BOE Policies

The Manual and How To Use It

 Each local and regional Board of Education in Connecticut is responsible for providing the best possible education to all its students. Boards and their administrators must make complex decisions which respond to the needs of the entire academic community, the best educational practices and theories, and state and federal laws. The school district cannot function effectively within these constraints unless it operates from the basis of sound, carefully deliberated policy.

This manual has been developed specifically for the Scotland Board of Education to help carry out these important responsibilities. The manual is only useful as long as it is up-to-date. Updating is a continuous process. Policies and administrative procedures have been organized in this manual into eight series, an additional series deals with board bylaws. The eight series dealing with the operation of the school system are codified as follows:

TABLE OF CONTENTS

 

Series 0000             Mission – Goals – Objectives

Series 1000             Community Relations

Series 2000             Administration

Series 3000             Business and Non-Instructional Operations

Series 4000             Personnel Certified/Non-Certified

Series 5000             Students

Series 6000             Instruction

Series 7000             New Construction

 

Some Helpful Definitions

 Explicit in the title of this manual is the fact that the publication deals with policies, administrative regulations and bylaws. Basic to the successful functioning of a school board is its ability to separate between what is policy and what is administrative procedure. The following definitions may be instructive.

It may be helpful to think of a Policy as a guide which permits others a degree of discretion in decision making. A policy must be written. It is not enough that the minutes reflect policy. Policy must be available to the public.

The idea for policy can come from any number of sources. Perhaps the best source is to be found in the dynamic interaction between the Board and the Superintendent. However, there are many other legitimate and valuable sources. Teachers work with students continually. Their insights about what needs to happen in your schools are vital in policy development. Parents, community members, state and federal governments, other school district employees, and media, all are possible sources of policy. But the Board, and only the Board, has the responsibility for approving policy and monitoring its implementation.

A Regulation or rule is a specific statement of something that must be done. Typically, it also tells who is going to do it and when. Formulating regulations is the Superintendent’s job. It is how the Superintendent will carry out the intention of the Board as stated in policy. One of the best ways of defining the difference between the policy and regulation is to discuss the issue with the Superintendent. There are no clear cut, hard-and-fast definitions. Discussions between the Board and the Superintendent are always helpful in supporting everyone’s best efforts.

A Bylaw is a rule governing the Board of Education’s internal operation. Bylaws keep the Board in line. Reasonable bylaws build stability into operations of the Board and if observed — even under pressure – may prevent the Board from making decisions which they might regret later.

Philosophy Goals-General Objectives

0010 Vision Statement

0020 Mission Statement

0050.1 School District Legal Status

0200 Attainment of School District Goals

0521 Nondiscrimination

0521.2 Commitment to Religious Neutrality

Community Relations

1000 Concept, Goals and Roles in Community Relations

1100 Communication with the Public – Distribution of Printed Material

1110.1 Communication with the public – Parent Involvement

1112 News Media Relations

1112.3 Access to Information

1112.5 Media Access to Students

1112.6 Videotaping of Staff and Students

1140 Distrib. of Mat. by Stdnts Use of Stdts Budget Ref. Mat

1180 Memorials for Deceased Stdnts Stff or Evnts

1210 School Cmmnty Assocs

1212 School volunteeers

1220 Citizen’s Advisory Committees

1222 Citzns Adv Comm for Stff and Prncpl Adv Comm

1250 Visits to Schools

1251 Loitering or Causing Disturbance

1252 Motorized Vehicles on School Property

1300 Public Activities Involving Staff, Students or School Facilities

1310 Relations between Public and School Personnel

1311 Staff Participation in Community Activities

1311.1 Political Activities of School Employees

1311.2 Political Activities in the Schools

1312 Public Complaints -General Complaint Procedures -Complaints Regarding Educ. Materials

1312.2 Public Complaints – Complaints About Policies

1313 Gifts to School Personnel

1316 Relations between Public and School Personnel – Conduct on School Property

1321 Public Performances by Students

1322 Contests for Students

1323 Gifts to Students

1324 Solicitating Funds from and by Students

1326 Solicitations by Staff Members

1330 Community Use of School Facilities

1331 Smoke Free Environment

1341 Loan of School District Equipment

1360 Awards and Scholarships

1411 Relations with Law Enforcement Agencies

1412 Fire & Emergencies Services Department, Town Fire Marshall & Emergency Management Dept.

1416 Fiscal Authority

1430 State and Federal Government

1600 Relations Between Non-Public and other Educational Organizations and the School

1700 No Possession of Firearms or Weapons on School Property

Administration 

2000 Concept, Rules and Goals in Administration

2000.1 Board Superintendent Relationship

2100 Administrative Staff Organization

2112 Professional Development

2121 Lines of Responsibility

2130 Job Descriptions

2131 Superintendent of Schools

2210 Administrative Leeway in Absence of Board of Education Policy

2220 Representative and Deliberative Groups

2231 Policy and Regulation

2250 Monitoring of Products and Process Goals

2300 Code of Professional Responsibility

2400 Evaluation of Administrative Personnel

Business and Non-Instructional Operations

3000 Concept and Roles in Business and Non Instructional Operations

3010 Goals and Objectives

3100 Budget and Budgeting System

3110 Budget Planning

3111 Fiscal Year

3120 Budget Development

3121 Approval of the Budget and Delivery to Fiscal Authority

3171 Supplemental Appropriations

3231 Medical Reimburs. for SpEd Students

3260 Sale and Disposal of Books, Equpment and Supplies

3280 Gifts, Grants and Bequests

3280.1 Grants

3290 Funds Management Grants and Other Revenue

3293 Depository

3293.1 Authorization of Signature

3300 Expenditures and Expending Authority

3313 Relations with Vendors General and Gifts

3313.1 Local Purchasing

3320 Purchasing Procedures

3321 Requesting Goods and Services (Requisition)

3323 Purchasing Procedures Soliciting Prices (Bids and Quotations)

3324 Ordering Goods and Services Purchase Orders and Contracts

3326 Paying for Goods and Services

3326.1 Payroll Procedures and Authorized Signatures

3326.3 Board of Education Credit Card

3410 System of Accounts

3430 Periodic Financial Reports

3434 Audits

3435 Accounts -Fraud Prevention and Investigation

3440 Inventories Equipment

3450 Monies in School

3451 Petty Cash

3500 Non-Instructional Operations

3510 Operation and Maintenance of Plant

3514 Equipment-Authorized Use of school-Owned Materials

3516 Safety

3516.4 Safety – Sex Offender Notification

3516.12 Asbestos Control

3517 Security of Buildings and Grounds

3517.1 Security of buildings and grounds, Site and Building Access, Ident. Badges-Employees

3523.1 Tech. Hardware and Infrastruct. Replace. and Upgrades

3523.3 School Facilities -Playground Equipment

3524 Hazardous Materials In Schools

3524.1 Hazardous Material in Schools -Pest Management and Pesticide Application

3532 Insurance

3532.1 Liability Insurance

3533 Employee Bonds

3541 Transportation

Personnel

4111 Personnel Certified Recruitment and Selection

4111.1 Personnel Certified Affirmative Action Recruitment and Selection

4111.3 CertifiedNon-Certified Minority Recruitment

4112 Personnel Certified Affirmative Action Minority Recruitment

4112.2 Certified – Certification

4112.5 Certified Non-Certified Security Check Fingerprinting

4112.6 Certified Non-Certified Personnel Records

4112.8 Certified NonCertified Nepotism Employment of Relatives

4112.51 Certified Non-Certified Employment Reference Checks

4112.61 Certified Non-Certified HIPAA Privacy Policies

4115 Personnel Certified Evaluation

4115.3 Certified Evaluation Coaches

4117.4 Personnel Certified Dismissal-Suspension

4118.3 Personnel Certified Duties of Personnel

4118.4 Personnel Certified – NonCertified ,Rights, Respnsibilities Duties electronic Mail

4118.5 Certified Non Certified, Rights, Responsibilities, and Duties

4118.11 – 4218.11 Nondiscrimination

4118.13 Personnel Certified NonCertified Conflict of interest

4118.14 Personnel Certified – Non Certified Non discrimination on the basis of disabilities

4118.21 Personnel Certified Academic Freedom

4118.24 Personnel Certified Non Certified Staff-Student Relationships

 

4118.112 Personnel Certified Sexual Harassment

4118.231 Personnel Certified Alcohol, Drugs and Tobacco

4118.232 – 4218.232 Drug and Alcohol-Free Work Place

4118.234 – 5141.231 Psychotropic Drus Use Students

4120 Personnel Certified Temporary and Part-time Personnel

4121 Personnel Certified Substitute Teachers

4122.1 Certified, Internship in School Administration and Supervision

4126 Personnel Certified Consultants

4131 Certified Staff Development

4134 Certified, Tutoring

4135 Certified – Organizations-Units

4138 Certified – Non-School Employment

4147.1 Certified Non Certified , Occupational Exposure to Blood borne pathogens

4148 Certified – Employee Protection

4150 Certified Leaves

4152.6 Certified Family, Medical and Pregnancy -related Leaves

4153 Certified-NonCertified -Vacations and Holidays

4211 Non-Certified Recrutment and Selection

4211.1 Non-Certified Affirmative Action Recruitment and Selection

4212 Non-Certified Affirmative Action Minority Recruitment

4212.42 Drug and alcohol Testing for Bus Drivers

4214 Non-Certified Transfer – Reassignment

4215 Non-Certified Evaluation – Supervision

4217.4 Non-Certified Dismissal and Suspension

4218.3 Non-Certifed – Job Descriptions

4218.112 Non-Certified Sexual Harassment

4218.231 Alcohol, Drugs and Tobbacco

4222 Non Certified, Teacher Aides Paraprofessionals

4233 Non-Certified Travel Reimbursement

4234 Non-Certified Organizations-Units

4237 Non-Certified Non-School Employment

4248 Non-Certified Employee Protection

4253 Non-Certified Vacations and Holidays

Students

5111 Adminssion-Placement

5114.2 Participation in Interscholastic Sports Teams

5118 Non Resident Students

5121.3 Academic Dishonesty – Plagiarism

5123 Promotion-Acceleration-Retention

5124 Reporting to Parents

5131.6 Alcohol Use, Drugs & Tobacco

5131.8 Off School Grounds Misconduct

5131.21 Threats or Acts of Violence

5131.81 Electronic Devices in School

5131.91 Corporal Punishment

5131.111 Conduct-Video Surveillance

5131.612 Surrender of Physical Evidence Obtained from Students

5131.911 Bullying-Definition-Gen. Policy-Reporting

5132 Dress and Grooming

5141.4 Reporting of Child Abuse and Neglect

5141.5 Suicide Prevention and Intervention

5141.6 Crisis Response

5142 Student and Staff Safety

5142.1 Relations with Non-Custodial Parents

5142.2 Safety Student dismissal Precautions

5145.5 Exploitation and Sexual Harassment

5145.6 Student Grievance Procedures (Title IX)

5145.11 Police in Schools

5145.12 Search and Seizure

Instruction  

6000 Concept and Roles in Instruction

6111 School Calendar

6114.1 Fire Emergency (drills)

6114.6 Emergency Closings

6114.7 Safe Schools

6115 School Ceremonies and Observances

6121 Nondiscriminiation Instructional Program

6140 Curriculum

6141.32 Technology and Instructon

6141.321 Student Internet Computer Networks

6141.322 Computers Web Sites Pages

6141.323 Internet Acceptable Use Filtering

6141.324 Posting of Student Work Photographs

6141.326 InternetComputer Networks Use

6141.329 One-to-One Device Program

6142 Basic Instructional Program

6142.1 Sex Education

6142.10 Health Education Program

6142.52 Democracy Education

6142.61 Physical Activity

6144 Controversial Issues

6144.1 Exemption from Instruction

6144.4 Reacting to Political Action- Issues

6145.3 Publications

6145.8 Activity Funds Management

6145.81 Activity Funds Mgmt Student fund raising act. Soliciting and Selling

6146.1 Grading Assess Systems

6152 Grouping Policy

6153 Field Trips

6154 Homework

6156 Use of Computers in Instruction

6159 Individualized Education Program special ed. program

6160 Instructional Resources and Textbooks

6161.1 Evaluation of Instructional Materials and Programs

6161.2 Care of instructional materials-damaged or lost instructional materials

6161.31 Title I Program

6162.3 Testing Program

6162.4 School Volunteers

6163 Instructional Resources for Students

6163.1 Selection of School Library Media Resources

6163.3 Live Animals in the Classroom

6164 Individual Services and Diagnostic Counseling

6164.5 Speech, Hearing and Language Services

6164.11 Drugs, Tobacco, Alcohol

6164.12 AIDS

6171 Special Education

6171.1 Special Education Inclusion Policy of Delivery of Services to Students with disabilities

6171.2 Special Ed Preschool Special Education

6172 Title I Parent Involvement

6172.3 Home Schooling Eligibility for School Activities & Offerings

6172.5 Pilot Programs

6172.8 School-Wide Pre-Referral approaches and Interventions (Scientific Research-Based Interventions or SRBI)

6173 Homebound Instruction

6174 Summer School

6177 Use of Commercially Produced Video DVDs

6180 Evaluation of the Instructional Program

6200 Adult Continuing Education

Construction of Physical Facilities

7100 New Construction Planning

7115 New Construction Developing Educational Specifications

Bylaws 

9000 Role of the Board and Member (Powers, Purposes and duties)

9010 Limits of Authority

9020 Public Statements

9030 Commitment to Democratic Principles in Relation to Community, Staff and Students

9040 Board Related Respionsibilities

9110 Board of Education Officers

9120 Election of Officers Board of Education Officers

9121 Office of the Chairperson

9122 Office of the Vice-Chairperson

9123 Office of the Secretary

9125 Attorney

9030 Commitment to Democratic Principles in Relation to Community, Staff and Students

9131 Committee of the Whole

9132 Committees and Advisory Committees

9134 Board Participation in Administrative-Driven Committees

9150 Board Consultants9210 Qualification of Members

9212 Oath of Office

9221 Filling Vacancies

9222 Resignation – Removal from Office – Censure

9230 Orientation of Board Members

9240 Board Member Professional Development9250 Remuneration and REimbursement

9260 Board Member Protection

9270 Conflict of Interest

9271 Code of Ethics

9272 Code of Conduct on Data Use

9300 Methods of Operation

9310 Development, Distribution and Maintenance of Manual of Policies, Regulations and Bylaws

9311 Formulation, Adoption, Amendment of Policies

9311.1 Board Policies

9312 Formulation and Adoption of New, Amended or Revised Bylaws

9313 Administrative Regulations

9314 Suspension of Policies, Bylaws and Regulations

9320 Meetings

9321 Time, Place and Notification of Hearing Regular Meetings

9321.1 Board of Education Work Sessions

9322 Public and Executive Sessions

9323 Construction of the Agenda

9324 Advance Delivery of Meeting Materials

9325 Meeting Conduct

9325.1 Quorum and Voting Procedures

9325.2 Suggested Order of Business

9325.3 Parliamentary Procedures

9325.4 Vote Recording

9326 Minutes of Meetings

9327 Meetings9330 Board – School District Records

9360 School Board Legislative Program

9410 Public Announcement of Accomplishments

9420 Recognition of Accomplishments by Citizens, Students, Staff Members or Members of the Board

 Some Final Comments on Policy

  1. Only the Board has the right and responsibility to adopt policy.
  2.  Policy development is never complete. Policy must be reviewed regularly and the Board needs to be open to careful review and change of existing policies.
  3. The Board should never make policy under pressure.
  4. The actual act of writing policy is a job for one person. A committee cannot actually write policy.
  5. When in doubt, talk with an attorney. Your policies may be legally binding.

The development of policy is one of the most important responsibilities of Boards of Education.

Severability

 If any chapter, section, subsection or paragraph of this policy manual shall be declared to be unconstitutional, invalid or inoperative in whole or in part by a court of competent jurisdiction, such chapter, section, subsection or paragraph shall, to the extent that it is not unconstitutional, invalid or inoperative, remain in full force and effect and no such determination shall be deemed to invalidate the remaining chapters, sections, subsections or paragraphs or this policy manual.

Statutory Regulation Conflict

 In the event that there is any conflict between the Board of Education policy and a mandatory federal or state statute or regulation, such mandatory statute or regulation shall control.

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