Board meeting and will be posted on the website.  The Climate Committee develops the survey and the results are reviewed with the development of an action plan.  The Teacher Evaluation Plan (approved by the state) provides surveys for students, staff and parents.  The first step to addressing a complaint is to contact the administration individually or as a group.  A copy of the complaint policy will be mailed to Mrs. Murray.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • The Board will think about ideas for specific purposes for the Citizens’ Advisory Committees.
  • The Board will work on Board Goals.
  • Brynn Lipstreu will email Complaint Policy to Michelle Murray.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Board Goals
  • Citizens’ Advisory Committee

 

  1. EXECUTIVE SESSION:
  2. Discussion with Regard to Student Bullying Complaint:
  3. Superintendent Evaluation:

#12-18/19 Motion to enter into Executive Session (8:57 PM) for the purpose of discussing Student Bullying Complaint and Superintendent Evaluation and invite the Superintendent, Principal and parents of the student bullying complaint, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

Principal Dr. Pinsonneault declined the invitation to attend Executive Session.

The Board came out of Executive Session at 10:24 PM.

 

  1. ADJOURNMENT:

#13-18/19 Motion to adjourn (10:25 PM) was made Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

May 7, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 6:58 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The drama “Emperor’s New Clothes” presented on April 3rd was well done.

–     A new Spirit Day, “Down on the Farm Day”, was held with Daisy the cow from the Lawrence Farm.

–     Brynn Lipstreu thanked the staff for all they do in honor of Teacher Appreciation Week.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Jean Bach who will be retiring due to medical issues.

 

A letter was received from CABE regarding Professional Development opportunities that are available for the Board.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Wendy Sears asked the Board if funds for after school programs were reinstated and presented the Board with information on grant funds that are available.  Brynn Lipstreu reported that no action was taken on this issue and will be discussed at the June meeting.  Mrs. Sears also asked what services will be offered with the additional day for the Library Media Specialist and expressed concerns with limited time to check out books.  Anne Stearns suggested students go to the Library twice a week, once for Library time and once for Technology time.  In addition, Mrs. Sears shared her daughter’s excitement about a letter written to Mrs. Morelli’s son Jason who is in Afghanistan, about the Bananagram Championship.

           

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #12C, Retirement of Jean Bach (Action Anticipated), was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

           

  1. APPROVAL OF MINUTES:

      #2-18/19 Motion to approve the minutes of April 2, 2019, was made by Sherry Smardon with the following correction:  Item #15 should read – Mr. Martin suggested converting the hot water to electric for savings.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Board reviewed the Financial Statements.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statements dated 5/2/19, was made by Rod Perry, seconded by Anne Stearns and carried unanimously

 

  1. SUPERINTENDENT REPORT:
  2. 2018-2019 Budget Update:

Areas in the budget that are over budget include:  Tuition Public In-State (STEM School), Special Ed Administration (increase of 1 day for Special Ed Director), Special Ed Tuition, Legal Services (negotiations are done), General Audit (new company). Heating Oil, Building/Grounds (will increase due to oil pump project).  The overall budget is projected to be in good shape for the end of the year.

 

  1. Solar Panel Update:

The Solar Panels are working well and producing electricity.  There is a graph available for students to observe the amount of electricity being used.

 

  1. 2018-2019 Calendar Update:

There were no school closings since the last meeting.  The last day of school remains the same (June 17th for students, June 18th for staff).

 

  1. Lunch Program Update:

The April average participation for breakfast was 52 and 77 for lunch (down a little bit with two days for big field trips).  The top choice for lunch was Brunch for Lunch.

 

  1. Other:

The parents of a Scotland student have moved out of town and petitioned to allow their child to remain at Scotland Elementary for the remainder of the school year.  Per the Superintendent, the student will be allowed to remain at Scotland Elementary for the remainder of the school year with transportation provided by the parents.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

The final round of classroom walkthroughs are done.  Goal meetings are set for the certified staff.

 

  1. Professional Development Opportunities:

The staff is very busy with many workshops at EASTCONN including PMT Training.

 

  1. Current Enrollment:

Current enrollment is at 102.

 

  1. Other:

All slots were filled with the PreK screening.

May is a very busy month with the following:

  • Spirit Days
  • Grade 6 Transition Activities
  • May 17th Parish Hill Music Concert
  • Student Council will setup flags for Memorial Day
  • Chorus Competition
  • May 31st Grades 1-3 Field Trip

 

  1. FRIENDS OF SES REPORT: No Update

 

  1. NEW BUSINESS:
  2. Approve purchase of graduation presents (Action Anticipated):

6th grade students will be presented Barnes and Nobles gift cards for Graduation.  The Top 6th grade Math Student will also be honored with a Barnes and Nobles gift card.

#4-18/19 Motion to approve purchase of Barnes and Nobles gift cards for Graduation, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. CABE/EASTCONN LIAISON:

A new EASTCONN liaison needs to be selected in May.  Anne Stearns is willing to remain as liaison until October.  Sherry Smardon recommended Anne Stearns remain as EASTCONN liaison with the potential for new Board members in November.

 

  1. Retirement of Jean Bach (Action Anticipated):

#5-18/19 Motion to accept retirement of Jean Bach with well wishes in her future, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS:
  2. Policy 1330 Community use of School Facilities (Action Anticipated):

Tabled until the June meeting.

 

  1. Discuss Return of Funds to Town:

All approved materials for teachers were purchased with most items received.  The Superintendent and Principal are working on Wish List.  Sherry Smardon requested a special meeting be held later this month to discuss the Wish List.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The Climate Committee is meeting on a regular basis and working on a parent survey.

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN: No Report

 

  1. Readiness Council Report:

The Council did not meet.  Hampton did not get their grant application in on time.  A special meeting will be held on Wednesday, May 8th at 6pm.

 

  1. Policies Committee:

A meeting will be held the end of the month.

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held on May 30th at 6pm.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Wendy Sears asked about the staffing for PreK.  Dr. Pinsonneault reported there is one teacher and three paraprofessionals.  Mrs. Sears also read letter about the PreK program that was presented to the Board in August that didn’t accurately represent the tenor of her letter in the September minutes.  Mrs. Sears asked the Board to reinstate the two teacher model for PreK.  In addition, Mrs. Sears asked the Board to make the Facilities Use Form more accessible, make easier access for parents for after school meetings by leaving the door unlocked, expressed concerns with the lack of surveys that are required bi-annually by the state, suggested including parents on the School Climate Committee to address the atmosphere that has changed over the past few years and suggested creating a Citizen Advisory Council (neutral party to address school climate).  The Citizen Advisory Council will be discussed at the June meeting.

 

NEXT STEP HOMEWORK ASSIGNMENTS:

  • Baran and Dr. Pinsonneault will develop Wish List and setup special meeting to review.
  • Baran will send copy of Facilities Use Form to the Friends of SES.

 

  1. NEXT MEETING AGENDA ITEMS:
  • Citizen Advisory Council (Action Anticipated)
  • Policy 1330 Community Use of School Facilities (Action Anticipated)
  • After School Programs

 

  1. EXECUTIVE SESSION ANTICIPATED:
  2. Discussion with Regard to Student Bullying Complaint:
  3. Climate Committee:
  4. Superintendent Evaluation:

#6-18/19 Motion to enter into Executive Session (8:12 PM) for the purpose of discussing Student Bullying Complaint, Climate Committee, and Superintendent Evaluation and invite the Superintendent, Principal, Mrs. Ridolfo and parents of students bullying complaint to attend, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

The Board came out of Executive Session at 10:30 PM.

#7-18/19 Motion to leave the bullying report in the student’s file and to direct the Administration to review practices related to bullying, was made by Scott Sears, seconded by Sherry Smardon and carried unanimously.

 

  1. ADJOURNMENT:

#8-18/19 Motion to adjourn (10:31 PM) was made Scott Sears, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

                       

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

April 2, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran and Finance Coordinator Tim Smith.  Unable to attend was Principal Dr. Catherine Pinsonneault.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

Dr. Baran presented celebrations from Dr. Pinsonneault who could not attend tonight’s meeting.

  • Congratulations to 6th grader Ella Ausburger, the 2019 Scotland Elementary Bananagram Champion and runner up 4th grader Abby Sears.
  • Congratulations to Windham County State Fire Prevention poster winners 4th grader Taylor Lawrence and 5th grader Taylor Kohanski.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from Scotland Town Clerk Christine Bright regarding request for number of births in Scotland which couldn’t be provided due to confidentiality laws.

 

A letter was received from Recreation Commission Chair Peter Martin regarding evening use of the gym for recreation for Scotland residents.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda Executive Session to discuss School Climate as Item #18B, was made by Scott Sears, seconded by Anne Stearns and carried unanimously.

 

#2-18/19 Motion to move Item #9A to Item #13D, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #3-18/19 Motion to approve the meeting minutes of March 5, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried with one abstention by Sherry Smardon.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

            The Board reviewed the Financial Statements.

 

  1. Approval of Financial Statement:

#4-18/19 Motion to approve the Financial Statements dated March 28, 2019, was made by Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. FY 19-20 Budget: Moved to Item #13D.

 

  1. 2018-2019 Budget Update:

Legal Services are over budget due to negotiations (contracts are being finalized).  Other items that are over budget are Regular Education Tuition, Special Education, Building/Grounds/Maintenance (due to replacing oil pump module, replacing back up batteries for fire system, fire suppression inspection in kitchen, replacing generator battery and fuel oil).  Overages will be offset by other areas in the budget that are under budget.

 

  1. Solar Panel Update:

Dr. Baran is following and tracking kilowatt use.  January was about 27% and February was about 47%.  Months that are expected to produce the most savings are May through September.  The Solar Panel Learning Station will be brought to the school after a final inspection.

 

  1. Fire Inspection Report Update:

A letter was sent to the Fire Marshall regarding completion of all listed corrections.  A final inspection was held on April 1st with the Fire Marshall pleased about a job well done, especially in the Technology Room.

 

  1. 2018-2019 Calendar Update:

To date, the school was closed three days due to a power outage and two snow days.  The last day for students is Monday, June 17th and Tuesday, June 18th for staff.  Brynn Lipstreu suggested moving back the last day of school.  The issue will be discussed at the next meeting.

 

  1. Lunch Program Update:

The March average participation for breakfast was 50 (down slightly) and 80 for lunch (up slightly).  The top choice for lunch was Brunch for Lunch.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:

Dr. Baran presented the Principal Report.

  1. Teacher Evaluation (TEVAL) Update:
  • The final round of classroom walkthroughs is wrapping up.
  • Final goal meetings will be held in May.

 

  1. Professional Development Opportunities:

Professional Development included the following:

  • Stefon and Dr. Pinsonneault attended Teacher of the Year Day at the Mark Twain House.
  • The Nurse attended emergency training for bleed out conditions.

 

  1. Current Enrollment:

Current enrollment is at 102 and expected to go down to 101.

 

  1. Other:

The Drama presentation “Emperor’s New Clothes” will be held on April 3rd at 6pm.

 

  1. FRIENDS OF SES REPORT:

Michelle Murray presented Friends of SES Report.  Family Game Night will be held on Friday, April 5th.  Activities are being planned to bring students together from the three elementary schools (Scotland, Hampton and Chaplin).

 

  1. NEW BUSINESS:
  2. Non-Renewal Non-Tenured Teachers (Action Anticipated):

#5-18/19 Sherry Smardon made a motion for the contracts for the following non-tenured teachers not be renewed for the FY2019-20 school year:  Jessica Allaire, Joanne Lowney, Carol Sweat, Elizabeth Tucker and Michelle Wildowsky.  The motion was seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS:
  2. Policy 1330 Community use of School Facilities (Action Anticipated):

Dr. Baran presented Policy #1330 with no changes.  Anne Stearns and Sherry Smardon expressed concerns with this policy making use of the school not easily accessible by the community.  Rod Perry expressed concerns with Security.  Sherry Smardon suggested checking to see if another alarm panel can be obtained for access to a specific area.  Approval of the policy is tabled pending Dr. Baran obtaining information on another alarm panel to isolate areas of the school.

 

  1. Policy 6135 Eligibility to Participate in Inter-Scholastic Athletics at PHHS (Action Anticipated):

Dr. Baran presented revised Policy #6135 with changed wording for clarification.

#6-18/19 Motion to approve revised Policy #6135, Eligibility to Participate in Inter-Scholastic Athletics at PHHS as presented, was made by Anne Stearns, seconded by Sherry Smardon and carried unanimously.

 

  1. Discuss Return of Funds to Town:

Discussion was held regarding returning funds to the town.  Rod Perry reported that the town will lose $91,000 in ECS funding, has the highest percentage of students at Parish Hill at a cost of $263,139 and Teacher Retirement funding (not yet approved) that represents 3.2 mills.  Dr. Baran presented a wish list of mostly small items from the teachers.  The Board will provide items from the teacher’s wish list.  Anne Stearns would like the Superintendent and Principal to develop a Wish List of large items that would benefit the school as a whole.

#7-18/19 Motion for Dr. Baran and Dr. Pinsonneault to purchase as many items as possible from the Teacher’s Wish List, look at the Reading and Writing programs, and develop a Wish List of large items (including outside activities with an educational value) for review, was made by Sherry Smardon, seconded by Cassidy Martin and carried unanimously.

  1. FY 19-20 Budget:

The Board was presented with the FY 19-20 budget with a 0% increase.  Changes to the budget from what was previously presented include:  increase for the Audit (new auditor), increase for Food Services (3% increase by EASTCONN), decrease for PPT Services/Occupational Therapist (reduced from 2 days to 1 day with funding moved to other Professional Services and Unemployment), and decrease for Paras.  Transportation is shared 50/50 with the town.  The budget includes negotiated contracts.  Brynn Lipstreu expressed concerns with the need for updated Reading and Writing programs.

#8-18/19 Motion to approve the Scotland Board of Education FY 2019-20 budget dated April 2, 2019 as submitted, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee:

The Committee is looking for a 6th member and surveys are being developed.

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: Waiting for meeting date

 

  1. CABE/EASTCONN:

The EASTCONN Director is working on approving a plumber and electrician.  A new Board liaison is needed to replace Anne Stearns who will not be running for re-election in November.

 

  1. Readiness Council Report:

Grants are being written and will be finalized at the next meeting.  Discussion was held regarding the enumeration letter.  The Council reached out to the Superintendent of Chaplin and the First Selectman of Chaplin regarding joining the Readiness Council.  The Superintendent expressed interest.

 

  1. Policies Committee: Covered already

 

  1. Personnel Committee: No Report

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Mr. Barton suggested converting the hot water heater to electric for savings.  He also asked who would set the alarm on the night of a Board meeting that runs past 9pm if the Superintendent and Principal are absent.  Dr. Baran reported that the custodian would need to stay to set the alarm.

 

Mr. Coporale thanked the Board for approving items on the wish list.  The Chromebooks are great for the students but as a teacher, he relies more on a PC as a valuable resource.

 

Michelle Murray asked if the lunch program will continue with EASTCONN and if the Friends of SES need to provide a form to use the facility.  Dr. Baran reported that the lunch program will continue with EASTCONN and a Facilities Use Form will be provided to the Friends of SES.  Mrs. Murray also expressed concerns with communication between classes and consistent field trips (discontinuing Nature’s Classroom).  Sherry Smardon reported that many students did not want to attend Nature’s Classroom and were more receptive to local field trips which reduced the loss of academic time at school along with cost savings.  Class trips are normally led by parents with support from the Board.  Dr. Baran expressed concerns with Dr. Pinsonneault not being present to address communication concerns.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Dr. Baran will check on converting water heater, check with the alarm company on an alarm panel, and obtain the Building Use Form for the Board and Mrs. Murray.

 

  1. NEXT MEETING AGENDA ITEMS:
    • 2018-19 Budget Update
    • Solar Panel Update
    • 2018-19 Calendar Update
    • Lunch Program Update
  • CABE/EASTCONN Liaison
  • Policy #1330 Community use of School Facilities

 

  1. EXECUTIVE SESSION ANTICIPATED:
  2. Review proposed 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506:
  3. Discussion of School Climate:

#9-18/19 Motion to enter into Executive Session (8:45 PM) for the purpose of discussing proposed 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506; discussing School Climate and invite the Superintendent to attend, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

The Board came out of Executive Session at 9:00 PM.

 

  1. NEW BUSINESS:
  2. 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506 (Action Anticipated):

#10-18/19 Motion to approve the paraeducator 2019-2020 to 2021-2022 contract with the MEUI, SEIU Local 506, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. ADJOURNMENT:

#11-18/19 Motion to adjourn (9:01 PM) was made Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      March 26, 2019 6 p.m.

       Superintendent’s Office

 

  1. Attendance: Mr. Perry, Mr. Kurcinik, Dr. Baran
  2. Call to Order:

The meeting was called to order at 6:00 p.m.

 

  1. Policy 5135 – Eligibility to participate in inter-scholastic athletics at the middle school level at Parish Hill Middle School / High School. Dr. Baran presented an edited version of the policy intended to clarify the word MUST in the original version. The new wording refers to a review of the student’s academic, attendance and behavioral records being undertaken prior to approval or denial of permission to participate in athletics at the middle school level at PHHS. The committee unanimously approved of the wording.
  2. Policy 1330 Community Use of School Facilities. The committee conducted a discussion of such concerns as having one custodian alone in the building at night, allowing individuals non employed by the school district to have a key or electronic access to the school, etc. the committee unanimously decided to leave the policy wording  as it is.
  3. Policy 5113 – Student Attendance and Excuses. The committee discussed related items such as placing a limit on the number of absences a student can accumulate and not being allowed to pass to the next grade level, lowering the number of absences that a parent/guardian can excuse, etc. No action was taken on the policy. The policy will be revisited at the April Policy Committee meeting. the
  4. Discuss future agenda items

The committee, upon Dr. Baran’s recommendations from the CABE policy office, will consider policies recommended by CABE, and will revisit policy 5113.

  1. Set next meeting date.

The next meeting of the policy committee will be Tuesday, April 30, 2019 at 5:30 p.m.

 

 

  1. Adjourn

The meeting was adjourned at 6:30 p.m.

 

 

 

 

Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

March 5, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Sherry Smardon.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     A Family Dance was held with a fun time had by all that attended.

–     The Mohegan Grant is moving forward.  Representatives did a presentation for 2nd, 3rd and 4th graders followed by work with the 3rd graders who are the focus of the grant.  The three grades will have a full day on April 5th at the Mohegan Museum to study the native tribe with bus transportation admission and lunch provided by the grant.

–     Dr. Baran presented the Board with a thank you from CABE in honor of BOE Appreciation Month.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from the Commissioner of Education regarding the following critical shortage areas in teaching:  Bilingual Education, Comprehensive Special Education, Mathematics, Occupational Subject/Vocational Technical High School, School Library and Media Specialist, Science, Speech and Language Pathologist, Technology Education, English as a second language and World Language.

 

Notification was received from the state regarding the Certified Compliance Report that was accepted.  All teachers at Scotland Elementary are certified compliant.

 

  1. COMMUNICATION WITH THE AUDIENCE:

      Michelle Murray expressed concerns with difficulty in using the school for sports teams due to two custodians required to be at the school.  The Fire Department Community Room is available but requires a $150 deposit.  She asked the Board to review the Facility Use Policy and check with Chaplin and Hampton who have more lenient policies.  In addition, Mrs. Murray asked the Board to review the Playup Policy and suggested working with the Rec Department to use the school and provide concessions for fundraising.  Dr. Baran reported that having two custodians in the building is a safety issue and is opposed to changing the policy.

 

Wendy Sears expressed concerns with no after-school programs (arts/crafts, sports, drama) with a late bus that are no longer available and asked the Board to consider adding funds to the budget.

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda Executive Session for Negotiations as Item #17A, was made by Scott Sears, seconded by Rod Perry and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-18/19 Motion to approve the minutes of February 5, 2019, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

There are no large unexpected expenditures except with electricity that will be covered later on the agenda.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statement dated February 28, 2019, was made by Rod Perry, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. FY 19-20 Budget First Draft:

Dr. Baran presented the first draft of the FY 19-20 Budget with a 0% increase.

Decreases to the budget include:

Substitutes (based on actuals), Group Insurance (Insurance Company came in with a 0% increase and one person dropped the insurance), Unemployment Compensation, Worker’s Compensation (increase in CIRMA premium), Special Education Teachers, Other Professional Special Education (EASTCONN consultation services), PPT Services (physical therapy), General Administration Legal Services (over drawn this year due to negotiations, no negotiations next year), Business Office Salaries (change in Financial Coordinator), Building/Grounds Electrical (partly due to loan from Eversource), Pupil Transportation Fuel (buses being transitioned from diesel to propane, grant funds available for reimbursement of 0.38 cents per gallon after documented usage).

Increases include:

Regular Instruction Teachers (new contract), Tuition In-State (STEM Magnet School), Special Education Administration (increase Special Ed Director from 1 to 2 days per week), Tuition Public In-State (Special Ed services for the STEM Magnet School), Psychologist Services (new contract), Speech Pathologist (new contract), Library Media Specialist (increase from 2 to 3 days per week), General Administration Audit (new Auditor), General Administration Other (GASB auditing fee).

The budget is due to the town by April 9th.  The Board was asked to review the budget and direct any questions to Dr. Baran.  Anne Stearns suggested adding funding for after school activities.  Brynn Lipstreu asked about the curriculums.  Dr. Baran reported that grants are used first when possible such as the Math curriculum.

 

  1. 2018-2019 Budget Update:

There are no unexpected large expenditures.  General Administration Legal Services is over budget due to negotiations.  STEM tuition and Special Education are over budget.

 

  1. Solar Panel Update:

The Solar Panels were started on December 16th but didn’t show on the Eversource bill.  Eversource has made an adjustment and sent a new bill.  There is no word to date on the Solar Panel Learning Station.

 

  1. Fire Inspection Report Update:

The IT room will be cleaned out by the end of next month.

 

  1. 2018-2019 Calendar Update:

The school was closed for three days due to one day without power and two snow days.  The last day of school will now be Monday, June 17th for students and Tuesday, June 18th for staff.

 

  1. Lunch Program Update:

The February average participation for breakfast was 50 and 75 for lunch (down slightly due to students out sick).  The top choice for lunch was the cheeseburger deluxe.

 

  1. Proposed Education Legislation:

Proposed legislation includes the following senate bills with a focus on regionalization:

#454 – no districts with fewer than 2,000 students, #457 – size of districts new or joined with a fee, #5980 – addition of new member towns, #460 – inter-district magnet schools, #461 – Lebanon as an inter-district magnet school, #5783 – dual-language magnet school in Windham.

 

  1. Other:

Scotland Elementary was recognized as a School of Distinction in the Next Generation Accountability Report beating the benchmark in one of four categories.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

The 2nd round of walkthroughs are done.  The 2nd round of formal observations for non-tenured teachers are done.

 

  1. Professional Development Opportunities:

Dr. Pinsonneault, the School Psychologist and Nurse attended training on physical management.  The preschool staff will attend similar training in April.  Professional Development will be held on Friday with a presentation on Mindfulness for Students in the morning and presentation on Dyslexia in the afternoon.

 

  1. Current Enrollment: Enrollment is the same.

 

  1. Other: None

 

  1. FRIENDS OF SES REPORT:

Michelle Murray reported that the Friends of SES held the Family Winter Ball at the Scotland Fire Department Community Hall (cost $150 to rent).  Planned family events include:  Game Nights, Paint Nights and an end-of-year celebration.

 

Wendy Sears reported that the Friends of SES will provide dinner for the teachers on the day of Parent/Teacher Conferences.

 

  1. NEW BUSINESS:
  2. 2019-20 Calendar (Action Anticipated):

The Board was presented with EASTCONN Calendar and SES draft Calendar for FY 2019-20.  There is no interest from Hampton, Chaplin or RD11 to change from the EASTCONN Calendar.

#4-18/19 Motion to approve FY2019-20 School Calendar as submitted, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Facility Use Policy:

The Board discussed the Facility Use Policy.  Dr. Baran expressed concerns with having a custodian in the building alone due to safety concerns.  There are other schools who use key FOBs and passwords for after-school use.  Rod Perry suggested checking with the insurance company regarding key FOBs and passwords.  Cassidy Martin suggested checking with Hampton, Chaplin and RD11 to see what their Facility Use Policy covers.

#5-18/19 Motion to send the Facility Use Policy back to the Policy Committee for review, was made by Steve Kurcinik, seconded by Rod Perry and carried unanimously.

 

  1. Clarify Playup Policy:

The Board discussed the Playup Policy that must be approved by the Administration based on attendance, behavior and grades that needs to be clarified in the policy.  Brynn Lipstreu suggested communicating with RD11 to abide by their guidelines.  Dr. Pinsonneault suggested Parish Hill provide a list of students who are interested in the Playup program.

#6-18/19 Motion to send Policy #5135 Playup Policy back to the Policy Committee for rewording, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Discuss return of funds to town:

Anne Stearns suggested the Administration provide a wish list for items the school could use.  Brynn Lipstreu asked if anything is needed in the following areas:  technology, writing curriculum and social/emotional learning.

#7-18/19 Motion for the Administration to bring a Wish List for the school to the next Board meeting, was made by Anne Stearns, seconded by Cassidy Martin and carried unanimously.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS:
  2. Climate Committee: No Report

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update:

Hampton has offered dates for a Tri-Town BOE meeting to discussing pending legislation on regionalization.  Representative Doug Dubitsky will be invited to attend.  The Board is available March 21st and March 28th.  Brynn Lipstreu will confirm the date.

 

  1. CABE/EASTCONN:

A complaint to CABE regarding online access to the CABE manual has been resolved.  It is the 50th anniversary of the ruling of Tinker vs Des Moines regarding freedom of speech that is not disruptive to learning.  Districts need to establish a policy for homelessness that has increased 70%.  Brynn Lipstreu has been attending the CABE Leadership Institute that has been very informative.

 

  1. Readiness Council Report:

A policy pathway was created for other towns to join the Readiness Council.  An invitation will be extended to Chaplin to join.

 

  1. Policies Committee: No Report

 

  1. Personnel Committee:

Negotiations will be discussed in Executive Session.  Brynn Lipstreu corrected the salary increase that was reported incorrectly in Hartford as a 12% increase.  The 3-year contract has a total increase of 8.35%:  Year 1 – increase of 2.49%, Year 2 – increase of 2.94% and Year 3 – increase of 2.92%.

 

  1. Technology Committee:

The next meeting will be held in May.

 

  1. SECOND AUDIENCE FOR CITIZENS:

Michele Murray asked about math programs being offered at the school.  Dr. Pinsonneault reported that Prodigy is offered for free and REFLEX is available to the entire school.

 

Lynn Johnson expressed concerns with the lack of consequences for students with excessive absenteeism and reported that Reading Street and her computer need updating.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:
  • Policy Committee to review Playup Policy and Facility Use Policy

 

  1. NEXT MEETING AGENDA ITEMS:
  • FY 19-20 Budget
  • School Wish List

 

  1. Executive Session – Negotiations:

#8-18/19 Motion to enter into Executive Session (8:53 PM) for the purpose of discussing Negotiations and invite Dr. Baran to attend, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

The Board came out of Executive Session at 9:01 PM.

 

  1. ADJOURNMENT:

#9-18/19 Motion to adjourn (9:01 PM) was made Steve Kurcinik, seconded by Cassidy Martin and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

February 5, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp. 

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Football Friday was held to celebrate the Super Bowl and went very well.

–     The 100th day of school was celebrated in January with a goal to collect 100 dental hygiene products.  287 items were collected.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      Motion to add to agenda as Item #18C, Review Superintendent Goals, was made by Steve Kurcinik, seconded by Anne Stearns and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #1-18/19 Motion to approve the minutes of January 8, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

96.1% of the budget is committed.  Rotor Rooter was called to clean a bend in the pipe for the dishwasher.  The school’s snake was not long enough to reach.

 

  1. Approval of Financial Statement:

#2-18/19 Motion to approve the January Financial Statement, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. FY 19-20 Budget Preliminaries:

The Scotland Elementary budget is due to the town by April 9th.  A Public Hearing will be held on May 1st at 7pm with a town meeting to be held on May 16th at 7pm.  Outstanding items from the budget include:  Paraprofessional negotiations (1st meeting will be held in late February), lock-in oil price (rates are lower than last year at this time), research into bus fuel, Governor’s budget that impacts ECS (due Wednesday, February 20th).  Decreases to the budget include:  Group Insurance (Insurance Company came in with a 0% increase and one person dropped the insurance), Special Education teacher salaries, Business Office (change in Finance Coordinator), electricity (loan will be done in October with potential savings of approximately $26,000).  Increases include:  Tuition Public (more students attending STEM Magnet School, Special Education costs for three students), Special Education Administration, and the Audit.

 

  1. 2018-2019 Budget Update:

Legal Services are over budget due to teacher negotiations with more expenses to come with Paraprofessional negotiations.  Audit is over budget due to a change in auditors.  Tuition Public in state is over budget due to more students attending the STEM Magnet School.

 

  1. Solar Panel Update:

The January bill from Green Skies shows no cost for electricity.  The school has not received solar panel student learning station to date.  Dr. Baran will follow up with Green Skies.

 

  1. Fire Inspection Report:

Work continues cleaning out the IT room.

 

  1. 2019-2020 Draft Calendar:

The Board was presented with a draft of the 2019-20 Calendar that follows the EASTCONN Regional Calendar.  Teacher prep will be held on August 26th, Professional Development will be held on August 27th and the first day for students is August 28th.  The last day of school for students is Friday, June 12th and Monday, June 15th for staff.  Some changes were recommended to Professional Development days that could impact transportation costs.  The calendar will be presented at the March meeting for approval.

 

  1. 2018-2019 Calendar Update:

There were two delayed opening days with no closings.  The calendar remains the same with the June 12th the last day for students and June 13th the last day for staff.

 

  1. Lunch Program Update:

The average participation for breakfast was 56 per day (slightly down) and 79 per day for lunch (holding steady).

 

  1. Additional Superintendent Goals:

Dr. Baran presented additional Superintendent goal on looking at and action on data from School Climate.

 

  1. Other: None

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

A meeting was held with all teachers to review mid-year goals.  The second round of classroom walkthroughs has begun and the second round of formal observations has begun for non-tenured teachers.

 

  1. Professional Development Opportunities:

Speech Linda Stefon attended workshop on Phonological Disorders.  Psychologist Jen Ridolfo attended workshop on testing coordinator.  The staff has done training on physical management.

 

  1. Current Enrollment:

Enrollment is down by four students.

 

  1. Other:

Upcoming events include:

  • Mohegan Grant Project assembly will be held on Wednesday, February 6th.
  • Wear Red Spirit Day will be held on February 14th.
  • Winter Break will be held on February 18-19th.

 

  1. FRIENDS OF SES REPORT:

Michele Murray presented the Friends of SES Report.  The Winter Family Ball will be held on March 2nd at the Community Hall.  The 6th grade is working on fundraisers.  The next meeting will be held on Thursday, February 7th.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:
  2. Second Read Policies (Restraint & Seclusion Policy and Vehicle Idling Policy) Action Anticipated):

Dr. Baran presented recommended revisions on Restraint & Seclusion Policy and Vehicle Idling Policy.

#3-18/19 Motion to approve the Restraint & Seclusion Policy and the Vehicle Idling Policy with noted corrections, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. COMMITTEE REPORTS:
  2. Climate Committee: No Report

 

  1. Transportation Committee: No Report

 

  1. Tri-Town BOE Meeting Update: No Report

 

  1. CABE/EASTCONN:

Anne Stearns presented list of bills proposed by EASTCONN including:  regionalization of educational services and study of the cost sharing formula.

 

  1. Readiness Council Report:

The next meeting will be held on January 29th.

 

  1. Policies Committee:

The next meeting will be held in late February.

  1. Personnel Committee:

The Teacher’s Contract will be discussed later on the agenda.

 

  1. Technology Committee: No Report

 

  1. SECOND AUDIENCE FOR CITIZENS:

Michele Murray asked for clarification on the Playup Policy and to add Facility Use Policy to the next agenda to maximize use of the gym for sports.  Dr. Baran reported that approval for a student in the Playup Policy is based on academics, attendance and performance.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • Facility Use Policy
  • Discuss School Needs
  • Clarify Playup Policy

 

  1. EXECUTIVE SESSION ANTICIPATED:

#4 18/19 Motion to enter into Executive Session (7:50 PM) for the purpose of discussing Proposed Transportation Contract, Proposed Contract with the Scotland Education Association and Superintendent Goals, was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

  1. Review Proposed Transportation Contract with Savino Transportation
  2. Review Proposed 2019-2020 to 2021-2022 Contract with Scotland Education Association
  3. Review Superintendent Goals

The Board came out of Executive Session at 8:27 PM.

 

  1. NEW BUSINESS:
  2. Transportation Contract with Savino Transportation (Action Anticipated):

#5-18/19 Motion to approve the bus transportation agreement between Scotland Board of Education and Savino Transportation Inc. 2019/2020 to 2021-2022 as presented, was made by Sherry Smardon, seconded by Anne Stearns and carried unanimously.

 

  1. 2019-2020 to 2021-2022 Contract with the Scotland Education Association (Action Anticipated):

#6-18/19 Motion to approve the contract between the Scotland Board of Education and Scotland Education Association 2019-2020 to 2021-2022 as presented, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. ADJOURNMENT:

#7-18/19 Motion to adjourn (8:28 PM) was made Sherry Smardon, seconded by Rod Perry and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk

 


                                                Scotland Board of Education

                                                     Scotland, Connecticut

        Transportation Committee Minutes

Tuesday, January 22, 2019

 

  1. Call to order

The meeting was called to order at 6 p.m.

 

  1. Attendance

Dr. Sears, Mrs. Smardon, Mr. Perry, Dr. Baran

 

  1. The committee discussed the transportation contract proposal with Savino Transportation. Topics discussed were the length of the contract, location of a possible propane fueling station, lease payments for the propane fueling station, price for the transportation services in each of the years of the contract, purchase of the propane fuel, and the issue of a bond requirement from the service provider.
  2. Savino arrived at 6:30 p.m.
  3. The committee and Mr. Savino discussed the items listed in number 3 above.
  4. The committee and Mr. Savino came to an agreement which will be presented to the Scotland Board of Education at its February 5, 2019 regularly scheduled meeting.
  5. The meeting adjourned at 7:02 p.m.

 


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

 

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

January 8, 2019

 

Chairperson Brynn Lipstreu called the meeting to order at 7:00 PM.  Present were Board members Sherry Smardon, Steven Kurcinik, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Superintendent Dr. Francis Baran, Principal Dr. Catherine Pinsonneault and Finance Coordinator Tim Smith.  Unable to attend was Board member Cassidy Martin.

 

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     Mr. Coporale was commended for combining grades for the Winter Concert.

–     Thank you to the Friends of SES for a successful “Kids Go Shopping”.

–     A Mohegan who sits on the Board of Elders was invited to the school to do presentations on diversity that were done at every grade level with the potential for a grant.  Congratulations to Scotland Elementary for being awarded the Mohegan Challenge Grant in the amount of $1,000 that will be used for supplies for Mrs. Bakken’s 3rd grade class (studying Mohegan history) and bus and admission to the Mohegan Museum for the 2nd, 3rd and 4th grade.

 

  1. WRITTEN COMMUNICATIONS: None

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      #1-18/19 Motion to add to agenda as Item #12B, Approval of July – December 2019 Scotland Board of Education Meeting Dates (Action Anticipated), was made by Sherry Smardon, seconded by Steve Kurcinik and carried unanimously.

 

  1. APPROVAL OF MINUTES:

      #2-18/19 Motion to approve the minutes of December 4, 2018, was made by Scott Sears with the following correction:  Item #12 – correct the spelling of Deb and Jeff Wright.  The motion was seconded by Rod Perry and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Welcome the New Finance Coordinator:

The Board welcomed new Finance Coordinator Tim Smith who can be reached at extension #107 at the Town Hall.

 

  1. Financial Report:

95.5% of the budget is committed.  STEM magnet school tuition is over budget and the auditor is over budget due to a change in the auditor.

 

  1. Approval of Financial Statement:

#3-18/19 Motion to approve the Financial Statement dated January 3, 2019, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. First FY 19-20 Budget Preliminaries:

The preliminary budget is not ready due to pending ratification of the Teacher’s Contract (for finances), oil prices not yet determined, outstanding electrical issues and pending Transportation Contract.  The above issues should be resolved for presentation at the February meeting.

 

  1. 2018-2019 Budget Update:

The 2018-19 budget is on track.  Legal Fees are mostly expended due to negotiations.  Electrical consumption is lower for 6 out of the past 7 months.

 

  1. Solar Panel Update:

The solar panels were turned on in December and are up and running.  One more test needs to be done to determine if the panels are producing the amount projected.  There will be a solar panel station at the school as an educational tool for the students.

 

  1. Fire Inspection Report:

A great deal of work was done by the custodial staff over the holiday break.  They worked on removing combustible materials, cleaned out the ramp from the stage to the audience and disconnected a light in the gym storage room.  Work needs to be done in the IT room.

 

  1. CNR Update:

The CNR projects are done.  The Library door locks from the inside and the light switches have been changed.

 

  1. 2018-2019 Calendar Update:

There is no change to the school calendar.  The last day of school (an early release day) for students is June 12th.  The last day for staff is June 13th.

 

  1. Lunch Program Update:

The average participation for breakfasts is 58 per day (slightly down) and 78 per day for lunch.

 

  1. BOE meeting dates 2019 (July through December):

Covered under Item #12B.

 

  1. Other:

Dr. Baran presented his Superintendent Goals that includes the following:

  • Develop the 2019-20 budget by meeting with the administration and office staff to review.
  • Work with the Board and Board Attorney on teacher contracts.
  • Work with the new Finance Coordinator for a smooth transition.
  • Work with the Principal and Custodians to address items cited in the Fire Inspection Report.
  • Follow up with Green Skies Solar Company to stay informed.
  • Work with Transportation Committee to get contract up and running.

 

  1. PRINCIPAL REPORT:
  2. Teacher Evaluation (TEVAL) Update:

The first round of walkthroughs are done.  Formal observations are done for Non-tenured teachers.  A sign-up will be posted tomorrow for teacher mid-year goal reviews.

 

  1. Professional Development Opportunities:

The PreK teacher attended the second part of the DOT training (framework to guide assessments).  Linda Stefon attended workshop on strengthening social communication skills.

 

  1. Current Enrollment:

Enrollment is up by one PreK student who is enrolled and waiting on a physical.

 

  1. Other:
  • The NEAYC report is ready to be submitted.
  • Chorus and Drama will begin.
  • Class Color Day will be held on Friday, January 11th.
  • 100 dental hygiene items are being collected in honor of the 100th day of school.

 

  1. FRIENDS OF SES REPORT: No Report

 

  1. NEW BUSINESS:
  2. First Read Policies (Restraint & Seclusion Policy & Vehicle Idling Policy):

The Board was presented with policies on Restraint & Seclusion and Vehicle Idling for review.  Any feedback should be directed to Dr. Baran.

 

  1. Approval of July – December 2019 Scotland Board of Education Meeting Dates (Action Anticipated):

Dr. Baran presented the following July – December 2019 meeting dates for the Scotland Board of Education:

July      9                      October 1

August 6                     November 5

September 10             December 3

#4-18/19 Motion to approve the above listed 2019 meeting dates for the Scotland Board of Education, was made by Sherry Smardon, seconded by Scott Sears and carried unanimously.

 

  1. OLD BUSINESS: None

 

  1. COMMITTEE REPORTS
  2. Climate Committee:

The suggestion box is in the Teacher’s Lounge.

 

  1. Transportation Committee:

Good progress is being made on the Transportation Contract.  A meeting will be held on January 22nd with a full proposal to be presented to the Board at the February meeting.

 

  1. Tri-town BOE meeting Update: No Update

 

  1. CABE/EASTCONN: No update

 

  1. Readiness Council Report:

There was no meeting held in December.  The next meeting will be held on January 29th.

 

  1. Policies Committee:

The next meeting will be held on January 30th.

 

  1. Personnel Committee:

Work is being done on finances for the Teacher’s contract.  Negotiations are coming up for the Para educators.  Any Board member interested in serving on this Committee for negotiations is asked to contact Brynn Lipstreu who is excusing herself.

 

  1. Technology Committee:

The next meeting will be held in the spring.

 

  1. SECOND AUDIENCE FOR CITIZENS: None

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS:

Review presented policies and email any feedback to Dr. Baran.

 

  1. NEXT MEETING AGENDA ITEMS:
  • 2019-2020 Budget
  • Fire Inspection Report
  • Solar Panel Update
  • 2018-2019 Budget Update

 

  1. ADJOURNMENT:

#5-18/19 Motion to adjourn (7:45 PM) was made Steve Kurcinik, seconded by Sherry Smardon and carried unanimously.

Respectfully submitted by Kathleen Scott

Recording Clerk


Scotland Board of Education

            Policy Committee

           Meeting Minutes

      January 7, 2019  6 p.m.

       Superintendent’s Office

 

  1. Attendance: Perry, Mr. Kurcinik, Dr. Baran
  2. Call to Order:

The meeting was called to order at 6:01 p.m.

 

  1. Policy 3541.221 Transportation Anti-Idling Policy.

Dr. Baran explained the need for an anti-idling policy as first recognized by the school’s application for recertification for our early readiness school program. The policy is taken directly from Connecticut State Statute as interpreted by the CABE policy office. The committee unanimously agreed to pass the policy along to the full Board of Education at its January meeting.

 

  1. Policy 5144.1 Students Physical Restraint/Seclusion/ Exclusionary Time Out.

Dr. Baran explained the state statute requirement for each school district in the state to have a Students Physical Restraint/Seclusion/ Exclusionary Time Out policy in place by January of 2019. The present version of that policy is from the CABE policy office. The committee voted unanimously to pass the present version of the policy along to the full Board of Education at its January meeting.

 

  1. Discuss future agenda items

The committee, upon Dr. Baran’s recommendations from the CABE policy office, will consider policies recommended by CABE.

  1. Set next meeting date.

The next meeting of the policy committee will be Wednesday, January 30, 2019 at 6 p.m.

 

 

  1. Adjourn

The meeting was adjourned at 6:37 p.m.


Scotland Board of Education

       Scotland, Connecticut

                                                     Transportation Committee Meeting

        Thursday, January 3, 2019 at 6:00 p.m.

                 Scotland Elementary School

 

  1. Call to Order

The meeting was called to order at 6:03 p.m.

 

  1. Attendance: Present at the meeting were: Dr. Baran, Mrs. Smardon, Dr. Sears, Mr. Perry, Mr. Savino, Mr. Brown, Mr. Gable, and Mr. Morressey
  2. Discuss propane versus diesel buses

Dr. Baran discussed the results of his investigation into various school systems in Connecticut that have transitioned from diesel to propane buses. He indicated that respondents indicated that propane buses ran smoothly, started well in cold weather, the cab of the bus heated up faster than diesel buses, maintenance was more economical in that less motor oil is used, and filters do not have to be changed as regularly. Three respondents indicated that drivers would have to be trained in the operation of propane buses in that there is no need to press forcefully down on that accelerator of a propane bus. The various communities that have transitioned to propane buses had various arrangements for purchasing the fuel. A thorough discussion followed with representatives from Hocon Autogas elaborating on issues such as price per volume, fluctuation in the market, purchasing arrangements, delivery, location and construction of the fueling station.

 

  1. Discuss proposed bus contract.

After Mr. Savino and representatives of Hocon Autogas left the meeting at 7:52 p.m. the BOE committee discussed the present proposal by Savino Transportation and instructed Dr. Baran to contact Mr. Savino with the BOE counter proposal.

 

  1. Possible action on bus contract (Action Anticipated)

No action was taken

 

  1. Adjournment

The meeting was adjourned at 8:27 p.m.

 


Scotland Board of Education

Technology Committee

Meeting Minutes

December 10, 2018, 6:00 p.m.

Superintendent’s Office

  1. Attendance: Perry, Mrs. Stearns, Mr. Kurcinik, Dr. Baran, Mr. Lary
  2. Call to Order:

The meeting was called to order at 6:03 p.m.

  1. Lary gave an update on the status of smartboards:
    1. The company has replaced four (4) of the defective smartboards
    2. The school has 10 boards in three sizes. All ten were purchased in 2016. The two smallest units have not experienced any problems. Eight of the items are 65 inch screens. The eight 65 inch items were all probably refurbished when purchased. Four of the 65 inch items were replaced almost immediately in 2016 and four have been replaced in 2018. The items are J-touch and were purchased

from CDW. Mr. Kurcinik suggested we need to think about future purchase with extended warranties.

  1. A discussion was held regarding the extent of use of computers in the classroom. There are basically two models in use in the classroom and both have served the school well.
  2. Lary commented that we should continue to use Windows 7 until Microsoft will no longer support it.
  3. The computers using Windows 7 are in the PC lab, the library, at the librarians desk, at teachers desks (to include the specials), and in the back of classrooms.
  4. A discussion was held regarding the use of chromebooks by both students and teachers. Dr. Baran is to conduct a survey related to teacher references of technology.
  5. A discussion was held regarding the items remaining in Mr. Lary’s room and the Fire Marshall’s report.
  6. The meeting was adjourned at 7:14 p.m.

Respectively submitted

Francis A. Baran, Superintendent of Schools


Note: Per C.G.S. 10 – 218, Board of Education meeting minutes are provided in a draft format within 48 hours of the date the meeting was held.  With the exception of motions and votes recorded, these minutes are unofficial until they have been read and approved by a majority vote of the Board.  Should edits be necessary, they will be made at the next regularly scheduled meeting, noted in the meeting minutes, and voted upon.

             

SCOTLAND BOARD OF EDUCATION

Scotland, Connecticut

Meeting Minutes

December 4, 2018

 

Superintendent Dr. Francis Baran called the meeting to order at 7:00 PM.  Present were Board members Brynn Lipstreu, Steven Kurcinik, Cassidy Martin, Scott Sears, Rod Perry and Anne Stearns.  Administrators present were Principal Dr. Catherine Pinsonneault and Finance Coordinator Donna Sharp.  Unable to attend was Board member Sherry Smardon.

 

  1. ELECTION OF OFFICERS AND RE-ORGANIZATION OF COMMITTEE ASSIGNMENTS:

Dr. Baran opened nominations for Board Chair.

#1-18/19 Rod Perry nominated Brynn Lipstreu for Board Chair, seconded by Scott Sears.  The vote to elect Brynn Lipstreu for Board Chair carried unanimously.

 

      #2-18/19 Steve Kurcinik nominated Scott Sears for Board Vice-Chair, seconded by Rod Perry.  The vote to elect Scott Sears for Board Vice-Chair carried unanimously.

 

      #3-18/19 Rod Perry nominated Anne Stearns for Board Secretary.  The vote to elect Anne Stearns for Board Secretary carried unanimously.

 

      #4-18/19 Motion to keep all Committee Assignments the same, was made by Rod Perry, seconded by Scott Sears and carried unanimously.

 

  1. PLEDGE OF ALLEGIANCE:

The Board recited the Pledge of Allegiance.

 

  1. CELEBRATIONS/RECOGNITIONS:

–     The Board took a short break with cake to honor Donna Sharp for her many years of service.  Best wishes to Donna in her retirement and she will be sorely missed.

–     Congratulations to Scotland 2018 Teacher of the Year Linda Stefon who will be honored tomorrow night at the Bushnell.

–     Congratulations to the 5th grade who won the pig race with their entry Scrooge McPig.  These students also won last year as 4th graders.

–     Thanks to the Scotland Community for the success of the Student Council Food Drive.

–     Congratulations to Sadie Murray who was honored as the recipient of the CAPSS Student Leader Award at RHAM High School.

 

  1. WRITTEN COMMUNICATIONS:

A letter was received from CABE Area Director Michele Arn recognizing the Scotland Board of Education as a participant in CABE services with a certificate of membership.

 

A letter was received from EASTCONN Executive Director Gary Mala regarding a 3% increase for all services.

 

  1. COMMUNICATION WITH THE AUDIENCE: None

 

  1. ADDITIONS TO AGENDA – ADDITIONAL BUSINESS MAY BE CONSIDERED AT A REGULAR MEETING UPON A 2/3 VOTE OF THOSE MEMBERS OF THE BOARD PRESENT AND VOTING, PER STATE STATUTE:

      None

 

  1. APPROVAL OF MINUTES:

      #5-18/19 Motion to approve the minutes of November 6, 2018, was made by Scott Sears with the following correction:  Item #8A should read – 94% of the budget is committed and per the auditor, the Board of Education records are in good order.  The motion was seconded by Steve Kurcinik and carried unanimously.

 

  1. FINANCE COORDINATOR REPORT:
  2. Financial Report:

94.5% of the budget is committed.  Donna Sharp thanked the Board for the opportunity to work for Scotland.

 

  1. Approval of Financial Statement:

#6-18/19 Motion to approve the Financial Statement dated 11/28/18, was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

  1. SUPERINTENDENT REPORT:
  2. Solar Panel Update:

The next step is for Greenskies to meet with the town building official for an inspection.

 

  1. 2018-2019 Budget Update:

No new concerns to date.

 

  1. 2018-2019 Calendar Update:

The recent snow event was gone quickly with no school delay or closing and no change to the school calendar.

 

  1. Fire Inspection Report:

A letter was sent to the Fire Marshal with items completed and items outstanding.  A meeting was held with the First Selectman regarding discarding old items.

 

  1. CNR Update:

All the switches have been installed and the door lock is on backorder.

 

  1. Lunch Program Update:

The average participation in the breakfast program and the lunch program has decreased slightly.

  1. Climate Committee Update:

There is a new suggestion box in the Teacher’s Lounge.

 

  1. Budget Timeline:

The first draft of the FY 2019-20 budget will be presented at the January meeting.

 

  1. Transportation Committee:

A meeting was held with Joe Savino and the First Selectman regarding bid for a bus contract.

The proposal provides buses for Scotland Elementary and Parish Hill and will be propane and not diesel.  Grants are being pursued for new buses and fueling stations.  More information will be presented at the January meeting.

 

  1. BOE Meeting Dates 2019:

Dr. Baran presented the following 2019 meeting dates for the Scotland Board of Education:

January 8         April 2

February 5       May 7

March 5          June 4

#7-17/18 Motion to approve the above listed 2019 meeting dates for the Scotland Board of Education, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. Other:

A Security Grant for $87,000 was submitted to replace cameras and replace the receiving control center of the security system.

 

  1. PRINCIPAL REPORT:
  2. Professional Development Update:

K-3 staff participated in a ReadConn workshop on November 28th and was enjoyed by all.

 

  1. TEVAL Update:

The first round of formal observations for non-tenured teachers are ongoing.

 

  1. Current Enrollment:

Enrollment remains the same.

 

  1. Other:
  • Festive Footwear Spirit Day will be held on Friday, December 7th.
  • Parish Hill will perform a music concert at Scotland Elementary on Friday, December 7th and will also perform at Chaplin Elementary and Hampton Elementary.
  • Report Cards will be sent home on December 14th.
  • The Scotland Elementary winter concert will be held on December 19th.
  • The Awards Assembly will be held on December 20th.
  • Kids Go Shopping will be held on December 10th.
  • Elf Central maybe up and running.
  • Holiday Hats Spirit Day will be held on December 21st with an early release day to start the holiday recess.

 

  1. FRIENDS OF SES REPORT:

Wendy Sears presented Friends of SES Report.

  • The Christmas Tree Lighting and Caroling at the Scotland Green was well attended with white lights provided by Debbie and Jeff White and hot chocolate provided by the Rec Commission.
  • Kids Go Shopping will be held from December 10-13. Volunteers are welcome for this great event.

The Board took a brief recess and resumed the meeting at 7:30pm.

 

  1. NEW BUSINESS: None

 

  1. OLD BUSINESS:
  2. 2nd Reading Athletic Policy (Action Anticipated):

#8-18/19 Motion to approve Athletic Policy with revision to the second paragraph, was made by Scott Sears, seconded by Steve Kurcinik and carried unanimously.

 

  1. COMMITTEE REPORTS
  2. TRI-TOWN BOE MEETING UPDATE: No Update

 

  1. CABE/EASTCONN:

The EASTCONN Annual Breakfast will be held tomorrow at the Hampton office.  The Executive Director encourages all districts to take advantage of the services at EASTCONN.

 

  1. READINESS COUNCIL REPORT:

The liaison conducted monitoring and strategic planning was discussed.  Recruitment letters were sent out to PreK parents with no replies.

 

  1. POLICIES COMMITTEE:

There was no meeting.

 

  1. PERSONNEL COMMITTEE:

Negotiations are ongoing.

 

  1. TECHNOLOGY COMMITTEE:

A meeting will be held on Monday, December 10th at 6pm.

 

  1. SECOND AUDIENCE FOR CITIZENS:

A member of the audience asked for a copy of the Athletic Policy.

 

  1. NEXT STEP HOMEWORK ASSIGNMENTS: None

 

  1. NEXT MEETING AGENDA ITEMS:
  • First FY 2019-20 Budget Draft
  • Fire Inspection Report
  • CNR Update
  • 2018-19 Calendar Update
  • Lunch Program Update
  • Climate Committee Update
  • Transportation Committee

 

  1. ADJOURNMENT:

#9-18/19 Motion to adjourn (7:45 PM) was made by Steve Kurcinik, seconded by Scott Sears and carried unanimously.

 

Respectfully submitted by Kathleen Scott

Recording Clerk


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

    

 

 

     

 

 

 

 

 

 

 

 

 

 

.

 

 

 

 

 

 

.

 

 

 

 

 

 

 

 

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s